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TOWN OF ORO VALLEY ANNUAL BUDGET 1999-2000 Table of Contents Description Page Executive Summary 1 GENERAL FUND Revenues and Other Financing Sources 17 Expenditures and Other Financing Uses Administration: Town Council 21 Town Clerk 28 Town Manager 35 Human Resources 43 Economic Development 51 Finance 58 Legal 66 Custodial & Facility Maintenance 74 General Administration 81 Development Services: Administration Division 89 Planning & Zoning Division 96 Building Safety Division 106 Parks & Recreation 115 Police Department 123 Magistrate Court 133 SPECIAL REVENUE FUNDS Highway Fund: Revenues and Other Financing Sources 141 Public Works 142 Seizures and Forfeitures - State Funds: Revenues and Other Financing Sources 151 Police Department 152 Legal Department 157 Seizures and Forfeitures —Justice Funds: Revenues and Other Financing Sources 161 Police Department 162 Public Transportation Fund: Revenues and Other Financing Sources 167 Community Development—Transit Division 168 . s; .. TOWN OF ORO VALLEY ANNUAL BUDGET 1999-2000 Table of Contents (continued) Description Page CAPITAL PROJECT/DEBT SERVICE FUNDS CDO Riverfront Park Construction Fund 177 Heritage Fund Grant 180 Land Acquisition & Parks Development 184 Library Construction Fund 186 Townwide Roadway Development Impact Fees 189 Oracle Road Roadway Improvement District Construction Fund 195 Municipal Facilities Construction Fund 198 Alternative Water Resources Development Fee 201 Oro Valley Water Connection Fees 206 Municipal Debt Service 209 Naranja Road Improvement District Fund 212 Oracle Road Improvement District 215 ENTERPRISE FUNDS Oro Valley Water Utility Fund Revenues and Other Financing Sources 217 Water Utility 218 Water Company Acquisition Revenues and Other Financing Sources 228 Water Utility 229 OTHER INFORMATION Resolution 231 Auditor General Schedules A— E 232 Summary of Significant Accounting Policies 240 Glossary of Terms 242 O �p O� 2 TOWN OF ORO VALLEY 11000 N. LA CANADA DRIVE ORO VALLEY, ARIZONA 85737Atitt Administrative Offices(520)297-2591 Fax(520)297-0428 www.ci.oro-valley.az.us PO 0,1 b' UNDER, TO: The Citizens of the Town of Oro Valley FROM: Mayor Paul H. Loomis SUBJECT: Fiscal Year 1999-2000 Town Budget On behalf of the Oro Valley Town Council, I am pleased to present the Town of Oro Valley's budget for Fiscal Year 1999-2000 to the citizens of our community. The Town's budget of$61,930,206 reflects the anticipated completion of several significant capital improvement projects, planning for several others as well as additional personnel to keep up with the demand for public services. The budget includes $2,412,132 for the completion of the CDO Riverfront Park on Lambert Lane. The park's opening is scheduled for late 1999. The project is essential to meeting the recreational needs of the community. An additional $570,000 is budgeted to construct an amphitheater facility at this new park site based on a state Heritage Fund grant application. Similar to last year, significant roadway improvement projects have been budgeted. Funding will be provided through the Town's Highway User Revenue Fund and Townwide Roadway Development Impact Fee Fund. A short list of projects includes a townwide drainage basin study, bicycle lanes, La Canada Drive Phase I landscaping, several traffic signal installations, townwide multi-use path development, and First Avenue safety improvements. Additionally, $5 million is included as a contingency for the possible formation of an Oracle Road Improvement District. Commercial property owners within the proposed district boundaries would be affected if the district is formed. The budget also contains $4,144,000 for a new Town library and $3,072,000 for possible land acquisition. Town officials are working closely with Pima County who would contribute an estimated $2 million in Pima County bond proceeds to help build the library. The $3,072,000 figure is a contingency amount for possible land acquisition from the Arizona State Land Department. An auction is to be held in December, 1999. As a growing community, Oro Valley will continue to face many challenges and opportunities. We are moving forward with many new ideas brought forward by you, our citizens. The Council continues its commitment to; improving your participation in the local decision-making process; providing quality services to our residents; and fostering the high quality of life that is expected by citizens of our special and unique community. Paul H. Loomis, Mayor TOWN OF ORO VALLEY DEPARTMENT HEADS CHUCK SWEET Town Manager DAVID L. ANDREWS DAVID HOOK Finance Director Water Utility Director KATHI CUVELIER BILL JANSEN Town Clerk Town Engineer DAN DUDLEY BRENT SINCLAIR Town Attorney Community Development Dir. GEORGE DUNSCOMB WERNER S. WOLFF Town Magistrate Chief of Police JEFF GRANT Human Resources Director L S / I t;. , TOWN OF ORO VALLEY 11000 N. LA CANADA DRIVE ORO VALLEY, ARIZONA 85737 w,,- ,` Administrative Offices(520)297-2591 Fax(520)297-0428 ,, t;- www.ci.oro-valley.az.us vi(bNDED To the Honorable Mayor and Town Council Town of Oro Valley, Arizona The Town of Oro Valley's FY 1999-2000 Budget, as adopted by Mayor and Council on July 7, 1999 is respectfully submitted. The budget of$61,930,206 is balanced with a combination of revenues, cash carryforwards, and long-term debt financing and conforms to the Mayor and Council's budgetary policy established by Resolution No. (R)97-03. We are pleased to present this budget to you with those conditions being met. The budget also includes those capital projects funded by Council upon adoption of the FY 1999-2000 Capital Improvements Plan (CIP) in February 1999. The following pie chart depicts Town services and related expenditures for the upcoming fiscal year. Streets &Road s Administration Police ° M aintenance 9.4% ( 9.2% 4.1% Contingency $5,805,857 ;' $5,710,170 / $2,511,841 Reserves / ,/ 27.0% "D evel o unit °lo � f' p f1 $16,746,828 ,, . Services � i' 3.5% Parks & y i $2179,.703 Recreation - 1.4 /o$849,292 1c4�. ��e 5 _\ ti ,,e4-.. . ' Publicsc __ Capital Q. .V. Transportation Improvements 0.4%$259,654 ProjectsVV Water Utility M unicipal Debt M ag istrate 29.5% ServiceCourt 12.5% $18,243,857 2.5% 0.5%$340,173 o $340,173 $7,757,513 $1,525,318 Administration, for purposes of conciseness in this summary, has been combined and includes the Town Council, Clerk, Manager, Human Resources, Finance, 1 Economic Development, Legal, Custodian/Facilities Maintenance, and General Administration budgets. The $5,805,857 figure also includes $3,072,000 for possible land acquisition. Contingency reserves are estimated to be $16,746,828 or 27% of the Town's total budget. They are calculated by adding cash carryforwards and revenues and subsequently deducting those expenditures budgeted to specific line items such as personnel, operations and maintenance, capital outlay and debt service. The breakdown of the $16,746,828 figure is graphically disaggregated as follows: H ighway F and ° Water utility 5.6 /o F und $1,094 197 ° 21.5 /o Genera F and .\ $1,475,504 Water 30.0% Connection $5,831,686 ees F and 0.6% To vvnwide _: `fi.ati $121,014 Roadway Water Development A Company Impact Fees - _ Acquisition Fund 18.0% 243% $3,500,000 $4,724,427 Expenditures are balanced with the following revenues, cash reserves, and debt financing: Long-term debt financing Cash 21% Carryforwards $13,200,000 - 36% b= $22,041,131 Revenues j 43% $26,689,075 2 As identified in the pie chart, forecasted Town revenues from all sources total $26,689,075. This forecasted figure represents a 34.9% increase over the FY 1998-99 budget amount. Included in the $26,689,075 figure are General Fund revenues of$12,255,016. Forecasted General Fund revenues represent a 20.2% increase over the FY 1998-99 budget. Staffing The following table summarizes the changes in staffing levels and position classifications for the new fiscal year. If a department or division is not listed, there are no recommended additions to staff levels. Detail to the proposed positions and salaries may be found in the Authorized Positions and Salaries page of each department/division budget. Department/Division Position Modification Town Manager Gov. Relations Admin. Deletion — Contract Position Human Resources Clerk New Hire; Part-time (.5) Finance Secretary to Admin. Asst. Reclassification Finance/Economic Econ. & Financial Analyst New Hire; Part time (.5) Development Legal Secretary/Receptionist From .75 to Full-time Legal Paralegal New Hire General Administration Information Systems New Hire Admin. Planning & Zoning Plan Review/Field EIT New Hire Building Safety Plans Examiner New Hire Building Safety Permit Tech New Hire Building Safety Building Inspector New Hire Building Safety Plans Exam/Bldg. Insp. New Hire (Contract) Parks & Recreation Parks & Field Monitor From .5 to Full-time Parks & Recreation Maintenance Laborer I New Hires (2) Parks & Recreation Parks Maint. Lead New Hire Person Parks & Recreation Rec/Volunteer New Hire Coordinator Police Chief of Police From 1.0 to 1.5 FTE Police Patrol Sergeant New Hire Police Patrol Officers (4) Grant Contingent New Hires Police File Clerk From .25 to .50 Police Records Clerk I New Hire Police Receptionist From .5 to Full-time Court JCEF Collection Clerk Deletion Public Works Laborer New Hire 3 Comm. Dev. Admin. Librarian New Hire Public Works Transportation Planner New Hire Water Utility Utility Serv. Worker IV New Hire Water Utility Utility Serv. Worker 11 (3) New Hire Water Utility Utility Serv. Worker I Deletion Water Utility Clerk/Receptionist to Reclassification Customer Serv. Rep. Water Utility Civil Engineering New Hire Technician The Town budget contains a net increase of 25.8 positions for a total of 216 positions across the various departments and divisions. This compares to a FY 1998-99 total of 190.20 positions. In an effort to equalize the workload for the Human Resources Director, the filling of new positions approved by Town Council will be phased depending on various departmental criteria. Employee Compensation The Town budget contains a cost of living adjustment (COLA) of 2%, to be effective on July 1, 1999. It also includes provisions for merit salary increases to be effective on an employee's anniversary date. Sworn and civilian employees of the Police Department are on a step pay plan with step increases ranging from 2.5 —4.0% based on classification. Non-police employees of the Town are eligible for merit increases ranging from 0— 5%, based on performance and current position within the pay range. It is anticipated that the average increase for non-police employees will be approximately 4%. The Town budget also implements the revised Oro Valley Police Pay Plan, the revised Oro Valley Compensation Classification Plan for non-police personnel, and revisions to the Town's Employee Benefit Plan. Additionally, proposals brought forward by the Fraternal Order of Police (F.O.P.) are being implemented. These proposals include revised policies for the calculation of overtime premiums for all Town employees, shift differential pay and one additional step to each of the classifications of the Oro Valley Police Pay Plan. Significant Capital Improvement Projects • Roadway Impact Fee Improvements - $2,280,812 • CDO Riverfront Park Construction - $2,412,132 • Community Development Building - $1,435,944 • Library Construction - $4,144,000 4 • Oracle Road Commercial Improvement District-$5,000,000 • Water Connection Fee Improvements - $1,397,289 General Fund The General Fund is the primary operating fund of the Town. It is used to pay for Town services and improvements not required to be accounted for in a separate fund. Examples include police, parks and recreation, development services and administration. The following is a summary of the General Fund budget: Revenues $12,555,016 Other Financing Sources 10,231,723 Total Sources $22,786,739 Expenditures $14,753,243 Transfers to Other Funds 1,901,810 Contingency Reserves 5,831,686 Total Uses $22,486,739 General Fund revenues are budgeted to increase by $2,059,420 (20.2%) in FY 1999-2000. All revenue categories (except fines) are expected to increase including sales tax collections, licenses and permits fees and intergovernmental revenues. Budgeted expenditures (excluding contingency) would increase by approximately $5,130,648 (53.3%). Of that figure $1,483,000 is related to personnel, $326,000 to operating and maintenance, and $250,000 to capital outlay and lease- purchase payments. Additionally, $3,072,000 (31.9%) is budgeted for possible land acquisition. Highway Fund Streets and roads maintenance is paid for through the Town's Highway Fund. Its primary funding source is state shared fuels taxes. Revenues $1,699,800 Other Financing Sources 1,906,238 Total Sources $3,606,038 Expenditures $2,511,841 Contingency Reserves 1,094,197 Total Uses $3,606,038 5 Budgeted expenditures encompass $1,030,000 for roadway capital improvement projects including $499,000 of capital improvements plan (CIP) carryforward projects. Public Transportation Fund This fund is used to account for activities related to the Town's Coyote Run public transportation service. The primary revenue source for this fund is state shared lottery proceeds. Revenues $185,500 Other Financing Sources 74,154 Total Sources $259,654 Expenditures $237,938 Contingency Reserves 2L71 6 Total Uses $259,654 The $237,938 expense figure includes $22,500 in capital outlay for vehicle purchases. Oro Valley Water Utility Fund The water utility is set up as an enterprise fund. Revenues from water sales account for approximately 93% of its income. Budgeted revenues from water sales are based on an across-the-board rate increase of 5.5% for all water customers. However, any potential water rate increases will be considered by the Town Council in a public hearing. Revenues also include approximately 1,000 Oro Valley Water Improvement District#1 (OVWID) customers and 875 additional customers based on new residential construction. The following summarizes the proposed water utility budget: Revenues $5,627,000 Other Financing Sources 3,606,017 Total Sources $91233,017 Expenditures $7,757,513 Contingency Reserves 1,475,504 Total Uses $9,233,017 6 With the figures as presented, the utility will operate at a positive net income of $70,937 which is less than 1.3% of operating and interest expenses. Cash flows will decrease by $2,142,943 based on $3,167,450 of cash outlays for capital improvements, vehicles and equipment. CDO Riverfront Park Construction Fund The project's estimated cost of$2,554,132 for construction of both phases of the CDO Riverfront Park has remained unchanged from FY 1998-99. However, of this amount $142,000 is estimated to be spent in FY 1998-99 with the balance of $2,412,132 to be spent in FY 1999-2000. The following outlines the funding sources for FY 1999-2000: Pima County Bond Proceeds $1,250,000 Balance of 1996 COPs Issue 388,876 General Fund Transfers 773,256 Total Sources $2,412,132 Townwide Roadway Development Impact Fees Fund This fund is used to account for roadway system capacity improvements performed with development impact fees and state and local grant funding. Revenues $1,577,000 Other Financing Sources 5,428,239 Total Sources $7,005,239 Expenditures $2,280,812 Contingency Reserves 4,724,427 Total Uses $7,005,239 Library Construction Fund Pima County Bond Proceeds $2,000,000 Oro Valley Bond Proceeds 2,000,000 General Fund Transfers 144,000 Total Sources $4,144,000 Expenditures $4,144,000 Municipal Facilities Construction Fund The total project cost has been estimated at $1,525,000 including construction, architectural, engineering, furnishings, financing costs and other improvements. Funding has been secured through the issuance of Municipal Property Corporation bonds. Of the $1,525,000 figure, $89,056 is estimated to be spent in FY 1998-99 leaving a balance of$1,435,944. Balance of Bond Proceeds $1,435,944 Construction & Improvements $1,194,067 Architectural & Engineering 106,257 Furnishings 135,620 Total Uses $1,435,944 Conclusion The Town budget for FY 1999-2000 includes several other funds that were not discussed in this letter of transmittal. A summary of the budget by fund and department follows this letter. Line item detail may be found in the individual department budgets. We would like to thank the Mayor and Council for their guidance and direction during the budget review and adoption process. We would also like to thank the department heads and their staffs for their efforts in balancing the budget. Respectfully submitted, .11...._ Ift_ i . 617VAA,4•1,-' Chuck eet David Andrews Town Manager Finance Director 8 TOWN OF ORO VALLEY REVENUES AND OTHER FINANCING SOURCES AND EXPENDITURES AND OTHER FINANCING USES BY FUND FISCAL YEAR 1999-2000 1998-99 1999-2000 Council 1998-99 Council Budgeted 1999-2000 Adopted Estimated Adopted Percentage Percent GENERAL FUND: Budget Actuals Budget Change of Total REVENUES AND OTHER FINANCING SOURCES REVENUES: Local Taxes $ 3,723,000 $ 4,343,000 $ 4,962,000 33.3% 22.1% License& Permits 1,001,000 1,158,000 1,105,000 10.4% 4.9% State/County Shared Revenues 3,993,000 4,128,000 4,503,000 12.8% 20.0% State Grants 267,754 230,470 281,993 5.3% 1.3% Federal Grants 505,592 403,720 647,323 28.0% 2.9% Charges for Services 208,950 195,800 220,600 5.6% 1.0% Fines 233,000 211,000 201,000 -13.7% 0.9% Miscellaneous 23,300 8,500 15,500 -33.5% 0.1%, Interest Income 240,000 381,000 318,600 32.8% 1.4% SUBTOTAL: REVENUES $ 10,195,596 $ 11,059,490 $ 12,255,016 20.2%+ 54.5% OTHER FINANCING SOURCES: Sale of Assets $ - $ 10,000 $ - 0.0% 0.0% Financing from Leases 129,000 - - -100.0% 0.0% Proceeds from Long-Term Financing - - 2,700,000 100.0% 12.0% Carryforward of Fund Balance 5,343,655 - 7,531,723 40.9% 33.5% SUBTOTAL: OTHER FINANCING SOURCES $ 5,472,655 $ 10,000 $ 10,231,723 87.0% 45.5% TOTAL GENERAL FUND REVENUES 1 AND OTHER FINANCING SOURCES $ 15,668,251 $ 11,069,490 $ 22,486,739 43.5% 100.0% EXPENDITURES AND OTHER FINANCING USES EXPENDITURES: Town Council $ 68,197 $ 59,075 $ 81,983 20.2% 0.4% Town Clerk 217,995 232,590 275,132 26.2% 1.2% Magistrate Court 363,499 1 371,008 340,173 -6.4% 1.5% Town Manager 351,895 337,637 243,401 -30.8% 1.1% Human Resources - - 180,326 100.0% 0.8% Finance 300,964 I 291,879 334,793 11.2% 1.5% Economic Development 305,215 299,256 313,249 2.6% 1.4%, Legal 355,652 231,738 459,809 29.3% 2.0% Police 4,818,149 4,664,620 5,583,466 15.9% 24.8% Parks and Recreation 632,654 I 588,980 849,292 34.2%, 3.8% Planning&Zoning 891,524 711,312 956,491 7.3% 4.3% Building Safety 415,701 406,980 934,772 124.9% 4.2% Community Development Administration 201,453 181,016 288,440 100.0% 1.3% General Administration 510,647 365,890 3,765,164 637.3% 16.7% Custodial& Facilities Maintenance 189,050 92,300 146,752 -22.4% 0.7%, Operating Transfers to Other Funds 2,936,746 605,577 1,901,810 -35.2% 8.5% Contingency/Reserve 3,108,910 - 5,831,686 87.6% 25.9% TOTAL GENERAL FUND EXPENDITURES AND OTHER FINANCING USES _ $ 15,668,251 $ 9,439,858 $ 22,486,739 43.5% 100% 9 TOWN OF ORO VALLEY REVENUES AND OTHER FINANCING SOURCES AND EXPENDITURES AND OTHER FINANCING USES BY FUND FISCAL YEAR 1999-2000 (Continued) 1998-99 1999-2000 Council 1998-99 Council Budgeted 1999-2000 Adopted Estimated Adopted Percentage Percent HIGHWAY FUND: Budget Actuals Budget Change of Total REVENUES AND OTHER FINANCING SOURCES REVENUES: State Shared $ 1,577,000 I $ 1,490,000 $ 1,629,000 3.3% 45.2% Other Revenues 57,500 108,500 70,800 23.1% 2.0% SUBTOTAL: REVENUES $ 1,634,500 $ 1,598,500 $ 1,699,800 4.0% 47.1% OTHER FINANCING SOURCES: Financing from Leases $ 45,000 $ 34,800 $ - -100.0% 0.0% Residual Equity Transfer - - 73,860 100.0% 2.0% Carryforward of Fund Balance 1,376,490 - 1,832,378 33.1% 50.8% SUBTOTAL: OTHER FINANCING SOURCES $ 1,421,490 $ 34,800 $ 1,906,238 34.1% 52.9% TOTAL HIGHWAY FUND REVENUES AND OTHER FINANCING SOURCES $ 3,055,990 $ 1,633,300 $ 3,606,038 18.0% 100.0% EXPENDITURES AND OTHER FINANCING USES EXPENDITURES: Public Works $ 1,736,718 $ 1,263,009 $ 2,511,841 44.6% 69.7% Contingency 1,319,272 - 1,094,197 -17.1% 30.3% 1 V TOTAL HIGHWAY FUND EXPENDITURES AND OTHER FINANCING USES $ 3,055,990 $ 1,263,009 $ 3,606,038 18.0% 100.0% 10 TOWN OF ORO VALLEY REVENUES AND OTHER FINANCING SOURCES AND EXPENDITURES AND OTHER FINANCING USES BY FUND FISCAL YEAR 1999-2000 (Continued) • 1998-99 1999-2000 Council 1998-99 Council Budgeted 1999-2000 Adopted Estimated Adopted Percentage Percent SEIZURES AND FORFEITURES STATE FUNDS: I Budget Actuals Budget Change of Total REVENUES AND OTHER FINANCING SOURCES REVENUES: Forfeitures $ 50,000 $ 11,250 $ 10,500 -79.0% 13.3% OTHER FINANCING SOURCES: Carryforward of Fund Balance $ 180,707 $ - $ 68,399 -62.1% 86.7% TOTAL SEIZURE FUND REVENUES AND OTHER FINANCING SOURCES $ 230,707 $ 11,250 $ 78,899 -65.8% 100.0% EXPENDITURES AND OTHER FINANCING USES EXPENDITURES: Legal $ 6,073 $ 1,600 $ 5,248 -13.6% 6.7% Police 224,634 20,700 73,651 -67.2% 93.3% TOTAL SEIZURE FUND EXPENDITURES AND OTHER FINANCING USES I $ 230,707 $ 22,300 $ 78,899 -65.8% 100.0% 11 TOWN OF ORO VALLEY REVENUES AND OTHER FINANCING SOURCES AND EXPENDITURES AND OTHER FINANCING USES BY FUND FISCAL YEAR 1999-2000 (Continued) 1998-99 1999-2000 Council 1998-99 Council Budgeted 1999-2000 Adopted Estimated Adopted Percentage Percent SEIZURES AND FORFEITURES JUSTICE FUNDS: Budget Actuals Budget Change of Total REVENUES AND OTHER FINANCING SOURCES REVENUES: Forfeitures and Interest Income $ - $ 41,000 $ 31,500 100.0% 59.4% OTHER FINANCING SOURCES: Carryforward of Fund Balance $ - $ - $ 21,554 100.0% 40.6% TOTAL SEIZURE FUND REVENUES AND OTHER FINANCING SOURCES $ - $ 41,000 $ 53,054 100.0% 100.0% EXPENDITURES AND OTHER FINANCING USES EXPENDITURES: Police - 156,117 53,054 100.0% 100.0% TOTAL SEIZURE FUND EXPENDITURES AND OTHER FINANCING USES $ - $ 156,117 $ 53,054 100.0% 100.0% 12 TOWN OF ORO VALLEY REVENUES AND OTHER FINANCING SOURCES AND EXPENDITURES AND OTHER FINANCING USES BY FUND FISCAL YEAR 1999-2000 (Continued) 1998-99 1999-2000 Council 1998-99 Council Budgeted 1999-2000 Adopted Estimated Adopted Percentage Percent PUBLIC TRANSPORTATION Budget Actuals Budget Change of Total REVENUES AND OTHER FINANCING SOURCES State Shared $ 145,000 $ 150,000 $ 156,000 7.6% 60.1% State Grants - 22,000 11,000 100.0% 4.2% Charges for Services 10,500 10,500 12,000 14.3%, 4.6% Interest Investments 3,000 6,500 6,500 100.0% 2.5% Miscellaneous 16,820 - - -100.0% 0.0% SUBTOTAL: REVENUES $ 175,320 $ 189,000 $ 185,500 5.8% 71.4% Carryforward of Fund Balance 72,631 - 74,153 2.1% 28.6% TOTAL PUBLIC TRANSPORTATION REVENUES AND OTHER FINANCING SOURCES $ 247,951 $ 189,000 $ 259,653 4.7% 100.0% EXPENDITURES AND OTHER FINANCING USES Public Transportation 247,951 206,138 259,653 4.7% 100.0% TOTAL PUBLIC TRANSPORTATION EXPENDITURES AND OTHER FINANCING USES $ 247,951 $ 206,138 $ 259,653 4.7% 100.0% 13 TOWN OF ORO VALLEY REVENUES AND OTHER FINANCING SOURCES AND EXPENDITURES AND OTHER FINANCING USES BY FUND FISCAL YEAR 1999-2000 (Continued) 1998-99 1999-2000 Council 1998-99 Council Budgeted 1999-2000 Adopted Estimated Adopted Percentage Percent ORO VALLEY WATER UTILITY/ENTERPRISE FUND Budget Actuals Budget Change of Total REVENUES AND OTHER FINANCING SOURCES Water Sales $4,432,113 $4,456,000 $5,228,000 18.0% 56.6% Other 371,000 449,000 399,000 7.5% 4.3% SUBTOTAL: REVENUES 4,803,113 4,905,000 5,627,000 17.2% 60.9% OTHER FINANCING SOURCES Financing from Leases $ 45,000 $ 34,800 $ - -100.0% 0.0% Bond Improvements Funds 322,320 - - -100.0% 0.0% Cash Carryforwards 3,113,394 - 3,606,017 15.8% 39.1%, SUBTOTAL:OTHER FINANCING SOURCES $3,480,714 $ 34,800 $3,606,017 3.6% 39.1% TOTAL ORO VALLEY WATER UTILITY REVENUES AND OTHER FINANCING SOURCES $8,283,827 $4,939,800 $9,233,017 11.5% 100.0% EXPENDITURES AND OTHER FINANCING USES Personnel $ 709,062 $ 636,929 $ 892,339 25.8% 9.7% Operations&Maintenance 2,614,135 3,073,518 3,046,891 16.6% 33.0% Capital Outlay 2,185,488 1,070,800 3,167,450 44.9% 34.3% Debt Service 1,827,400 1,827,400 2,001,833 9.5% 21.7% Contingency 2,151,966 - 1,475,504 -31.4% 16.0% Less Adjustments to Cash Basis of Accounting (1,204,223) (1,205,999) (1,351,000) 12.2% -14.6% TOTAL ORO VALLEY WATER UTILITY EXPENDITURES AND OTHER FINANCING USES $8,283,828 $5,402,648 $9,233,017 11.5% 100.0% 14 TOWN OF ORO VALLEY REVENUES AND OTHER FINANCING SOURCES AND EXPENDITURES AND OTHER FINANCING USES BY FUND FISCAL YEAR 1999-2000 (Continued) 1998-99 1999-2000 Council 1998-99 Council Budgeted 1999-2000 Adopted Estimated Adopted Percentage Percent WATER UTILITY ACQUISITION/ENTERPRISE FUND: I Budget Actuals Budget Change of Total REVENUES AND OTHER FINANCING SOURCES OTHER FINANCING SOURCES: Bond Proceeds $2,000,000 $ - $3,500,000 75.0% 100.0% SUBTOTAL: OTHER FINANCING SOURCES $2,000,000 $ - $3,500,000 75.0% 100.0% TOTAL WATER UTILITY ACQUISITION REVENUES AND OTHER FINANCING SOURCES $2,000,000 $ - $3,500,000 75.0% 100.0% EXPENDITURES AND OTHER FINANCING USES OTHER FINANCING USES: Contingency $2,000,000 $ - $3,500 000 75.0% ° 100.0/o TOTAL WATER UTILITY ACQUISITION EXPENDITURES AND OTHER FINANCING USES $2,000,000 $ - $3,500,000 75.0% 100.0% 15 TOWN OF ORO VALLEY REVENUES AND OTHER FINANCING SOURCES AND EXPENDITURES AND OTHER FINANCING USES BY FUND FISCAL YEAR 1999-2000 (Continued) I 1998-99 1999-2000 Council 1998-99 Council Budgeted Adopted Estimated Adopted Percentage DEBT SERVICE/CAPITAL PROJECT FUNDS: Budget Actuals Budget Change Naranja Road Debt Service $ 104,000 $ 104,005 $ 171,335 64.7% Municipal Debt Service $ 722,824 $ 607,039 $ 735,054 1.7% Oracle Road Improvement District Debt Service : $ - $ - $ 692,789 100.0% Land Acquisition and Parks Development $ 479,210 $ 505,876 $ - -100.0% Alternative Water Resources $ 655,377 $ 27,000 $ 1,003,680 53.1% Oro Valley Water Connection Fees $ 581,233 $ 421,850 $ 1,518,303 161.2% Townwide Roadway Development Impact Fees $ 6,150,464 $ 813,000 $ 7,005,238 13.9% CDO Riverfront Park Construction Fund $ 2,554,132 $ 142,000 $ 2,412,132 -5.6% Municipal Facilities Construction Fund $ 915,030 $ 89,056 $ 1,435,944 56.9% Library Construction Fund $ 20,000 $ - $ 4,144,000 20620.0% Oracle Road Construction Fund $ - $ - $ 5,000,000 100.0% Heritage Fund Grant $ 570,000 $ - $ 570,000 0.0% 16 GENERAL FUND TOWN OF ORO VALLEY FISCAL YEAR 1999-2000 GENERAL FUND REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1998-1999 1999-2000 J _ ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: • LOCAL TAXES: Local Sales Tax $ 3,529,000 $ 4,147,000 $ 4,744,000 $ 4,744,000 Cable Franchise 194,000 ' 196,000 208,000 218,000 SUBTOTAL: LOCAL TAXES 3,723,000 4,343,000 4,952,000 4,962,000 LICENSES&PERMITS: Business Licenses & Permits 63,000 70,000 71,500 71,500 Residential Building Permits 858,000 1,000,000 943,000 943,000 Commercial Building Permits 40,000 50,000 50,000 50,000 . Sign Permits 15,000 10,000 10,500 10,5001 Special Inspection Fees 10,000 15,000 16,000 16,000 Grading Permit Fees 15,000 13,000 14,000 14,000 SUBTOTAL: LICENSES& PERMITS 1,001,000 1,158,000 1,105,000 1,105,000 STATE/COUNTY SHARED: County Auto Lieu 535,000 625,000 675,000 675,000 Weaver Park Operating Contributions 15,000 15,000 15,000 15,000 State Income 1,965,000 1,963,000 2,178,000 2,178,000 State Sales 1,478,000 1,525,000 1,635,000 1,635,000 SUBTOTAL: STATE/COUNTY SHARED 3,993,000 4,128,000 4,503,000 4,503,000 STATE GRANTS: GITEM Grant 85,000 106,250 127,500 127,500 Safe Schools Grant 55,000 55,000 55,000 . 55,000 SCAT 41,120 20,000 57,493 57,493 CJRIP Ill FORCE 8,856 - - - CIT Trailer 28,550 - - - JCEF-State 36,978 36,970 - - JCEF-Town 12,250 12,250 - - Department of Public Safety - - 42,000 42,000 SUBTOTAL: STATE GRANTS 267,754 230,470 281,993 281,993 (Continued on following page) 17 TOWN OF ORO VALLEY FISCAL YEAR 1999-2000 GENERAL FUND REVENUES AND OTHER FINANCING SOURCES (Continued) CURRENT YEAR BUDGET YEAR 1998-1999 1999-2000 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL FEDERAL GRANTS: MANTIS $ 50,000 $ 50,000 $ 50,000 $ 50,000 HIDTA 106,348 95,545 106,348 106,348 _ HIDTA-DEA 41,750 41,750 41,750 41,750 GOCHS 69,269 26,000 75,000 75,000 C.O.P.S. Universal I 80,000 80,000 - - C.O.P.S. Universal II 150,000 100,000 160,000 160,000 C.O.P.S. Universal III - - 50,000 50,000 C.O.P.S. Universal IV - - 30,000 30,000 C.O.P.S.Grant(3 Officers) - - 126,000 126,000 D.E.A.OT Reimbursement 8,225 8,225 8,225 8,225 Miscellaneous Federal Grants - 2,200 - - SUBTOTAL: FEDERAL GRANTS 505,592 403,720 647,323 647,323 CHARGES FOR SERVICES: Court Costs 5,000 18,000 20,000 20,000 Public Defender Fees 2,500 2,000 2,500 2,500 Zoning&Subdivision Fees 100,000 88,000 95,000 95,000 User Fees -Swimming Pool 14,000 13,500 14,500 14,500 User Fees - Electricity 9,000 - - - User Fees - Miscellaneous 4,000 4,500 5,200 5,200 Copying Fees 2,100 3,000 3,000 3,000 Town Hall Usage Fees 400 500 500 500 General Government Other 1,950 2,900 2,900 2,900 Court Other 18,000 - - - Police Report Copying 4,400 5,000 5,000 5,000 Police Other 1,000 500 500 500 Building Inspection Copying Fees 4,300 5,000 5,000 5,000 Engineer Plan Review Fees 5,800 16,000 17,500 17,500 Grading Review Fees 2,800 1,500 1,600 1,600 Grading Inspection Fees 3,700 5,400 5,900 5,900 Financial Services 30,000 30,000 31,500 31,500 Real Property Rental Income - - 10,000 10,000 SUBTOTAL: CHARGES FOR SERVICES 208,950 195,800 220,600 220,600 FINES: 233,000 211,000 201,000 201,000 (Continued on following page) 18 TOWN OF ORO VALLEY FISCAL YEAR 1999-2000 GENERAL FUND REVENUES AND OTHER FINANCING SOURCES (Continued) , CURRENT YEAR BUDGET YEAR 1998-1999 1999-2000 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL MISCELLANEOUS: Donations $ 1,000 $ 500 $ 1,000 $ 1,000 Arts Advisory Board Donations 20,000 - - - Miscellaneous 2,000 5,000 3,000 3,000 Insurance Recoveries 300 3,000 3,000 3,000 . In-Lieu Income - - 8,500 8,500 SUBTOTAL: MISCELLANEOUS 23,300 8,500 15,500 15,500 INTEREST INCOME: 240,000 381,000 318,600 318,600 SUBTOTAL: REVENUES 10,195,596 11,059,490 12,245,016 12,255,016 OTHER FINANCING SOURCES: Carry Forward of Fund Balance 5,343,655 - 7,460,723 7,531,723 Sale of Assets - 10,000 - - Financing From Leases 129,000 - - - Proceeds from Issuance of Bonds - - - 2,700,000 SUBTOTAL: OTHER FINANCING SOURCES 5,472,655 10,000 7,460,723 10,231,723 TOTAL REVENUES&OTHER FINANCING SOURCE $ 15,668,251 $ 11,069,490 $ 19,705,739 $22,486,739 19 This page intentionally left blank. 20 • 7-1 T n Administration U H U Li I ; ; TOWN OF ORO VALLEY TOWN COUNCIL GENERAL FUND FISCAL YEAR 1999-2000 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Town Council is comprised of five elected officials of the Town (Mayor, Vice Mayor and three Councilmembers). The Mayor is directly elected by the citizens while the Vice-Mayor is selected by the Council. The elected officials serve four year overlapping terms in the manner prescribed by State Law. The corporate powers of the Town are vested in the Council and are exercised as authorized by law. All powers of the Council are exercised by ordinance, resolution, order or motion. Discussion on New Positions, Programs and Major Capital Outlay Requests: It is suggested that the Council continue to hold one council retreat during the budget year and conduct at least joint study session with the Town Boards and Commissions during the upcoming 1999-2000 fiscal year budget. The Mayor and Town Council Members are all eligible to receive a $150 monthly stipend. Several Council Members have elected to not receive this stipend but rather be reimbursed for the actual costs through submitted receipts. Council Members submit receipts for travel expenses and mileage traveled for Town business for reimbursement. For the purpose of budgeting, $150 per month was calculated for all Council Members. The Town of Oro Valley will be hosting the 1999 League Conference. The Town is responsible for all entertainment during this event. We are proposing that entertainment be provided at the Host Mayor Reception, the Festival of Cities & Towns and the Thursday evening banquet. It is also suggested that the town purchase additional lapel pins commemorating the Town's 25th anniversary. Our current supply of lapel pins is less than 50. Lapel pins are typically provided to the Town's board/commission members, visiting dignitaries, visiting boy scout/girl scout troops and interested citizens. Additionally pins are handed out at the League Conference. 21 TOWN OF ORO VALLEY TOWN COUNCIL GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ - $ - $ - $ - $ - OPERATIONS&MAINTENANCE 65,697 58,575 82,883 79,383 65,383 CAPITAL OUTLAY 2,500 500 3,500 11,100 16,600 DEBT SERVICE - - - - - CONTINGENCY/RESERVE - - - - - TOTAL EXPENDITURES $ 68,197 $ 59,075 $ 86,383 $ 90,483 $ 81,983 22 TOWN OF ORO VALLEY TOWN COUNCIL GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL , Salaries&Wages $ - $ - $ - $ - $ - Overtime Pay - - - - - Group Insurance - - - - - Social Security/Medicare - - - - - 401(A)Retirement Contributions - - - - - Unemployment Compsensation - - - - - Workers'Compensation - - - - - Other Employee Benefits - - - - - • TOTAL PERSONNEL EXPENDITURES $ - $ - $ - $ - $ - 23 TOWN OF ORO VALLEY TOWN COUNCIL GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1999-2000 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of No.of No.of AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT .4 0 L SUBTOTALS 0 MERIT SieOMNI Yee TOTAL-SALARIES&WAGES 0 24 TOWN OF ORO VALLEY TOWN COUNCIL GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services $ 5,000 $ 5,000 7,500 7,500 7,500 Equipment Repair&Maintenance 300 400 400 400 400 Insurance 10,975 10,975 12,279 12,279 12,279 Telecommunications 3,700 2,500 2,700 2,700 2,700 Printing&Binding 300 500 500 500 500 Travel&Training 12,000 12,800 17,875 17,875 17,875 Memberships&Subscriptions 12,122 ` 11,800 13,629 13,629 13,629 Office Supplies 500 500 500 500 500 Public Information Services 18,000 10,000 17,500 14,000 - Miscellaneous Other Operating 1,000 3,000 1,500 1,500 1,500 Postage 300 400 500 500 500 Volunteer Recognition Ceremony 1,500 700 2,500 2,500 2,500 League Conference - _ - 5,500 5,500 5,500 TOTAL 0&M EXPENDITURES $ 65,697 $ 58,575 $ 82,883 $ 79,383 $ 65,383 25 TOWN OF ORO VALLEY TOWN COUNCIL GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1999-2000 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL Mayor&Council League Conference-Oro Valley,AZ $ 875 $ 875 $ 875 Mayor&Council Council Retreat 2,000 2,000 2,000 Mayor&Council Joint Study Session 2,000 2,000 2,000 Mayor&Council Misc.Meal&Travel Expenses 4,000 4,000 4,000 Mayor&Council Monthly Stipend 9,000 9,000 9,000 TOTAL $ 17,875 $ 17,875 $ 17,875 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION,RENEWAL OR NEW Council League AZ Cities&Towns-Renewal $ 6,307 $ 6,307 $ 6,307 Council PAG-Renewal 7,222 7,222 7,222 Council Bulk Rate Permit-Renewal 100 100 100 TOTAL $ 13,629 $ 13,629 $ 13,629 •26 TOWN OF ORO VALLEY TOWN COUNCIL GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL I 4 Machinery&Equipment $ 2,500 $ 500 $ - $ - Furniture-New Council Offices - - 3,500 3,500 $ 3,500 Laptop Computers(5) - - - 6,000 11,500 Computer Desks(4) - - - 1,600 1,600 TOTAL CAPITAL OUTLAY $ 2,500 $ 500 $ 3,500 $ 11,100 $ 16,600 27 TOWN OF ORO VALLEY TOWN CLERK GENERAL FUND FISCAL YEAR 1999-2000 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Town Clerk's Office is the centralized information distribution point for our citizens, Town Council & staff. The Clerk's Office is responsible for preserving the legislative history of the Town Council and maintaining public records of the Town. The Clerk's Office provides staff support to Town Council; Public Records and Information; Licensing; Records Management; Elections; Voter Registration; Notary Services. Functions of the Clerk's Office are performed in accordance with Arizona Revised Statutes, Oro Valley Town Code, and the administrative policies and objectives of the Town. Departmental Goals for 1999-00: Continue Records Management Training Program for all departments. Continue orientation programs for training Board & Commission members. Expand public information provided to citizens on the Town's Web Page. Mission Statement: To maintain public confidence and trust. Continually strive to improve the quality and accessibility of public information, and provide quality service to our citizens, Town Council and staff. Discussion on New Positions Pro.rams and Ma.or Ca.ital Outla Res uests: Upgrade DOS operated Business License Software to Windows software to ensure that it is Y2K compliant. Upgrade computer monitors in department to improve ergonomics. Purchase new FAX machine to replace existing 9 year old FAX machine. Remodel ergonomic reception area to standards and improve efficiency of staff p located in that area. 28 TOWN OF ORO VALLEY TOWN CLERK GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 147,610 $ 147,865 $ 152,217 $ 152,217 $ 152,217 OPERATIONS&MAINTENANCE 70,385 82,920 110,315 110,315 110,315 CAPITAL OUTLAY - 1,805 12,600 12,600 12,600 DEBT SERVICE - - - - - CONTINGENCY/RESERVE - - - - - TOTAL EXPENDITURES $ 217,995 $ 232,590 $ 275,132 $ 275,132 $ 275,132 29 TOWN OF ORO VALLEY TOWN CLERK GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ 116,686 $ 117,262 $ 122,501 $ 122,501 $ 122,501 Overtime Pay - 194 - - - Group Insurance 13,546 12,606 11,524 11,524 11,524 Social Security/Medicare 8,501 8,906 9,215 9,215 9,215 401(A)Retirement Contributions 8,066 8,115 8,575 8,575 8,575 Unemployment Compsensation 600 600 - - - Workers'Compensation 211 182 200 200 200 Other Employee Benefits - - 202 202 202 TOTAL PERS'L EXPENDITURES $ 147,610 $ 147,865 $ 152,217 $ 152,217 $ 152,217 30 TOWN OF ORO VALLEY TOWN CLERK GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1999-2000 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of S No.of $ No.of $ I AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Town Clerk 1 1 $ 51,950 1 $ 51,950 1 $ 51,950 Deputy Clerk 1 1 28,062 1 28,062 1 28,062 Administrative Secretary 1 1 19,500 1 19,500 1 19,500 Receptionist 1 1 17,188 1 17,188 1 17,188 SUBTOTALS 4 4 $ 116,700 4 $ 116,700 4 $ 116,700 MERIT 5,802INNERNI 5,802 igniningli$ 5,802 TOTAL-SALARIES&WAGES 4 4 $ 122,501 4 $ 122,501 4 $ 122,501 31 TOWN OF ORO VALLEY TOWN CLERK GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services $ 1,500 $ 900 1,000 1,000 1,000 Elections(2000 Primary/General) 15,000 27,355 55,000 55,000 55,000 Equipment Repair&Maintenance 16,000, 15,000 16,000 16,000 16,000 Postage 5,500 3,400 3,500 3,500 3,500 Advertising 14,000 21,500 20,000 20,000 20,000 Printing&Binding 50 - - - ` Recording Fees 10,000 7,000 7,500 7,500 7,500 Travel&Training 4,300 4,300 4,000 4,000 4,000 Memberships&Subscriptions 315 315 315 315 315 Office Supplies 3,000 2,900 3,000 3,000 3,000 Telecommunications 720 250 - - - TOTAL 0&M EXPENDITURES $ 70,385 $ 82,920 , $ 110,315 $ 110,315 $ 110,315 32 TOWN OF ORO VALLEY TOWN CLERK GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1999-2000 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL Clerk&Deputy AMCA Election Cert.Program $ 550 $ 550 $ 550 Clerk&Deputy AZ League Conference-Oro Valley 350 350 350 Deputy IIMC Academy ASU 600 600 600 Clerk IIMC Intl Conference-Netherlands 1,700 1,700 1,700 Clerk's Staff Computer&miscellaneous training 800 800 800 TOTAL $ 4,000 $ 4,000 $ 4,000 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION,RENEWAL OR NEW Clerk&Deputy IIMC Annual Dues-Renewal $ 170 $ 170 $ 170 Clerk&Deputy AMCA Annual Dues-Renewal 120 120 120 Clerk Model City Sales Tax Code Updates 25 25 25 TOTAL $ 315 $ 315 $ 315 33 TOWN OF ORO VALLEY TOWN CLERK GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL y Machinery and Equipment $ - $ 1,805 $ 12,600 $ 12,600 $ 12,600 TOTAL CAPITAL OUTLAY $ - $ 1,805 $ 12,600 $ 12,600 $ 12,600 34 TOWN OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 1999-2000 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Town Manager is responsible for the proper administration of the Town and serves as the chief administrative officer of the government under control and direction of the Town Council as provided under Section 3-2-1 of the Town Code. Discussion on New Positions, Programs, and Major Capital Outlay Requests: No new positions or programs have been requested. The Town Manager's office is requesting funds to purchase a portable public address system for use during various town events and functions. Discussion on Existing Positions and Programs Terminated: Human Resources has been a division of the Town Manager's Department since 1992. Due to the scope of services currently provided by Human Resources, it is strongly recommended that they be formally changed to a Department and budgeted separately beginning with the 1999-2000 Fiscal Year. There are no additional proposed changes to existing positions or programs. 35 TOWN OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 297,225 $ 277,737 $ 195,690 $ 195,690 $ 195,690 OPERATIONS&MAINTENANCE 42,070 47,300 30,611 22,211 36,211 CAPITAL OUTLAY 2,600 2,600 1,500 1,500 1,500 DEBT SERVICE - - - - - CONTINGENCY/RESERVE 10,000 10,000 10,000 10,000 10,000 TOTAL EXPENDITURES $ 351,895 $ 337,637 $ 237,801 $ 229,401 $ 243,401 36 TOWN OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL + Salaries&Wages $ 243,137`$ 225,880 $ 160,542 $ 160,542 $ 160,542 Group Insurance 15,218 16,517 11,329 11,329 11,329 Social Security/Medicare 18,354 15,843 12,168 12,168 12,168 401(A)Retirement Contributions 16,163 15,408 11,238 11,238 11,238 Unemployment Compsensation 900. 750 - - - Workers'Compensation 453 339 262 262 262 Other Employee Benefits - - 151 151 151 Tuition Reimbursement 3,000 3,000 , - - - TOTAL PERSONNEL EXPENDITURES $ 297,225 $ 277,737 $ 195,690 $ 195,690 $ 195,690 37 TOWN OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1999-2000 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT . Town Manager 1 1. $ 92,684 1 $ 92,684 1 $ 92,684 Administrative Assistant 1 1 33,349 1 33,349 1 33,349 Human Resources Director 1 0 - 0 - 0 - Governmental Relations Administrator 0.20 0 - 0 - 0 - Human Resources Specialist 1 0 - 0 - 0 - Public Relations Specialist 1 1 30,000 1 30,000 1 30,000 SUBTOTALS 5.2 3 $ 156,034 3 $ 156,034 3 $ 156,034 MERIT T I 4,508 8 1111111 4,508 IIIIIIII 4,508 TOTAL-SALARIES&WAGES, 5.2 $ 3 $ 160,542 $ 3 $ 160,542 $ 3 $ 160,542 38 TOWN OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Contract Personnel Services $ - $ 1,600 $ 12,000 $ 8,000 $ 8,000 Vehicle Repair&Maintenance 100` 250 250 250 250, Equipment Repair&Maintenance 500 800 1,000 600 600 Telecommunications 1,920 1,000 1,300 1,300 1,300 Postage 900 1,400 1,500 800 800 IRecruitment-Advertising 12,000 17,750 - - Recruitment-Postage 1,800 100 - - Recruitment-Relocation Expenses 4,000 3,700 - - Employee Service Awards 5,500 5,500 - - - Employee Christmas Party 500 500 - - Employee Picnic 2,500 2,500 - - - Special Functions(Retirements) 2,000 2,000 - - - Printing&Binding 800 600 1,000 1,000 1,000 Travel&Training 5,025 5,025 3,805 3,805 3,805 'Memberships&Subscriptions 2,925 2,925 3,856 2,056 2,056 Office Supplies 1,500 1,600 1,000 1,000 1,000 I Non-Capitalized Equipment - - 2,800 2,800 2,800 Miscellaneous Other Operating 100 50 100 100 100 Special Event Promotions - - 2,000 500 500 Public Information Services - - - - 14,000 1 i I i 1 1 1 i I i TOTAL 0&M EXPENDITURES $ 42,070 $ 47,300 $ 30,611 _$ 22,211 $ 36,211 A 39 TOWN OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1999-2000 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL Town Manager ICMA-Nat'l Conf.-Portland,OR $ 1,730 $ 1,730 $ 1,730 Town Manager League Conf.-Oro Valley,AZ 175 175 175 Town Manager ACMA Summer 325 325 325 Town Manager ACMA Winter-Sedona 275 275 275 Admin.Asst. League Conf.-Oro Valley,AZ 100 100 100 Admin.Asst. Misc.Training 300 300 300 PR Specialist League Conf.-Oro Valley,AZ 100 100 100 PR Specialist Desktop Publishing Training 150 150 150 PR Specialist Word Training 150 150 150 Department Other as Needed 500 500 500 TOTAL $ 3.805 $ 3,805 $ 3,805 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION,RENEWAL OR NEW Town Manager ICMA-Renewal $ 741 $ 741 $ 741 Town Manager ACMA-Renewal 150 150 150 Town Manager Rotary-Renewal 540 540 540 Admin.Asst. AMMA-Renewal 25 25 25 PR Specialist Pub.Rel.Soc.Of Am.-New 300 300 300 PR Specialist Media Watch-New 1,800 — - — - Department Misc.Training 300 300 300 TOTAL $ 3,856 $ 2,056 $ 2,056 40 TOWN OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $ 2,600 $ 2,600 $ - `$ - $ - Portable PA System - - 1,500 1,500 1,500 TOTAL CAPITAL OUTLAY $ 2,600 $ 2,600 $ 1,500 $ 1,500 $ 1,500 41 TOWN OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES DEBT SERVICE/CONTINGENCY CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL DEBT SERVICE: CONTINGENCY/RESERVE: Manager's Contingency $ 10,000 $ 10,000 $ 10,000 $ 10,000 .$ 10,000 TOTAL DEBT SERVICE/CONT. $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 42 TOWN OF ORO VALLEY HUMAN RESOURCES GENERAL FUND FISCAL YEAR 1999-2000 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: Human Resources provides personnel-related services to citizens and town employees. These include services in Employee Relations, Recruitment and Selection, Classification and Compensation, Employee Benefits, Employee Safety (and portions of the Town's risk management program), Worker's Compensation, Training and Development, Human Resources Information System (HRIS) and employee records. Human Resources has previously been considered a Division with the Town Manager's Department. Because of the centralized nature of the services that the Human Resources function provides, it is recommended that Human Resources be formally changed to a Department and budgeted separately p Y beginning with the 1999-2000 Fiscal Year. Discussion on New Positions, Programs, and Major Capital Outlay Requests: The Human Resources Department is proposing to acquire and implement a new windows-based Human Resources Database that will permit more detailed management reporting relative to HR information. In addition, enhancements to the Employee Recognition program implemented in FY 1998-1999 (Service Awards) will be reviewed for inclusion and implementation during FY 1999-2000. The employee Picnic originally projected for the spring of 1999 will be rescheduled for the fall. An employee opinion survey will be conducted during 1999-2000,19992000, and an employee newsletter will be introduced during the year. Enhanced applicant flow and application retention programs will be implemented in FY 1999-2000. An expanded supervisory training program will be introduced on a quarterly basis during FY 1999-2000. In addition, Human Resources will implement a succession-planning program during the new fiscal year. 43 Discussion on New Positions, Programs, and Major Capital Outlay Requests (cont.) To continue to provide services to a growing workforce, and to accomplish the additional services/programs planned for the new fiscal year, Human Resources requests the addition of a part-time (half-time) Clerk position. In prior years, the Administrative Secretary in the Finance Department has provided part-time clerical support. With the expansion of the activities in the Economic Development function of the Finance Department, it is no longer logical to anticipate the additional clerical support for Human Resources. Discussion on Existing Positions and Programs Terminated: The Human Resources Department will transition to 40-hour work schedules in order to provide additional service opportunities to employees and the general public. 44 TOWN OF ORO VALLEY HUMAN RESOURCES GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ - $ - $ 133,803 $ 120,052 $ 136,817 OPERATIONS&MAINTENANCE - - 41,810 _ 41,760 41,760 CAPITAL OUTLAY - - 1,750 1,750 1,750 DEBT SERVICE - - - - - CONTINGENCY/RESERVE - - - - - TOTAL EXPENDITURES $ - $ - $ 177,363 $ 163,562 $ 180,327 45 TOWN OF ORO VALLEY HUMAN RESOURCES GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ - $ - $ 109,225 $ 94,457 $ 109,565 Group Insurance - - 8,664 8,730 8,767 Social Security/Medicare - - 6,777 6,948 8,104 401(A)Retirement Contributions - - 5,836 6,612 7,051 Unemployment Compsensation - - - - - Workers'Compensation - - 150 154 179 Other Employee Benefits - - 151 151 151 Tuition Reimbursement - - 3,000 3,000 3,000 TOTAL PERSONNEL EXPENDITURES $ - $ - $ 133,803 $ 120,052 $ 136,817 46 TOWN OF ORO VALLEY HUMAN RESOURCES GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1999-2000 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Human Resources Director 1 1 $ 61,280 1 $ 61,280 1 $ 58,877 Human Resources Specialist 1 1 34,667 1 28,522 1 34,667 (' Human Resources Clerk 0 0.50 8,840 0 - 0.5 8,840 Reflects 40 Hour Work Week Il 1 SUBTOTALS 2 2.50 $ 104,787 2 $ 89,802 2.5 $ 102,384 MERIT :�:;:' 4 7,181 .............................................. 438 4,655 TOTAL-SALARIES&WAGES 2 2.50 c$ 109,225 2 $ 94,457 2.5 $ 109,565 I 47 TOWN OF ORO VALLEY HUMAN RESOURCES GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL , Equipment Repair&Maintenance - - $ 500 $ 500 $ 500 Telecommunications - - 750 750 750 Postage - - 200 200 200 Recruitment-Advertising 12,000 24,000 18,000 18,000 18,000 " Recruitment-Postage 1,800 700 800 800 800 • Recruitment-Relocation Expenses 4,000 4,000 5,000 5,000 5,000 ' Employee Service Awards 5,500 5,500 2,000 2,000 2,000 " Employee Christmas Party500 1,500 2,000 2,000 2,000 - • Employee Picnic 2,500 ' 0 2,500 2,500 2,500 Special Functions(Retirements) 2,000 0 2,000 2,000 2,000 " Printing&Binding - - 500 500 500 Travel&Training - 1,600 1,820 1,820 1,820 " Memberships&Subscriptions - 1,380 1,650 1,650 1,650 Office Supplies - - 750 750 750 Non-Capitalized Equipment - - 3,340 3,040 3,040 LEAP Program - - - 250 250 Figures provided for information purposes. Actual expenses included in Town Manager's Budget for FY 1998/99. TOTAL 0&M EXPENDITURES,$ - $ - _$ 41,810 _$ 41,760 $ 41,760 48 TOWN OF ORO VALLEY HUMAN RESOURCES GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1999-2000 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL HR Director League Conf.-Oro Valley,AZ $ 175 $ 175 $ 175 HR Director IPMA Conf. 400 400 400 HR Specialist Conflict Mgmt.Seminar 120 120 120 HR Specialist Problem Solving 130 130 130 HR Specialist Negotiation Skills 120 120 120 HR Specialist Basic Compensation Skills 375 , 375 375 HR Misc. Misc.Training 500 500 500 TOTAL $ 1,820 $ 1,820 $ 1,820 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION,RENEWAL OR NEW HR Director SHRM-Renewal $ 165 $ 165 $ 165 HR Director IPMA-Renewal 120 120 120 HR Director AHRDA-Renewal 50 50 50 HR Specialist SHRM-Renewal 165 165 165 HR Misc. Misc.Subscriptions 500 500 500 HR Department HR Guide 400 400 400 HR Department AGTS Membership-Renewal 250 250 250 TOTAL $ 1,650 $ 1,650 $ 1,650 49 TOWN OF ORO VALLEY HUMAN RESOURCES GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR r 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL , Machinery&Equipment $ - _$ - $ - , $ - $ Computer(HRD) - - 1,750 1,750 1,750 TOTAL CAPITAL OUTLAY $ - $ - $ 1,750 $ 1,750 $ 1,750 50 TOWN OF ORO VALLEY ECONOMIC DEVELOPMENT GENERAL FUND FISCAL YEAR 1999-2000 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: Economic Development is responsible for coordinating all economic development activities in the Town including retail, light industrial and hospitality industry recruitment, expansion and retention. The goal of the Division is to strengthen and diversify the local economy for the common good of the local citizens and business community. Discussion on New Positions, Programs, and Major Capital Outlay Requests: No new positions or major capital outlay is requested. Key programs/activities for FY 1998/99 include: * Coordination of projects development with Town Development Services p * Business Retention Program * Marketing Plan — "Community of Excellence" * "Shop Oro Valley" Program * Increase available buildings and facilities for industrial/retail uses * Streamline Zoning Code & Oracle Road Corridor Policy Discussion on Existing Positions: No positions or programs are proposed for termination in FY 1998-99. 11 51 TOWN OF ORO VALLEY ECONOMIC DEVELOPMENT GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 64,194 $ 55,235 $ 76,579 $ 76,579 $ 76,579 OPERATIONS&MAINTENANCE 235,320 238,320 344,455 232,670 232,670 CAPITAL OUTLAY 5,700 5,700 4,000 4,000 4,000 DEBT SERVICE - - - - - CONTINGENCY/RESERVE - - - - - TOTAL EXPENDITURES $ 305,214 $ 299,255 $ 425,034 $ 313,249 $ 313,249 52 TOWN OF ORO VALLEY ECONOMIC DEVELOPMENT GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES PERSONNEL DETAIL U CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ 53,982 $ 47,982 $ 65,132 $ 65,132 $ 65,132 Group Insurance 2,109 2,014 2,426 2,426 2,426 Social Security/Medicare 4,0743,554 4,983 4,983 4,983 ` 401(A)Retirement Contributions 3,779 1,459 3,831 3,831 3,831 ,Unemployment Compensation 150 150 - - - Workers'Compensation 101 76 106 106 106 - ,Other Employee Benefits - - 101 101 101 • TOTAL PERSONNEL EXPENDITURES $ 64,194 $ 55,235 $ 76,579 $ 76,579 $ 76,579 53 TOWN OF ORO VALLEY ECONOMIC DEVELOPMENT GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1999-2000 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Economic Development Administrator 1 1 $ 53,000 1 $ 53,000 1 $ 53,000 Economic&Financial Analyst 0 0.25 10,400 0.25 10,400 0.25 10,400 SUBTOTALS 1 1.25 $ 63,400 1.25 $ 63,400 1.25 $ 63,400 MERIT INEENERMINK 1 732 _ i :, s . 1,732 INOME 1,732 2 TOTAL-SALARIES&WAGES 1 1.25_ $ 65,132 1.25 $ 65,132 1.25_$ 65,132 54 TOWN OF ORO VALLEY ECONOMIC DEVELOPMENT GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services $ 16,000 $ 16,000 $ 17,500 $ 10,000 $ 10,000 Tourism&Economic Development 203,400 203,400 314,500 212,700 212,700 'Equipment Repair&Maintenance 500 500 500 500 500 Telecommunications 1,220 1,220 1,150 400 400 Postage 3,300 3,300 1,200 1,200 1,200 Advertising - 2,100 Printing&Binding 3,800 3,800 1,000 1,000 1,000 Travel&Training 3,700 3,700 4,870 3,670 3,670 Memberships&Subscriptions 1,800 1,800 1,985 1,450 1,450 Office Supplies 500 1,400 600 600 600 Non-Capitalized Equipment 1,000 1,000 1,050 1,050 1,050 Miscellaneous Other Operating 100 100 100 100 100 TOTAL 0&M EXPENDITURES $ 235,320 $ 238,320 $ 344,455 $ 232,670 $ 232,670 55 TOWN OF ORO VALLEY ECONOMIC DEVELOPMENT GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1999-2000 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL EDA Host 1 prospect per month f$50 $ 600 $ 600 $ 600 EDA Intl Council of Shopping Centers Phoenix Booth 200 - EDA Arizona Assoc.for Economic Development Spring Conf. 700 700 700 EDA Certified Economic Developer Summit(Phx.-Dec.) 1,000 - - EDA American Economic Development Council Annual Mtg. 1,000 1,000 1,000 _ EDA AZ Department of Commerce Visits in Phoenix-6 times 670 670 670 EDA Governors Rural Development Conference(Oct.) 700 700 700 TOTAL $ 4,870 $ 3,670 $ 3,670 MEMBERSHIPS&SUBSCRIPTIONS v z POSITION ASSOCIATION,RENEWAL OR NEW EDA American Economic Development CounciUMembership $ 395 $ 395 $ 395 EDA AZ Assoc.for Economic Development/Membership 250 250 250 EDA Intl Council of Shopping Centers/Membership 50 - - EDA AZ Business Journal 50 50 50 EDA AZ Business Gazette 50 50 50 EDA Inside Tucson Business 40 40 40 EDA Retail Lease Track 365 365 365 EDA Council for Urban Economic Development/Membership 300 - - EDA Growth Strategies Organization Subscription 185 - EDA Books,Educational Materials,etc. 300 300 300 I TOTAL $ 1,985 $ - 1,450 $ 1,450 56 TOWN OF ORO VALLEY ECONOMIC DEVELOPMENT GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL I CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $ 5,700 $ 5,700 $ - S - $ - Personal Computer - - 2,500 2,500 2,500 a Office Furniture - - 1,500 1,500 1,500 , I ' TOTAL CAPITAL OUTLAY $ 5,700 $ 5,700 $ 4,000 $ 4,000 $ 4,000 57 TOWN OF ORO VALLEY FINANCE GENERAL FUND FISCAL YEAR 1999-2000 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Finance Department is responsible for all financial activities of the Town including accounting, budget development, coordination and analysis, financial statement preparation, audit coordination, assessment district billing, managerial reporting, sales tax compliance and participation in a variety of other administrative projects. The Department also coordinates the Town's risk management program and acts as a purchasing agent for the Town. The Department has a staff of six employees including a Finance Director, Senior Accountant, Accountant, Senior Accounting Clerk, Accounting Clerk and an Administrative Secretary. Discussion on New Positions. Programs, and Major Capital Outlay Requests: A reclassification of the existing administrative secretary to administrative assistant is being requested. This request is based on a workload that has significantly increased over the past several years. A part-time economic and financial analyst position is requested for FY 1999- 2000. This position would work 20 hours per week including 10 hours in economic development and 10 hours in finance and would not receive employee benefits. With regard to Finance, the employee would work on a variety of projects and allow the department to become proactive and address significant financial issues that are currently and will continue to be faced by the Town of Oro Valley. Public information mailer to explain the FY 1999-2000 Town Budget and to increase public awareness and possible citizen participation in the budget process. No major capital outlay expenditures are requested. 58 Discussion on Existing Positions: An increase in working hours from 37.5 to 40 hours per week for all Finance staff is requested. This increase is necessitated by the overall growth of the Town including the growth in the number of Town employees and related administration of the accounting function. The cost impact is $10,977 including payroll taxes and employee benefits. At the current levels of growth in the department, a part-time clerical position may need to be considered within the next few years. The Finance Department will continue to strive to provide effective and timely processing and information to both its internal and external customers as most cost-efficiently as possible. 59 TOWN OF ORO VALLEY FINANCE GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL .$ 260,490 $ 253,769 $ 294,568 $ 288,355 $ 294,148 OPERATIONS&MAINTENANCE 40,475 38,110 46,685 40,645 40,645 CAPITAL OUTLAY - - - DEBT SERVICE - CONTINGENCY/RESERVE - _ - TOTAL EXPENDITURES $ 300,965 $ 291,879 $ 341,253 $ 329,000 $ 334,793 60 TOWN OF ORO VALLEY FINANCE GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ 206,449 $ 208,549 4 $ 244,145 $ 238,715 $ 243,734 Overtime Pay 2,500 1,500 1,600 1,600 1,600 Group Insurance 19,540 11,919 13,169 13,175 13,204 Social Security/Medicare 15,759 15,955 18,608 18,193 18,577 401(A)Retirement Contributions 14,626 14,625 16,362 15,982 16,333 Unemployment Compensation 900 900 - - - Workers'Compensation 385 321 382 390 398 Other Employee Benefits 330 - 302 302 302 , TOTAL PERSONNEL EXPENDITURES $ 260,490 $ 253,769 $ 294,568 $ 288,355 $ 294,148 61 TOWN OF ORO VALLEY FINANCE GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES i CURRENT YR. BUDGET YEAR 1999-2000 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT ,_POSITIONS AMOUNT . i !Finance Director 1 1 $ 71,638 1 $ 71,638 1 $ 71,638 9 r 'Senior Accountant 1 1 41,559 1 41,559 1 41,559 • - ;Accountant 1 1 31,605 1 31,605 1 31,605 i• , , Senior Accounting Clerk 1 1 28,239 1 28,239 1 28,239 • . Accounting Clerk 1 1 22,568 1 22,568 1 22,568 Administrative Secretary 1 0 - 1 23,174 0 - • Administrative Assistant 0 1 28,038 0 - 1 28,038 i Economic&Financial Analyst 0 0.25 10,400 0.25 10,400 0.25, 10,400 i i i*Based on 40 hour work week. i i i i i E 1 SUBTOTALS 6 6.25 234,047 6.25 229,183 6.25 234,047 6 3 1 MERIT 8 iiiiiiiiiiiiiiiiiiiiiiiiinillningleing1009iriiiiiiiinllig 95Iiii987 TOTAL-SALARIES&WAGES 6 6.25 $ 244,145 6.25 $ 238,715 6.25 $ 243,734 62 TOWN OF ORO VALLEY FINANCE GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services $ 15,700 $ 12,650 $ 16,300 $ 16,300 $ 16,300 Equipment Repair&Maintenance 1,950 2,000 2,300 2,300 2,300 Telecommunications 720 800 825 325 325 Postage 3,000 2,500 5,000 3,000 3,000 Printing&Binding 2,750 2,895 5,775 3,575 3,575 Travel&Training 7,575 7,575 8,390 7,790 7,790 Memberships&Subscriptions 1,605 1,605 1,850 1,910 1,910 Office Supplies 4,500 4,900 5,800 5,000 5,000 Non-Capitalized Equipment 2,575 3,085 345 345 345 Miscellaneous Other Operating 100 100 100 100 100 , TOTAL 0&M EXPENDITURES $ 40,475 $ 38,110 $ 46,685 $ 40,645 $ 40,645 63 TOWN OF ORO VALLEY FINANCE GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1999-2000 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL Finance Director Arizona Finance Officers Assoc. $ 500 $ 500 $ 500 Finance Director AMRRP/Risk Management 350 350 350 Finance Director SW Local Gov't Leadership Program 1,200 600 600 Finance Director ACMA Conference 500 500 500 'Finance Dir.&Senior Accountant PCFOA Business Meetings 240 240 240 Senior Accountant GFOA Certification Program 500 500 500 , Senior Accountant Capital Budgeting&Financing 1,200 1,200 1,200 , Senior Accountant Supervisory Seminars 300 300 300 Accountant Adv.Gov't Accounting 1,200 1,200 1,200 Senior Accounting Clerk Payroll Seminar 200 200 200 Accounting Clerk Accounts Payable Seminar 200 200 200 All(6) Software Training 1,500 1,500 1,500 All(6) Misc.Mileage 500 500 500 TOTAL $ 8,390. $ 7,790 $ 7,790 J MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION,RENEWAL OR NEW Finance Dir.&Senior Accountant GFOA;Renewal $ 350 $ 350 $ 350 , Finance Director ICMA;Renewal 600 600 600 Finance Dir.&Senior Accountant AFOA;Renewal 120 120 120 Finance Director ACMA;New 90 150 150 Finance Dir.&Senior Accountant Model City Tax Code Updates;Renewal 60 60 60 Finance Dir.&Senior Accountant PCFOA Dues;Renewal 30 30 30 All(6) Governmental GAAP Guide;Renewal 300 300 300 All(6) GAAP Guide;Renewal 300 300 300 TOTAL $ 1,850 $ 1,910 $ 1,910 , 64 TOWN OF ORO VALLEY FINANCE GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $ - $ - $ - $ - $ 1 _ TOTAL CAPITAL OUTLAY $ - $ - $ - $ - $ il 65 TOWN OF ORO VALLEY LEGAL GENERAL FUND FISCAL YEAR 1999-2000 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Town Attorney's Office/Legal Department is analogous in its function and responsibility to the General Counsel's office of a corporation with the additional charge of prosecuting limited criminal violations occurring within the town boundaries. It is divided into two divisions---the civil division and the criminal division. The civil division is charged with advising the Mayor, Council, Town Manager and Department Heads and various boards and commissions in such diverse areas as the law of: employment and personnel, annexation, land use and zoning, contract, tort, statutory and ordinance interpretation and construction, ordinance and contract drafting, insurance and bonding, water, transportation and elections, to name a few. In satisfying that charge an attorney from the civil division necessarily must attend council, board and commission meetings to provide legal advice where time and schedule permit. The civil division also will necessarily be involved with various educational programs for elected officials, department heads, staff and to a limited extent the general public. The Criminal division is responsible for all matters in the local magistrate court (including DUI, assault, indecent exposure, suspended license, drug possession, minors in possessing of alcohol and/or tobacco, etc). The criminal division also is responsible for misdemeanor mediation programs, police department educational programs, and other public seminars and outreach programs growing out of its core prosecutorial responsibility. Discussion of New Positions Pro.rams and Ma'or Ca.ital Outla Re.uests: Previously this department consisted of one attorney and one and a three- quarters staff positions. With the town's growth, it is no longer possible to maintain a quality legal department without expanding the department and dividing it into two divisions as outlined above. Although the divisional lines as set forth above are customary lines of demarcation, the Town Attorney expects not to be bound by custom if that hinders the department from becoming an efficient and productive department. In recent history the duties of the civil division and the criminal division were handled by one attorney and a very small staff. Currently the department is authorized two attorneys, a paralegal, a legal 66 assistant and a three-quarters time receptionist/secretary. Additionally a request is being made for a full time paralegal with civil expertise. This reorganization has also created the requests you see in the attached budget. Discussion of Existing Positions and Programs Terminated: The workload in both the civil and criminal areas has increased significantly annually for many years and is expected to dramatically increase in the immediate future as a result not only of the towns population growth but also of the growth of both the number and the size of the departments. As with a limited number of other departments the Town Attorney's caseload is a function of the growth not only of the physical boundaries and population but also of the growth of the staff of the departments it works with and any new departments created. Although the department is hopeful that with the addition of personnel it will not have to limit projects, plans and programs that were placed on hold due to the limited availability of staff time, it is still probable due to the relatively recent acquisition of a water utility and annexation issues among others that the staff expansion will only allow the department to maintain its current position. Hopefully, when the proper staff level is reached, the legal department will be able to expand its service to the other departments, Town Manager, Town Council and the various boards and commissions. I 67 TOWN OF ORO VALLEY LEGAL GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR' 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL , $ 135,317 $ 160,037 $ 314,015 $ 318,519 $ 318,519 OPERATIONS&MAINTENANCE 219,135 68,200 284,031 135,291 135,291 CAPITAL OUTLAY 1,200 3,500 28,710 6,000 6,000 DEBT SERVICE - - - - - (CONTINGENCY/RESERVE - - - - - , TOTAL EXPENDITURES $ 355,652 $ 231,737 $ 626,756 $ 459,810 $ 459,810 68 TOWN OF ORO VALLEY LEGAL GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ 112,661 $ 136,991 $ 254,974 $ 260,261 $ 260,260 Group Insurance 5,650 4,712 19,684 19,654 19,654 Social Security/Medicare 8,533 10,392 20,209 19,818 19,818 401(A)Retirement Contributions 7,886 7,053 18,575 18,218 18,218 Unemployment Compensation 450 750 - - - Workers'Compensation 137 139 271 4 265 265 Other Employee Benefits - - 302 302 302 99 TOTAL PERSONNEL EXPENDITURES $ 135,317 $ 160,037 $ 314,015 $ 318,519 _ $ 318,519 69 TOWN OF ORO VALLEY LEGAL GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR BUDGET YEAR 1999-2000 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Town Attorney 1 1 80,000 1 75,000 1 75,000 Town Prosecutor 1 1 65,160 1 65,160 1 65,160 Criminal Paralegal 1 1 31,814 1 31,814 1 31,814 Legal Assistant 1 1 28,000 1 28,000 1 28,000 Secretary/Receptionist 0.75 1 20,000 1 20,000 1 20,000 Paralegal 0 1 30,000 1 30,000 1 30,000 SUBTOTALS 4.75 6 $ 254,974 6 $ 249,974 6 $ 249,974 MERIT Innanning liglinlaii 0�2 7 111•13 10,286 TOTAL-SALARIES&WAGES 4.75 6 $ 254,974 6 $ 260,261 6 $ 260,260 70 TOWN OF ORO VALLEY LEGAL GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services $ 199,000 $ 50,000 $ 240,000 $ 100,000 $ 100,000 ,Equipment Repair&Maintenance 5,500 5,500 6,000 6,000 6,000 Telecommunications 500 700 1,507 1,200 1,200 Postage 1,500 900 3,500 2,000 2,000 Advertising 300 - 300 - - Printing&Binding 1,200 300 2,400 2,400 2,400 iTravel&Training 2,400 2,400 7,225 4,875 4,875 Memberships&Subscriptions 6,985 6,800 18,106 13,816 13,816 A Office Supplies 1,750 1,600 5,000 5,000 5,000 TOTAL 0&M EXPENDITURES $ 219,135 $ 68,200 $ 284,031 _$ 135,291 $ 135,291 71 TOWN OF ORO VALLEY LEGAL GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1999-2000 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL T.A.&T.P. AZ State Bar-Land Use/Employment/W.C./In $ 4,700 $ 2,350 $ 2,350 T.A.&T.P. Public Relations 200 200 200 T.A.&T.P. Criminal Law Update 200 200 200 T.A.&T.P. Pima Co. CLE- 400 400 400 T.A. Election Certification Program 225 225 225 Paralegals Paralegal Seminar 400 400 400 Receptionist Dealing with Difficult People 200 200 200 T.A.&T.P. Municipal Attorneys Conference 400 400 400 T.P. APAAC Meetings 500 500 500 TOTAL $ 7,225 $ 4,875 $ 4,875 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION,RENEWAL OR NEW T.A.&T.P. AZ Bar Dues-R $ 720 $ 720 $ 720 T.A.&T.P. Pima Co.Bar Dues-R 140 140 140 T.P.&Crim.Para. Search&Seizure Checklist 310 310 310 T.P.&Crim.Para. Criminal Procedure Checklist 360 360 360 T.A.&T.P. AZ Rules of Court 60 60 60 T.A.&T.P. AZ Revised Statutes 700 700 700 T.A.&T.P. Pacific Digest Updates 700 700 700 T.A&L.A. McQuillin Municipal Corp.Updates 800 800 800 T.A.&T.P. LaFave Search&Seizure Updates 70 70 70 T.A.&T.P. Intl Municipal Lawyers Assn.&Ordinance Sv 860 860 860 T.A. Public Employee Dismissal Bulletin 85 85 85 T.A.&T.P. Local Government Immunity Bulletin 75 75 75 T.P.&Crim.Para. AZ Criminal Law&Rules 90 90 90 T.A.&T.P. American Trial Lawyers Assn. 450 450 450 All Staff Pima County Legal Directory 250 250 250 All Staff Zip Code Directory 100 100 100 T.A&T.P. AZ Practice Manual 52 52 52 Libaray Defamation update 102 102 102 Libaray Sutherland Statutory Construction 875 875 875 Libaray ARS Indexes 82 82 82 Libaray Public Employee Law Treatise 300 300 300 Libaray AZ Statutes Desk Set(6 Volume) 225 225 225 Libaray Mason's Manual 75 75 75 Libaray Robert's Rules of Order 35 35 35 Libaray Water Law Treatise 300 300 300 Libaray Westlaw AZ Database(on-line computer) 2,800 1,630 1,630 ,Libaray Westlaw Allstates(on-line computer) 2,800 1,630 1,630 Libaray Westlaw Allfeds(on-line computer) 4,200 2,450 2,450 Libaray Westlaw Keycite(on-line computer) 490 290 290 TOTAL$ 18,106 $ 13,816 $ 13,816 72 TOWN OF ORO VALLEY LEGAL GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL 1 Machinery&Equipment $ 1,200 $ 3,500 $ 900 $ - $ - Voice Recognition Software 300 300 300 Laptop Computer 3,900 3,900 3,900 Summation(Litigation Support) _ 1,800 1,800 1,800 Lateral Files 1,000 1,000 1,000 . Remodeling 18,000 6,500 6,500 Typewriter(LA) 100 100 100 Desk(LA) 600 600 600 Chairs(TA&LA) 600 600 600 Shelves(LA) 200 200 200 Flatbed Scanner(TA&TP) 750 - - a DeskJet Printer(TA) 300 300 300 I Small Coffee Pot 30 30 30 Clock 30 30 30 'Air Filtration System 200 200 200 a TOTAL CAPITAL OUTLAY $ 1,200 $ 3,500 $ 28,710 $ 6,000 $ 6,000 73 TOWN OF ORO VALLEY PUBLIC WORKS CUSTODIAL & FACILITY MAINTENANCE GENERAL FUND FISCAL YEAR 1999-2000 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Custodial and Facility Maintenance Budget is administered under the Parks and Recreation Division of the Community Development Department for the Town of Oro Valley. The Park and Facility Maintenance Supervisor has the direct responsibility for coordinating specific as well as routine facility maintenance through the Parks and Recreation Administrator. Discussion on New Positions, Programs, and Major Capital Outlay Requests: A number of building repairs are needed to the Administration, Magistrate Court, and Community Development Buildings as outlined in the capital outlay request. It is strongly recommended that those items which are approved be packaged into an RFP for a General Contractor to perform the repairs as part of one project this coming year. Discussion on Existing Positions and Programs Terminated: During FY 1997-98 the Town eliminated the use of two (2) custodial personnel to provide custodial maintenance services and is now using a private contractor to meet its needs. The contract for these services will need to be expanded during FY 1999/00 when the new Development Services Center opens (anticipated opening date: February 2000). 74 TOWN OF ORO VALLEY PUBLIC WORKS CUSTODIAL/FACILITY MAINTENANCE DIVISION GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ - $ - $ - $ - $ - OPERATIONS&MAINTENANCE 107,050 92,300 129,000 109,500 111,252 CAPITAL OUTLAY 82,000 - 82,000 51,500 35,500 _ DEBT SERVICE - - - - - CONTINGENCY/RESERVE - - - - - TOTAL EXPENDITURES $ 189,050 $ 92,300 $ 211,000 $ 161,000 $ 146,752 75 TOWN OF ORO VALLEY PUBLIC WORKS CUSTODIAL/FACILITY MAINTENANCE DIVISION GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR I BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ - $ - $ - $ - $ - .Overtime Pay - - - - - Group Insurance - - - - - Social Security/Medicare - - - - - . 401(A)Retirement Contributions - - - - - Unemployment Compensation - - - - - Workers'Compensation - - - - - Other Employee Benefits - - - - - i TOTAL PERSONNEL EXPENDITURES $ - $ - $ - $ - $ - 76 TOWN OF ORO VALLEY PUBLIC WORKS CUSTODIAUFACILITY MAINTENANCE DIVISION GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR BUDGET YEAR 1999-2000 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT SUBTOTALS MERIT NONIPMESSI 111511:1 li:iliijiniliiii::!:Miiii•iilliilii.:: OTAL-SALARIES&WAGES, 77 TOWN OF ORO VALLEY PUBLIC WORKS CUSTODIAUFACILITY MAINTENANCE DIVISION GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services $ 85,100 $ 78,000 $ 105,500 $ 90,000 $ 91,752 Building Repair&Maintenance - _ 3,000 5,000 4,000 - 4,000 Grounds Repair&Maintenance 10,000 3,200 5,000 4,000 4,000 Travel&Training 300 150 - - - Memberships&Subscriptions 150 150 - - - Gasoline&Oil 1,500 - - - - Field Supplies 7,000 7,800 10,500 8,500 8,500 Non-Capitalized Equipment 3,000 - 3,000 3,000 3,000 TOTAL 0&M EXPENDITURES $ 107,050 $ 92,300 $ 129,000 $ 109,500 $ 111,252 78 TOWN OF ORO VALLEY PUBLIC WORKS CUSTODIALJFACILITY MAINTENANCE DIVISION GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1999-2000 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL TOTAL $ - $ - $ - MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION,RENEWAL OR NEW TOTAL $ - $ - $ - 79 TOWN OF ORO VALLEY PUBLIC WORKS CUSTODIAL/FACILITY MAINTENANCE DIVISION GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Improvements $ 82,000 $ - $ - $ - - Town Hall Admin.Carpeting 16,000 16,000 - RepaintlGrout Town Hall 25,000 15,000 15,000 Breezeway Brick Joint Repairs 10,000 4,000 4,000 Reseal Restroom Floors(Admin) 1,000 500 500 Repair/Repaint Council Chambers 5,000 1,000 1,000 Slurry Seal Parking Lot and Stripe 25,000 15,000 15,000 TOTAL CAPITAL OUTLAY $ 82,000 $ - $ 82,000 $ 51,500 $ 35,500 80 TOWN OF ORO VALLEY GENERAL ADMINISTRATION GENERAL FUND FISCAL YEAR 1999-2000 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: General Administration budget allocations include funding for overhead and pooled costs such as utility services, pool vehicle maintenance and operation, and liability insurance. General Administration is also used to account for monetary transfers to other funds and an appropriated contingency amount. Discussion on New Positions, Programs and Major Capital Outlay Requests: A new position, Information Systems Administrator is requested for FY 1999- 2000. This employee would be responsible for maintaining the Town's network which currently includes over 100 workstations as well as coordinating technology related applications for the Town as it moves into the Year 2000. 81 TOWN OF ORO VALLEY GENERAL ADMINISTRATION GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ - $ - $ 59,795 $ 59,795 $ 59,795 OPERATIONS&MAINTENANCE 277,147 273,390 344,880 321,880 321,880 CAPITAL OUTLAY 233,500 92,500 192,500 196,000 3,383,489 OTHER FINANCING USES 2,936,746 605,577 1,901,810 1,901,810 1,901,810 CONTINGENCY/RESERVE 3,108,910 - 5,473,961 6,481,082 5,831,686 TOTAL EXPENDITURES $ 6,556,303 $ 971,467 $ 7,972,946 $ 8,960,567 $ 11,498,660 82 TOWN OF ORO VALLEY GENERAL ADMINISTRATION GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ - $ - $ 50,000 -$ 50,000 $ 50,000 Overtime Pay - Group Insurance - - 2,391 2,391 2,391 Social Security/Medicare - - 3,825 3,825 3,825 401(A)Retirement Contributions - 3,500 3,500 3,500 Unemployment Compensation - - - - - Workers'Compensation • - 78 78 78 Other Employee Benefits - - - - - TOTAL PERSONNEL EXPENDITURES $ - $ - $ 59,795 $ 59,795 $ 59,795) 83 TOWN OF ORO VALLEY GENERAL ADMINISTRATION GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES r CURRENT YR. BUDGET YEAR 1999-2000 No.of f $ No.of $DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Information Systems Administrator 0 1 $ 50,000 1 $ 50,000 1 $ 50,000 , . , SUBTOTALS 0 1 $ 50,000 1 $ 50,000 1 $ 50,000 MERIT nglign - nniiiiiiiiiit - 11911$1 TOTAL-SALARIES&WAGES 0 1 $ 50,000 1 $ 50,000 1 $ 50,000 84 TOWN OF ORO VALLEY GENERAL ADMINISTRATION GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services $ 35,200 $ 57,640 $ - $ - $ - Water&Sewer 6,900 7,900 8,200 8,200 8,200 Waste Disposal Fees 2,600 2,300 2,400 2,400 2,400 Vehicle Repair&Maintenance 1,000 r 1,100 1,200 1,200 1,200 Equipment Repair&Maintenance 6,900 2,500 22,500 17,500 17,500 Insurance 85,377 83,250 142,000 142,000 142,000 Telecommunications 29,800 33,700 48,200 48,200 48,200 Postage 525 525 525 525 525 Advertising 1,000 1,000 1,000 1,000 1,000 Office Supplies 8,500 11,000 11,500 11,500 11,500 Natural Gas&Electricity 34,100 32,200 42,000 39,000 39,000 Gasoline&Oil 1,000 1,000 1,000 1,000 1,000 Non-Capitalized Equipment 1,500 1,000 1,000 1,000 1,000 Miscellaneous Other Operating 17,745 16,750 17,355 17,355 17,355 'Annexation Expenses 25,000 1,000 25,000 10,000 10,000 Safety Compliance - 525 1,000 1,000 1,000 Town of Oro Valley 25th Anniversary Commemoration 20,000 20,000 20,000 20,000 20,000 M F V • TOTAL 0&M EXPENDITURES $ 277,147 $ 273,390 $ 344,880 $ 321,880 $ 321,880 85 TOWN OF ORO VALLEY GENERAL ADMINISTRATION GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Land $ 174,000_$ - $ 171,500 $ 171,500 $ 3,243,500 Improvements 6,000 7,700 - - - - Machinery&Equipment 33,500 63,500 Vehicles 20,000 21,300 - - - Frontpage 98(25 licenses)Town Webpage - - 1,500 1,500 1,500 Computer&Software 2,500 2,500 2,500 Office Furniture 1,500 1,500 1,500 ',Telephone&Other 500 500 500 ;Town Wide Pool Car(CIP) 15,000 15,000 15,000 Portable Computer Projector' - 3,500 3,500 Storm Drain System - - - - 32,188 Site Electrical,Spec.Systems&Telecom. - - - - 43,301 Laptop for Water Main - - - - 40,000 .' Transferred from Planning&Zoning Division Department Request • • • TOTAL CAPITAL OUTLAY $ 233,500 $ 92,500 $ 192,500 $ 196,000 $ 3,383,489 86 TOWN OF ORO VALLEY GENERAL ADMINISTRATION GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES OTHER FINANCING USES/CONTINGENCY CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL OTHER FINANCING USES: Transfers to Heritage Fund Grant $ 285,000 $ - $ 285,000 $ 285,000 $ 285,000 Transfers to Municipal Debt Service 722,824 605,577 699,554 699,554 699,554 Transfers to CDO Riverfront Park 1,908,922 - 773,256 773,256 773,256 Transfers to Library Construction Fund 20,000 - 144,000 144,000 144,000 SUBTOTAL:FINANCING USES 2,936,746 605,577 f 1,901,810 1,901,810 1,901,810 CONTINGENCY/RESERVE 3,108,910 - l 5,473,961 6,481,082 5,831,686 M LL TOTAL O.F.UJCONT. $ 6,045,656 $ 605,577 $ 7,375,771 $ 8,382,892 $ 7,733,496 87 This page intentionally left blank. 88 na Development TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT DEPARTMENT ADMINISTRATION DIVISION GENERAL FUND FISCAL YEAR 1999-2000 DIVISION REVIEW AND OUTLOOK Division Description/Function/Goals: The Community Development Department is charged with overseeing the comprehensive provision of services to physical development within the Town and programmatic services to Town residents. The Department oversees the functions of the Building Safety Division, the Parks and Recreation Division, the Planning and Zoning Division, and the Transit Division. The goal of the department is to provide these services in an efficient and customer-friendly manner. The functions of the department are designed to provide the highest quality services at the lowest cost to the taxpayers. Description of New Positions, Programs and Major Capital Outlay Requests: Personnel: The proposed budget includes funding for a Community Programs Coordinator. This position, if approved, would be responsible for coordinating a number of community- outreach programs of the Community Development Department. The position would handle recruitment and coordination of the new Oro Valley Leadership Academy, the Citizen Planning Institute, community activities for the Oro Valley Library, community education activities of the Building Safety Division, and outreach activities for Transit Services. Additional personnel requests are discussed in each of the Division descriptions provided below. Capital: The Administrative office of the Community Development Department has no capital requests for the coming fiscal year. Capital outlay requests for each of the Divisions are presented in their descriptions. Discussion of Proposed Projects and Programs: No positions or programs are proposed for termination. 89 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT ADMINISTRATION DIVISION GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 157,055 $ 144,515 $ 212,157 $ 160,982 $ 194,950 OPERATIONS&MAINTENANCE 44,398 36,500 38,224 89,043 93,490 CAPITAL OUTLAY - - 3,000 - - OTHER FINANCING USES - - - - - CONTINGENCY/RESERVE - - - - - TOTAL EXPENDITURES $ 201,453 $ 181,015 $ 253,381 $ 250,025 $ 288,440 90 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT ADMINISTRATION DIVISION GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL 'Salaries&Wages $ 124,962 $ 117,208 $ 169,312 $ 128,845 $ 155,511 Overtime Pay 500, 350 1,000 1,000 1,000 J , Group Insurance 12,801 9,685 17,397 12,133 15,383 Social Security/Medicare 9,362 8,774 12,590 9,624 11,664 401(A)Retirement Contributions 8,747 7,873 11,329 9,019 10,886 Unemployment Compensation 450 450 - - - Workers'Compensation 233 175 277 210 254 Other Employee Benefits - - 252 151 252 TOTAL PERSONNEL EXPENDITURES $ 157,055 $ 144,515 $ 212,157 $ 160,982 $ 194,950 91 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT ADMINISTRATION DIVISION GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1999-2000 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of S No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Community Development Director 1 1 $ 74,560 1 $ 75,506 1 $ 75,506 Administrative Assistant 1 1 31,240 1 32,546 1 32,546 Cleric/Receptionist(Pool) 1 1.50 24,000 1 16,350 1 16,350 Community Programs Coordinator 0 1 33,000 0 - 0 - i Librarian 0 0 0 0 0 1 26665 SUBTOTALS 3 4.50 $ 162,800 3 $ 124,401 4 $ 151,067 MERIT : 6,512 Migniiiilig 4,444 iiliiiegEol 4,444 TOTAL-SALARIES&WAGES 3 4.50 $ 169,312 3 $ 128,845 4 $ 155,511 • Assumes hire date of 11/1/99. 92 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT ADMINISTRATION DIVISION GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services S 2,000 $ 1,500 S 2,000 S 2,000 $ 2,000 Equipment Repair&Maintenance 2,500 300 7,200 7,200 7,200 Rentals - 100 - - - Telecommunications 1,320 1,000 1,200 1,200 1,200 Postage - 1,000 200 500 500 500 Advertising 1,000 200 1,000 1,000 1,000 Printing&Binding 2,000 700 1,500 1,500 1,500 Travel&Training 2,650 2,700 4,175 1,875 2,500 Memberships&Subscriptions 1,628 1,650 1,945 950 950 Office Supplies 3,000 1,300 2,200 2,200 2,200 Non-Capitalized Equipment 1,100 850 i 4,218 3,418 2,240 Miscellaneous Other Operating 200 - 200 200 200 Modular Building Lease 26,000 26,000 12,086 12,000 12,000 Greater OV Arts Coucil Agreement - - - 50,000 50,000 * Arts Projects - - - 5,000 10,000 * *Line Items Transferred from Parks&Recreation Division TOTAL 0&M EXPENDITURES S 44,398 $ 36,500 $ 38,224 $ 89,043 $ 93,490 93 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT ADMINISTRATION DIVISION GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1999-2000 COUNCIL POSITION ASSOCIATION OR DESTINATION REQUEST REVIEW APPROVAL Director AZ League of Cities and Towns $ 300 $ 175 $ 175 Director Arizona APA Conference 250 250 250 Director Comm.Dev.Society Conference 1,250 - - Director Rural Development Conference 625 - 625 Director Professional Travel/Meals 250 250 250 Admin.Assistant Workshops and Seminars 400 400 400 Comm.Programs Workshops and Seminars 400 400 400 Mgmt.Team Management Workshop 700 400 400 TOTAL $ 4,175 $ 1,875 $ 2,500 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION;RENEWAL OR NEW Director APA Membership(Renewal) $ 180 $ 180 $ 180 Director AICP Membership(Renewal) 120 120 120 Director ICMA(Renewal) 300 - - Director CDS(Renewal) 75 - - Director APPAM(Renewal) 80 - - Director Rotary Membership(Renewal) 540 - - Admin.Assistant Prof.Developmen t Subscriptions 150 150 150 Staff Reference Materials 500 500 500 TOTAL $ 1,945 $ 950 $ 950 94 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT ADMINISTRATION DIVISION GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $ - $ - $ 3,000 $ - $ 1 y Y Y TOTAL CAPITAL OUTLAY $ - $ - $ 3,000 $ - $ _ 95 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT DEPARTMENT PLANNING AND ZONING DIVISION GENERAL FUND FISCAL YEAR 1999-2000 DIVISION REVIEW AND OUTLOOK Division Description/Function/Goals: The Planning and Zoning Division administers the Town's General Plan and Zoning Code through established policies and procedures. The division is charged with communicating with the public on all planning and zoning matters. We also provide staff assistance to the Town Council, Planning and Zoning Commission, Development Review Board, and Board of Adjustment. The division consists of four teams: Current Planning, Advance Planning, Zoning Enforcement, and Subdivision Engineering, each with specified functions. Current Planning coordinates with the Department of Public Works, the Building Safety Division, and other Town offices; reviews and makes recommendations to the various Town boards, Commission, and Town Council regarding development proposals and rezonings. Current Planning prepares amendments to the Oro Valley Zoning Code as directed by the Town Council and Planning and Zoning Commission. Advance Planning also prepares amendments to the Oro Valley Zoning Code Revised; projects and estimates the Town population; maintains and trains Town staff in the Geographic Information System; and prepares and makes recommendations for long range planning studies to aid in the orderly growth and development of the Town. Zoning Enforcement enforces the provisions of the Oro Valley Zoning Code Revised, including conditions related to rezonings, plat approvals, and development plans. This team monitors compliance with Town landscape, sign and development performance standards. They also collect and release assurances that are posted to ensure that development and landscaping are completed in a timely manner per approved plans. Subdivision Engineering reviews development proposals and improvement plans to ensure that they meet the engineering standards of the Town (such as those related to streets and drainage). They also issue grading permits and perform field inspections of site improvements for the release of assurances. They are responsible, as well, for floodplain management. 96 Description of New Positions, Programs and Major Capital Outlay Requests: Two key factors affect this division: recent organizational changes and continued Town growth. Organizational Changes. This division was formed as a branch of the Community Development Department in early 1998. At the same time, the Subdivision Engineering Team (one Civil Engineer and one Engineer in Training [EIT}) was moved from the Department of Public Works. This year, we added an Administrative Secretary and a Planning Technician. With these additional four positions and the request for two more positions next year, there is a need for additional support funds such as Training, Travel, Memberships and other O&M. Growth. The Town's continued residential growth has created a similar demand for commercial growth, illuminated needed revisions to the Zoning Code and taxed the capacity of Current Planning, Enforcement and Engineering staff. The load on Current and Enforcement will be partially relieved as the Planning Technician gets up to speed. The load on Engineering requires the addition of a position (see below). Personnel The following recommendations are for positions that are not expected, due to lack of space, to be filled until the new building is ready for occupancy. Plans Review/Field Inspections. This team averages 20-25 hours of overtime per week primarily for plan review. A new position (EFT) is recommended for the Subdivision Engineering Team. Besides reducing overtime, this position will provide much better field review, where now the Town typically only has time to visit sites for final inspections. This position will also provide the Team with staff to adequately schedule and run pre-construction meetings to set expectations early with contractors for each project. GIS Technician. This position is proposed to assist the GIS Analyst by taking over lower level tasks such as filling mapping requests and maintaining databases. Thus, the GIS Analyst will be free to train personnel and program staff and public interfaces to the Towns geographic data. Currently 20 hours per week of the Analysts time is spent on the types of tasks that could be handled by a technician. Planner II. The Current Team now has two Planner I positions and cases are distributed to those positions equally. We recommend the conversion of one of these to a Planner II so that the more complex cases and code changes could be handled by that position. This would result in better efficiency and higher quality work as well as providing recognition and compensation to the planner who qualifies for that position and takes on the more complex cases. Census Coordinator. This is a proposed on-call, temporary, contract position to assist staff in preparing for the 2000 Census. The position will be responsible for reviewing 97 and correcting Census maps and address lists. The position will also assist the public in obtaining and filing forms, and will work with the Town and the Census Bureau to ensure the best possible count for Oro Valley. Capital Outlay The proposed Capital items are productivity and technology related. We recommend replacing the copier used by Building Safety and Planning with a newer leased model that doesn't miss pages and jam regularly. Other items are a computer for the proposed GIS Technician, software for checking drainage engineering, and a portable projector for the portable computers to allow presentations/training sessions anywhere. Discussion of Proposed Projects and Programs: Projects budgeted at more than $25,000 are presented below. Environmentally Sensitive Lands Ordinance (ESLO). This item is a high priority in the Planning and Zoning Work Plan. Staff has completed the preliminary phase and is evaluating the contract for the recommended consultant. The consultant selected by the Council will further define an interconnected network of environmentally sensitive lands and standards for development or acquisition of those lands. Lambert Lane/Canada Hills Sector Plan. This is an implementation requirement of the Focus 2020: Oro Valley General Plan and an item in the Planning and Zoning Work Plan. It was scheduled for completion this year, but moved to a lower priority in the work plan and will not be completed. General Plan Update. Work on the General Plan Update should start in October 1999 with the preparation of a Citizen Participation Plan. By January 2000, the actual update needs to be underway to meet the schedule and requirements of the Growing Smarter Legislation. The anticipated cost of the Plan is higher than the previous update because Growing Smarter requires three significant new plan elements: (1) Growth Areas specific plans for areas where growth is encouraged; (2) Environmental—a check of the impact of each other element on the environment; and (3) Cost of Development—a policy document to set stage for future regulations related to impact fees and the costs of development. Comprehensive Code Revisions. This item was included in the 1997-98 Planning and Zoning Work Plan to provide consistency, accuracy, logical organization, and improved readability of the Zoning Code. Funding for a consultant was approved for FY 1998-99 but the project was not completed due to other work plan commitments. Drainage Standards. A publication to provide calculations and designs standards that supplements the new floodplain ordinance (in process). 98 v Training and Travel: This budget proposes doubling the current budget for this item. Part of this (approximately $2,500) is due to the addition of four positions this past year and the proposal for two more positions next year. The requested increase in the budget will also allow each team to send a member to a conference. In this way the conferences can be targeted to the team. Also, many of the staff will be able to attend two seminars or workshops. Two seminars or workshops are recommended because we have found that in the evaluation process there are usually two or three recommendations for training to improve the individual's performance. Memberships and Subscriptions Memberships are important so that staff receives notices of the workshops and seminars, professional newsletters, and reduced registration costs for workshops and conferences. Staff, consultants, and the public use the library to research planning issues and stay up-to- date on the latest planning techniques. It is stocked with planning magazines, books, research articles, and Codes from various jurisdictions. The current level of funding for the library ($500) is not sufficient to keep it well stocked and current, especially with the addition of the Engineering Team and the lack of resources in the library for that Team. The Planners Advisory Service (PAs)is a research service that maintains contact with planners and jurisdictions throughout the nation in order to respond to requests for the latest information. The PAS would be a great help in drafting new ordinances. 99 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PLANNING&ZONING DIVISION GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 544,804 $ 502,913 $ 638,291 $ 624,091 $ 624,091 OPERATIONS&MAINTENANCE 302,520 164,400 370,000 321,400 321,400 CAPITAL OUTLAY 44,200 44,000 17,500 11,000 11,000 OTHER FINANCING USES - - - - - CONTINGENCY/RESERVE - - - - - TOTAL EXPENDITURES $ 891,524 $ 711,313 $ 1,025,791 $ 956,491 $ 956,491 100 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PLANNING&ZONING DIVISION GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL 1 Salaries&Wages $ 440,680 $ 415,364 $ 530,167 $ 504,030 $ 504,030 Overtime Pay - 3,005 4,000 4,000 4,000 Group Insurance 37,059 24,016 37,059 39,811 39,811 Social Security/Medicare 33,624_ 31,823 33,624 38,520 38,520 401(A)Retirement Contributions 30,078 25,903 30,078 35,562 35,562 Unemployment Compensation 2,100 2,100 2,100 - - Workers'Compensation 1,263,. 702 1,263 1,361 1,361 Other Employee Benefits - - 806 806 TOTAL PERSONNEL EXPENDITURES $ 544,804 $ 502,913 $ 638,291 $ 624,091 $ 624,091 101 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PLANNING&ZONING DIVISION GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1999-2000 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of 1 $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Planning&Zoning Administrator 1 1 $ 47,000 1 $ 50,337 1 $ 50,337 r 'Senior Planner 2 2 75,875 2 81,001 2 81,001 Planner II 1 2 65,270 1 33,201 1 33,201 Planner I 2 1 27,777 2 57,566 2 57,566 , Senior Zoning Inspector 1 1 35,490 1 29,506 1 29,506 Zoning Inspector 1 1 26,000 1 26,000 1 26,000 GIS Analyst 1 1, 30,000 1 30,000 1 30,000 Assurances Clerk 1 1 19,500 1 20,909 1 20,909 Planning Technician 1 1 23,400 1 23,400 1 23,400 , Civil Engineer 1 1 44,000 1 44,000 1 44,000 Civil Engineer Designer 1 1 36,464 1 40,470 1 40,470 Administrative Secretary 1 1 21,000 1 20,475 1 20,475 Plan Review/Field EIT 0 1 30,000 1 30,000 1 30,000 GIS Technician 0 1 28,000 0 - 0 - SUBTOTALS 14 16 $ 509,776 15 $ 486,864 15 $ 486,864 MERIT iniiiiingle1716610 391 ,,WIREEN 2 Minfing INEIRMil 66 i TOTAL-SALARIES&WAGES 14 16 $ 530,167 15 $ 504,030 15 $ 504,030 102 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PLANNING&ZONING DIVISION GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE V. w � � CURRENT YEAR - BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGETACTUAL REQUEST REVIEW APPROVAL _ Contract Personnel Services $ - $ 1,200 $ 12,000 $ 12,000 $ 12,000 `Outside Professional Services 247,000 120,000 291,000 256,350 256,350 Vehicle Repair&Maintenance 500 900 1,500 1,500 1,500 Equipment Repair&Maintenance 7,600 6,500 13,000 6,000 6,000 Telecommunications 2,500 1,700 2,000 2,000 2,000 Postage 5,000 3,500 4,000 4,000 4,000 Advertising 3,600 3,000 3,500 3,500 3,500 Printing&Binding 10,000 3,500_ 8,000 8,000 8,000 Travel&Training 7,450 7,000 16,000 9,400 9,400 Memberships&Subscriptions 2,220 2,200 4,900 4,900 4,900 Office Supplies 4,000 4,900 5,000 5,000 5,000 Gasoline&Oil 1,000 500 1,000 1,000 1,000 Non-Capitalized Equipment 10,400 8,500 7,000 6,650 6,650 Field Supplies 1,050` 900_ 1,000 1,000 1,000 Miscellaneous Other Operating 200 100 100 100 100 r ` r a r TOTAL 0&M EXPENDITURES $ 302,520 $ 164,400 $ 370,000 $ 321,400 $ 321,400, 103 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PLANNING&ZONING DIVISION GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1999-2000 COUNCIL POSITION ASSOCIATION OR DESTINATION REQUEST REVIEW APPROVAL Civil Engineer APWA State Conference $ 650 $ 650 $ 650 Civil Engineer FEMA Regional Conference 750 750 750 Senior Planner Rocky Mountain Land Use Institute 500 - - Planners(6) AzAPA(4)or Four Corners Conf. 2,400 - - DRB/Commission AzAPA(2) 1,200 1,200 1,200 GIS Analyst Visual Basic&Map Objects Training 1,400 - - GIS Analyst ESRI Annual Conference 800 800 800 Planner II ArcView Training 800 800 800 Snr.Zoning Inspector AACE National Conference 500 - - P&Z Administrator P&Z Management Training 1,300 500 500 P&Z Administrator AzAPA Conference 600 600 600 DRB/Commission Prof.Development Workshops(3) 450 450 450 Board of Adjustment B of A Workshops(5) 1,000 1,000 1,000 Staff(9) ,Training&Seminars(20) 2,000 1,000 1,000 Boards&TACs Meals 1,300 1,300 1,300 - Miscellaneous Travel,Meals,Parking,Mileage 350 350 350 TOTAL $ 16,000 $ 9,400 $ 9,400 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION;RENEWAL OR NEW GIS Analyst URISA(renew) $ 150 $ 150 $ 150 Civil Engineer i ASCE(renew) 140 140 140 Civil Engin.Designer ASCE(new) 140 140 140 Civil Engineer AMFA(new) 100 100 100 Civil Engineer FEMA(new) 100 100 100 Zoning Inspectors(2) AACE(new) 90 90 90 Zoning Inspectors(2) CELA(new) 50 50 50 DRB/Commission APA 700 700 700 Planners(6) APA 400 400 400 Planners(3) AICP 500 500 500 Admin.Secretary IAAP 270 270 270 All(inc.Engineer) Library 1,600 1,600 1,600 Planning Staff Planners Advisory Service 500 500 500 P&Z Staff Professional Subscriptions 160 160 160 TOTAL $ 4,900 $ 4,900 $ 4,900 104 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PLANNING&ZONING DIVISION GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $ 44,200 S 44,000 $ - $ - $ - Copier(Leased) - - 7,000 7,000 7,000 Portable Computer Projector' - - 3,500 - - GIS NT Workstation(Tech) - - 3,000 - - Drainage Software - - 2,000 2,000 2,000 EIT Computer - - 2,000 2,000 2,000 Line Item Request Transferred to General Administration TOTAL CAPITAL OUTLAY $ 44,200 $ 44,000 $ 17,500 $ 11,000 $ 11,000 105 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT DEPARTMENT BUILDING SAFETY DIVISION GENERAL FUND FISCAL YEAR 1999-2000 DIVISION REVIEW AND OUTLOOK Division Description/Function/Goals: It is the understanding of the Building Safety Division that the construction community is not satisfied with the timeliness of the service the Building Division is providing. In order to better serve the public and to respond in a timely manner to requested inspections and plan review turn around, it may be noticed that there are many increases in the line items of this proposed budget. The Building Safety Division of Community Development is responsible for the review of site development plans, architecture, plumbing, electrical systems, grading, retaining walls, fire lanes, and the like. These items are routinely reviewed by this Division to assess their compliance with various codes and to ensure the public safety. Building Safety coordinates all facets of building plan reviews for Code conformance and the subsequent inspection process at construction for code conformance. All residential building plans, including apartment complexes, are reviewed in house and all residential construction inspections are conducted by Town Building Inspectors. Commercial building plans are reviewed by outside consultants for conformity to the Plumbing, Mechanical, Electrical, and Structural Code. The Building and Fire Safety reviews are conducted in-house. Swimming Pool and Spa Code enforcement is conducted by the personnel of this division. The Building Safety Division also reviews the current editions of the Uniform Building, Plumbing, Mechanical, and Electrical Code and makes recommendations for amendments and ultimate adoption. The Town has adopted the 1994 edition of the Uniform Building Code, the 1994 Uniform Plumbing Code, and 1994 Uniform Mechanical Code, the 1997 Uniform Fire Code, and the 1996 National Electrical Code. Description of New Positions, Programs and Major Capital Outlay Requests: Personnel Due to the building construction trend, additional personnel are proposed for the Building Safety Division. With this trend, an additional plans examiner and an additional building inspector will be required. It is also proposed that the Building Inspector job classification be split into two categories: Building Inspector I and Building Inspector 11. This distinction will 106 allow the Town to recognize those members of the staff with established track records and to hire new personnel at the appropriate grade. A Permit Technician is also proposed to address the high volume of activity within the permitting portion of the division. The Permit Tech, in conjunction with the Permit Coordinator and the Clerk/Receptionist, will allow the division to process permits in a timely fashion. Capital Outlay The 1999-2000 Capital Improvement Program approved an expenditure of$30,000 for the purchase of an Interactive Voice Response System (IVR) to automate inspection reporting for Town clients. The budget also proposes the expenditure of$7,500 to purchase additional hardware for the Division's permitting software. Discussion on Existing Positions and Programs Terminated: No existing positions and programs are proposed for termination. 107 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT BUILDING SAFETY DIVISION GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 351,116 $ 338,380 $ 742,633 $ 655,322 $ 655,322 OPERATIONS&MAINTENANCE 64,585 67,300 215,450 182,950 182,950 CAPITAL OUTLAY - 1,300 ` 74,000 _ 64,000 96,500 DEBT SERVICE - - - - - _ CONTINGENCY/RESERVE - - - - - TOTAL EXPENDITURES $ 415,701 $ 406,980 $ 1,032,083 $ 902,272 $ 934,772 108 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT BUILDING SAFETY DIVISION GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ 286,505 $ 256,439 $ 599,447 $ 518,885 $ 518,885 Overtime Pay - 24,237 8,000 8,000 8,000 Group Insurance 22,147 18,871 46,338 52,489 52,489 Social Security/Medicare 21,529 20,445 45,045 39,448 39,448 '401(A)Retirement Contributions 17,955 15,065 37,568 32,472 32,472 Unemployment Compensation 1,050 1,500 2,197 - - Workers'Compensation 1,930 1,823 4,038 3,272 3,272 1 Other Employee Benefits - - - 756 756 • TOTAL PERSONNEL EXPENDITURES $ 351,116 $ 338,380 $ 742,633 $ 655,322 $ 655,322 109 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT BUILDING SAFETY DIVISION GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1999-2000 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Building Administrator 1 1 $ 57,000 1 $ 57,000 1 $ 57,000 Permits Coordinator 1 1 27,500 1 28,371 1 28,371 Chief Building Inspector 1 1 46,391 1 49,136 1 49,136 Building Inspector 5 0 - 0 - 0 - Clerk/Receptionist 1 1 16,500 1 17,605 1 17,605 Plans Examiner 1 2 80,000 2 80,000 2 80,000 II Permit Tech 0 1 20,000 1 20,000 1 20,000 Building Inspector II 0 3 99,000 3 112,299 3 112,299 Building Inspector I 0 3 90,000 3 89,500 3 89,500 Structural Engineer(Contract) 0 1 85,000 0 - 0 - Plans/Building Examiner(Contract) 0 1 55,000 0 - ' - Plans Examiner/Bldg.Insp.(Contract) 0 0 - 1 55,000 1 55,000 *Contract position in anticipation of on site Design-Build Projects SUBTOTALS 10 15 $ 576,391 14 $ 508,910 14 $ 508,910 23,056 9,975 9,975 TOTAL-SALARIES&WAGES 10 15 $ 599,447 14 $ 518,885 14 $ 518,885) 110 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT BUILDING SAFETY DIVISION GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services $ 45,000 $ 45,000 $ 150,000 $ 120,000 $ 120,000 Vehicle Repair&Maintenance 1,000 2,300 3,000 3,000 3,000 Equipment Repair&Maintenance 2,000 4,900 5,000 5,000 5,000 Telecommunications 2,200 1,400 3,000 3,000 3,000 Postage 600 300 1,000 1,000 1,000 Printing&Binding 7,000 7,200 14,000 12,000 12,000 Travel&Training 2,210 1,800 16,850 16,850 16,850 Memberships&Subscriptions 775 600 9,700 9,700 9,700 Office Supplies 1,200` 2,300 4,000 4,000 4,000 Gasoline&Oil 2,000 1,400 3,000 3,000 3,000 Field Supplies 400 100 1,000 1,000 1,000 Advertising - - 1,000 500 500 Non-Capitalized Equipment - - 2,300 2,300 2,300 Miscellaneous Other Operating 200 - 350 350 350 Uniforms - - 1,250 1,250 1,250 I 1 I TOTAL 0&M EXPENDITURES $ 64,585 $ 67,300 $ 215,450 $ 182,950 , $ 182,9501 111 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT BUILDING SAFETY DIVISION GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR - DEPARTMENT MANAGER 1999-2000 COUNCIL POSITION ASSOCIATION OR DESTINATION REQUEST REVIEW APPROVAL Administrator ICBO ABM-St.Louis $ 1,800 $ 1,800 $ 1,800 Chief Building inspector IAPMO Annual Meeting 1,200 1,200 1,200 Administrator Code Change Hearings-Los Angeles 1,400 1,400 1,400 Building Inspectors(4) ICBG Educational Institutes 5,000 5,000 5,000 Administrator Southern Arizona ICBG Chapter 200 200 200 Permit Coordinator Permitting Software Training 650 650 650 Building Inspectors(4) Southern Arizona ICBG Chapter 350 350 350 Building Inspectors(4) Prescott Arizona ICBO Training 4,000 4,000 4,000 Administrator ICC Code Hearings 2,000 2,000 2,000 Administrator Travel&Meals 250 250 250 TOTAL $ 16,850 $ 16,850 $ 16,850 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION;RENEWAL OR NEW Building Inspector Renewal ICBO Certification $ 720 $ 720 $ 720 Plans Examiner Renewal ICBO Certification 180 180 180 Administrator Renewal ICBO Certification _ 360 360 360 Staff New ICBO Certification 990 990 990 Staff IAPMO Membership150 150 150 _ Staff Division Technical Library 7,000 7,000 7,000 Administrator IAEI Membership 150 150 150 Staff Other Memberships&Subscriptions 150 150 150 TOTAL $ 9,700 $ 9,700 $ 9,700 112 TOWN OF ORO VALLEY BUILDING SAFETY DIVISION GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST APPROVAL v Machinery&Equipment $ - $ 1,300 $ 10,000 $ - $ - Computer Permitting Hardware&Software - - 7,500_ 7,500 70,000 Data Conversion - - 5,000 5,000 5,000 IVR(integrated Voice Recog)(CIP) - - 30,000 30,000 - Computers(5) - - 7,500 7,500 7,500 Pickup Truck - - 14,000 14,000 14,000 TOTAL CAPITAL OUTLAY $ - $ 1,300 $ 74,000 $ 64,000 $ 96,500 113 This page intentionally left blank. 114 Parks & Recreation TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT DEPARTMENT PARKS AND RECREATION DIVISION GENERAL FUND FISCAL YEAR 1999-2000 DIVISION REVIEW AND OUTLOOK Division Description/Function/Goals: The Parks and Recreation Division is charged with overseeing the maintenance and operation of the Town's park facilities, repair and upkeep of all Town owned buildings, and p overseeingmaintenance of Oracle Road medians. The Parks and Recreation Division also provides a comprehensive seasonal aquatics program for all ages at Dennis Weaver Pool. Within the next fiscal year, this division will open a new park facility, the Canada del Oro Riverfront Park. The division also proposes to begin the provision of additional recreation programming and efforts related to natural resource conservation. Description of New Positions, Programs and Major Capital Outlay Requests: Personnel The budget request for FY 1999-00 includes a request for a ProgramNolunteer Coordinator to begin expanding the Town's offerings in recreation. This position is intended to organize recreational and docent activities and to recruit volunteer staff to assist in programming. The budget also proposes funding for a Natural Resource Coordinator to oversee efforts related to Town-owned open space and trailways. The Natural Resource Coordinator will also lay theg roundwork for Town acquisition of open space as identified in the Environmentally Sensitive Lands Ordinance. Additional maintenance positions are proposed to handle the increased workload with the opening of the CDO Riverfront Park. The division proposes the addition of a Parks Maintenance Lead Person to oversee routine park maintenance activities, allowing split maintenance crews to operate at both Dennis Weaver and Riverfront Parks. Two additional Parks Maintenance workers are proposed to handle the demands of the new park. The Park Monitor position is proposed for an upgrade from half-time to full- time to permit oversight of activities at the CDO Riverfront Park. Capital outlay The approved Capital Improvement Program for 1999-2000 includes expenditures of $20,000 for improvements at Dennis Weaver Park. Full detail on those improvements is included in the CIP. The CIP also includes an expenditure of $52,000 for additional maintenance equipment for the CDO Riverfront Park. These amounts are reflected in the Capital Outlay request for the division. Discussion on Existing Positions and Programs Terminated: No positions or programs are proposed for termination. 115 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PARKS AND RECREATION DIVISION GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 255,788 $ 251,481 $ 444,734 $ 373,167 $ 373,167 OPERATIONS&MAINTENANCE 323,666 314,300 429,425 306,125 336,125 CAPITAL OUTLAY 53,200 23,200 72,000 140,000 140,000 OTHER FINANCING USES - - - CONTINGENCY/RESERVE - - - - TOTAL EXPENDITURES $ 632,654 $ 588,981 $ 946,159 $ 819,292 $ 849,292 116 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PARKS AND RECREATION DIVISION GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages +$ 211,467 $ 196,049 .$ 343,669 $ 290,158 $ 290,158 Overtime Pay - 10,297 15,000 10,000 10,000 Group Insurance 13,718 13,506 29,397 27,228 27,228 Social Security/Medicare 15,873 15,268 27,645 22,776 22,776 401(A)Retirement Contributions 9,718 7,340 20,772 16,317 16,317 ,Unemployment Compensation 750 1,500 - - - Workers'Compensation 4,262 7,521 7,521 5,957 5,957 Other Employee Benefits - - 731 731 731 TOTAL PERSONNEL EXPENDITURES $ 255,788 $ 251,481 $ 444,734 $ 373,167 $ 373,167 117 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PARKS AND RECREATION DIVISION GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES a ' CURRENT YR. BUDGET YEAR 1999-2000 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Parks and Recreation Administrator 1 1,$ 47,000 1 $ 47,000 1 $ 47,000 Secretary 1 1 20,511 1 21,991 1 21,991 Park&Field Monitor 0.5 1 20,4001 15,300 1 15,300 * Park Maintenance Supervisor 1 1 36,990 1 36,990 1 36,990 Maintenance Laborer I 2 4 63,050 4 51,101 4 51,101 * Pool Manager(Seasonal) 0.25 0.25 7,250 0.25 7,700 0.25 7,700 Assistant Pool Manager(Seasonal) 0.25 0.25 5,950 0.25 6,350 0.25 6,350 Water Safety Instructors(Seasonal) 1.50 1.50 20,050 1.50 21,500 1.50 21,500 Lifeguards(Seasonal) 1.50 1.50 28,250 1.50 30,200 1.50 30,200 Parks Maintenance Lead Person 0 1 25,000 1 16,500 1 16,500 RecreationNolunteer Coordinator 0 1 28,000 1 28,000 1 28,000 Natural Resource Coodinator 0 1 28,000 0 - 0 - 1 . SUBTOTALS 9 14.50 $ 330,451 13.50 $ 282,632 13.50 $ 282,632 56 gliiiiiiiiiiiiiiiiiiiiniiiii' 7526 3 1872 !1 2MERIT �+elii+iiiir;..iiii:+ii V';e:..ii:i':.iri;:..i:....i� Miliiiiian TOTAL-SALARIES&WAGES 9 14.50 $ 343,669 13.50 $ 290,158 13.50 $ 290,158 *Increased positions assumed to be effective with opening of CDO Riverfront Park(1/1/2000). 118 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PARKS AND RECREATION DIVISION GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services ,$ 33,200 $ 48,000 $ 50,000 $ 50,000 $ 50,000 39,500 52,000 55,000 55,000 55,000 Water and Sewage , Waste Disposal Fees 4,400 5,100 10,200 7,700 7,700 Recreation Programs 12,500 4,000 30,000 30,000 30,000 Equipment Repair&Maintenance 2,750 4,300 8,500 6,400 6,400 Grounds Repair&Maintenance 7,000 5,700 12,000 9,000 39,000 Equipment Rental 500 300 500 500 500 Insurance 19,866 20,000 40,000 22,075 22,075 Telecommunications 4,000 7,200 5,000 5,000 5,000 Postage 3,000 800 1,500 1,500 1,500 Travel&Training 1,250 700 2,600 2,200 2,200 Memberships&Subscriptions 375 100 1,550 1,250 1,250 Office Supplies 2,000 3,700 2,500 2,500 2,500 Natural Gas&Electricity 45,000 53,000 75,000 65,000 65,000 Gasoline&Oil 2,000 4 1,800 2,000 2,000 2,000 Non-capitalized Equipment 6,000 3,500 6,000 6,000 6,000 Uniforms 1,500 900 2,000 2,000 2,000 Field Supplies 22,000 24,100 40,000 30,000 30,000 Miscellaneous Other Operating 4,300 800 1,000 1,000 1,000 Arts Advisory Board 49,800 49,800 - - - Parks&Rec Advisory Board 16,225 3,500, 16,225 5,000 5,000 Greater OV Arts Council Agreement 15,000 4 15,000 59,500 - - * * Arts Projects 30,000 8,500 5,000 - - Vehicle Repair&Maintenance 500 300 850 500 500 Advertising 500 100 1,000 500 500 `Printing&Binding 500 1,100 1,500 1,000 1,000 , Line Items Transferred to Community Development Administration Budget. • , TOTAL 0&M EXPENDITURES $ 323,666 $ 314,300 $ 429,425 $ 306,125 $ 336,125 119 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PARKS AND RECREATION DIVISION GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1999-2000 COUNCIL POSITION ASSOCIATION OR DESTINATION REQUEST REVIEW APPROVAL Parks&Rec.Administrator APRA Conference $ 600 $ 600 $ 600 Parks&Rec.Administrator Workshops 500 500 500 Parks Maintenance Supervisor Workshops 400 400 400 Administrative Secretary Clerical/Computer Training 300 300 300 ProgramNolunteer Coordinator Workshops 400 400 400 Natural Resource Coordinator Workshops 400 - - TOTAL $ 2,600 $ 2,200 $ 2,200 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION;RENEWAL OR NEW Parks&Rec.Administrator APRA/NPRA Dues $ 375 $ 375 $ 375 Staff Library Materials 500 500 500 ProgramNolunteer Coordinator APRA/NPRA Dues 375 375 375 Natural Resource Coordinator Professional Membership 300 - - I TOTAL $ 1,550 $ 1,250 $ 1,250 120 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PARKS AND RECREATION DIVISION GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment(CIP) $ 18,200 $ 18,200 $ - $ - ,$ - Improvements 35,000 5,000 - - - Weaver Improvements(CIP) - - 20,000 20,000 20,000 Vehicle(CIP) - - - 18,000 18,000 Joint Proj.w/Amphi Parking Imp.(CIP) - - - 50,000 50,000 Small Tractor(CIP) - - 16,000 16,000 16,000 Aerators,Spreaders,Backhoe(CIP) - - 25,000 25,000 25,000 Utility Carts(CIP) - - 11,000 11,000 11,000 I TOTAL CAPITAL OUTLAY $ 53,200 $ 23,200 _$ 72,000 $ 140,000 $ 140,000 121 This page intentionally left blank. 122 • Police Department TOWN OF ORO VALLEY POLICE DEPARTMENT GENERAL FUND FISCAL YEAR 1999-2000 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: ORO VALLEY POLICE DEPARTMENT MISSION STATEMENT We the members of the Oro Valley Police Department, are dedicated to providing excellent service through partnerships that build trust, reduce crime, create a safe environment and enhance the quality of life within our community. , WE ARE COMMITTED TO THESE VALUES: FAIRNESS—We believe every individual must be treated with dignity and respect. The foundation of . professional police service is based upon fair and equal treatment of all people. INTEGRITY—We adhere to the highest moral and ethical standards. We are consistent in and accountable for all of our actions. EXCELLENCE—We are committed to quality of performance using teamwork to achieve comprehensive and common goals. VISION STATEMENT The Oro Valley Police Department is committed to providing public safety services needed to ensure a safe environment through problem-solving partnerships, adaptability to change, cultural sensitivity and efficient allocation of resources. Description of New Positions, Programs, and Major Capital Outlay Requests: The Department now has a total of 82 personnel as well as 4 reserve officers. Compared to agencies of similar size, i.e., Flagstaff, Gilbert, Sierra Vista, we have half the supervisory personnel that these cities have. The addition of an Assistant Chief would alleviate many of the administrative problems that the Police Chief handles daily. It would enable the Police Chief to pursue additional grants from the Federal, State and local entities. The person in this position would also be able to advance to the Chiefs position upon the incumbent's retirement. An additional Sergeant's position is requested to supervise the creation of a Traffic Squad. This has become necessary due to the increase in population, traffic, accidents and D.U.I. cases. For justifications for the clerical personnel see the three additional attachments. Discussion of Existing Positions and Programs Terminated: We are not proposing the elimination of any positions or programs. 123 TOWN OF ORO VALLEY POLICE GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 3,806,599 $ 3,820,582 $ 4,483,144 $ 4,343,626 $ 4,430,861 OPERATIONS&MAINTENANCE 520,993 533,508 628,019 617,293 617,293 CAPITAL OUTLAY 293,500 250,400 349,700 349,700 390,700 OTHER FINANCING USES 49,262 12,120 12,120 12,120 12,120 CONTINGENCY/RESERVE 147,795 48,010 300,493 132,493 132,493 � I TOTAL EXPENDITURES $ 4,818,149 $ 4,664,620 $ 5,773,476 $ 5,455,232 $ 5,583,467 124 TOWN OF ORO VALLEY POLICE GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages _$ 2,788,036 $ 2,797,339 $ 3,401,844 $ 3,238,854 $ 3,285,969 Overtime Pay 160,000 152,500 170,000 170,000 180,000 Assignment Pay 11,700 11,770 15,000 18,200 42,200 MANTIS Overtime Pay 21,500 21,252 21,500 21,500 21,500 Uniform Allowance 47,700 47,700 54,000 54,000 54,000, 1 Group Insurance 235,117 230,078 240,000 288,426 290,683 Social Security/Medicare 224,428 233,332 230,000 247,809 249,801 ASPRS Contributions 164,983 185,094 175,000 191,525 191,525 401(A)Retirement Compensation 67,873 54,234 75,000 52,950 54,778 Unemployment Compensation 11,850 12,750 13,000 - - Workers'Compensation 46,612 41,993 50,000 48,026 48,069 Other Employee Benefits 19,000 25,000 30,000 4,536 4,536 Lead Officer Assignment Pay 7,800 7,540 7,800 7,800 7,800 , F TOTAL PERSONNEL EXPENDITURES $ 3,806,599 $ 3,820,582 $ 4,483,144 $ 4,343,626 $ 4,430,861 125 TOWN OF ORO VALLEY POLICE GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1999-2000 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Chief of Police 1 1 $ 80,338 0.75 $ 60,247 1.5 $ 109,174 Assistant Chief 0 1 65,236 0.75, 48,927 0 - y Admin/Data Ops Manager 1 1 36,961 1 36,962 1 36,962 Lieutenant 2 2 123,598 2 123,594 2 123,594 Administrative Sergeant 1 1 50,896 1 50,898 1 50,898 Patrol Sergeant 5 6 298,136 6 294,500 6 294,500 Detective 2 3 114,989 3 113,529 3 113,529 Detective(D.E.A.) 2 2 79,676 2 79,685 2 79,685 Patrol Officers 36 32 1,095,420 32 1,078,058 32 1,078,058 Motorcycle Officer 4 4 154,938 4 146,484 4 146,484 School Resource Officer 2 2 79,676 2 79,706 2 79,706 K-9 Officer 2 3 114,989 3 114,982 3 114,982 Reserve Officer 6 6 45,000 6 45,000 6 45,000 Communications Supervisor 1 1 41,939 1 41,933 1 41,933 Dispatcher 10 10 283,521 10 275,080 10 275,080 r Receptionist 0.50 1 16,671 0.50 10,803 1.00 16,671 File Clerk 0.25 0.50 5,974 0.50 5,974 0.50 5,974 Property/ID Technician 2 2 55,654 2 53,498 2 53,498 Records Supervisor 1 1 28,533 1 27,429 1 27,429 Public Info Officer 1 1 34,210 1 32,906 1 32,906 Records Clerk I 3.50 4.50 90,150 3.50. 68,952A. 4.50 89,199 Community Policing Sergeant 1 1 50,896 1 50,898 1 50,898 Training Coordinator 1 1 35,424 1 34,050 1 34,050 Admin.Secretary II 1 1 23,228 1 22,672 1 22,672 D.A.R.E.Officers 0 2 79,676 2 79,706 2 79,706 Patrol Officers(Grant Contingency) 0 4 168,000 4 168,000 4 168,000 Y SUBTOTALS 86.25 94 $ 3,253,729 92 $ 3,144,469 93.5 $ 3,170,584 Niiiiiiiiiinal •:Y•1 115 385 9 385 1 115 4 48 MERIT iliiilninnER TOTAL-SALARIES&WAGES 86.25 94 $3,401,844 92 $3,238,854 93.5 $3,285,969 126 TOWN OF ORO VALLEY POLICE GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR I BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services . $ 26,690 $ 24,470 $ 36,440 $ 31,440 $ 31,440 Custody of Prisoners 30,000 30,000 30,000 30,000 30,000 Water&Sewage 2,600 2,000 2,000 2,000 2,000 "Vehicle Repair&Maintenance 50,000 55,100 58,000 58,000 58,000 Equipment Repair&Maintenance 24,000, 24,000 23,400 23,400 23,400 Building Repair&Maintenance 7,650_ 7,475 8,700 8,700 8,700 Rentals - 7,500 7,500 7,500 7,500 Insurance 91,250 91,250 100,000 117,287 117,287 Telecommunications 31,620 30,100 38,124 38,124 38,124 Postage 6,200 3,500 3,500 3,500 3,500 Printing&Binding 7,780 7,600 7,780 7,780 7,780 Travel&Training 18,365 18,000 28,525 25,000 25,000 Memberships&Subscriptions 5,163 4,480 6,072 6,072 6,072 Office Supplies 20,550 20,550 22,000 22,000 22,000 Natural Gas&Electricity 34,000 37,500 38,000 38,000 38,000 Gasoline&Oil 63,000 61,300 64,000 64,000 64,000 Non-capitalized Equipment 36,615 36,615 55,190 52,490 52,490 Uniforms 10,960 10,736 10,600 10,600 10,600 Field Supplies 16,300 16,150 19,400 19,400 19,400 Miscellaneous Other Operating 29,850 28,875 51,788 35,000 35,000 Office Lease 5,900 13,907 14,500 14,500 14,500 Custodial Supplies 2,500 2,400 2,500 2,500 2,500 TOTAL 0&M EXPENDITURES $ 520,993 ,$ 533,508 $ 628,019 $ 617,293 $ 617,293 127 TOWN OF ORO VALLEY POLICE GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1999-2000 COUNCIL POSITION ASSOCIATION OR DESTINATION REQUEST REVIEW APPROVAL Chief AACOP 6 Meetings $ 500 $ 500 $ 500 Chief SALEM 4 Meetings 200; 200 200 Chief POST 4 Meetings 200 _ 200 200 Chief League Conference 75 75 75 Chief LECC Conference 425 425 425 Chief IACP Conference 2,180 2,180 2,180 Admin.Lt. APCO/LECC/AZ State Contract/NAT 865 865 865 Comm.Sup. APCO Conference _ 70 70 70 Records Div. Various 2,000 2,000 2,000 Property/ID Annual RAPE Conference _ 850 850 850 Traffic Div. Accident Investigation I 650 650 650 Traffic Div. Accident Investigation 11 650 650 650 Comm.Resources 1999 POP Conference 1,500 1,500 1,500 Comm.Resources Crime Tracking Programs 350 350 350 ' Comm.Resources Adobe Computer Program Classes 700 700 700 Volunteer Program Various 1,000 1,000 1,000 Ofc.Of Prof.Standards Various 1,500 1,500 1,500 Hostage Negotiation Technical Schools 1,000 1,000 1,000 Detectives Technical Schools 1,500 1,500 1,500 S.R.O. Annual Conference 210 210 210 D.A.R.E. AZ Conference 400 400 400 D.A.R.E. National Conference 1,700 1,700 1,700 Department Various 10,000 6,475 6,475 TOTAL $ 28,525 $ 25,000 $ 25,000 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION;RENEWAL OR NEW Chief IACP/AACOP/SALEM $ 350 $ 350 $ 350 Chief Rotary Club 620 620 620 Dept. AZ State Contract Membership 200 200 200 Sgt. Accident Investigation&Traffic Assoc.Du 200 200 200 Az Crime Prevent/Natl Crime Prevent/ Pblc.Info.Spc. Nat.Public Rel.Society of America 555 555 555 Comm. APCO/Cole Cross Directory 270 270 270 Comm. 911 Magazine 20 , 20 20 128 TOWN OF ORO VALLEY POLICE GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL MEMBERSHIPS&SUBSCRIPTIONS(CONTINUED) Department Windows Magazine 30 30 30 Department Search&Seizure Laws/Funding Law Enfor 210 210 210 Department Narcotic Laws/Law&Order 90 90 90 Department RMIN 150 150 150 Department AZ Narco Officer Association 40 40 40 Department Combination Titles 4,13,28 books 1,200 1,200 1,200 IACP Policy&Proc/Police Law Journal Department Pol Mag/Law Enf.News/Police Labor Mont 330 330 330 Am.Soc.Ind.Sec/Int Dar Sky Assoc./ Int.CPTED Assoc./Certified Prot.Planner Comm.Resources Prog./1994 Unif.Bldg.Code Book/ Div CPTED American Demographics 669 669 fi69 Department Nat.Dir of Law Enforce.Admin. 170 170 170 Department Nat.Bulletin on Policy Misconduct 75 75 75 Department Nat.Notary Assoc.Dues 108 108 108 Department NRA Dues/Pima Pistol Range 140 140 140 Property/ID Int.Assoc.for Identifcaiton 100 100 100 Comm. NENA(Nat.Emerg.Number Assoc) 60 60 60 Property/ID AZ Property/ID Assoc. 50 50 50 Detectives Association Dues(Homicide/Auto/Thefts) 200 200 200 Detectives AZ Auto Theft Prevent Assoc 15 15 15 , D.A.R.E. National and State Dues 90 90 90 Records Div. California Recorder Magazine 50 50 50 AdOps Mgr. JPMA-Grant Funding Bulletin 50 50 50 Department IACP-Policy Center Pamphlet 30 30 30 TOTAL $ 6,072 $ 6,072 $ 6,072 129 TOWN OF ORO VALLEY POLICE GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $ 169,500 $ 94,400 $ - $ - $ - Vehicles 121,000 156,000 - - Improvements 3,000 - - - - 3,000 3,000 3,000 Lettering for Police Building - 2,500 2,500 2,500 Electrical Improvements " - Prisoner Processing/Release Area(CIP) 85,700 85,700 85,700 - - - 9,600 9,600 9,600 Computer Work Stations - Mobile Data Terminals(CIP) _ 55,000 55,000 96,000 Stabilizer Jacks for Mobile Command Post - - 3,500 3,500 3,500 - Training Room-Polaroid Polarview Projector 3,400 3,400 3,400 - Patrol Vehicles(5)(CIP) - - 135,000 135,000 135,000 Additional Patrol Vehicles(2)(CIP) - 52,000 52,000 52,000 -I --..-- ------ , TOTAL CAPITAL OUTLAY $ 293,500 $ 250,400 $ 349,700 $ 349,700 $ 390,700 130 TOWN OF ORO VALLEY POLICE GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES DEBT SERVICE/CONTINGENCY • CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL DEBT SERVICE: $ 49,262 $ 12,120 $ 12,120 $ 12,120 $ 12,120 CAPITAL CONTINGENCY: 147,795 48,010 - - - GOCHS'99/00 Grant 75,000 75,000 75,000 4 SCAT'99/00 Grant 57,493 57,493 57,493 4 Officer Positions/Equipment* 168,000 - - *Transferred to personnel detail page. , TOTAL DEBT SERVICE/CONT. $ 197,057 $ 60,130 $ 312,613 $ 144,613 $ 144,613 131 This page intentionally left blank. 132 Magistrate Court TOWN OF ORO VALLEY MAGISTRATE COURT GENERAL FUND FISCAL YEAR 1999-2000 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: ToJrovide justice to residents of the Town of Oro Valley and all those who enter p its jurisdiction, in a manner that is fair, courteous, effective and solution-oriented. Provide the public with information about laws, the judicial system and the court process in Oro Valley, Pima County and the State of Arizona. Presenting to the public and to other town employees only the highest level of professionalism and respect. Maintaining and improving employee professional skills through continuing education. Description of New Positions, Programs, and Major Capital Outlay Requests: Office Furniture —4 ergonomic modular units for court staff Projection Screen for Courtroom Discussion of Existing Positions and Programs Terminated: JCEF Grant position will be completed on 6/30/99. Collection clerk position will be absorbed by Accounting Clerk. 133 TOWN OF ORO VALLEY MAGISTRATE COURT GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 264,526 $ 259,235 $ 239,399 $ 255,325 $ 255,325 OPERATIONS&MAINTENANCE 89,672 102,472 79,550 82,668 82,618 CAPITAL OUTLAY 9,301 9,301 2,231 2,231 2,231 DEBT SERVICE - - - CONTINGENCY/RESERVE - - - - TOTAL EXPENDITURES $ 363,499 $ 371,008 $ 321,180 $ 340,224 $ 340,174 134 TOWN OF ORO VALLEY MAGISTRATE COURT GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL , Salaries&Wages $ 214,477.$ 210,202 $ 188,507,,$ 204,431 $ 204,431 Overtime Pay - - 2,000_ 2,000 2,000 Group Insurance 17,446 18,891 18,587 18,588 18,588 Social Security/Medicare 16,138 15,871 15,360 15,360 15,360 401(A)Retirement Contributions 15,017 12,905 14,310 14,310 14,310 Unemployment Compensation 1,050 1,050 - - - Workers'Compensation 398 316 334 334 334 Other Employee Benefits - - 302 I 302 302 -. , , TOTAL PERS'L EXPENDITURES $ 264,526 $ 259,235 $ 239,399 $ 255,325 $ 255.325 135 TOWN OF ORO VALLEY MAGISTRATE COURT GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR BUDGET YEAR 1999-2000 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Magistrate 1 1 $ 58,000 1 $ 65,000 1 $ 65,000 9 Court Administrator 1 1 36,411 1 36,411 1 36,411 Court Services Clerk I 1 1 19,489 1 19,490 1 19,490 Accounting Clerk 1 1 22,400 1 23,564 1 23,564 Court Services Clerk II 1 1 26,120 1 26,120 1 26,120 Courtroom Clerk 1 1 26,087 1 27,373 1 27,373 SUBTOTALS 7 6 $ 188,507 6 $ 197,958 6 $ 197,958 6 47 3 innornelellt _ 473 , MERIT 6 TOTAL-SALARIES&WAGES 7 6_ $ 188,507 6 $ 204,431 6 $ 204,431 136 TOWN OF ORO VALLEY MAGISTRATE COURT GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL . ` 6,500 $ 5,500 $ 5,000 $ 5,000 $ 5,000 Contract Personnel Services $ , "Outside Professional Services 8,000 19,000 5,600 5,600 5,600 Jury Fees 3,000 1,000 1,200 1,200 1,200, Court Appointed Attorney Fees 30,000 28,000 25,000 25,000 25,000 `Equipment Repair&Maintenance 9,600 10,100 10,080 10,080 10,080 Insurance 8,577 8,577 9,000 11,618 11,618 ',Telecommunications 1,800 2,300 2,500 2,500 2,500 T ,Postage 2,500 2,200 3,000 3,500 3,500, Printing&Binding 4,000 3,700 4,000 4,000 4,000 Travel&Training 7,000 12,000 4,700 4,700 4,700 Memberships&Subscriptions 1,595 1,595 1,620 1,620 1,570 Office Supplies 7,000 8,500 7,000 7,000 7,000 Miscellaneous Other Operating 100 - 100 100 100 Non-Capitalized Equipment - - 750 750 750 r , , f , 4 , r TOTAL O&M EXPENDITURES $ 89,672 $ 102,472 1$ 79,550 $ 82,668 $ 82,618 137 TOWN OF ORO VALLEY MAGISTRATE COURT GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1999-2000 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL Judge Annual Judicial Conference-Phoenix $ 1,000 $ 1,000 $ 1,000 Judge Judicial Conference 500 500 500 Court Admin. NACM Annual Conference-Atlanta,GA 700 700 700' Department AZ Courts Assoc.Conference-Phoenix 2,000 2,000 2,000 Department Computer Classes 500 500 500 TOTAL $ 4,700_$ 4,700 $ 4,700 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION;RENEWAL OR NEW Judge Arizona Revised Statutes-R $ 1,000 $ 1,000 $ 1,000 Judge Arizona State Bar Association-R 100 100 100 Judge Pima County Bar Association-R 60 60 60 Judge American Bar Association-R 250 250 250 Judge AZ Women Lawyers Association-R 50 50 - Court Admin. Nat.Assoc.Court Management-R 75 75 75 Department Arizona Courts Association-R 60 60 60 Judge Magistrate's Assoc.-N 25 25 25 L , TOTAL $ 1,620 $ 1,620 $ 1,570 138 TOWN OF ORO VALLEY MAGISTRATE COURT GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $ 9,301 $ 9,301 $ - $ - $ - Projection Screen - - 231 231 231 Modular Desks(4) - - 2,000 2,000 2,000 TOTAL CAPITAL OUTLAY $ 9,301 $ 9,301 $ 2,231 $ 2,231 $ 2,231 139 This page intentionally left blank. 140 SPECIAL REVENUE FUNDS TOWN OF ORO VALLEY FISCAL YEAR 1999-2000 HIGHWAY FUND REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1998-99 1999-2000 ESTIMATED MANAGER COUNCIL RESOURCESBUDGET ACTUAL REVIEW APPROVAL v REVENUES: LICENSES&PERMITS: Grading Permit Fees $ - $ 4,000 $ 4,400 $ 4,400 Road Permits 17,000 10,000 11,000 11,000 SUBTOTAL LICENSES&PERMITS $ 17,000 $ 14,000 $ 15,400 $ 15,400 . STATE SHARED REVENUES: Highway User Fuels Tax 1,577,000 1,490,000 1,629,000 1,629,000 CHARGES FOR SERVICES: Engineer's Plan Review Fees 10,500 . 4,000 4,400 4,400 INTEREST INCOME: 25,000 90,000 50,000 50,000 OTHER REVENUES: • Miscellaneous 5,000 500 1,000 1,000 SUBTOTAL:OTHER REVENUES 5,000 500 1,000 1,000 SUBTOTAL: REVENUES 1,634,500 1,598,500 1,699,800 1,699,800 OTHER FINANCING SOURCES: , Financing from Leases 45,000 34,800 - - Residual Equity Transfer from Naranja Debt Service - - 73,860 73,860 Carry Forward of Fund Balance 1,376,491 - 1,832,378 1,832,378 SUBTOTAL:OTHER FINANCING SOURCES 1,421,491 34,800 1,906,238 1,906,238 TOTAL REVENUES&OTHER FINANCING SOURCES $ 3,055,991 $ 1,633,300 $ 3,606,038 $ 3,606,038 141 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND FISCAL YEAR 1999-2000 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: ption/Function/Goals: The Town's Department of Public Works (DPW) Street Maintenance Division (SMD) and Capital Improvements Division (CID) are funded from Highway User Revenue Fund p p (HURF) and federal grant revenues. There is some sharing of expenses with other funding sources of the other DPW division. The Town's DPW/SMD is responsible for the maintenance of all public roadways within the communitywith the exception of those on the state highway system (Oracle Road and Tangerine Road east of First Avenue). Maintenance functions normally performed along these roadways include the repair and maintenance of traffic control devices, repair and maintenance of certain street lights, vegetation maintenance, certain landscape maintenance, pavement preservation, routine street sweeping, storm damage repair, maintenance/repair of bridges and culverts, regrading of road shoulders and dirt roads, repair of pavement surface defects and monitoring activities of others within the Town right-of-way. In addition to the maintenance function performed by the Town, the DPW/CID is also responsible for insuring proper planning of new roadway improvements and a diligent review of Town streets for safety concerns which may expose the Town to liability. It is the DPW/CID's goal to systematically improve Town arterial roadways in advance of growth. It is further the goal of the department to keep a watchful eye on safety issues, i particularlywith respect to unsignalized intersections and the need for appropriate traffic control devices. The inception, design and implementation of capital improvement projects relating to the Town streets and other public facilities (with the exception of buildings) is the responsibility of the DPW/CID as well. The proposed FY 1999/00 Budget includes several major capital projects to be designed and/or implemented. Descri•tion of New Positions Pro.rams and Ma.or Ca.ital Outla Re.uests: The Town of Oro Valley will be required to have a federally mandated National Pollutant Discharge Elimination System (NPDES) in place and operating by May 31, 2002. The responsibility for the administration of this program has been assigned to the Public Works Department. An existing staff member has been assigned to manage the 142 NPDES program and an associated Town wide stormwater management program. The personnel impacts of these new program initiatives are not clear at this time but the Department envisions that those new activities will require a Program Manager and an Engineering Technician to initially administer the program. The funding source to support this activity has not yet been identified. The additional public street maintenance in the recently annexed areas will require the addition of one (1) new laborer position for the street maintenance department. The Department is using the existing Town's GIS system to develop a street system data base that will provide base maps, street conditions, signage and right-of-way information into a single information management system. The capital equipment request contains the equipment that will be needed to implement this data base. Professional development is essential to employee qualifications and skill levels, employee job satisfaction and employee advancement opportunities. Technical certifications are available in several of the DPW disciplines. In order to set up employees for success and develop a win-win situation (town and employees), the DPW budget proposes an average of$300 per DPW employee. This will address required and optional opportunities to participate in seminars and classes in their field of expertise (approximately 2 per employee) and have access to technical journals and reference material to perform their job better. The Town is presently investigating the possibility of establishing an Oracle Road Improvement District to accomplish major improvements to Oracle Road required by the development of the Oro Valley Retail Center. Initial funding for the formation of this district is identified in the capital budget. Major capital expenditures are identified in the CIP budget. Discussion of Existing Positions and Programs Terminated: No positions or programs are to be terminated. 143 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 570,869 $ 551,911 $ 634,724 $ 634,724 $ 634,724 OPERATIONS&MAINTENANCE 536,750 508,816 , 596,870 546,734 551,134 CAPITAL OUTLAY 578,000 155,995 1,270,000 1,270,000 1,270,000 DEBT SERVICE 51,100 46,287 55,982 55,982 55,982 CONTINGENCY/RESERVE 1,319,272 - _ - 1,098,597 1,094,198 TOTAL EXPENDITURES $ 3,055,991 $ 1,263,009 $ 2,557,576 $ 3,606,037 __$ 3,606,038 144 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND FISCAL YEAR 1999-2000 BUDGET EXPENDITURES PERSONNNEL DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ 436,391 $ 434,368 $ 480,281 $ 480,281 $ 480,281 "Overtime Pay 8,000 19,523 15,000 15,000 15,000 Group Insurance 47,649 25,062. 54,226, 54,226 54,226 Social Security/Medicare 32,553 33,435 37,063 37,063 37,063 401(A)Retirement Contributions 30,757 26,072 34,670 34,670 34,670 Unemployment Compensation 2,100- 2,250 - - _ - Workers'Compensation 12,718 11,201 12,729 12,729 12,729 , Other Employee Benefits 700 - 756 756 756 TOTAL PERSONNEL EXPENDITURES $ 570,869 $ 551,911 $ 634,724 $ 634,724 $ 634,724 0 145 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT BUDGET YEAR 1999-2000 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Town Engineer 1 1 $ 62,500 1 $ 62,500 1 $ 62,500 Operations Supervisor-Roads&Drainage 1 1, 45,613 1 45,613 1 45,613 Crew Foreman 1 1 32,597 1 32,597 1 32,597 Heavy Equipment Operator 3 3 75,935 3 75,935 3 75,935 Laborer 2 3 54,080 3 54,080 3 54,080 Clerk Typist 1 1 17,188 1 17,188 1 17,188 Civil Engineer/Capital Impr. 1 1 45,000 1 45,000 1 45,000 Civil Engr.Tech/Capital Impr. 1 1 38,638 1 38,638 1 38,638 Administrative Secretary 1 1 23,400 1 23,400 1 23,400 Civil Engineer Technician 1 1 35,448 1 35,448 1 35,448 Field sorRoads 1 34,125 1 34,125 1 34,125 SUBTOTALS 15 $ 464,524 15 $ 464,524 15 $ 464,524 MERIT dismaggiii 'ti: 15,757 EMENN 157 7 INEME 15,757 TOTAL-SALARIES&WAGES 14 15 $ 480,281 15 $ 480,281 15 $ 480,281 146 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL t Contract Personnel Services $ - $ 500 $ 1,000+$ 1,000 $ 1,000 Outside Professional Services 96,000 95,000 95,000 45,000 45,000 Water&Sewer 12,400 8,721 9,000 9,000 9,000 Waste Disposal Fees 4,500 6,124 7,000 7,000 7,000 Vehicle Repair&Maintenance 8,000 6,000 8,000 8,000 8,000 Equipment Repair&Maintenance 34,500 34,000 21,500 21,500 21,500 Building Repair&Maintenance 7,000 1,000 2,000 2,000 2,000 Grounds Repair&Maintenance 3,000 850 1,000 1,000 1,000 1Street Maintenance 59,500 59,500 62,000 62,000 62,000 Street Improvements 150,000 150,000 225,000 225,000 225,000 Rentals 4,000 1,800 2,000 2,000 2,000 'Insurance 42,900 42,900 43,000_ 44,864 44,864 Telecommunications 13,050 11,000 12,000 12,000 12,000 Postage 800 850 900 900 900 ` .Printing&Binding 2,500 1,800 2,500 2,500 2,500 Travel&Training 7,400 6,000 9,300 9,300 9,300 Memberships&Subscriptions 2,650 1,600 2,120 2,120 2,120 `Office Supplies 6,250 8,200 10,000 9,000 9,000 i 'Natural Gas&Electricity 12,800 10,200 12,000 11,000 11,000 Gasoline&Oil 19,000 19,000 19,500 19,500 19,500 I Non-capitalized Equipment 9,000 5,000 14,100 14,100 14,100 Uniforms 4,500 3,900 4,000 4,000 4,000 Field Supplies 5,300 5,800 1,100 1,100 5,500 'Safety Compliance 1,700 1,700 1,700 1,700 1,700 Electricity-Street Lights 30,000 21,500 25,000 25,000 25,000 Miscellaneous Other Operating - 600 500 500 500 Bluestake - 4,621 5,000 5,000 5,000 Custodial Supplies - 650 650 650 650 I TOTAL O&M EXPENDITURES $ 536,750 $ 508,816 $ 596,870 i$ 546,734 $ 551,134_j 147 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1999-2000 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL Town Engineer APWA Regional Conference $ 1,200 $ 1,200 $ 1,200 Civil Engineer ASCE Regional Conference 1,000 1,000 1,000 Civil Engineer APWA State Conference 450 450 450 R&D Manager APWA State Conference 450 450 450 , R&D Manager Drainage Conference 1,000 1,000 1,000 R&D FS Equipment/Phoenix 300 300 300 Staff General Training(15 @$300) 4,500 4,500 4,500 Staff Mileage 400 400 400 TOTAL $ 9,300 $ 9,300 $ 9,300 MEMBERSHIPS&SUBSCRIPTIONS _ POSITION _ ASSOCIATION;RENEWAL OR NEW Towng Mgr Engineer/R&D M r APWA Renewal $ 500 $ 500 $ 500 Town Engineer/CE/CET ASCE Renewal 500 500 500 Town Engineer ICMA Renewal 70 70 70 Town Engineer NSPE Renewal 150 150 150 Staff Books/Library 500 500 500 R&D OS Main/Super Assoc. 300 300 300 Staff AFMA Renewal 100 100 100 TOTAL $ 2,120 $ 2,120 $ 2,120 148 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL i i Improvements $ 499,000 $ 82,995 $ - $ - $- Machinery&Equipment 46,000 46,000 - Vehicles 33,000 27,000 - - - - - Improvements: . Lambert Lane Safety Imp.(1)(CIP) 6,000 6,000 6,000 Rancho Vistoso Median Cut(CIP) 25,000 25,000 25,000 TW Drainage Basin Study(CIP) . 180,000 180,000 180,000 Pecan Place Drainage Imp.(CIP) 25,000 25,000 25,000 Barreras Slope Protection(CIP) 45,000 45,000 45,000 Calle Bonita/Loma Linda Imp.(CIP) 250,000 250,000 250,000 Rancho Vistoso Blvd.(CIP) 4,000 4,000 4,000 Bicycle Lanes(CIP) 197,000 197,000 197,000 La Canada Dr.Phase I(Landscaping)(CIP) 188,000 188,000 188,000 Rancho Feliz Drainageway#1(Banked)(CIP) 40,000 40,000 40,000 Rancho Feliz Drainageway#2(Banked)(CIP) 40,000 40,000 40,000 La Canada Drainage Impr.(Banked)(CIP) 15,000 15,000 15,000 I Drainageway Relocation(Banked)(CIP) 15,000 15,000 15,000 'Vehicles: Water Truck Replacement(CIP) 50,000 50,000 50,000 !Pickup Truck Replacement(CIP) 25,000 25,000 25,000 Machinery&Equipment: Street Broom Replacement(CIP) 45,000 45,000 45,000 Motor Grade Replacement(CIP) 40,000 40,000 40,000 Aerial Mapping(CIP) 50,000 50,000 50,000 Mobile Digital Warning Board 30,000 30,000 30,000 Footnotes: (1) Local=$6,000; PAG=$99,000 i TOTAL CAPITAL OUTLAY $ 578,000 $ 155,995 $ 1,270,000 $ 1,270,000 $ 1,270,000 149 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES DEBT SERVICE/CONTINGENCY CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL DEBT SERVICE: Lease Purchase-Wheel Loader 36,100 42,379 $ 42,379 $ 42,379 $ 42,379 Lease Purchase-Backhoe 15,000 3,908 13,603 13,603 13,603 Total Debt Service 51,100 46,287 55,982 55,982 55,982 CONTINGENCY/RESERVE: 1,319,272 - - 1,098,597 1,094,198 TOTAL DEBT SERVICE/CONT. $ 1,370,372_ $ 46,287 $ 111,964 $ 1,154,579 $ 1,150,180 150 TOWN OF ORO VALLEY FISCAL YEAR 1999-2000 SEIZURES&FORFEITURES-STATE FUNDS REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1998-99 1999-2000 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: , Forfeitures-State&Local $ 20,000 $ 10,250+ $ 10,000 $ 10,000 Forfeitures-Federal 30,000 - - - Interest-Investments - 1,000 500 500 SUBTOTAL:REVENUES 50,000 11,250 10,500 10,500 OTHER FINANCING SOURCES: Carry Forward of Fund Balance 180,707 - 68,399 68,399 TOTAL REVENUES&OTHER FINANCING SOURCES $ 230,707 $ 11,250 $ 78,899 $ 78,899 151 TOWN OF ORO VALLEY POLICE DEPARTMENT SEIZURES AND FORFEITURES STATE FUNDS FISCAL YEAR 1999-2000 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: ORO VALLEY POLICE DEPARTMENT MISSION STATEMENT: We, the members of the Oro Valley Police Department, are dedicated to providing excellent service through partnerships that build trust, reduce crime, create a safe environment and enhance the quality of life within our community. WE ARE COMMITTED TO THESE VALUES: FAIRNESS - We believe every individual must be treated with dignity and respect. The foundation of professional police service is based upon fair and equal treatment of all people. . INTEGRITY -We adhere to the highest moral and ethical standards. We are consistent in and accountable for all of our actions. EXCELLENCE -We are committed to quality and performance using teamwork to achieve comprehensive and common goals. ORO VALLEY POLICE DEPARTMENT VISION STATEMENT: The Oro Valley Police Department is committed to providing public safety services needed to ensure a safe environment through problem-solving partnerships, adaptability to change, cultural sensitivity and efficient allocation of resources. Description of New Positions, Programs, and Major Capital Outlay Requests: Requested State Seizure &Forfeiture funds will maintain the K-9 Units & partially maintain the SWAT Team. The requests in Capital outlay are for Computer Workstation replacement and for four new workstations. Another Mobile Mini Storage Unit is being requested to store Administrative grant files, Records Division case files and Personnel files. Also requested is a new K-9 Unit Bomb Dog. Discussion of Existing Positions and Programs Terminated: We are not proposing the elimination of any positions or programs. 152 TOWN OF ORO VALLEY POLICE SEIZURES&FORFEITURES-STATE FUNDS FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ - $ - $ - $ - ,$ - OPERATIONS&MAINTENANCE 63,965 20,700 40,315 50,265 50,265 CAPITAL OUTLAY 91,350 - 18,600 18,600 18,600 DEBT SERVICE - - - - - OTHER FINANCING USES - - - - - CONTINGENCY/RESERVE 69,319 - - 4,786 4,786 , , , , TOTAL EXPENDITURES $ 224,634 $ 20,700 $ 58,915 $ 73,651 $ 73,651 153 TOWN OF ORO VALLEY POLICE SEIZURES&FORFEITURES-STATE FUNDS FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services -$ 5,200 $ 5,200 $ 3,100 $ 3,100 $ 3,100 Vehicle Repair&Maintenance 3,500 3,200 - - - Rentals 9,000 - - - - Printing&Binding 460 460 - - Travel&Training 5,155 3,000 5,500 5,500 5,500 Memberships&Subscriptions 390 390 475 475 475 - Office Supplies 450 450 - - Non-capitalized Equipment 19,885 - 26,950 26,950 26,950 - Field Supplies 11,575 - Miscellaneous Other Operating 8,350 8,000 4,290 14,240 14,240 TOTAL O&M EXPENDITURES $ 63,965 $ 20,700 $ 40,315 $ 50,265 $ 50,265 154 TOWN OF ORO VALLEY POLICE SEIZURES&FORFEITURES-STATE FUNDS FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING 1 BUDGET YEAR DEPARTMENT MANAGER 1999-2000 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL K-9 Training Videos $ 100 $ 100 $ 100 SWAT NTOA Less Lethal Instructor School 2,000 2,000 2,000 SWAT Mesa SWAT School 2,000 2,000 2,000 i New K-9 Unit K-9 Handler&Dog School 1,400 1,400 1,400 TOTAL $ 5,500 $ 5,500 $ 5,500 MEMBERSHIPS&SUBSCRIPTIONS _.... POSITION ASSOCIATION;RENEWAL OR NEW K-9 NNDDA Dues&ALEKA Dues $ 375 $ 375 $ 375 SWAT NTOA Membership Dues 100 100 100 TOTAL $ 475 $ 475 $ 475 155 TOWN OF ORO VALLEY POLICE SEIZURES&FORFEITURES-STATE FUNDS FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinjy&Equipment $ 11,350 $ - $ 18,600 $ 18,600 $ 18,600 Vehicles 80,000 - - - - SUBTOTAL CAPITAL: 91,350 - 18,600 18,600 18,600 CONTINGENCY 69,319 - - 4,786 4,786 TOTAL CAPITAL OUTLAY/CONTINGENCY $ 160,669 I $ - $ 18,600 $ 23,386 $ 23,386 156 TOWN OF ORO VALLEY LEGAL SEIZURES AND FORFEITURES FISCAL YEAR 1999-2000 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Legal department no longer does forfeiture work due to a change in the laws several years ago. Funds remaining in the Pima County Attorney's office account are the result of old forfeiture cases done at that time. The Town Prosecutor must still sign forfeiture allocation requests from the police department personnel helping other agencies (MANTIS, DEA, etc.). By law, all monies released from p g 9 this fund must be expended only on police programs/prosecution matters/ racketeering offenses. There is approximately $6,000 in this fund. Quarterly reports are made to the State and copies are distributed to our Finance department. This fund is controlled by the Pima County Attorney's office and all expenditure requests by law must 1) be approved by the County Attorney as being lawful and 2) the funds must be released by the County Attorney's office to the prosecutors office only for that particular request. As stated above, quarterly reports to the State must be made regarding the expenditures of any funds. Description of New Positions, Programs, and Major Capital Outlay Requests: p No new positions are anticipated. This office no longer handles forfeiture requests. The programs requested are a gang information public forum in Oro Valley, and a donation to the safelock program where firearms are provided with prevent the accidental shootingof children. This last program is locks to p g administered through Pima County. The last request from this fund is for a computer upgrade (increase the speed) of the current legal assistants computer. p A similar request for such a computer enhancement was approved by Pima past. in the Discussion of Existing Positions and Programs Terminated: With the exception of the computer upgrade, the listed programs are the same as the previous year. 157 TOWN OF ORO VALLEY LEGAL SEIZURES&FORFEITURES FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ - $ - $ - $ $ OPERATIONS&MAINTENANCE 1,000 1,600 - - - CAPITAL OUTLAY 600 - - - - DEBT SERVICE - - - - "CONTINGENCY/RESERVE 4,473 - - 5,248 5,248 ' r TOTAL EXPENDITURES $ 6,073 $ 1,600 $ - $ 5,248 $ 5,248 158 TOWN OF ORO VALLEY LEGAL SEIZURES&FORFEITURES FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 1 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Non-Capitalized Equipment $ - $ 1,600 $ - $ - $ - Public Information Services 1,000 - - - - I TOTAL O&M EXPENDITURES $ 1,000 $ 1,600 $ - $ - $ - 159 TOWN OF ORO VALLEY LEGAL SEIZURES&FORFEITURES FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $ 600 $ - $ - $ - $ - CONTINGENCY 4,473 - - 5,248 5,248 • TOTAL CAPITAL OUTLAY $ 5,073 $ - $ $ 5,248 $ 5,248 160 TOWN OF ORO VALLEY FISCAL YEAR 1999-2000 SEIZURES&FORFEITURES -JUSTICE FUNDS REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1998-99 1999-2000 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: Forfeitures-Federal $ - $ 40,000 $ 30,000 $ 30,000 Interest-Investments - 1,000 1,500 1,500 SUBTOTAL:REVENUES - 41,000 31,500 31,500 OTHER FINANCING SOURCES: Carry Forward of Fund Balance - - 21,554 21,554 TOTAL REVENUES&OTHER FINANCING SOURCES $ - i $ 41,000 _ $ 53,054 _ $ 53,054 161 TOWN OF ORO VALLEY POLICE DEPARTMENT SEIZURES AND FORFEITURES JUSTICE FUNDS FISCAL YEAR 1999-2000 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: ORO VALLEY POLICE DEPARTMENT MISSION STATEMENT: We, the members of the Oro Valley Police Department, are dedicated to providing excellent service through partnerships that build trust, reduce crime, create a safe environment and enhance the quality of life within our community. WE ARE COMMITTED TO THESE VALUES: FAIRNESS- We believe every individual must be treated with dignity and respect. The foundation of professional police service is based upon fair and equal treatment of all people. INTEGRITY -We adhere to the highest moral and ethical standards. We are consistent in and accountable for all of our actions. EXCELLENCE -We are committed to quality and performance using teamwork to achieve comprehensive and common goals. ORO VALLEY POLICE DEPARTMENT VISION STATEMENT: The Oro Valley Police Department is committed to providing public safety services needed to ensure a safe environment through problem-solving partnerships, adaptability to change, cultural sensitivity and efficient allocation of resources. Description of New Positions, Programs, and Major Capital Outlay Requests: Requested Justice Seizure & Forfeiture funds will maintain the Oro Valley Police Department j SWAT Team. The requests for Capital outlay have been moved to State Seizure & Forfeiture Budget for FY 99/00. Discussion of Existin. Positions and Pro•rams Terminated: We are not proposing the elimination of any positions or programs. 162 TOWN OF ORO VALLEY POLICE SEIZURES&FORFEITURES-JUSTICE FUNDS FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW � APPROVAL PERSONNEL $ - $ - $ - $ $ .OPERATIONS&MAINTENANCE - 50,594 25,525 25,525 25,525 , CAPITAL OUTLAY _ - 105,523 - - - DEBT SERVICE - - - - OTHER FINANCING USES - - - - CONTINGENCY/RESERVE - - - 27,529 27,529 TOTAL EXPENDITURES $ - _$ 156,117 $ 25,525 $ 53,054 $ 53,054 163 TOWN OF ORO VALLEY POLICE SEIZURES&FORFEITURES-JUSTICE FUNDS FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL !Rentals $ - $ 9,000 $ 3,600 $ 3,600 $ 3,600 - Non-capitalized Equipment - 30,019 - Field Supplies - 11,575 21,925 21,925 21,925 TOTAL O&M EXPENDITURES $ - $ 50,594 $ 25,525 $ 25,525 $ 25,525 164 TOWN OF ORO VALLEY POLICE SEIZURES&FORFEITURES-JUSTICE FUNDS FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1999-2000 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL 1 TOTAL $ - $ - _$ ' MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION;RENEWAL OR NEW TOTAL $ - $ - $ 165 TOWN OF ORO VALLEY POLICE SEIZURES&FORFEITURES-JUSTICE FUNDS FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $ - $ 11,121 $ - $ - $ - Vehicles . - 94,402 - - - SUBTOTAL CAPITAL: - 105,523 - - CONTINGENCY - - - 27,529 27,529 TOTAL CAPITAL OUTLAY/CONTINGENCY $ - $ 105,523 $ - $ 27,529 $ 27,529 166 TOWN OF ORO VALLEY FISCAL YEAR 1999-2000 PUBLIC TRANSPORTATION FUND REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1998-99 1999-2000 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: STATE GRANTS H.B.2565 $ - $ 22,000 ` $ 11,000 $ 11,000 SUBTOTAL:STATE GRANTS - 22,000 11,000 11,000 STATE SHARED REVENUES: L.T.A.F. (Lottery) 145,000 $ 150,000 $ 156,000 $ 156,000 SUBTOTAL:STATE SHARED 145,000 150,000 156,000 156,000 CHARGES FOR SERVICES: Fare Box 10,500 10,500 12,000 12,000 SUBTOTAL: CHARGES FOR SERVICES 10,500 10,500 12,000 12,000 I Interest-Investments 3,000 6,500 6,500 6,500 Miscellaneous 16,820 - - - OTHER FINANCING SOURCES: Carry Forward of Fund Balance 72,631 - 74,153 74,154 TOTAL FINANCING SOURCES, $ 247,951 $ 189,000 $ 259,653 $ 259,654 167 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT DEPARTMENT TRANSIT SERVICES DIVISION PUBLIC TRANSPORTATION FUND FISCAL YEAR 1999-2000 DIVISION REVIEW AND OUTLOOK Division Description/Function/Goals: The Transit Services Division of the Community Development Department administers the Public Transportation Fund. The Transit Services Administrator's position is a division of the Town's Community Development Department. Funding for the Public Transportation Fund is received through the Local Transportation Assistance Fund (LTAF) and special legislative funding. LTAF funds are collected through revenue generated from multi-state, on-line, and Scratchers® g ames, as well as Powerball® revenues. No Oro Valley General Funds are anticipated to be used for any Transit Division expenses proposed by this budget. An intergovernmental agreement currently exists between the City of Tucson and the Town of Oro Valley for the provision of an "express" route to supply bus service along Oracle Road to a terminationp oint at AlliedSignal, Inc. Pima County also shares in subsidizing this route a through separate intergovernmental agreement (for Allied Signal) with the City of g p g Tucson. The Route 16 Express currently provides the only mass transit service within the Town of Oro Valley. The Town of Oro Valley's elderly and disabled transit service, Coyote Run, was implemented to provide transportation services to Oro Valley residents who are transportation dependent and/or residents eligible under the Americans with Disabilities Act. Coyotecurrently Run provides transportation to a variety of locations and services. During Fiscal Year 1998-1999, Coyote Run was awarded the Arizona Transit Association's 1998 Outstanding Transit Provider Award for Elderly and Disabled Transit. The Town of Oro Valley was a participant in the 1997 and 1998 Arizona Department of Trans ortation (ADOT) Section 5310, Elderly and Persons with Disabilities (EPD) p Transportation Program. The ADOT funded grant allowed the Town of Oro Valley to p g purchase two new vehicles for use by the Coyote Run service. As a result of being selected o as a participant in the EPD program, the Town was responsible for only 20% of the total p p vehiclep urchases, with ADOT funding the remaining 80%. The Town of Oro Valley is responsible for the useful life (four years or 100,000 miles) and the operational and 168 • maintenance costs of the vehicles. At the end of the useful life of the vehicles, they become thero ert of the Town of Oro Valley. The Town has submitted an EPD Transportation p p Y Program application for grant year 1999. The Town of Oro Valleycurrently does not evaluate those eligible under the Americans with Disabilities Act. The City of Tucson's American's with Disabilities Act (ADA) Eligibility Office provides the ADA evaluations and the results are forwarded to the Town of Oro Valley under the provisions of an intergovernmental agreement. Description of New Positions, Programs and Major Capital Outlay Requests: No additional personnel or programs are proposed for FY 1999-2000. Discussion on Existing Positions and Programs Terminated: No existing positions or programs are proposed for termination. 169 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT TRANSIT DIVISION PUBLIC TRANSPORTATION FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 145,981 $ 121,976 $ 149,986_ $ 149,986 $ 153,035 OPERATIONS&MAINTENANCE 58,430 74,181 77,574 _ 58,923 59,923 CAPITAL OUTLAY 7,500 9,980 34,480 24,980 24,980 DEBT SERVICE _ - - - - l CONTINGENCY/RESERVE 36,040 - - 25,764 21,716 !S TOTAL EXPENDITURES $ 247,951 $ 206,137 $ 262,040 $ 259,653 $ 259,654 170 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT TRANSIT DIVISION PUBLIC TRANSPORTATION FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ 115,410 $ 95,380 $ 118,735 $ 118,735 $ 121,304 - Overtime Pay - 170 - - Group Insurance 11,662 10,808 12,769 12,769 12,784 Social Security/Medicare 8,663 7,198 8,870 8,870 9,066 h 401(A)Retirement Contributions 4,996 4,434 , 5,223 5,223 5,404 Unemployment Compensation 1,050 1,050 - - - Workers'Compensation 4,200 2,936 4,037 4,037 4,124" 'Other Employee Benefits - - 353 353 , 353 , , I TOTAL PERSONNEL EXPENDITURES $ 145,981 $ 121,976 $ 149,986 $ 149,986 $ 153,035 171 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT TRANSIT DIVISION PUBLIC TRANSPORTATION FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1999-2000 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No.of $ AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Transit Services Administrator 1 1 $ 37,778 1 $ 37,778 1 $ 40,297 Lead Driver 1 1 18,720 1 18,720 1 18,720 Full-Time Driver 1 1 14,193 1 14,193 1 14,193 Part-time Drivers 4 4 42,432 4 42,432 4 42,432 i SUBTOTALS 7 7 $ 113,123 7 $ 113,123 7 $ 115,642 MERIT hiiiiiiiiiiiiiililiiiii.iii.ifiiii.;iii'ii'i::iiiiiiiii;iiiiiiiiiii ::::� �ti �c �ti _ 61 2 56 12 ginigigab 5,662 2 7 $ 118,735 71—$ 121,304 TOTAL-SALARIES&WAGES 7_ 7 $ 118,735 172 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT TRANSIT DIVISION PUBLIC TRANSPORTATION FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL - CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION - BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services $ 10,000 $ 32,700 $ 10,000 $ 5,000 $ 5,000 Vehicle Repair&Maintenance 4,500 . 5,300 10,000 8,000 8,000 Equipment Repair&Maintenance 700 700 1,000 1,000 1,000 Telecommunications 2,800 2,231 3,200 3,200 3,200 Postage 840- 250 900 900 900 ,Advertising 1,000 - 1,500 1,500 1,500 . Travel&Training 1,500 1,000 2,274 1,974 1,974 Memberships&Subscriptions 490 650 700 700 700 Office Supplies 3,600 2,600 3,800 2,800 2,800 Gasoline&Oil 8,000 6,850 10,000 8,000 8,000 Non-capitalized Equipment 1,500_ 700 7,000 2,000 2,000 Uniforms 700 700 1,400 1,400 1,400 Field Supplies 300 300 300 300 300 Office Lease 6,000 6,000 10,000 4,500 4,500 Sun Tran Services 12,500 12,500 13,000 13,000 13,000 ADA Eligibility Determinations 4,000 1,700 2,500 2,500 2,500 Insurance - - - 2,149 2,149 Miscellaneous Other Operating - - - - 1,000 r TOTAL O&M EXPENDITURES $ 58,430 $ 74,181 $ 77,574�$ 58,923 $ m 59,923 173 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT TRANSIT DIVISION PUBLIC TRANSPORTATION FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING r BUDGET YEAR DEPARTMENT MANAGER 1999-2000 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL Administrator Access Training(Database) $ 495 $ 495 $ 495 Administrator Mana•ement Seminar 195 195 195 Administrator AZTA Annual Conference 200 200 200 Administrator AZTA Legislative Conference 85 85 85 Lead Driver Excel Training 350 350 350 Lead Driver Supervisor Training 149 149 149 !Staff Miscellaneous Milea•e 500 500 500 Staff Incentives 300 - - i TOTAL $ 2,274 $ 1,974 ( $ 1,974 1 MEMBERSHIPS&SUBSCRIPTIONS POSITION ASSOCIATION;RENEWAL OR NEW Administrator CTAA Subscription $ 50 $ 50 $ 50 'Division AZTA Dues 650 650 650 TOTAL $ 700 $ 700 $ 700 174 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT TRANSIT DIVISION PUBLIC TRANSPORTATION FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL `Backup Vehicle(CIP) $ 7,500 $ 7,500 $ 12,000 $ 12,000 $ 12,000 ADOT Vehicles19,000. 9,500 9,500 New Bus Signs 1,000 1,000 1,000 Improvements - 2,480 2,480 2,480 2,480 i TOTAL CAPITAL OUTLAY $ 7,500 $ 9,980 $ 34,480 $ 24,980 $ 24,980 175 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT TRANSIT DIVISION PUBLIC TRANSPORTATION FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES OTHER FINANCING USES/CONTINGENCY CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL DEBT SERVICE: CONTINGENCY/RESERVE: $ 36,040 $ - $ - $ 25,764 $ 21,716 1 TOTAL OTHER FINANCING USES/CONT. $ 36,040 $ - $ - $ 25,764 $ 21,716 176 CAPITAL PROJECT / DEBT SERVICE FUNDS TOWN OF ORO VALLEY FISCAL YEAR 1999-2000 CDO RIVERFRONT PARK CONSTRUCTION FUND REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1998-99 1999-2000 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL Interest-Investments $ - $ 25,000 $ - $ - Pima County Bond Proceeds 166,000 - 1,250,000 1,250,000 OTHER FINANCING SOURCES: Transfer from Land Acq.&Parks Dev.Fund 479,210 505,876 - - Transfer from General Fund 1,908,922 - 773,256 773,256 Carryforward of Fund Balance - - 388,876 388,876 SUBTOTAL: OTHER FINANCING SOURCES 2,388,132 505,876 1,162,132 1,162,132 TOTAL REVENUES&OTHER FINANCING SOURCES $ 2,554,132 $ 530,876 $ 2,412,132 $ 2,412,132 177 TOWN OF ORO VALLEY CDO RIVERFRONT PARK CONSTRUCTION FUND CAPITAL PROJECTS FUND FISCAL YEAR 1999-2000 DEPARTMENTAL REVIEW AND OUTLOOK Description of New Positions, Programs, and Major Capital Outlay Requests: Construction of the CDO Riverfront Park is scheduled for the first half of FY 1999/2000. This development is the result of land acquisition in 1996 and the Town's parks master plan development by McGann and Associates in FY 1997/98. Funding for FY 1999/00 will be provided from a variety of sources including Pima County bond proceeds. The total construction cost estimate is anticipated to be $2,237,932. The Town is under contract with McGann and Associates for construction facilitation and management. The remaining portion of this contract for FY 1999/00 is anticipated to be approximately $83,000. Operation of the facility is expected to commence in mid-FY 1999/00. Annual operating costs have been estimated by McGann and Associates to be $103,750. An additional amount of$49,000 will be needed to equip the facility. Annual operating costs will be paid by the Town's General Fund and have been p g ,.. proposed within the Parks and Recreation Division Budget. 178 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT DEPARTMENT CDO RIVERFRONT PARK CONSTRUCTION FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL , Facilities and Improvements $ 2,554,132_$ 60,000 $ 2,321,537 $ 2,329,132 $ 2,329,132 Architecture Fees - 82,000 - 83,000 83,000 SUBTOTAL:EXPENDITURES 2,554,132 142,000 2,321,537 2,412,132 2,412,132 CONTINGENCY/RESERVE: - - , ., - 1 i TOTAL EXPENDITURES $ 2,554,132 $ 142,000 $ 2,321,537 $ 2,412,132 $ 2,412,132 179 TOWN OF ORO VALLEY FISCAL YEAR 1999-2000 HERITAGE FUND GRANT REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1998-99 1999-2000 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: _ State Heritage Fund Grant $ 285,000 $ - $ 285,000 $ 285,000 OTHER FINANCING SOURCES: — Transfer from General Fund 285,000 - 285,000 285,000 TOTAL FINANCING SOURCES $ 570,000 $ - $ 570,000 $ 570,000 180 TOWN OF ORO VALLEY PARKS & RECREATION HERITAGE FUND GRANT FISCAL YEAR 1999-2000 HERITAGE FUND REQUEST REVIEW AND OUTLOOK Department Description/Function/Goals: The Town of Oro ValleyappliedHeritage for a Herita e Fund Grant in February 1999 to assist with funding to construct an amphitheater facility at the new CDO Riverfront Park site. The grounds of the amphitheater will be constructed with funding already secured for the new park site. If the grant request is approved, the monies would be used to construct a permanent stage and associated amenities at the amphitheater. Description of New Positions, Programs, and Major Capital Outlay Requests: The approved 1999-2000 Capital Improvements Plan designates $285,000 as Oro Valley's match for the requested Heritage Fund grant. This approved amount has been included in the proposed budget. 181 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT DEPARTMENT PARKS AND RECREATION HERITAGE FUND GRANT FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ - $ - $ $ $ i OPERATIONS&MAINTENANCE - - - - -, CAPITAL OUTLAY 570,000 - 570,000 570,000 570,000 OTHER FINANCING USES - - - CONTINGENCY/RESERVE - - - -TOTAL EXPENDITURES $ 570,000 $ - $ 570,000 $ 570,000 $ 570,000 182 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PARKS AND RECREATION HERITAGE FUND GRANT FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Improvements $ 570,000_ $ - $ 570,000 $ 570,000 $ 570,000 TOTAL $ 570,000 $ - _ $ 570,000 $ 570,000 $ 570,000 • 183 TOWN OF ORO VALLEY FISCAL YEAR 1999-2000 LAND ACQUISITION&PARKS DEVELOPMENT REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1998-99 1999-2000 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL Interest-Investment $ - $ - $ - $ - OTHER FINANCING SOURCES: Carryforward of Fund Balance 479,210 - - - TOTAL REVENUES&OTHER FINANCING SOURCES $ 479,210 $ - $ - _ $ - 184 TOWN OF ORO VALLEY DEBT SERVICE LAND ACQUISITION&PARKS DEVELOPMENT FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services $ - $ - $ - $ - $ - CDO Riverfront Park(CIP) - West Lambert Lane Park(CIP) - - - - - SUBTOTAL:EXPENDITURES - - - - - OTHER FINANCING USES: Tr.To CDO Riverfront Construction Fund 479,210 505,876 - - - Contingency - - - - - SUBTOTAL:OTHER FINANCING USES 479,210 505,876 - - - Y f TOTAL EXPENDITURES $ 479,210 $ 505,876 $ - $ - $ - 185 TOWN OF ORO VALLEY FISCAL YEAR 1999-2000 LIBRARY CONSTRUCTION FUND REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1998-99 1999-2000 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL Pima County Bond Proceeds _ $ - $ - $ 2,000,000 $ 2,000,000 OTHER FINANCING SOURCES: Carryforward of Fund Balance - Transfer from General Fund 20,000 - 144,000 144,000 Proceeds from Issuance of Bonds - - - 2,000,000 TOTAL REVENUES&OTHER FINANCING SOURCES $ - $ - $ 2,144,000 $ 4,144,000 186 TOWN OF ORO VALLEY LIBRARY CONSTRUCTION FUND CAPITAL PROJECTS FUND FISCAL YEAR 1999-2000 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Library Fund has been established to account for possible site analysis and preliminarydesign costs with regard to a library to be located in Oro Valley. A northwest library location was approved in the Pima County bond election of May 1997. Oro Valley Mayor and Council appointed a Library Technical Advisory Committee to study library construction and operation. Council has been briefed on a recommendation to construct a 15,000 square foot facility to serve as Phase I of the project. Pima County bond funds become available in FY 1999/00, pending successful negotiation of an IGA with Pima County, Council action to join the Library District, and negotiation of an IGA with the Tucson/Pima Public Library. It is estimated that the cost for architectural programming and design, along with engineering, will be approximately $144,000. This amount would be advanced from the Town's General Fund, to be repaid when the County bond funds are disbursed. 187 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT DEPARTMENT LIBRARY CONSTRUCTION FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Site Analysis&Premliminary Design $ 20,000 $ - $ 144,000 $ 144,000 $ 144,000 SUBTOTAL:EXPENDITURES 20,000 - 144,000 144,000 144,000 CONTINGENCY/RESERVE: - 2,000,000 2,000,000 4,000,000 • TOTAL EXPENDITURES $ 20,000 $ - _$ 2,144,000 . $ 2,144,000 $ 4,144,000 188 TOWN OF ORO VALLEY FISCAL YEAR 1999-2000 TOWNWIDE ROADWAY DEVELOPMENT IMPACT FEES REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1998-99 1999-2000 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: Development Impact Fees $1,165,000 $1,390,000 $1,307,000 $1,307,000 Interest Impact Fees 28,000 98,000 102,000 102,000 Interest Town Contributions 150,000 162,000 168,000 168,000 PAG Reimbursement,1st&Oracle Safety,Phase 2 500,000 SUBTOTAL:REVENUES 1,843,000 1,650,000 1,577,000 1,577,000 OTHER FINANCING SOURCES: Carry Forward of Fund Balance 4,307,464 - 5,428,239 5,428,239 SUBTOTAL:OTHER FINANCING SOURCES 4,307,464 - 5,428,239 5,428,239 TOTAL REVENUES&OTHER FINANCING SOURCES $6,150,464 $1,650,000 $7,005,239 $7,005,239 189 TOWN OF ORO VALLEY TOWNWIDE ROADWAY DEVELOPMENT IMPACT FEES CAPITAL PROJECTS FUND FISCAL YEAR 1999-2000 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: On February 5, 1997 the Town Council approved a townwide development impact fee (TRDIF) ordinance. This new TRDIF went into effect in May 1997. This fund is used to account for the Development Impact Fees collected from this ordinance and Town contributions for various improvements to arterial roadways throughout the Town, as programmed in the Transportation Improvement Plan (TIP) through Pima Association of Governments (PAG) and the Town's 5-year CIP. Monies from this fund are eligible for use as local match to PAG and ADOT grant programs for roadway infrastructure improvements. Description of New Positions, Programs, and Major Capital Outlay Requests: Capital Improvements proposed in this budget includes the Town's local share of the several major roadway projects. This matches grant funding programmed through the PAG process. The CIP committee placed an emphasis on maximizing the use of these funds. Discussion of Existing Positions and Programs Terminated: No new positions or programs are proposed for termination. 190 TOWN OF ORO VALLEY TOWNWIDE ROADWAY DEVELOPMENT IMPACT FEES GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ - $ - $ - $ - $ 62,812 OPERATIONS&MAINTENANCE - - - - - CAPITAL OUTLAY 1,723,000 813,000 2,218,000 2,218,000 2,218,000 DEBT SERVICE - - - - - CONTINGENCY/RESERVE 4,427,464 - - 4,787,238 4,724,427 L TOTAL EXPENDITURES $ 6,150,464 $ 813,000 1$ 2,218,000 $ 7,005,238 $ 7,005,239 191 TOWN OF ORO VALLEY TOWNWIDE ROADWAY DELOPMENT IMPACT FEES GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ - $ - $ - $ - $ 50,000 Group Insurance - - - - 5,021 Social Security/Medicare - - _ - - 3,825 401(A)Retirement Contributions - - - - 3,500 Unemployment Compsensation - - - - Workers'Compensation - - - - 388 Other Employee Benefits - - - - 78 Tuition Reimbursement - - - - I TOTAL PERSONNEL EXPENDITURES $ - $ - $ - $ - $ 62,812 192 TOWN OF ORO VALLEY TOWNWIDE ROADWAY DEVELOPMENT IMPACT FEES GENERAL FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1999-2000 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of No.of No.of AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AMOUNT Transportation Planner 0 0 $ 0 $ 1 $ 50,000 1 SUBTOTALS 0 - $ 1.0 $ 50,000 MERIT - TOTAL-SALARIES&WAGES 0 - $ $ 1.0 $ 50,000 193 TOWN OF ORO VALLEY PUBLIC WORKS TOWNWIDE ROADWAY DEVELOPMENT IMPACT FEES FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Improvements .$ 1,723,000 $ 813,000 $ - $ - $ - Tangerine Road,Monterra to La Canada (1)(CIP) - 17,000 17,000 17,000 La Canada Drive Extension (2)(CIP) 3,000 3,000 3,000 Lambert/First Traffic Signal Installation(CIP) 120,000 120,000 120,000 .- Linda Linda Vista/Oracle Traffic Signal(CIP) 236,000 236,000 236,000 Town Wide Multi Use Path Development(CIP) 200,000 200,000_ 200,000 Outside Professional Services80,000 80,000 80,000 Tangerine-1st to Monterra(Construction)(CIP) 48,000 48,000 48,000 La Canada Dr.Extension Phase III(CIP) 3,000 3,000 3,000 . Lambert Lane Safety Improvements(CIP) 6,000 6,000 6,000 First Ave.Safety Imp.(Lambert to Tangerine)(CIP) 34,000 34,000 34,000 Linda Vista/Egleston Dr.Improvements(CIP) 310,000 310,000 310,000 Linda Vista/Oracle Rd.Traffic Signal(CIP) 35,000 35,000 35,000 Traffic Signal Installations(CIP) i. 360,000 360,000 360,000 Tangerine-1st to Monterra(Design)(CIP) 18,000 18,000 18,000 1st Ave.Oracle to CDO Phase 2 Safety Imp(CIP) 748,000 748,000 748,000 Footnotes: _ (1) Local=$17.000;PAG=$258,000 , (2) Local=$3,000;ADOT=$47,000 , Subtotal Capital Outlay $ 1,723,000 $ 813,000 $ 2,218,000 $ 2,218,000 $ 2,218,000 CONTINGENCY/RESERVE: 4,427,464 - - 4,787,238 4,724,427 TOTAL EXPENDITURES $ 7,873,464_$ 813,000 $ 4,436,000_$ 9,223,238 $ 9,160,427 a 194 TOWN OF ORO VALLEY FISCAL YEAR 1999-2000 ORACLE ROAD ROADWAY IMPROVEMENT DISTRICT CONSTRUCTION FUND REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1998-99 1999-2000 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL , OTHER FINANCING SOURCES: Proceeds from Issuance of Improvement Dist.Bonds $ - $ - $ 5,000,000 $ 5,000,000 TOTAL REVENUES&OTHER FINANCING SOURCES $ - $ - $ 5,000,000 $ 5,000,000 195 TOWN OF ORO VALLEY ORACLE ROAD ROADWAY IMPROVEMENT DISTRICT CONSTRUCTION FUND CAPITAL PROJECTS FUND FISCAL YEAR 1999-2000 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Town is in the initial stage of forming an Oracle Road Improvement District. The purpose of this District is to provide a funding mechanism for improvements to Oracle Road and First Avenue needed to accommodate the additional traffic resulting from the development of the Rooney Ranch parcels. Included in this District will be the property owners of commercially zoned or potential commercially zoned property within the District boundaries. Description of New Positions, Programs, and Major Capital Outlay Requests: The initial estimate is that the road improvements that will be accomplished by the District will cost $5,000,000.00. Discussion of Existing Positions and Programs Terminated: No positions or programs will be terminated by the formation of this improvement district. 196 TOWN OF ORO VALLEY PUBLIC WORKS DEPARTMENT ORACLE ROAD ROADWAY IMPROVEMENT DISTRICT CONSTRUCTION FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Improvements $ - $ - $ 5,000,000 $ 5,000,000 $ 5,000,000 TOTAL EXPENDITURES $ - $ - $ 5,000,000 $ 5,000,000 $ 5,000,000 197 TOWN OF ORO VALLEY FISCAL YEAR 1999-2000 MUNICIPAL FACILITIES CONSTRUCTION FUND REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1998-99 1999-2000 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL Interest-Investment $ - $ - $ - .$ OTHER FINANCING SOURCES: Proceeds from Issuance of MPC Revenue Bond 915,030 1,525,000 -Carryforward of Fund Balance - - 1,435,944 1,435,944 TOTAL REVENUES&OTHER FINANCING SOURCES $ 915,030 $ 1,525,000 $ 1,435,944 $ 1,435,944 198 TOWN OF ORO VALLEY MUNICIPAL FACILITIES CONSTRUCTION FUND CAPITAL PROJECTS FUND FISCAL YEAR 1999-2000 DEPARTMENTAL REVIEW AND OUTLOOK Description of New Positions, Programs, and Major Capital Outlay Requests: This fund has been budgeted for the construction of a new 9,630 square foot facility to be located on the existing property at 11,000 N. La Canada Drive. The facility would house all of Development Services in one location. Facility size and construction is based on a ten year future facility needs analysis prepared by Sakellar and Associates. Total cost for the facility is anticipated to be approximately $1.5 million, including furnishings. This figure is based on a construction cost estimate by PMG Construction Estimators. Funding for the facility would be provided through the issuance of Municipal Property Corporation (MPC) Municipal Facilities Revenue Bonds. 199 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT DEPARTMENT MUNICIPAL FACILITIES CONSTRUCTION FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Construction and Improvements $ 728,500 $ - $ 1,358,000 $ 1,194,067 $ 1,194,067 Architectural&Engineering 51,680 30,000 20,000 106,257 106,257 Costs of Issuance&Underwrting Fees 45,850. 59,056 45,850 - - Furnishings 50,000 - 186,000 135,620 135,620 SUBTOTAL: EXPENDITURES 876,030 89,056 1,609,850 1,435,944 1,435,944 CONTINGENCY/RESERVE: 39,000 - - - - TOTAL EXPENDITURES $ 915,030 $ 89,056 $ 1,609,850 $ 1,435,944 $ 1,435,944 200 TOWN OF ORO VALLEY FISCAL YEAR 1999-2000 ALTERNATIVE WATER RESOURCES DEVELOPMENT FEE REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1998-99 1999-2000 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: Development Impact Fees $ 234,000 $ 240,000 $ 240,000 $ 240,000 Interest 10,000 30,000+ 40,000 40,000 SUBTOTAL:REVENUES 244,000 270,000 280,000 280,000 OTHER FINANCING SOURCES: , Carryforward of Fund Balance 411,377 - _ 723,680 723,680 SUBTOTAL:OTHER FINANCING SOURCES 411,377 - 723,680 723,680 r , TOTAL REVENUES&OTHER FINANCING SOURCES $ 655,377 $ 270,000 ( $ 1,003,680 $ 1,003,680 201 TOWN OF ORO VALLEY ALTERNATIVE WATER RESOURCES DEVELOPMENT FEE CAPITAL PROJECTS FUND FISCAL YEAR 1999-2000 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: On May 15, 1996, the Town Council adopted Ordinance No. (0)96-20 creating an alternative water resources development fee. This fee went into effect in August 1996. On January 8, 1997 the Town Council approved modifications to this existing ordinance regarding methodology to calculate the fee for multifamily and turf project customers. These revisions went into effect April 1997. Fees will contribute toward the Town's share of financing alternative water resource projects pending studies currently underway with other agencies. Description of New Positions, Programs, and Major Capital Outlay Requests: Activities proposed for this fund focus on consultant fees related to the analysis, planning and possible design of infrastructure to deliver an alternative water source to the Town. Capital outlay costs budgeted in this fiscal year anticipate the opportunity to begin construction on a reclaimed water system to serve golf course irrigation. Discussion of Existing Positions and Programs Terminated: No positions or programs are proposed for termination this fiscal year. 202 TOWN OF ORO VALLEY WATER UTILITY ALTERNATIVE WATER RESOURCES DEVELOPMENT FEE FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ - $ - $ - $ - $ OPERATIONS&MAINTENANCE 120,000 27,000 140,000 140,000 140,000 CAPITAL OUTLAY 535,377 - - - - OTHER FINANCING USES - - - - - CONTINGENCY/RESERVE - - - 863,680 863,680 TOTAL EXPENDITURES $655,377 $27,000 $140,000 $1,003,680 $1,003,680] 203 TOWN OF ORO VALLEY WATER UTILITY ALTERNATIVE WATER RESOURCES DEVELOPMENT FEE FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services $120,000 $27,000 $140,000 $140,000 $140,000 . TOTAL O&M EXPENDITURES $120,000 $27,000 $140,000 $140,000 $140,000 204 TOWN OF ORO VALLEY WATER UTILITY ALTERNATIVE WATER RESOURCES DEVELOPMENT FEE FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES CAPITAL OUTLAY/CONTINGENCY CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Capital Outlay $ 535,377+$ - $ - $ - $ - Contingency Reserve - - - 863,680 863,680 • • • • TOTAL $535,377 $0 $0 $863,680 $863,680 205 TOWN OF ORO VALLEY FISCAL YEAR 1999-2000 ORO VALLEY WATER CONNECTION FEES REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1998-99 1999-2000 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: Hook-Up Fees $349,000 $430,000 $775,000 $775,000 Interest-Investments - 30,000 - - SUBTOTAL:REVENUES 349,000 460,000 775,000 775,000 OTHER FINANCING SOURCES: Carryforward of Fund Balance 232,233 - 743,304 743,303 SUBTOTAL:OTHER FINANCING SOURCES 232,233 - 743,304 743,303 TOTAL REVENUES&OTHER FIN SOURCES $581,233 $460,000 $1,518,304 $1,518,303 206 TOWN OF ORO VALLEY WATER UTILITY ORO VALLEY WATER CONNECTION FEES FISCAL YEAR 1999-2000 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: On November 6, 1996, the Town Council approved a development impact fee ordinance establishing the water utility connection fees as impact fees. This went into effect in February 1997. This fund is required by statute to separately account for the collection and expenditure of these fees. Only capital projects are proposed for funding, as presented by the CIP within the Annual Report prepared by the Oro Valley Water Utility Commission. Description of New Positions, Programs, and Major Capital Outlay Requests: During FY 97/98, Town Council approved a budget modification to implement the Commercial Readiness Program of capital improvements. Included in the amendment were projects to be funded with connection fees, all of which will be completed in FY 97/98. Because of the shortfall of revenue required to fund the Commercial Readiness projects, the Connection Fee Fund incurred debt to the General Fund for which principal and interest payments have been budgeted. The only capital outlay request for FY 98/99 will be for main over-sizing refunds. Discussion of Existing Positions and Programs Terminated: No positions or programs are proposed for termination this fiscal year. 207 TOWN OF ORO VALLEY WATER UTILITY ORO VALLEY WATER CONNECTION FEES FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL CAPITAL IMPROVEMENTS: Mains $20,000 $ 78,960 $ 214,000 $ 214,000 $ 214,000 Booster Stations - 10,500 50,000 50,000 50,000 Reservoirs - 183,100 1,060,000 1,060,000 1,060,000 Structures - 76,000 - - - SUBTOTAL: 20,000 348,560 1,324,000 1,324,000 1,324,000 DEBT SERVICE: Principal 43,186 43,186 45,593 _ 45,593 45,593 Interest 30,104 30,104 27,696 27,696 27,696 SUBTOTAL DEBT SERVICE: 73,290 73,290 73,290 73,290 73,290 CONTINGENCY/RESERVE: 487,943 - - 121,014 121,013 TOTAL EXPENDITURES $581,233 $421,850 $1,397,290 $1,518,304 $1,518,303 208 TOWN OF ORO VALLEY FISCAL YEAR 1999-2000 MUNICIPAL DEBT SERVICE REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1998-99 1999-2000 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL Interest-Investments $ - $ 1,100 $ 1,500 $ 1,500 OTHER FINANCING SOURCES: Sale of Assets - 34,000 - - Transfers in from General Fund 722,824 605,577 699,554 699,554 Carryforward of Fund Balance - - 34,000 34,000 TOTAL REVENUES&OTHER FINANCING SOURCES $ 722,824 $ 640,677 $ 735,054 $ 735,054 209 TOWN OF ORO VALLEY MUNICIPAL DEBT SERVICE FUND FISCAL YEAR 1999-2000 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: This fund is used to account for principal and interest payments on all Town general debt issuance. $1,250,000 of certificates of participation were issued in 1989 for construction of the Oro Valley Town Hall. The certificates were issued at an average interest rate of 6.73%. Outstanding principal is $170,000 at July 1, 1999. The last payment is scheduled for June 1, 2000. Series 1996 COPs were issued in September, 1996 in an amount of$5,125,000 for land acquisition and parks development. The average interest rate is 5.75%. The outstanding principal is $4,805,000 at July 1, 1999. The last payment is scheduled for July 1, 2017. MPC facilities bonds may be issued in June, 1999 for the construction of a new development services building. A $1,525,000 issue financed over 10 years at 4.27% with semi-annual payments would yield an average annual debt service payment of approximately $190,000. 210 TOWN OF ORO VALLEY DEBT SERVICE MUNICIPAL DEBT SERVICE FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL ' DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL OPERATIONS&MAINTENANCE: Outside Professional Services $ 5,000 $ 8,000 $ 8,500 $ 8,500 r$ 8,500 .DEBT SERVICE: Principal Payments-Series 1989 COPS 160,000 160,000 170,000 170,000 170,000 Interest Payments-Series 1989 COPS 22,195 22,195 11,475 11,475 11,475 Principal Payments-Series 1996 COPS 150,000 150,000 150,000 150,000 150,000 Interest Payments-Series 1996 COPS 266,845 266,845 260,281 260,281 260,281 Principal Payments-Series 1998 COPS 47,111 - - - - Interest Payments-Series 1998 COPS 71,673 - - - - Principal Payments-MPC Facilities Bonds - _ - 65,000 65,000 65,000 Interest Payments-MPC Facilities Bonds - - 35,798 35,798 35,798 SUBTOTAL:DEBT SERVICE 717,824 599,040 692,554 692,554 692,554 Contingency - - 34,000 34,000 34,000 v I`tr TOTAL EXPENDITURES $ 722,824 $ 607,040 $ 735,054 a$ 735,054 a $ 735,054 1 211 TOWN OF ORO VALLEY FISCAL YEAR 1999-2000 NARANJA ROAD IMPROVEMENT DISTRICT FUND REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1998-99 1999-2000 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: Interest-Investments $ 10,000 $ 5,300 $ 2,500 $ 2,500 Interest-Special Assessments 4,812 2,200 563 563 Principal-Special Assessments 28,855 22,500 15,307 15,307 Miscellaneous 150 150 100 100 SUBTOTAL:REVENUES 43,817 30,150 18,470 18,470 OTHER FINANCING SOURCES: Carry Forward of Fund Balance 60,183 - 152,865 152,865 I TOTAL REVENUES&OTHER FINANCING SOURCES $ 104,000 $ 30,150 $ 171,335 $ 171,335 212 TOWN OF ORO VALLEY NARANJA ROAD IMPROVEMENT DISTRICT FUND DEBT SERVICE FUND FISCAL YEAR 1999-2000 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Naranja Road Improvement District is a one mile stretch of road paving for Naranja Road between La Canada Drive and La Cholla Boulevard. This fund is used to account for principal and interest payments on the improvement district that was formed in 1989. $905,000 was financed over a 10 year period at an average interest rate of 7.25%. Outstanding principal at July 1, 1999 is $90,000. The last debt service payment will be made on January 1, 2000. A residual equity transfer in the amount of$73,860 which is the estimated cash balance remaining after the final debt service payment, will be made to the Highway Fund on January 1, 2000. 213 TOWN OF ORO VALLEY DEBT SERVICE NARANJA ROAD IMPROVEMENT DISTRICT FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL OPERATIONS&MAINTENANCE: Outside Professional Services $ 650 $ 650 $ 650 $ 650 $ 650 Postage 100 100 100 100 100 Advertising 200 - 200 200 200 Miscellaneous - 205 - - - SUBTOTAL:0&M 950 955 950 950 950 DEBT SERVICE: Principal Payments 90,000 90,000 90,000 90,000 90,000 Interest Payments 13,050 - 13,050 6,525 6,525 6,525 . SUBTOTAL:DEBT SERVICE 103,050 103,050 96,525 96,525 96,525 OTHER FINANCING USES: Residual Equi Transfer to Hi.hwa Fund - - 73,860 73,860 73,860 r TOTAL EXPENDITURES $ 104,000 $ 104,005 $ 171,335 $ 171,335 $ 171,335 214 TOWN OF ORO VALLEY FISCAL YEAR 1999-2000 ORACLE ROAD IMPROVEMENT DISTRICT REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1998-99 1999-2000 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: Principal-Special Assessments $ - $ 373,684 $ 373,684 Interest-Special Assessments - - 319,105 319,105 TOTAL REVENUES&OTHER FINANCING SOURCES $ - $ - $ 692,789 $ 692,789 215 TOWN OF ORO VALLEY DEBT SERVICE ORACLE ROAD IMPROVEMENT DISTRICT FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL OPERATIONS&MAINTENANCE: Outside Professional Services $ - $ - $ 5,000 $ 5,000 $ 5,000 DEBT SERVICE: Principal Payments - - 368,684 368,684 368,684 Interest Payments - - 319,105 319,105 319,105 SUBTOTAL:DEBT SERVICE - - 687,789 687,789 687,789 TOTAL EXPENDITURES $ - _$ - $ 692,789_$ 692,789 $ 692,789 216 ENTERPRISE FUNDS TOWN OF ORO VALLEY FISCAL YEAR 1999-2000 ORO VALLEY WATER UTILITY REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1998-99 1999-2000 ESTIMATED WUCo MANAGER COUNCIL RESOURCES BUDGET ACTUAL RECOMMEND REVIEW APPROVAL REVENUES: _ CHARGES FOR SERVICES: Wholesale Water Sales $ 36,179 $ 41,000 $ 32,000 $ 32,000 $ 32,000 . Residential Water Sales 2,860,879 2,817,000 3,556,000 3,556,000 3,556,000 Commercial Water Sales 239,475 260,000 274,000 274,000 274,000 Irrigation Water Sales 330,356 302,000 318,000 318,000 318,000 Turf Related Water Sales 841,179 840,000 926,000 926,000 926,000 Construction Water Sales 124,045 196,000 122,000 122,000 122,000 Subtotal-Water Sales 4,432,113 4,456,000 5,228,000 5,228,000 5,228,000 Misc.Service Revenues 34,000 56,000 56,000 56,000 56,000 Meter Income 90,000 90,000 100,000 100,000 100,000 New Service Establish Fees 33,000 44,000 44,000 44,000 44,000 Reconnect Fees 10,000 5,000 9,000 9,000 9,000 SUBTOTAL:CHARGES FOR SERVICES 4,599,113 4,651,000_ 5,437,000 5,437,000 5,437,000 INTEREST INCOME 200,000 250,000 190,000 190,000 190,000 MISCELLANEOUS 4,000 4,000 - - - SUBTOTAL REVENUES: 4,803,113 4,905,000 5,627,000 5,627,000 5,627,000 OTHER FINANCING SOURCES: Financing from Leases 45,000 34,800 - - - Cash Carryforward 3,113,394 - - 3,606,017 3,606,017 Bond Improvements Funds 322,320 - - - - SUBTOTAL:OTHER FINANCING SOURCES 3,480,714 34,800 - 3,606,017 3,606,017 TOTAL REVENUES&OTHER FINANCING SOURCES $ 8,283,827 $ 4,939,800 $ 5,627,000 $ 9,233,017 $ 9,233,017, 217 TOWN OF ORO VALLEY WATER UTILITY FUND FISCAL YEAR 1999-2000 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: The Oro Valley Water Utility has now been operating as a Town entity for two years. It is currently a division of the Town's Department of Public Works. All water sales revenues are deposited into the Water Enterprise Fund. There is some sharing of expenses with other funding sources; however, the utility is self-funded. For FY 97/98, the Town Council approved a consolidated budget for the Canada Hills and Rancho Vistoso systems for field operations and administration. Prior to this, both systems maintained separate budgets and were operated as two separate systems. To date, the operations and administration have been consolidated. Physical plant interconnections are underway and projected to be complete in FY 98/99. The primary responsibility of the utility is the protection of public health and safety through the production and efficient delivery of water that meets and exceeds quality standards and in sufficient quantity to meet customer demand. Other responsibilities include regulatory compliance, customer service, promotion of water conservation, generation of customer billings, collection of utility revenues, efficient use of available resources and coordination with the development community. Significant activities to accomplish these responsibilities include water quality testing, maintenance of system equipment, repair of leaks and other system deficiencies, system upgrades, meter reading, contract management, construction inspection, plan review and project management. Discussion on New Positions, Programs and Major Capital Outlay Requests: The utility currently has 15.5 authorized positions. The .5 consists of FTE ratios from other DPW staff that reflect anticipated support to water utility activities by way of .3 for the Town Engineer, .1 for a Civil Engineer and .1 for a Civil Engineer Tech. In concert with the proposed department structure as described in the Water Utility Commission's Annual Report, the utility would no longer be a division of the DPW but would instead become an individual department within the Town. With this restructure, the existing FTE ratios of other DPW staff would be eliminated. A Utility Director, 1 Administrative Secretary and 1 Clerk/Typist would be added. There would be a change in positions 218 such as 1 of the existing Utility Administrator positions would become a Civil Engineer/Project Manager position. In addition to the 3 new positions resulting from the restructure, the budget proposes the addition of a Project Coordinator to assist the CE/PM with inspections and capital improvements and the addition of 1 Utility Service Worker to aide existing staff in meeting the system demands for operations and maintenance. During FY 97/98, Town Council approved a budget modification to implement the Commercial Readiness Program of capital improvements. The entire program was estimated to take 18 months to complete; therefore, there will be projects in the capital improvement program for fiscal year 98/99 that have been carried forward from fiscal year 97/98. Other major capital projects include the rehabilitation of RV well #2 and the construction of 2 new reservoirs. These projects will increase domestic capacity, fire flow availability, service pressure and fire safety issues of our consumers. The automation of meter reading and billing is proposed by implementing RadioRead. This process will increase revenue by providing efficiency and accuracy in meter reading and billing as well as allow staff to perform tasks that are not currently being done. A cost benefit analysis is forthcoming for this project that will be presented to Council. Staff will not proceed until Council has approved the project. Discussion on Existing Positions and Programs Terminated: As discussed above, the FTE ratios from DPW staff will be eliminated upon approval of the water utility as an individual department within the Town. J 219 TOWN OF ORO VALLEY WATER UTILITY ORO VALLEY WATER UTILITY FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 709,063 $ 636,930 $ 991,650 $ 892,339 $ 892,339 OPERATIONS&MAINTENANCE 1,409,911 1,867,518 1,589,355 1,695,891 1,695,891 DEPRECIATION 1,159,649 1,161,000 1,306,000 1,306,000 1,306,000 AMORTIZATION 44,575, 45,000 , 45,000 45,000 45,000 INTEREST PAYMENTS 1,487,400 1,487,400 1,616,833 1,616,833 1,616,833 TOTAL EXPENDITURES 4,810,598 5,197,848 5,548,838 5,556,063 5,556,063 EXPENDITURE LIMITATION RECONCILING ITEMS: DEDUCTIONS: DEPRECIATION 1,159,649 1,161,000 1,306,000 1,306,000 1,306,000 AMORTIZATION (44,575) (45,000) (45,000) (45,000) (45,000) ADDITIONS: PRINCIPAL PAYMENT 340,000 340,000 _ 385,000 385,000 385,000 CAPITAL OUTLAY 2,185,488 1,070,800 3,167,450 3,167,450 3,167,450 CONTINGENCY 2,151,966 - - 1,475,504 1,475,504 TOTAL EXPENDITURES $ 8,283,828 $ 5,402,648 $ 7,750,288 $ 9,233,017 $ 9,233,017_ 220 TOWN OF ORO VALLEY WATER UTILITY ORO VALLEY WATER UTILITY FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL ' 'Salaries&Wages $ 542,570 $ 479,712 $ 731,770 $ 675,147 $ 675,147 Overtime Pay 10,000 23,425 15,000 15,000 15,000 Group Insurance 62,625 54,228 85,000 95,220 95,220 Social Security/Medicare 41,055. 37,229 50,000 51,348 51,348 '401 (A)Retirement Contributions 38,680 29,381 . 92,880 48,310 48,310 Unemployment Compensation 2,850 2,850 5,000 - - • Workers'Compensation 6,283 5,105 7,000 6,004 6,004 Other Employee Benefits 5,000 5,000 5,000 1,310 1,310 ' • • TOTAL PERSONNEL EXPENDITURES $ 709,063 $ 636,930 $ 991,650 $ 892,339 $ 892,339 221 TOWN OF ORO VALLEY WATER UTILITY ORO VALLEY WATER UTILITY FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES AUTHORIZED POSITIONS&SALARIES CURRENT YR. BUDGET YEAR 1999-2000 No.of DEPT.REQUEST MANAGER REVIEW COUNCIL APPROVAL POSITIONS No.of $ No.of $ No. • AUTHORIZED POSITIONS AMOUNT POSITIONS AMOUNT POSITIONS AM Utility Director 1 1 70,000U11 1 66,238 Utility Administrator 1 1 60,0001 60,532 Project Manager 1 1 50,000 1 50,000 Operations Superintendent 1 • • 1 47,031 Customer Service Supervisor 1 1 30,0001 27,846 Utility Service Worker IV 0 1 32,0001 32,000 Utility Service Workers III 2 2 27,624 2 56,400 2 56,400 Utility Service Worker II 3 8 104,506 6 132,000 6 132,000 Utility Service Worker I 4 3 156,870 3 54,000 3 54,000 Administrative Secretary 22,250 1 22,250 Customer Service Representative 2 3 53,000 3 58,799 3 58,799 Clerk/Receptionist 1 0 - 0 - 0 - I 'Clerk/Typist 1 1 18,000 1 18,000 1 18,000 Civil Engineering Technician 0 1 36,000 1 36,000 1 36,000 SUBTOTALS 19 25 $ 709,000 23 $ 661,095 23 $ 661,095 � 77 14 051 14 05 1 :f 22 0 i:i�::' , iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiig MERIT .:� ������� ;� �: ��:: .......��iifii..iti•.i7f'.. ..:�ih'+'ii�ii�.ii:+eife � ...+:+'...++.++ru.e+.+++:� ie.+r+ee�i.��i.i+er..e. TOTAL-SALARIES&WAGES 19 25 $ 731,770 23 $ 675,147 23 $ 675,147 222 TOWN OF ORO VALLEY WATER UTILITY ORO VALLEY WATER UTILITY FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL 1 CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Contract Personnel $ - $ - $ 7,000 $ 4,000 $ 4,000 Outside Professional Services 163,000 256,700 165,000 165,000 165,000 Cap Water Capital Charge 95,572 94,704 126,400 168,256 168,256 Cap Water Delivery Charge 81,689 86,000 103,200 142,440 142,440 Power(Pumping) 670,000 603,100 707,300 707,300 707,300 Water&Sewer 250 300 225 225 225 Waste Disposal Fees 3,500 1,000 1,000 1,000 1,000 Vehicle Repair&Maintenance 13,350 13,000 19,000 19,000 19,000 Equipment Repair&Maintenance 7,450 8,114 2,950 2,950 2,950 ti Grounds Repair&Maintenance 5,350 5,000 10,300 10,300 10,300 Chemicals 100 1,000 5,000 5,000 5,000 Rentals 7,200 8,000 13,800 13,800 13,800` Insurance 26,798 437,000 27,000 55,440 55,440 Telecommunications 26,500 27,000 29,250 29,250 29,250 Postage 36,200 40,000 44,700 44,700 44,700 Advertising 1,500 1,000 500 500 500 Printing&Binding 13,700 14,350 17,500 17,500 17,500 Travel&Training 8,750 8,000 8,000 8,000 8,000 Memberships&Subscriptions 6,840 3,000 5,550 5,550 5,550 Testing 30,900 65,100_ 25,200 25,200 25,200 Office Supplies 7,000 9,000 10,000 10,000 10,000 Natural Gas&Electricity 5,100 3,600 2,700 2,700 2,700 Gasoline&Oil 20,500 13,000 19,000 19,000 19,000 Non-capitalized Equipment 9,150 7,650 21,450 21,450 21,450 Uniforms 3,000 4,000 5,400 5,400 5,400 Bad Debt 1,000 8,000 1,000 1,000_, 1,000 . Field Supplies 5,000 5,000 6,000 6,000 6,000 Depreciation 1,159,649 1,161,000 1,306,000 1,306,000 1,306,000 Office Lease 15,420 18,000 20,900 20,900 20,900 Amortization 44,575 45,000 45,000 45,000 45,000 Regulatory Expense 23,500 21,100 23,500 23,500 23,500 Water Utility Commission 2,000 7,000 5,000 5,000 5,000 Equipment Repair&Maint.-Wells 32,216 32,000 28,200 28,200 28,200 Equipment Repair&Maint.-Boosters 38,166 26,000 49,000 49,000 49,000 Equipment Repair&Maint.-Mains 9,000 6,000 21,500 21,500 21,500 Equipment Repair&Maint.-Reservoirs 1,000 - 1,000 1,000 1,000 223 TOWN OF ORO VALLEY PUBLIC WORKS ORO VALLEY WATER UTILITY FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL (CONTINUED) CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Equipment Repair&Maint.-Services 8,000 5,100 7,500 7,500 7,500 Equipment Repair&Maint.-Hydrants 7,000 3,000 5,000 5,000 5,000 Equipment Repair&Maint.-Meters 2,000 2,000 2,000 2,000 2,000 Bluestake 5,000 4,500 4,900 4,900 4,900 interest on S/D 3,500 2,200 2,500 2,500- 2,500 Safety Compliance 5,050 10,000 9,230 9,230 9,230 Custodial Supplies 1,660 2,000 1,500 1,500 1,500 Telemetry 7,000 6,000 6,700 6,700 6,700 Office Relocation - - 16,500 16,500 16,500 TOTAL O&M EXPENDITURES $ 2,614,135 $ 3,073,518 2,940,355 3,046,891 3,046,891 224 TOWN OF ORO VALLEY WATER UTILITY ORO VALLEY WATER UTILITY FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES TRAVEL&TRAINING,MEMBERSHIPS&SUBSCRIPTIONS DETAIL TRAVEL&TRAINING BUDGET YEAR DEPARTMENT MANAGER 1999-2000 COUNCIL POSITION ASSOCIATION&DESTINATION REQUEST REVIEW APPROVAL WUD Staff General Training 24©$250 $ 6,000 $ 6,000 $ 6,000 WUD Staff Miscellaneous Mileage 500 500 500 WUD Staff AWPCA Tri-State Conference 300 300 300 WUD Staff ADEQ Certification 600 600 600 WUD Staff Safety Training _ 500 500 500 WUD Staff DataWest User's Group 100 100 100 TOTAL $ 8,000 $ 8,000 $ 8,000 MEMBERSHIPS&SUBSCRIPTIONS r , POSITION ASSOCIATION;RENEWAL OR NEW All Books-library $ 1,000 $ 1,000 $ 1,000 Operators AWWA Membership Renewal 1,000 1,000 1,000 Town AZ Small Util.Assoc.Renewal 300 300 300 Town Regulatory Guideline Updates 100 100 100 WUD Staff Drinking Water&Backflow Ren. 50 50 50 Town AWPCA 250 250 250 Town Northwest Water Alliance Ren. 250 250 250 Town APWA 90 90 90 Town Water Util.Assoc.of AZ Ren. 2,000 2,000 2,000 Town `Am.Soc.Of Civil Engineers Ren. 160 160 160 Town Territorial Newspapers Renewal 100 100 100 1 Town Arizona Daily Star Renewal 220 220 220 Town AZ Hydrological Society 30 30 30 I TOTAL $ 5,550 $ 5,550 $ 5,550 225 TOWN OF ORO VALLEY WATER UTILITY ORO VALLEY WATER UTILITY FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $ 44,500 $ 34,100 $ 173,300 $ 173,300 $ 173,300 Vehicles 133,500 121,100 169,000 169,000 169,000 Meters 56,300 67,300 66,500 66,500 66,500 Wells 320,000 148,000 530,000 530,000 530,000 Booster Stations 468,000 216,400 212,500 212,500 212,500 Transmission/Distribution Main 302,188 196,500 490,800 490,800 490,800 Reservoirs 721,000 67,400 1,287,000 1,287,000 1,287,000 Hyrants 40,000 - 7,500 7,500 7,500 Structures 85,000 60,000 100,600 100,600 100,600 Telemetry 15,000 140,000 130,250 130,250 130,250 Land - 20,000 - - - TOTAL CAPITAL OUTLAY $ 2,185,488 $ 1,070,800 $ 3,167,450 $ 3,167,450 $ 3,167,450 226 TOWN OF ORO VALLEY WATER UTILITY ORO VALLEY WATER UTILITY FUND FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES DEBT SERVICE/CONTINGENCY CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL DEBT SERVICE: Principal-1996 MPC Bonds $ 340,000`$ 340,000 $ 350,000 $ 350,000 $ 350,000 Interest-1996 MPC Bonds 1,487,400 1,487,400 1,473,900 1,473,900 1,473,900 Principal-OVWID Bonds - - 35,000 35,000 35,000 Interest-OVWID Bonds - - 142,933 142,933 142,933 Subtotal Principal: 340,000 340,000 385,000 385,000 385,000 Subtotal Interest: 1,487,400 1,487,400 1,616,833 1,616,833 1,616,833 Subtotal Debt Service: 1,827,400 1,827,400 2,001,833 2,001,833 2,001,833 CONTINGENCY/RESERVE: Contingency 2,151,966 - - 1,475,504 1,475,504 Il , TOTAL DEBT SERVICEICONT. $ 2,491,966 $ 340,000 $ 385,000 $ 1,860,504 $ 1,860,504 227 TOWN OF ORO VALLEY WATER UTILITY FISCAL YEAR 1999-2000 WATER COMPANY ACQUISITION REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1998-99 1999-2000 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: Charges for Service: Residential Water Sales $ - $ - $ - $ OTHER FINANCING SOURCES: Proceeds from Issuance of Bonds 2,000,000 - 3,500,000 3,500,000 TOTAL FINANCING SOURCES $ 2,000,000 $ - $ 3,500,000 $ 3,500,000 228 TOWN OF ORO VALLEY WATER COMPANY ACQUISITION ENTERPRISE FUND FISCAL YEAR 1999-2000 DEPARTMENTAL REVIEW AND OUTLOOK Department Description/Function/Goals: This fund has been created to account for the possible Town acquisition of those portions of the Tucson Water system lying within the Town's boundaries. 229 TOWN OF ORO VALLEY WATER UTILITY WATER COMPANY ACQUISITION FISCAL YEAR 1999-2000 BUDGETED EXPENDITURES OTHER FINANCING USES/CONTINGENCY CURRENT YEAR BUDGET YEAR 1998-99 ESTIMATED DEPARTMENT MANAGER 1999-2000 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL CONTIGENCY/RESERVE: $ 2,000,000 $ - $ 3,500,000 $ 3,500,000 $ 3,500,000 TOTAL DEBT SERVICE/CONT. $ 2,000,000 $ - $ 3,500,000 $ 3,500,000 $ 3,500,000 • 230 RESOLUTION NO. (R)99- 73 RESOLUTION FOR THE ADOPTION OF THE BUDGET FISCAL YEAR 1999-2000 WHEREAS, in accordance with the provisions of Title 42 Sections 301, 302, 303 and 304, A.R.S., the Town Council did, on June 16, 1999 make an estimate of the different amounts required to meet the public expenditures for the ensuing year, also an estimate of revenues from sources other than direct taxation, and the amount to be raised by taxation upon real and personal property of the Town of Oro Valley, and WHEREAS, in accordance with said sections of said title, and following due public notice, the Council met on July 7, 1999, at which any taxpayer was privileged to appear and be heard in favor of or against any of the proposed expenditures or tax levies, and WHEREAS, it appears that publication has been duly made as required by law, of said estimates together with a notice that the Town Council would meet on July 7, 1999, at the office of the Council for the purpose of hearing taxpayers and making tax levies as set forth in said estimates, and WHEREAS, it appears that the sums to be raised by taxation, as specified therein, do not in the aggregate amount exceed that amount as computed in Title 42, Section 301.A, A.R.S., therefore be it RESOLVED, that the said estimates of revenues and expenditures shown on the accompanying schedules as now increased, reduced or changed by and the same are hereby adopted as the budget of the Town of Oro Valley for the fiscal year 1999-2000. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 7th day of July, 1999. TOWN OF ORO VALLEY, ARIZONA Paul H. Loomis, Mayor ATTEplukeyti Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FO • Dan Dudley, own Attor 231 ?i N o0 00 — A Q\ ,0 M M N O O ' ' pN of r: v1 V1 Q` M r' O W 00 Q\ N N 00 r M M C/,4 v1 Q^ v1 v', O N N 0. W `1 O r'1 �» ^ ' N N C7 Q W O. N a W k W c,9 N 00 00 - N. - vO M MN O O ' NLA ,_\ p O\ \ON ONVj O a vvQ, M nM nv' • 00 t :OO a om • C,1 — 0 0 0 0 ^ ,o .o N 00 • o0 M M vt 44 G h N N O % E. 0 O , ,O p g: 00 �n Ni •p W rri v, Q; (N `^ 6. V .....:::::::.ii4.::..iiii.: t CD 0� C" W fr o W `�' a o 0 0 o O ,0 VD L 4. a W 0 O O O O O N O W ~ L) o 0 0 0 0 $ o a� N M o. L L j N o v, �., N 0' 0', o� .a ZS Q Q (-4 N cf M M C� vo ~ \D 44 iA" KA I a vVi d W `O O O� 0, O O O v1 O" O; Iq �„ ^ O ., N O O O v; v' U :: W n (v (� Q6. O O M f` ' h co. O • ,, ' ' O O" O 7 W H N Q.. h C`- - ,D ,O ,O oo O0 ooN No O e4 4r a ; W 4 .� a N - .o v1 vi a o0 00, U O, O E.. o' N M c, = = OC oma, �, O 44 (A` ,,. E L eu O y 4 c . I aO V Cl.i.4 44 44 c� Cn i9 II W Q Q• C� 00 ' 00 O O C �• cc ,� V a v, Q` ?...° oo ON \OCV 0 �D © C E ryLc L. ,Z '\ OG M M N •L L CJ i 4C "� 00 a Z ^ L = h iW '4". c w z _ Z ' ' .a t7 ,r ,D n Com•, ('V C 2..' O •'7: • e� Q y � W N O o 0 ,p �o vw �" u •^ z• °Q •a '+J cg W * -- ^ O O 000 t p eta i > v, 7 ' 44 o. 00 CD N N ,r v (:). v u vC o :. L U c" 00 — • - v1 v, co U U V U = COOeis > Er Q W ao �' L �' G ea ��jj 0 = .igig W c,9 E. ,, °` Q y .. .y ` r.. 0 E L O LS.. C - 3 c o E o u -v Vj O �f' N N M C (� 00 N OO o0 p — 0 CJ C -o V CO -p• O pa Q Q a tf '0 CO M r M LiZ a. :.; vU. Cu ' 'to L 4 a Ln 4 M i;.,' N N �f 00 00 (N a . . CO ..0 i" 0 'C U L ''l h00 00 •I N • • N 00 = y CO V E O G L v6i EC 4 j W Z �� c o h L a 'Q 40 W w = E W . s o .. .... Xtra Qm .aQw E .. • • as > 'Z' a� Q .0 48 0 a,, C ty LI C O U C. L 'L7 G O c -o - 1,,,.. _BO 41 o". O > - C Gi = EC p ia iQ w w L = CO oA � �- EEA. o c 4 c e. VZ U —°a 0" O ,.. O h C .. V H � " �w �C0..4. C Cu CdEa •OO : � G � C W co > v pC C, H 4C r.; 0= W L EE CL L CC Cwy Aa A a = E• E ao a E c c d .. ▪ t5 c .� o c , O � N , 4 _ �. 202 .6 0 o - E� TOWN OF ORO VALLEY Summary By Fund Type of Revenues Other Than Property Taxes Fiscal Year 1999/2000 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 1998/99 1998/99* 1999/2000 GENERAL FUND: Local Taxes: Local Sales $ 3,529,000 $ 4,147,000 $ 4,744,000 Cable Franchise 194,000 196,000 218,000 Subtotal Local Taxes 3,723,000 4,343,000 4,962,000 Licenses& Permits: Business 63,000 70,000 71,500 Building 898,000 1,050,000 993,000 Miscellaneous Permits 40,000 38,000 40,500 Subtotal Licenses& Permits 1,001,000 1,158,000 1,105,000 Intergovernmental Revenues: County Shared 535,000 625,000 675,000 fr Weaver Park Operating Contribution 15,000 15,000 15,000 State Shared 3,443,000 3,488,000 3,813,000 State Grants 267,754 230,470 281,993 Federal Grants 505.592 403,720 647,323 Subtotal Intergovernmental Revenues: 4,766.346 4,762,190 5,432,316 Charges for Services 208,950 195,800 220,600 fr Fines 233,000 211,000 201,000 Interest on Investments 240,000 381,000 318,600 Miscellaneous Revenues 23,300 8,500 15,500 TOTAL GENERAL FUND $ 10,195,596 $ 11,059,490 $ 12,255,016 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estmated revenues for the remainder of the fiscal year. SCHEDULE C(1 of 3) 233 TOWN OF ORO VALLEY Summary By Fund Type of Revenues Other Than Property Taxes Fiscal Year 1999/2000 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 1998/99 1998/99* 1999/2000 SPECIAL REVENUE FUNDS: I GHWA Y USER REVENUE FUND: Licenses& Permits $ 17,000 $ 14,000 $ 15,400 Intergovenmental Revenues: Highway Users Fuel Tax 1,577,000 1,490,000 1,629,000 Subtotal Intergovernmental Revenues: 1,577,000 1,490,000 1,629,000 Charges for Services 10,500 4,000 4,400 Interest on Investments 25,000 90,000 50,000 Miscellaneous Revenues 5,000 500 1,000 IGHWAYFUND TOTALS 1,634,500 1,598,500 1,699,800 EIZURE AND FORFEITURES-STATE FUND 50,000 11,250 10,500 EIZURE AND FORFEITURES-JUSTICE FUN - 41,000 31,500 PUBLIC TRANSPORTATION FUND: Local Transportation Assistance 145,000 150,000 156,000 State Grants - 22,000 11,000 Charges for Services 10,500 10,500 12,000 Interest on Investments 3,000 6,500 6,500 Miscellaneous Revenues 16,820 - - PUBLIC TRANSPORTATION TOTALS 175,320 189,000 185,500 TOTAL -SPECIAL REVENUE FUNDS $ 1,859,820 $ 1,839,750 $ 1,927,300 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estmated revenues for the remainder of the fiscal year. SCHEDULE C(2 of 3) 234 TOWN OF ORO VALLEY Summary By Fund Type of Revenues Other Than Property Taxes Fiscal Year 1999/2000 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES JSOURCE OF REVENUES 1998/99 1998/99* 1999/2000 DEBT SERVICE FUNDS: Naranja Road Improvement District $ 43,817 $ 30,150 $ 18,470 Municipal Debt Service - 35,100 1,500 Oracle Road Improvement District - - 692,789 TOTAL -DEBT SERVICE FUNDS 43,817 65,250 712,759 CAPITAL PROJECT FUNDS: Heritage Fund Grant $ 285,000 $ - $ 285,000 Library Construction Fund - - 2,000,000 Alternative Water Resources Dev. Impact Fees 244,000 270,000 280,000 Townwide Roadway Dev. Impact Fees 1,843,000 1,650,000 1,577,000 Oro Valley Water Connection Fees 349,000 460,000 775,000 CDO Riverfront Park Construction Fund 166,000 25,000 1,250,000 TOTAL CAPITAL PROJECT FUNDS 2,887,000 2,405,000 6,167,000 ENTERPRISE FUNDS: Oro Valley Water Utility 4,803,113 4,905,000 5,627,000 TOTAL -ENTERPRISE FUND 4,803,113 4,905,000 5,627,000 TOTAL ALL FUNDS $ 19,789,346 $ 20,274,490 $ 26,689,075 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estmated revenues for the remainder of the fiscal year. SCHEDULE C(3 of 3) 235 TOWN OF ORO VALLEY Summary By Fund Type of Other Financing Sources/(Uses) and Interfund Transfers Fiscal Year 1999/2000 OTHER FINANCING INTERFUND 1999/2000 TRANSFERS FUND SOURCES (USES) IN (OUT) GENERAL FUND: Transfer to Heritage Fund Grant (285,000) Transfer to Municipal Debt Service (699,554) Transfer to CDO Riverfront Park (773,256) Transfer to Library Construction Fund (144,000) Proceeds from Issuance of Bonds 2,700,000 TOTAL GENERAL FUND 2,700,000 - (1,901,810) SPECIAL REVENUE FUNDS: Residual Equity Transfer from Naranja(Highway Fund) 73,860 TOTAL SPECIAL REVENUE FUNDS - 73,860 - r r r DEBT SERVICE FUNDS: Residual Equity Tr.to Highway(Naranja Imp. District) (73,860) Municipal Debt Service 699,554 TOTAL DEBT SERVICE FUNDS 699,554 (73,860) CAPITAL PROJECTS FUNDS: CDO Riverfront Park Construction 773,256 Library Construction Fund-Proceeds from Issuance of Bonds 2,000,000 144,000 Heritage Fund Grant 285,000 Proceeds from Issuance of Imp. District Bonds(Oracle Rd.) 5,000,000 • TOTAL CAPITAL PROJECTS FUNDS 7,000,000 1,202,256 - ENTERPRISE FUNDS: Proceeds from Issuance of Bonds 3,500,000 TOTAL ENTERPRISE FUNDS 3,500,000 TOTAL ALL FUNDS 13,200,000 - 1,975,670 (1,975,670) SCHEDULED(1 OF 1) 236 TOWN OF ORO VALLEY Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 1999/2000 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES EXPENSES FUND/DEPARTMENT 1998/99 1998/99 1998/99* 1999/2000 , GENERAL FUND: I V Town Council $ 68,197 $ - $ 59,075 $ 81.983 Town Clerk 217,995 - 232,590 275,132 Magistrate Court 363,499 - 371,008 340,173 Town Manager 351,895 - 337.637 243,401 Human Resources - - - 180,326 ` i Finance 300,964 - 291,879 334,793 Economic Development 305,215 - 299.256 313,249 Legal _ 355,652 - 231,738 459,809 Police 4,644,354 26.000 4,616,610 5,450,973 Police-Grant Contingencies 147,795 - 48.010 132,493 Community Development: Community Development-Administration 201,453 - 181,016 288,440 Planning&Zoning 891,524 - 711,312 956,491 Building Safety 415,701 - 406.980 934,772 Parks&Recreation 632,654 - 588,980 849,292 Custodial/Facility Maintenance 189,050 - 92,300 146.752 Subtotal-Community Development 2,330,382 - 1,980,588 3,175,747 General Administration 536,647 (26,000) 365,890 3,765,164 Contingency/Reserve 3.108,910 - - 5,831,686 TOTAL GENERAL FUND $ 12,731,505 $ - $ 8,834.281 $ 20,584,929 SPECIAL REVENUE FUNDS: ' I V I HIGHWAY USERS REVENUE FUND: Public Works $ 1,736,718 $ - $ 1,263,009 $ 2,511,841 r - Contingency/Reserve 1,319,272 - - 1,094,197 , TOTAL HIGHWAY FUND $ 3,055,990 $ - $ 1,263,009 $ 3,606,038 *Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated expenditures/expenses for the remainder of the fiscal year. SCHEDULE E(1 OF 3) 237 TOWN OF ORO VALLEY Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 1999/2000 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES EXPENSES FUND/DEPARTMENT 1998/99 1998/99 1998/99* 1999/2000 SEIZURES&FORFEITURES-STATE FUND: Police $ 224,634 $ - $ 20,700 $ 73,650 Legal 6,073 - 1,600 5,248 TOTAL SEIZURES&FORFEITURES-STATE F $ 230,707 $ - $ 22,300 $ 78,898 SEIZURES&FORFEITURES-JUSTICE FUND: $ - $ - $ 156,117 $ 53,054 PUBLIC TRANSPORTATION FUND $ 247,951 $ - $ 206,138 $ 259,654 TOTAL SPECIAL REVENUE FUNDS $ 3,534,648 $ - $ 1,647,564 $ 3,997,644 DEBT SERVICE FUNDS: i Naranja Road Improvement District $ 104,000 $ - $ 104,005 $ 97,475 Municipal Debt Service Fund 722,824 - 607,039 735,054 Oracle Road Improvement District - - - 692,789 TOTAL DEBT SERVICE FUNDS $ 826,824 $ - $ 711,044 $ 1,525,318 CAPITAL PROJECT FUNDS: I I y HERITAGE FUND GRANTS $ 570,000 $ - $ - $ 570,000 TOWNWIDE ROADWAY DEV. IMPACT FEES $ 1,723,000 $ - $ 813,000 $ 2,280,812 Contingency/Reserve 4,427,464 - - 4,724,427 TOTAL TOWNWIDE ROADWAY DEV.IMPACT $ 6,150,464 $ - $ 813,000 $ 7,005,239 *Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated expenditures/expenses for the remainder of the fiscal year. SCHEDULE E(2 OF 3) 238 TOWN OF ORO VALLEY Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 1999/2000 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES EXPENSES FUND/DEPARTMENT 1998/99 1998/99 i 1998/99* 1999/2000 ALTERNATIVE WATER RESOURCE DEV. FEE S 655,377 $ - $ 27,000 $ 1,003,680 ORO VALLEY WATER CONNECTION FEES $ 93,290 $ - $ 421,850 $ 1,397,289 Contingency/Reserve 487,943 - - 121,014 TOTAL OV WATER CONNECTION FEES $ 581,233 $ - $ 421,850 $ 1,518,303 CDO RIVERFRONT PARK CONSTRUCTION $ 2,554.132 $ - $ 142,000 $ 2,412,132 MUNICIPAL FACILITIES CONSTRUCTION $ 915,030 $ - $ 89,056 $ 1,435,944 r LIBRARY CONSTRUCTION $ 20,000 $ - $ - $ 4,144,000 ORACLE RD. CONSTRUCTION $ - i $ - $ - $ 5,000,000 TOTAL CAPITAL PROJECT FUNDS $ 11,446,236 $ - $ 1,492,906 $ 23,089,298 ENTERPRISE FUNDS: i r 1 ORO VALLEY WATER UTILITY S 6,131.861 $ - S 5,402,647 $ 7,757,513 Contingency/Reserve 2,151,966 - 1,475,504 TOTAL ORO VALLEY WATER UTILITY $ 8,283,827 5 - $ 5,402,647 $ 9,233,017 WATER UTILITY ACQUISTION FUND $ 2,000,000 ' $ - i S - S 3,500 000 TOTAL ENTERPRISE FUNDS $ 10,283.827 $ - $ 5,402,647 $ 12,733,017 TOTAL ALL FUNDS $ 38,823,040 $ - $ 18,088,442 $ 61,930.206 *Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated expenditures/expenses for the remainder of the fiscal year. SCHEDULE E(3 OF 3) 239 TOWN OF ORO VALLEY SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The significant accounting policies used by the Town of Oro Valley are as follows: Fund Accounting: The accounts of the Town are organized on the basis of funds and account groups. Fund accounting is designed to demonstrate legal compliance and to aid financial management by segregating transactions related to certain government functions or activities. A fund is a separate accounting entity with a self-balancing set of accounts. An account group, on the other hand, is a financial reporting device designed to provide accountability for certain assets and liabilities that are not in the funds because they do not directly affect net expendable available financial resources. Funds are classified into three categories: governmental, proprietary, and fiduciary. Each category, in turn, is divided into separate "fund types". Governmental funds are used to account for all or most of a government's general activities, including the collection and disbursement of earmarked monies (special revenue funds), the acquisition or construction of general fixed assets (capital project funds) and the servicing of general long-term debt (debt service funds). The general fund is used to account for all activities of the general government not accounted for in some other fund. Proprietary funds are used to account for a government's ongoing organizations and activities that are similar to those often found in the private sector (enterprise funds). Costs of providing goods or services to the general public on a continuing basis are financed or recovered through user charges. The Town does not adopt budgets for it's fiduciary funds. Basis of Accounting: The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. Governmental funds are accounted for using a current financial resources measurement focus. With this measurement focus, only current liabilities generally are included on the balance sheet. Operating statements of these funds present increases (i.e. revenues and other financing sources) and decreases (i.e. expenditures and other financing uses) in net current assets. 240 The modified accrual basis of accounting is used by all governmental fund types. Under the modified accrual basis of accounting, revenues are recognized when susceptible to accrual (i.e. when they become both measurable and available). "Measurable" means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures are recorded when the related fund liability is incurred. Principal and interest on general long-term debt are recorded as fund liabilities when due or when amounts have been accumulated in the debt service fund for payments to be made early in the following year. Auto lieu, city sales tax, state sales tax and highway user revenues are considered measurable when in the hands of the intermediary collection governments and are recognized as revenue at that time. Grant revenues are recognized at the time of making the grant expenditure. Fines and permit revenues are not susceptible to accrual because generally they are not measurable until received in cash. The full accrual basis of accounting is used by all proprietary fund types. Under full accrual basis of accounting transactions and events are recognized as revenues/gains or expenses/losses when they occur, regardless of the timing of related cash flows. Billings for water sales are recognized as revenue in the period in which the service was provided regardless of when the cash is collected. Expenses are recorded in the period incurred even though they may not be paid until some future fiscal period. 241 GLOSSARY OF TERMS ACCOUNTABILITY—The state of being obliged to explain one's actions; to justify what one does. Accountability requires governments to answer to the citizenry—to justify the raising of public resources and the purposes for which they are used. ACCOUNTING SYSTEM — The methods and records established to identify, assemble, analyze, classify, record and report a government's transactions and to maintain accountability for the related assets and liabilities. AMORTIZATION — (1) The portion of the cost of a limited-life or intangible asset charged as an expense during a particular period. (2) The reduction of debt by regular payments of principal and interest sufficient to retire the debt by maturity. ANNUITY — A series of equal payments made or received at equal intervals over a designated period. APPROPRIATION — A legal authorization granted by a legislative body to make expenditures and to incur obligations for specific purposes. An appropriation usually is limited in the amount and time it may be extended. ASSET — A probable future economic benefit obtained or controlled by a particular entity as a result of a past transaction. BASIS OF ACCOUNTING — A term used to refer to when revenues, expenditures, expenses, and transfers — and the related assets and liabilities — are recognized in the accounts and reported in the financial statements. Specifically, it relates to the timing of the measurement made, regardless of the nature of the measurement, on either the cash or the accrual method. BOND — Most often, a written promise to pay a specified sum of money (called the face value or principal amount), at a specified date or dates in the future, called the maturity date(s), together with periodic interest at a specified rate. Sometimes, however, all or a substantial portion of the interest is included in the face value of the security. The difference between a note and a bond is that the latter is issued for a longer period and requires greater legal formality. BUDGET — A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. Used without any modifier, the term usually indicates a financial plan for a single fiscal year. The term "budget" is used in two senses in practice. Sometimes it designates the financial plan presented to the appropriating governing body for adoption, and sometimes, the plan finally approved by that body. 242 CAPITAL IMPROVEMENTS PLAN (CIP) — A program which identifies the capital projects to be funded over the next five years. The CIP is updated annually and serves as a financial planning and management tool by establishing priorities, capital needs and available resources. CERTIFICATES OF PARTICIPATION (COPs) — A long-term financing vehicle collateralized by leases between a lessor and a government. Annual appropriations are made for payment to the lessor. DEBT — An obligation resulting from the borrowing of money or from the purchase of goods and services. Debts of governments include bonds, time warrants, and notes. DEBT SERVICE —A fund established to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. DEFICIT — (1) The excess of the liabilities of a fund over its assets. (2) The excess of expenditures over revenues during an accounting period or, in the case of proprietary funds, the excess of expenses over revenues during an accounting period. DEPRECIATION — (1) Expiration in the service life of fixed assets, other than wasting assets, attributable to wear and tear, deterioration, action of the physical elements, inadequacy and obsolescence. (2) The portion of the cost of a fixed asset, other than a wasting asset, charged as an expense during a particular period. In accounting for depreciation, the cost of a fixed asset, less any salvage value, is prorated over the estimated service life of such an asset, and each period is charged with a portion of such cost. Through this process, the entire cost of the asset is ultimately charged off as an expense. ENCUMBRANCES — Obligations in the form of purchase orders, contracts, or salary commitments which are chargeable to an appropriation and for which a part of the appropriation is reserved. They cease to be encumbrances when the obligations are paid or otherwise extinguished. Used in budgeting, encumbrances are not GAAP expenditures or liabilities, but represent the estimated amount of expenditure ultimately to result if unperformed contracts in process are completed. ENTERPRISE FUND — (1) A fund established to account for operations financed and operated in a manner similar to private business enterprises (e.g. water, gas and electric utilities; airports; parking garages; or transit systems). In this case the governing body intends that costs (i.e., expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. (2) A fund established because the governing body has decided that periodic determination of revenues earned, expenses incurred and/or net income is appropriate for capital maintenance, public policy, management control, accountability or other purposes. 243 EXPENDITURES — Decreases in net financial resources. Expenditures include current operating expenses requiring the presence of future use of net current assets, debt service and capital outlays, and intergovernmental grants, entitlement, and shared revenues. FISCAL YEAR — A 12-month period to which the annual operating budget applies and at the end of which a government determines its financial position and the results of its operation. FIXED ASSETS — Long-lived tangible assets obtained or controlled as a result of past transactions, events, or circumstances. Fixed assets include buildings, equipment, improvements other than buildings and land. In the private sector, these assets are referred to most often as property, plant, and equipment. FLOW OF CURRENT FINANCIAL RESOURCES -- A measurement focus that recognizes the net effect of transactions on current financial resources by recording accruals for those revenues and expenditure transactions which have occurred by year end that are normally expected to result in cash receipt or disbursement early enough in the following year either (a) to provide financial resources to liquidate liabilities recorded in the fund at year end or (b) to require the use of available expendable financial resources reported at year end. FUNCTION — A group of related activities aimed at accomplishing a major service or regulatory program for which a government is responsible (e.g., public safety). FUND — A fiscal and accounting entity with a self-balancing set of accounts in which cash and other financial resources, all related liabilities and residual equities, are balanced and changes therein, are recorded and segregated to carry on specific activities or attain certain objectives in accordance with special regulations, restrictions, or limitations. FUND BALANCE — The difference between fund assets and fund liabilities of governmental or similar trust funds. FUND TYPE — Any one of seven categories into which all funds are classified in governmental accounting. The seven fund types are: general, special revenue, debt service, capital projects, enterprise, internal service, and trust and agency. GENERAL FUND — The fund used to account for all financial resources, except those required to be accounted for in another fund. GENERAL LONG-TERM DEBT — Long-term debt expected to be repaid from governmental funds. 244 GENERALLY ACCEPTED ACCOUNTING PRINCIPALS (GAAP) — Uniform minimum standards and guidelines for financial accounting and reporting. They govern the form and content of the financial statements of an entity. GAAP encompass the conventions, rules, and procedures necessary to define accepted accounting practices and procedures. GAAP provides a standard by which to measure financial presentations. The primary authority on the application of GAAP to state and local governments is the GASB. GOVERNMENTAL ACCOUNTING — The composite activity of analyzing, recording, summarizing, reporting, and interpreting the financial transactions of governments. GOVERNMENTAL ACCOUNTING STANDARDS BOARD (GASB) — The authoritative accounting and financial standard-setting body for government entities. GOVERNMENTAL FUND TYPES — Funds used to account for the acquisition, use, and balance of expendable financial resources and the related current liabilities — except those accounted for in proprietary funds and fiduciary funds. In essence, these funds are accounting segregation of financial resources. Expendable assets are assigned to a particular governmental fund type according to the purposes for which they are to be paid. The difference between the assets and liabilities of governmental fund types is referred to as the fund balance. The measurement focus in these fund types is based on the determination of financial position and changes in financial position (sources, uses, and balances of financial resources), rather than on net income determination. The statement of revenues, expenditures, and changes in fund balance is the primary governmental fund type operating statement. It may be supported or supplemented by more detailed schedules of revenues, expenditures, transfers, and other changes in fund balance. Under GAAP, there are four governmental fund types: general, special revenue, debt service, and capital projects. GRANTS — Contributions or gifts of cash or other assets from another government to be used or expended for a specified purpose, activity, or facility. INTERFUND TRANSFERS — All interfund transactions except loans, quasi-external transactions and reimbursements. Transfers can be classified as belonging to one of two major categories: RESIDUAL EQUITY TRANSFERS or OPERATING TRANSFERS. INTERGOVERNMENTAL REVENUES — Revenues from other governments in the forms of grants, entitlement, shared revenues, or payments in lieu of taxes. INTERNAL CONTROL STRUCTURE — Policies and procedures established to provide reasonable assurances that specific government objectives will be achieved. LAND —A fixed asset account reflecting the cost of land owned by a government. 245 LEASE-PURCHASE AGREEMENTS — Contractual agreements that are termed leases, but that in substance are purchase contracts. LEGAL LEVEL OF BUDGETARY CONTROL — The level at which spending in excess of budgeted amounts would be a violation of law. LIABILITIES — Probable future sacrifices of economic benefits, arising from present obligations of a particular entity to transfer assets or provide services to other entities in the future as a result of past transactions or events. MEASUREMENT FOCUS — The accounting convention that determines (1) which assets and which liabilities are included on a government's balance sheet and where they are reported, and (2) whether an operating statement presents information on the flow of financial resources (revenues and expenditures) or information on the flow of economic resources (revenues and expenditures). MODIFIED ACCRUAL BASIS - The accrual basis of accounting adapted to the governmental fund-type measurement focus. Under it, revenues and other financial resource increments (e.g., bond issue proceeds) are recognized when they become susceptible to accrual, that is when they become both "measurable" and "available to finance expenditures of the current period." "Available" means collectable in the current period or soon enough thereafter to be used to pay liabilities in the current period. Expenditures are recognized when the fund liability is incurred except for (1) inventories of material and supplies that may be considered expenditures either when purchased or when used, and (2) prepaid insurance and similar items that may be considered expenditures when paid or when consumed. All governmental funds, expendable trust funds and agency funds are accounted for using the modified accrual basis of accounting. MUNICIPAL CORPORATION - A political and corporate body established pursuant to state statutes to provide government services and regulations for its inhabitants. A municipal corporation has defined boundaries and a population and usually is organized with the consent of its residents. It usually has a seal and may sue and be sued (e.g., cities and villages). OPERATING BUDGET - Plans of current expenditures and the proposed means of financing them. The annual operating budget (or,in the case of some state governments, the biennial operating budget) is the primary means by which most of the financing, acquisition, spending, and service delivery activities of a government are controlled. The use of annual operating budgets is usually required by law. Even when not required by law, however, annual operating budgets are essential to sound financial management and should be adopted by every government. See BUDGET. OPERATING TRANSFERS - A legally authorized transfer between funds in which one fund is responsible for the initial receipt of funds and another fund is responsible for the actual disbursement. 246 ORDINANCE - Local law that applies to persons and things subject to the local jurisdiction. Usually it is an act of a town or city council or similar body and has the same force as a statute when it is duly enacted. PROCEEDS FROM ISSUANCE OF BONDS - Gross financial resources provided by the issuance of general long-term bonds. RESIDUAL EQUITY TRANSFERS - Nonrecurring or nonroutine transfers of equity between funds (e.g., contribution of enterprise fund or internal service fund capital by the general fund, subsequent return of all or part of such contribution to the general fund and transfers of residual balances of discontinued funds to the general fund or a debt service fund). RESOLUTION - A special or temporary order of a legislative body; an order of a legislative body requiring less legal formality than an ordinance or statute. REVENUES - (1) Increases in the net current assets of a governmental fund type from other than expenditure refunds and residual equity transfers. Also, general long-term debt proceeds and operating transfers in are classified as "other financing sources" rather than as revenues. (2) Increases in the net total assets of a proprietary fund type from other than expense refunds, capital contributions, and residual equity transfers. Also, operating transfers in are classified separately from revenues. SHARED REVENUES - Revenues levied by one government but shared on a predetermined basis, often in proportion to the amount collected at the local level, with another government or class of governments. SPECIAL REVENUE FUND - A fund used to account for the proceeds of specific revenue sources (other than expendable trusts or major capital projects) that are legally restricted to expenditure for specific purposes. GAAP only require the use of special revenue funds when legally mandated. STATUTE -A written law enacted by a duly organized and constituted legislative body. TAXES - Compulsory charges levied by a government to finance services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits, such as special assessments. 247 248 OTHER INFORMATION RESOLUTION NO. (R)99-60 A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY,ARIZONA, ADOPTING THE TENTATIVE ESTIMATES OF THE AMOUNTS REQUIRED FOR THE FISCAL YEAR 1999/2000 AS A TENTATIVE BUDGET; SETTING FORTH THE RECEIPTS AND EXPENDITURES/EXPENSES FOR THE FISCAL YEAR 1999/2000; GIVING NOTICE OF THE TIME FOR HEARING TAXPAYERS AND FOR ADOPTING THE BUDGET FOR THE FISCAL YEAR 1999/2000; PROVIDING FOR THE CONTINGENCIES; PROVIDING FOR THE USE OF FUNDS; SETTING THE LOCAL ALTERNATIVE EXPENDITURE LIMITATION FOR FISCAL YEAR 1999/2000; AND, DECLARING AN EMERGENCY. WHEREAS, the A.R.S. 42-302(A) requires that cities and towns in Arizona adopt a tentative budget by the third Monday in July of each year; and WHEREAS, the Town Council and staff have met in budget study sessions to review the proposed budget; WHEREAS, the adoption of the budget will allow the Town of Oro Valley local government to provide the necessary public services for the health, welfare and safety of its citizenry; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA: Section 1 That the statements and schedules of the tentative budget for the fiscal year 1999/2000 accompany and be included as part of this Resolution as attached hereto. Section 2 That the statements and schedules herein contained be adopted for the purpose as hereafter set forth as the tentative budget for the Town of Oro Valley, Arizona for the fiscal year 1999/2000. Section 3 That the statements setting forth the receipts, expenditures/expenses and amounts collectible for the fiscal year 1999/2000 accompany and be included as part of this resolution. Section 4 That the local alternative expenditure limitation as noted on the Summary Schedule of Estimated Revenues and Expenditures/Expenses for the fiscal year 1999/2000 be included as part of this resolution. Section 5 That the Town Clerk be and hereby is authorized and directed to publish in the manner prescribed by law, the estimates of expenditures/expenses, as hereinafter set forth, together with a notice that the Town Council will meet for the purpose of final hearing of taxpayers and for adoption of the budget for fiscal year 1999/2000 for the Town of Oro Valley, Arizona on the 7th day of JULY, 1999. Section 6 That the tentative budget conforms to the Town's budgetary policy established by Resolution No. (R)97-03. Section 7 That money from any fund may be used for any of the appropriations except money specifically restricted by State Law or by Town Ordinance or Resolution. Section 8 That various Town officers and employees by and they hereby are directed to perform all acts necessary or desirable to give effect to this resolution. Section 9 That it is necessary for the preservation of the peace, health and safety of the Town of Oro Valley, Arizona, an emergency is declared to exist and this resolution shall be effective immediately upon its passage and adoption. APPROVED by the affirmative vote of three-fourths of the Council of the Town of Oro Valley, Arizona this 16Th day of JUNK , 1999. PASSED AND ADOPTED this 16TH day of JUNE , 1999. Paul H.H. Loomis, Mayor ATTEST: CLU.A.44. Kat n E. 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V W ../ A E-' W Z ► � • * • NI en ,t vi ,o, t-.: 00 0T o - E-', * * * TOWN OF ORO VALLEY Summary By Fund Type of Revenues Other Than Property Taxes Fiscal Year 1999/2000 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 1998/99 1998/99* 1999/2000 GENERAL FUND: Local Taxes: Local Sales $ 3,529,000 $ 4,147,000 $ 4,744,000 Cable Franchise 194,000 196,000 218,000 Subtotal Local Taxes 3,723,000 4,343,000 4,962,000 Licenses &Permits: Business 63,000 70,000 71,500 Building 898,000 1,050,000 993,000 Miscellaneous Permits 40,000 38,000 40,500 Subtotal Licenses &Permits 1,001,000 1,15 8,000 1,105,000 Intergovernmental Revenues: County Shared 535,000 625,000 675,000 Weaver Park Operating Contribution 15,000 15,000 15,000 State Shared 3,443,000 3,488,000 3,813,000 State Grants 267,754 230,470 281,993 Federal Grants 505,592 403,720 647,323 Subtotal Intergovernmental Revenues: 4,766,346 4,762,190 5,432,316 Charges for Services 208,950 195,800 220,600 Fines 233,000 211,000 201,000 Interest on Investments 240,000 381,000 318,600 Miscellaneous Revenues 23,300 8,500 15,500 TOTAL GENERAL FUND $ 10,195,596 $ 11,059,490 $ 12,255,016 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estmated revenues for the remainder of the fiscal year. SCHEDULE C(1 of 3) TOWN OF ORO VALLEY Summary By Fund Type of Revenues Other Than Property Taxes Fiscal Year 1999/2000 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 1998/99 1998/99* 1999/2000 SPECIAL REVENUE FUNDS: HIGHWAY USER REVENUE FUND: Licenses &Permits $ 17,000 $ 14,000 $ 15,400 Intergovenmental Revenues: Highway Users Fuel Tax 1,577,000 1,490,000 1,629,000 Subtotal Intergovernmental Revenues: 1,577,000 1,490,000 1,629,000 Charges for Services 10,500 4,000 4,400 Interest on Investments 25,000 90,000 50,000 Miscellaneous Revenues 5,000 500 1,000 HIGHWAY FUND TOTALS 1,634,500 1,598,500 1,699,800 SEIZURE AND FORFEITURES-STATE FUND 50,000 11,250 10,500 SEIZURE AND FORFEITURES-JUSTICE FUN - 41,000 31,500 PUBLIC TRANSPORTATION FUND: Local Transportation Assistance 145,000 150,000 156,000 State Grants - 22,000 11,000 Charges for Services 10,500 10,500 12,000 Interest on Investments 3,000 6,500 6,500 Miscellaneous Revenues 16,820 - - PUBLIC TRANSPORTATION TOTALS 175,320 189,000 185,500 TOTAL -SPECIAL REVENUE FUNDS $ 1,859,820 $ 1,839,750 $ 1,927,300 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estmated revenues for the remainder of the fiscal year. SCHEDULE C(2 of 3) TOWN OF ORO VALLEY Summary By Fund Type of Revenues Other Than Property Taxes Fiscal Year 1999/2000 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 1998/99 1998/99* 1999/2000 DEBT SERVICE FUNDS: Naranja Road Improvement District $ 43,817 $ 30,150 $ 18,470 Municipal Debt Service - 35,100 1,500 Oracle Road Improvement District - - 692,789 TOTAL -DEBT SERVICE FUNDS 43,817 65,250 712,759 CAPITAL PROJECT FUNDS: Heritage Fund Grant $ 285,000 $ - $ 285,000 Library Construction Fund - - 2,000,000 Alternative Water Resources Dev. Impact Fees 244,000 270,000 280,000 Townwide Roadway Dev. Impact Fees 1,843,000 1,650,000 1,577,000 Oro Valley Water Connection Fees 349,000 460,000 775,000 CDO Riverfront Park Construction Fund 166,000 25,000 1,250,000 TOTAL CAPITAL PROJECT FUNDS 2,887,000 2,405,000 6,167,000 ENTERPRISE FUNDS: Oro Valley Water Utility 4,803,113 4,905,000 5,627,000 TOTAL -ENTERPRISE FUND 4,803,113 4,905,000 5,627,000 TOTAL ALL FUNDS $ 19,789,346 $ 20,274,490 $ 26,689,075 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estmated revenues for the remainder of the fiscal year. SCHEDULE C(3 of 3) TOWN OF ORO VALLEY Summary By Fund Type of Other Financing Sources/(Uses) and Interfund Transfers Fiscal Year 1999/2000 OTHER FINANCING INTERFUND 1999/2000 TRANSFERS FUND SOURCES (USES) IN (OUT) GENERAL FUND: Transfer to Heritage Fund Grant (285,000) Transfer to Municipal Debt Service a (699,554) Transfer to CDO Riverfront Park (773,256) Transfer to Library Construction Fund (144,000) Proceeds from Issuance of Bonds 2,700,000 TOTAL GENERAL FUND 2,700,000 - (1,901,810) SPECIAL REVENUE FUNDS: Residual Equity Transfer from Naranja(Highway Fund) 73,860 TOTAL SPECIAL REVENUE FUNDS - 73,860 - DEBT SERVICE FUNDS: Residual Equity Tr. to Highway(Naranja Imp.District) (73,860) Municipal Debt Service 699,554 TOTAL DEBT SERVICE FUNDS 699,554 (73,860) CAPITAL PROJECTS FUNDS: CDO Riverfront Park Construction 773,256 Library Construction Fund-Proceeds from Issuance of Bonds 2,000,000 144,000 Heritage Fund Grant 285,000 Proceeds from Issuance of Imp. District Bonds(Oracle Rd.) 5,000,000 TOTAL CAPITAL PROJECTS FUNDS 7,000,000 1,202,256 - ENTERPRISE FUNDS: Proceeds from Issuance of Bonds 3,500,000 TOTAL ENTERPRISE FUNDS 3,500,000 TOTAL ALL FUNDS 13,200,000 - 1,975,670 (1,975,670) SCHEDULE D(1 OF 1) TOWN OF ORO VALLEY Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 1999/2000 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES EXPENSES FUND/DEPARTMENT 1998/99 1998/99 1998/99* 1999/2000 GENERAL FUND: Town Council $ 68,197 $ - $ 59,075 $ 81,983 Town Clerk 217,995 - 232,590 275,132 Magistrate Court 363,499 - 371,008 340,173 Town Manager 351,895 - 337,637 243,401 Human Resources - - - 180,326 Finance 300,964 - 291,879 334,793 Economic Development 305,215 - 299,256 313,249 Legal 355,652 - 231,738 459,809 Police 4,644,354 26,000 4,616,610 5,450,973 Police-Grant Contingencies 147,795 - 48,010 132,493 , Community Development: Community Development-Administration 201,453 - 181,016 288,440 Planning&Zoning 891,524 - 711,312 956,491 Building Safety 415,701 - 406,980 934,772 Parks&Recreation 632,654 - 588,980 849,292 Custodial/Facility Maintenance 189,050 - 92,300 146,752 Subtotal-Community Development 2,330,382 - 1,980,588 3,175,747 General Administration 536,647 (26,000) 365,890 3,649,674 Contingency/Reserve 3,108,910 - - 5,947,176 TOTAL GENERAL FUND $ 12,731,505 $ - $ 8,834,281 $ 20,584,929 , SPECIAL REVENUE FUNDS: HIGHWAY USERS REVENUE FUND: Public Works $ 1,736,718 $ - $ 1,263,009 $ 2,511,841 Contingency/Reserve 1,319,272 - - 1,094,197 TOTAL HIGHWAY FUND 5 3,055,990 $ - $ 1,263,009 $ 3,606,038 *Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated expenditures/expenses for the remainder of the fiscal year. SCHEDULE E(1 OF 3) TOWN OF ORO VALLEY Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 1999/2000 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES EXPENSES FUND/DEPARTMENT 1998/99 1998/99 1998/99* 1999/2000 SEIZURES&FORFEITURES-STATE FUND: Police $ 224,634 $ - $ 20,700 $ 73,650 Legal 6,073 - 1,600 5,248 TOTAL SEIZURES&FORFEITURES-STATE F $ 230,707 $ - 5 22,300 $ 78,898 SEIZURES& FORFEITURES-JUSTICE FUND: 5 - 5 - $ 156,117 $ 53,054 PUBLIC TRANSPORTATION FUND $ 247,951 $ - $ 206,138 $ 259,654 TOTAL SPECIAL REVENUE FUNDS $ 3,534,648 $ - $ 1,647,564 $ 3,997,644 DEBT SERVICE FUNDS: 4 Naranja Road Improvement District $ 104,000 $ - $ 104,005 $ 97,475 Municipal Debt Service Fund 722,824 - 607,039 735,054 Oracle Road Improvement District - - - 692,789 TOTAL DEBT SERVICE FUNDS $ 826,824 $ - 5 711,044 $ 1,525,318 CAPITAL PROJECT FUNDS: HERITAGE FUND GRANTS $ 570,000 $ - 5 - $ 570,000 TOWNWIDE ROADWAY DEV.IMPACT FEES 5 1,723,000 $ - $ 813,000 5 2,280,812 Contingency/Reserve 4,427,464 - - 4,724,427 TOTAL TOWNWIDE ROADWAY DEV.IMPACT 5 6,150,464 $ - $ 813,000 $ 7,005,239 l *Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated expenditures/expenses for the remainder of the fiscal year. SCHEDULE E(2 OF 3) TOWN OF ORO VALLEY Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 1999/2000 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES EXPENSES FUND/DEPARTMENT 1998/99 1998/99 1998/99* 1999/2000 ■ ALTERNATIVE WATER RESOURCE DEV. FEE $ 655,377 $ - $ 27,000 $ 1,003,680 ORO VALLEY WATER CONNECTION FEES $ 93,290 $ - $ 421,850 $ 1,397,289 Contingency/Reserve 487,943 - - 121,014 TOTAL OV WATER CONNECTION FEES $ 581,233 $ - $ 421,850 $ 1,518,303 CDO RIVERFRONT PARK CONSTRUCTION $ 2,554,132 $ - $ 142,000 $ 2,412,132 MUNICIPAL FACILITIES CONSTRUCTION $ 915,030 $ - $ 89,056 $ 1,435,944 LIBRARY CONSTRUCTION $ 20,000 $ - $ - $ 4,144,000 ORACLE RD. CONSTRUCTION $ - $ - $ - $ 5,000,000 TOTAL CAPITAL PROJECT FUNDS 5 11,446,236 $ - $ 1,492,906 $ 23,089,298 ENTERPRISE FUNDS: ORO VALLEY WATER UTILITY $ 6,131,861 S - $ 5,402,647 $ 7,757,513 Contingency/Reserve 2,151,966 - 1,475,504 TOTAL ORO VALLEY WATER UTILITY $ 8,283,827 $ - $ 5,402,647 $ 9,233,017 WATER UTILITYACQUISTION FUND $ 2,000,000 $ - $ - $ 3,500,000 TOTAL ENTERPRISE FUNDS $ 10,283,827 $ - 5 5,402,647 $ 12,733,017 TOTAL ALL FUNDS $ 38,823,040 $ - $ 18,088,442 $ 61,930,206 *Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated expenditures/expenses for the remainder of the fiscal year. SCHEDULE E(3 OF 3) __ (NIT • N N GO (D Co CL 01O EL z CO ? 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W/ i O O) 0� N (o t) d' M N �- 0 0) c0 N (O M N N N N N N N N N N r- e" ye"' '- . , o ii a . — 11 ■ . I aa c 8 z . cc S 2 `vi U o o i / F- U �/) b U) Ct1 W • / I r 1 ce Q a W w 2. 0 3 a) r 0 I I a) 0) ✓ a w Y 2 i J 0 • N, 1 • r V 1 z 5 I TD a a z '` J Qf 1 ` 1 / 1 nom CO 5 . V i I z . . 0 a , , , , , , z z1 1 1§2 1 N r 2 1 a co O O h. N. (O v 4 W Q N N N N r e- e- T. r r r a Irmo 2 "l 1 0 • 1 Q e- O) O N 8 SR V• Ce 11 8 § S i '- O) 00 f` 1� (r) g g u-) to d' co ch N ie- r- e- r r r e- r e- r r e- r e- e-- W z_ oo S § Qp ...I '„ 0 g COD M aQ co (,D N co CO co O N. J pppp to pp Q �' C tt7 M M N N r r r r O 5 e- e- - e'. e- T r e" e- e. O Q11I • V 1 11, O / RI eg X1'3 v co N e- 1 O OT 00 N. CO td) V CO N1,. O r r r ` BENEFIT PLAN PROPOSALS FY 1999-2000 o CONVERT TO PARTNERS DIRECT ACCESS PLAN FROM STANDARD PARTNERS HMO. o CHANGE FROM $0 CO-PAY TO $5 CO-PAY WITH INTERGROUP. o CHANGE THE TOWN CONTRIBUTION METHOD TO PAY 100% OF THE "EMPLOYEE ONLY" COST FOR THE LOWER COST PLAN ONLY. EMPLOYEES WHO OPT FOR THE HIGHER COST PLAN MUST CONTRIBUTE THE DIFFERENCE. CONTINUE THE PRACTICE OF SUBSIDIZING DEPENDENT CARE BY CONTRIBUTING 75% OF THE DIFFERENCE BETWEEN THE "EMPLOYEE ONLY" COVERAGE AND THE DEPENDENT COVERAGE— BASED ON THE LOWER COST PLAN. 41 a CHANGE TO GUARANTEE LIFE FOR THE LONG-TERM DISABILITY PLAN. o ADD TOWN —PAID LIFE INSURANCE (1X ANNUAL SALARY)WITH GUARANTEE LIFE. o CONTINUE TO OFFER THE UNUM SUPPLEMENTAL LIFE PLAN (EMPLOYEE PAID). 0 O 0 O O O N O O O O N N N O Q) O) O 0) O) O O O O cn ll O LCL. L.L. Q) L a) E O O (no O O O j O) CO L U) C O O — O a) 2 CO C = op CO a) a) O O 0 _ - C U O a U -+�-- O O o ` U Q) U rte-. O O a) r r- L ,— L �- L LL tf) L.L.E r1 0 a) L.L. O Si. 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U C C O > > Q) _ � � 0 3 � �, o 3 3 .c =• _ ,c a) c o a) . a) V) Ii • a) c C a) N a) a) C • C "5 O C '- C C U) CT.c O Nt .. c s O o E c o a) o C 4. .l c o — E +. o a c it a) C coo C 7 o E � 0 •> o a) co a) o- m a 0 .0 a 0 a) 0. CI) OQ Q- � FO- I° O O O CO CO N N O O O O O 0 �t '1' e- e- O O ..„r C) d":V' ' O O O ' CO CO ' O O ' Z C M - co co O O L O O >, o a) U CT) = c • U m O 0) 0 car) - - COV O O O C 0 I) e- O O f` CO O 0 c. O Oo iri ome- ) Oa) N 0) tN CO(O 0 _• � -86F-- O r- N. O O c N O n-- N c\i O O ca i. C m LL O f- co Nr' CO o � I a) N. '` N E 1 Q '�' N Q 0~O Q Q •- 0 0 i 0 0 co F- F- 1- I- C cn O a) a) C a) C C d a) U) CO O •`) a. C Y. o a) U) W a C 2 Q N X O _ �+ O W >+ >, V) E C C C C 0 �. C •o C 0 0 -4-, U a) c oc ,C Q.0 a) �' c N (/) c c •_ cv I— J iiU 20_ 0 1- U .� _i U) d V �.. E E 0. C Q Q a) E C C -t CO o C C C >�+ c E E a o 0 o Co 0 0 r r t 3 s,-,5 0 -di -o 13 fl, 0 0 0 0 aa) a C C cn cn U) a s O- cn co N 0 0 U. C cn C cn cn cn ,c C U. ca C C C d L. L. o ca I-- t- F2- 1- k V c c 3 0 0V 0 0 0 C o o , E E cn • _0 .0 .n Z. 7 3 .n .n - E E c > > > > o > > 0 0 , 2 0. Cl. O. 0. IZ 0. F- 0. J U U N N CO N CO CO M CO M TOWN OF ORO VALLEY SUPPLEMENTAL COUNCIL COMMUNICATION MEETING DATE: June 16, 1999 TO: HONORABLE MAYOR& COUNCIL FROM: Chuck Sweet,Town Manager SUBJECT: Amendment to Tentative Budget 99/00—F.O.P. Proposal SUMMARY: Since the passage of Ordinance (0)99-34 on April 21, 1999 Town Management and Councilmember Paul Parisi have met with representatives of the F.O.P. regarding their requests for the 99/00 budget. As a result of these recent meetings with the Council Liaison, staff and the representatives of the F.O.P., the following budget revisions for FY 1999-2000 are recommended: (1) Use of paid leave time in calculating overtime premiums - Currently, the Town of Oro Valley does not utilize paid leave time for purposes of arriving at the total of 40 hours in a pay week required before overtime premiums (l.5x's regular pay) are calculated. As an example, an employee who uses a vacation day on Monday and eventually works on Saturday is currently paid straight time for the Saturday work. In accordance with the Fair Labor Standards Act, employers are required to pay overtime premiums (1.5x's regular pay) only for hours worked in excess of 40 per week,however, the City of Tucson currently counts sick leave, vacation pay, compensatory time-off, and Holiday pay as hours worked for purposes of calculating the overtime premium. Staff recommends that the Town adopt a similar approach for FY 1999-2000 with a review of the program at the end of the year to assess cost and effectiveness. While an exact figure is difficult to estimate, it is felt that the cost to implement a similar overtime philosophy for the Town of Oro Valley would cost less than$10,000 per year to implement(i.e., the cost of the overtime premium in weeks involving paid time off). (2) Use of Shift differential pay—Currently the Town of Oro Valley does not grant employees shift differential pay for evening/night work schedules. Again,the City of Tucson provides its employees with shift pay of$.60 per hour for all regularly scheduled work which occurs between the hours of 6:00 PM and 6:00 AM (1800-0600). The practice of providing employees with shift differential pay is common among many other employers, and serves as an incentive for employees to work otherwise difficult to fill shift assignments. Based on the Town's current shift assignments(all of which currently occur in the Police Department—Patrol and Dispatch), the annual cost to the Town to implement a similar(i.e., $.60 per hour shift differential) is approximately $24,000. In addition, it will be necessary to develop a new policy (or amend an existing one) relating to the assignment of personnel to shifts, and the addition of the shift differential. (3) Human Resources has recommended that one additional step be added to each of the classifications in the Police Pay Plan. This will help maintain competitive stature for the Police Pay Plan compared to other targeted jurisdictions. The cost of implementing the additional step concurrent with individual employee anniversary dates was already included in the tentative budget figures for the Police Department. The F.O.P. has requested that employees who are at the top step in the current Police Pay Plan be moved to the new top step effective July 1, 1999 instead of on their next anniversary date. This will ensure that less senior Amendment to tentative budget 99/00 - F.O.P. Proposals - Page 2 employees do not receive benefit of the new step sooner than more senior employees at the same step. The cost of this action will be approximately $21,000. 1 The passage of Ordinance (0)99-34 late in the FY 99/00 budget cycle has created the need for this action. The Ordinance provides for annual meetings with the F.O.P. to accomplish an analysis of their budget recommendations beginning in February of the fiscal year. In future years it is anticipated that this review will be concluded early enough to resolve such matters while the Manager's budget is being balanced. If this item is approved by the Town Council this evening, the Final Budget will be modified to reflect these issues. Funding will be provided through a reduction in the General Fund Contingency. ATTACHMENTS: Cost estimate details for each of the three items numbered above are attached. FISCAL IMPACT: The fiscal impact of these recommendations is approximately $55,000 for FY 99/00 for the entire Town workforce. STAFF RECOMMENDATION: Staff recommends the adoption of the programs noted above. NEW SUGGESTED MOTION: I move to approve Resolution No. (R)99- 60 Adopting the Tentative Budget for Fiscal Year 1999-2000 and setting the Local Alternative Expenditure Limitation for Fiscal Year 1999-2000 in the amount of $61,930,206. Also, included as part of this motion, I move to approve the following: 1. Oro Valley Police Pay Plan—effective date of July 1, 1999 2. Oro Valley Compensation Classification Plan(Non-Police Personnel)—Effective date of July 1, 1999 3. Employee Benefit Plan Proposal—FY 1999-2000 4. Amendment to Tentative Budget 99/00--F.O.P. Proposal or I move to approve Resolution No. (R)99- 60 Adopting the Tentative Budget for Fiscal Year 1999-2000 and Setting the Local Alternative Expenditure Limitation for Fiscal Year 1999-2000 with the following changes.... /DALA.;/ C.-41‘.4.--‘--- David Andrews Finance Director / : / . _.,,'z....._.. Ar..,`-`if Chuck Sweet Town Manager i ITEM 1 - COST DETAIL USE OF PAID TIME OFF IN CALCULATING OVERTIME PREMIUMS During the first quarter 1999, the average Town of Oro Valley employee: Worked 69.21 hours per pay period Used 2.51 hours of sick leave per pay period Used 3.05 hours of vacation pay per pay period Used 1.77 hours of compensatory time-off per pay period Worked 0.95 hours of straight time overtime per pay period Received 77.49 hours of pay per pay period in addition, the average employee worked: Worked 1.51 hours of premium overtime per pay period On that basis, the average TOV employee used approximately 1.25 hours of sick leave, 1.53 hours of vacation time, and .89 hours of comp-time per week, and worked .76 hours of premium overtime per week. If the TOV includes 3.67 hours of paid time off in calculating .76 hours of overtime, the overall cost should be minimal (i.e., less than $10,000 per year). The Town should evaluate the first year results of such a program to ensure that costs are manageable. ITEM 2 - COST DETAIL COST OF SHIFT DIFFERENTIAL PAY The current City of Tucson shift differential pay practice (effective July 1, 1998) is $.60 per hour for regularly scheduled hours worked from 1800-0600 hours. Currently the only Department with Town of Oro Valley employees working shifts with scheduled hours between 1800-0600 is the Police Department (Patrol and Dispatch). Using existing Police shift schedules, a similar program will cost the Town of Oro Valley approximately $24,000 per year. No of Hours #employees 1800-0600 No. of Days Total Hours 1 x 3 x 7 = 21 1 x 4 x 2 = 8 1 x 4 x 7 = 28 4 x 10 x 7 = 280 7 x 9 x 7 = 441 778 hours per week or 40,456 hours per year x $0.60 per hour $24,274 annual cost ITEM 3 - COST DETAIL COST TO ADJUST POLICE PERSONNEL TO ADDED STEPS ON JULY 1, 1999 7/1/99 Job Title Cost Police Chief (1) $1,908 Lieutenants (2) $2,329 Sergeants (5) $3,230 Police Officers (14) $11,641 Dispatchers (2) $1,352 Communications Supervisor (1) $499 Data Opns Mgr./Admin Asst. (1) $377 Total $21,336 RESOLUTION NO. (R)99- 73 RESOLUTION FOR THE ADOPTION OF THE BUDGET FISCAL YEAR 1999-2000 WHEREAS, in accordance with the provisions of Title 42 Sections 301, 302, 303 and 304, A.R.S., the Town Council did, on June 16, 1999 make an estimate of the different amounts required to meet the public expenditures for the ensuing year, also an estimate of revenues from sources other than direct taxation, and the amount to be raised by taxation upon real and personal property of the Town of Oro Valley, and WHEREAS, in accordance with said sections of said title, and following due public notice, the Council met on July 7, 1999, at which any taxpayer was privileged to appear and be heard in favor of or against any of the proposed expenditures or tax levies, and WHEREAS, it appears that publication has been duly made as required by law, of said estimates together with a notice that the Town Council would meet on July 7, 1999, at the office of the Council for the purpose of hearing taxpayers and making tax levies as set forth in said estimates, and WHEREAS, it appears that the sums to be raised by taxation, as specified therein, do not in the aggregate amount exceed that amount as computed in Title 42, Section 301.A, A.R.S., therefore be it RESOLVED, that the said estimates of revenues and expenditures shown on the accompanying schedules as now increased, reduced or changed by and the same are hereby adopted as the budget of the Town of Oro Valley for the fiscal year 1999-2000. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 7th day of July, 1999. TOWN OF ORO VALLEY, ARIZONA Paul H. Loomis, Mayor ATTESYwy}(r. Kathryn E. Cuvelier, Town Clerk APPROVED AS TO FO; • op. 0, _ � Dan Dudley, own Attor N. 00 00 00 N N vO °� cho 4 Q. .D M M N o 7:-, ' ' N V1 e* I\ ,,- ,- Q, M M o- 44 44 % 00 0, N N 0o M M M E•1 O `^ rn O r (- rn M N N �--� V g W a o M N '-' `° 4 W CO W r4 W ,W O c> ,D M M N o 1 O- ' ' N c4 'TO ' �Q o0 O' N1E\ 7a +r1 N o0 M VO smM U_►., OM M N N O 0O 1 I I I I W M M , O O E. O 6A 4 a, o 'tet O a �D �l Ul V 1 (� T ,r ' 00 � � N I I I 1 � d� E, Ir O C E 6A :::::::-.,i,...aaH 021 1 1 , 1 , 1 1 1 1 1 1 y ...I q 7 o W \ 1 y ,261 4. Q 4, Q 1 1 1 1 p p 7 p 1 1 O N N •ta W,, C4 O OCI' O O O cn Q^ CQ V O N t� M M •M.. 01 G E.' M . ��1 4.1 .• G� (•t4Z FA' 0 0 0 o o a, W Zt O O E....,cqc,,4ci Q1.,,,, i, o0 M c� o O o o O o , ...-4 O vi N N N O, M M 4. 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C .t v i C c ',t 7'. 7'. a, © ti A cu.4 A E� V W .4 A E. w Z H H O ri ri 4 vi vc t� oo c; o E-. . * 1 TOWN OF ORO VALLEY Summary By Fund Type of Revenues Other Than Property Taxes Fiscal Year 1999/2000 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 1998/99 1998/99* 1999/2000 GENERAL FUND: Local Taxes: Local Sales $ 3,529,000 $ 4,147,000 $ 4,744,000 Cable Franchise 194,000 196,000 218,000 Subtotal Local Taxes 3,723,000 4,343,000 4,962,000 Licenses & Permits: Business 63,000 70,000 71,500 Building 898,000 1,050,000 993,000 Miscellaneous Permits 40,000 38,000 40,500 Subtotal Licenses& Permits 1,001,000 1,158,000 1,105,000 Intergovernmental Revenues: County Shared 535,000 625,000 675,000 Weaver Park Operating Contribution 15,000 15,000 15,000 State Shared 3,443,000 3,488,000 3,813,000 State Grants 267,754 230,470 281,993 Federal Grants 505,592 403,720 647,323 Subtotal Intergovernmental Revenues: 4,766,346 4,762,190 5,432,316 Charges for Services 208,950 195,800 220,600 Fines 233,000 211,000 201,000 Interest on Investments 240,000 381,000 318,600 Miscellaneous Revenues 23,300 8,500 15,500 TOTAL GENERAL FUND $ 10,195,596 $ 11,059,490 $ 12,255,016 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estmated revenues for the remainder of the fiscal year. SCHEDULE C(1 of 3) TOWN OF ORO VALLEY Summary By Fund Type of Revenues Other Than Property Taxes Fiscal Year 1999/2000 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 1998/99 1998/99* 1999/2000 SPECIAL REVENUE FUNDS: HIGHWAY USER REVENUE FUND: Licenses &Permits $ 17,000 $ 14,000 $ 15,400 Intergovenmental Revenues: Highway Users Fuel Tax 1,577,000 1,490,000 1,629,000 Subtotal Intergovernmental Revenues: 1,577,000 1,490,000 1,629,000 Charges for Services 10,500 4,000 4,400 Interest on Investments 25,000 90,000 50,000 Miscellaneous Revenues 5,000 500 1,000 HIGHWAY FUND TOTALS 1,634,500 1,598,500 1,699,800 SEIZURE AND FORFEITURES-STATE FUND 50,000 11,250 10,500 SEIZURE AND FORFEITURES-JUSTICE FUN - 41,000 31,500 PUBLIC TRANSPORTATION FUND: Local Transportation Assistance 145,000 150,000 156,000 State Grants - 22,000 11,000 Charges for Services 10,500 10,500 12,000 Interest on Investments 3,000 6,500 6,500 Miscellaneous Revenues 16,820 - - PUBLIC TRANSPORTATION TOTALS 175,320 189,000 r 185,500 TOTAL -SPECIAL REVENUE FUNDS $ 1,859,820 $ 1,839,750 $ 1,927,300 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estmated revenues for the remainder of the fiscal year. SCHEDULE C(2 of 3) TOWN OF ORO VALLEY Summary By Fund Type of Revenues Other Than Property Taxes Fiscal Year 1999/2000 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 1998/99 1998/99* 1999/2000 DEBT SERVICE FUNDS: Naranja Road Improvement District $ 43,817 $ 30,150 $ 18,470 Municipal Debt Service - 35,100 1,500 Oracle Road Improvement District - - 692,789 TOTAL -DEBT SERVICE FUNDS 43,817 65,250 712,759 CAPITAL PROJECT FUNDS: Heritage Fund Grant $ 285,000 $ - $ 285,000 Library Construction Fund - - 2,000,000 Alternative Water Resources Dev. Impact Fees 244,000 270,000 280,000 Townwide Roadway Dev. Impact Fees 1,843,000 1,650,000 1,577,000 Oro Valley Water Connection Fees 349,000 460,000 775,000 CDO Riverfront Park Construction Fund 166,000 25,000 1,250,000 TOTAL CAPITAL PROJECT FUNDS 2,887,000 2,405,000 6,167,000 ENTERPRISE FUNDS: Oro Valley Water Utility 4,803,113 4,905,000 5,627,000 TOTAL -ENTERPRISE FUND 4,803,113 4,905,000 5,627,000 TOTAL ALL FUNDS $ 19,789,346 $ 20,274,490 $ 26,689,075 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estmated revenues for the remainder of the fiscal year. SCHEDULE C(3 of 3) TOWN OF ORO VALLEY Summary By Fund Type of Other Financing Sources/(Uses) and Interfund Transfers Fiscal Year 1999/2000 OTHER FINANCING INTERFUND 1999/2000 TRANSFERS FUND SOURCES (USES) IN (OUT) GENERAL FUND: Transfer to Heritage Fund Grant (285,000) Transfer to Municipal Debt Service (699,554) Transfer to CDO Riverfront Park (773,256) Transfer to Library Construction Fund (144,000) Proceeds from Issuance of Bonds 2,700,000 TOTAL GENERAL FUND 2,700,000 - (1,901,810) SPECIAL REVENUE FUNDS: Residual Equity Transfer from Naranja(Highway Fund) 73,860 TOTAL SPECIAL REVENUE FUNDS - 73,860 - DEBT SERVICE FUNDS: Residual Equity Tr.to Highway(Naranja Imp.District) (73,860) Municipal Debt Service 699,554 TOTAL DEBT SERVICE FUNDS 699,554 (73,860) CAPITAL PROJECTS FUNDS: CDO Riverfront Park Construction 773,256 Library Construction Fund-Proceeds from Issuance of Bonds 2,000,000 144,000 Heritage Fund Grant 285,000 Proceeds from Issuance of Imp. District Bonds(Oracle Rd.) 5,000,000 TOTAL CAPITAL PROJECTS FUNDS 7,000,000 1,202,256 - ENTERPRISE FUNDS: Proceeds from Issuance of Bonds 3,500,000 TOTAL ENTERPRISE FUNDS 3,500,000 TOTAL ALL FUNDS 13,200,000 - 1,975,670 (1,975,670) SCHEDULED (1 OF 1) TOWN OF ORO VALLEY Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 1999/2000 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES EXPENSES FUND/DEPARTMENT 1998/99 1998/99 1998/99* 1999/2000 GENERAL FUND: Town Council $ 68,197 $ - $ 59,075 $ 81,983 Town Clerk 217,995 - 232,590 275,132 Magistrate Court 363,499 - 371,008 340,173 Town Manager 351,895 - 337.637 243,401 Human Resources - - - 180,326 r Finance 300,964 - 291,879 334,793 Economic Development 305,215 - 299,256 313,249 Legal 355,652 - 231,738 459,809 Police 4,644,354 26,000 4,616,610 5,450,973 Police-Grant Contingencies 147,795 - 48.010 132,493 Community Development: Community Development-Administration 201,453 - 181,016 288,440 Planning&Zoning 891,524 - 711,312 956,491 Building Safety 415,701 - 406,980 934,772 Parks&Recreation 632,654 - 588,980 849,292 Custodial/Facility Maintenance 189,050 - 92,300 146,752 Subtotal-Community Development 2,330,382 - 1,980,588 3,175,747 General Administration 536,647 (26,000) 365,890 3,765,164 Contingency/Reserve 3.108,910 - - 5,831,686 TOTAL GENERAL FUND $ 12,731,505 $ - 5 8,834,281 $ 20,584,929 SPECIAL REVENUE FUNDS: HIGHWAY USERS REVENUE FUND: Public Works $ 1,736,718 $ - $ 1,263,009 $ 2,511,841 Contingency/Reserve 1,319,272 - - 1,094,197 TOTAL HIGHWAY FUND $ 3.055,990 $ - $ 1,263,009 $ 3,606,038 *Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated expenditures/expenses for the remainder of the fiscal year. SCHEDULE E(1 OF 3) TOWN OF ORO VALLEY Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 1999/2000 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES EXPENSES FUND/DEPARTMENT 1998/99 1998/99 1998/99* 1999/2000 SEIZURES& FORFEITURES-STATE FUND: Police $ 224,634 $ - $ 20,700 $ 73,650 Legal 6,073 - 1,600 5,248 TOTAL SEIZURES&FORFEITURES-STATE F $ 230,707 $ - $ 22,300 $ 78,898 SEIZURES&FORFEITURES-JUSTICE FUND: $ - $ - $ 156,117 $ 53,054 PUBLIC TRANSPORTATION FUND $ 247,951 $ - $ 206,138 $ 259,654 . TOTAL SPECIAL REVENUE FUNDS $ 3,534,648 $ - $ 1,647,564 $ 3,997,644 DEBT SERVICE FUNDS: Naranja Road Improvement District $ 104,000 $ - $ 104,005 $ 97,475 Municipal Debt Service Fund 722,824 - 607,039 735,054 Oracle Road Improvement District - - - 692,789 TOTAL DEBT SERVICE FUNDS $ 826,824 $ - $ 711,044 $ 1,525,318 CAPITAL PROJECT FUNDS: HERITAGE FUND GRANTS $ 570,000 $ - $ - $ 570,000 TOWNWIDE ROADWAY DEV IMPACT FEES $ 1,723,000 $ - $ 813,000 $ 2,280,8127 Contingency/Reserve 4,427,464 - - 4,724,427 TOTAL TOWNWIDE ROADWAY DEV. IMPACT $ 6,150,464 $ - $ 813,000 $ 7,005,239 *Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated expenditures/expenses for the remainder of the fiscal year. SCHEDULE E(2 OF 3) TOWN OF ORO VALLEY Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 1999/2000 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES EXPENSES FUND/DEPARTMENT 1998/99 1998/99 1998/99* 1999/2000 r ALTERNATIVE WATER RESOURCE DEV. FEE $ 655,377 r $ - $ 27,000 $ 1,003,680 ORO VALLEY WATER CONNECTION FEES $ 93,290 $ - $ 421,850 $ 1,397,289 Contingency/Reserve 487,943 - - 121,014 TOTAL OV WATER CONNECTION FEES $ 581,233 $ - $ 421,850 $ 1,518,303 CDO RIVERFRONT PARK CONSTRUCTION $ 2,554,132 $ - $ 142,000 $ 2,412,132 MUNICIPAL FACILITIES CONSTRUCTION $ 915,030 $ - $ 89,056 $ 1,435,944 4- LIBRARY LIBRARY CONSTRUCTION $ 20,000 $ - $ - $ 4,144,000 ORACLE RD. CONSTRUCTION $ - $ - $ - $ 5,000,000 TOTAL CAPITAL PROJECT FUNDS $ 11,446,236 $ - $ 1,492,906 $ 23,089,298 ENTERPRISE FUNDS: ORO VALLEY WATER UTILITY $ 6,131,861 $ - $ 5,402,647 $ 7,757,513 Contingency/Reserve 2,151,966 - 1,475,504 TOTAL ORO VALLEY WATER UTILITY $ 8,283,827 $ - $ 5,402,647 $ 9,233,017 WATER UTILITYACQUISTION FUND $ 2,000,000 $ - $ - $ 3,500,000 r I _ y TOTAL ENTERPRISE FUNDS $ 10,283,827 $ - $ 5,402,647 $ 12,733,017 TOTAL ALL FUNDS $ 38,823,040 $ - $ 18,088,442 $ 61,930,206 *Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated expenditures/expenses for the remainder of the fiscal year. SCHEDULE E(3 OF 3) RESOLUTION NO. (R) 00 -08 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, COMMITTING UP TO $10,000 TOWARDS A JULY 4, 2000 CELEBRATION AT CDO RIVERFRONT PARK IN CONJUNCTION WITH THE GREATER ORO VALLEY ARTS COUNCIL AND AMENDING THE FY 1999/2000 TOWN BUDGET WHEREAS, the Town of Oro Valley received a proposal from the Greater Oro Valley Arts Council for sponsorship of the July 4, 2000 Celebration at CDO Riverfront Park ; and WHEREAS, the Town of Oro Valley recognizes the importance of supporting the arts in the community; and WHEREAS, the Town of Oro Valley would be promoting the CDO Riverfront Park to the community; and NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA: 1. That the Mayor and Town Council approve funding of up to $10,000 for the July 4, 2000 Celebration at CDO Riverfront Park. 2. That the FY 1999/2000 Town budget would be amended as shown below: General Fund Contingency ($10,000) Community Development-Administration 10,000 Net Affect— Expenditure Limitation $ 0 PASSED,ADOPTED AND APPROVED by the Mayor and Town Council of the Town of Oro Valley, Arizona, this 2nd day of February , 2000. TOWN OF ORO VALLEY, ARIZONA Paul H. Loomis, Mayor ATTEST: A‘/FL at244-G : Kathryn Cuvelier, Town Clerk APPROVED AS TO FO ' 411t, _ AMC A.,A 4 ad --/V Dan L.Dudl'y, Town Attorne AFFIDAVIT OF PUBLICATION STATE OF AfONA) :ss. COUNTY OF PIMA ) THOMAS S J x STARLING being first duly sworn, deposes and says that (he) (she) is the Legal Advertising Manager of THE DAILY TERRITORIAL, a daily newspaper printed and published in the County of Pima, State of Arizona, and of general circulation in the City of Tucson, County of Pima, State of Arizona and elsewhere, and the hereto attached RESOLUT I ON #'C ) 99-60 PUBLIC NOTICE .... -N:a?'*... r y. tY:, •r'au n'.£Lif'Y.,. !y * ..ri . .1Yw itF�t.kY,s r 4,iE+i' Y. Yr 'fr f r%. + w 4 YifI,1.1 was printed and published correctly in the regular and entire issue of said THE DAILY TERRITORIAL for issues; that the first was made on the day of 19 22nd JuW and the last publication thereof was made on the day of U 19 , ; ;that said publication Jwas made on each of the following dates,to-wit: 06/22/99 06/29/99 a+r yR �. aanest 0t+ ' $+„',: 1 `, hwar. TO N OF ORO VALLEY ,+ Dailyb.... 27: 741,1441 By Subscribed and sworn to before me this day of s d° 19 C� �!C/.�L�E�4L ,.+ DAWN LEIGH DOUGALL PUBLIC-ARIZONA '`'•`=�''z` PIM COUNTY �,, t ,• !.4y^7«� Ex: ,�a�; 2C 200? Notary Public in and for the County of Pima, State of Arizona My Commission Expires: / j' JUNE 29, 1999 The Daily Territorial continuingLegal Notices f Town of Section 2 That the statements and schedules herein contain( Oro Valle as the tentative budget for the Town of Oro Valley, Ariz( Section 3 That the statements setting forth the fiscal year 1999/2000 accompany receipts, pr and be included as par Section 4 That the local alternative expenditure limitation ; RESOLUTION NO. (R)99-60 Revenues and Expenditures/Expenses for the fiscal year Section A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, 5 That the Town Clerk be and hereby is authorized; ADOPTING THE TENTATIVE ESTIMATES OF THE AMOUNTS REQUIRED FOR THE FISCAL YEAR will the estimates ep purpose of inal hearing of taxpayers hereinafter r 19�/?A00 AS A TENTATIVE BUDGET;SETTING FORTH THE RECEIPTS AND EXPENDITURES/EXPENSES will Townoes for the oVall of final hearing and for FOR THE FISCAL YEAR 19 /2000;GIVING NOTICE OF THE TIME FOR HEARING TAXPAYERS AND FOR the of Oro Valley, Arizona on the 7th day of JUIN ADOPTING THE BUDGET FOR THE FISCAL YEAR 1999/2000; PROVIDING FOR THE CONTINGENCIES; (R)97-Section 6 That the tentative budget conforms to the Town PROVIDING FOR THE USE OF FUNDS;SETTING THE LOCAL ALTERNATIVE EXPENDITURE LIMITATION ectio03. S FOR FISCAL YEAR 1999/2000; AND, DECLARING AN EMERGENCY. Section 7 That money from any fund may be used for ar WHEREAS.the A.R.S.42-302(A)requires that cities and towns in Arizona adopt a tentative budget by the third restricted d That State Law or f Town Ordinance or and ti. Monday In July of each year; and Section 8 various Town officers and employees by and ti. WHEREAS, the Town Council and staff have met inbudget studysessions to review the or desirable to give effect to this resolution. proposed budget; Section 9 That it is necessary for the WHEREAS• the adoption of the budget will allow the Town of Oro Valley local government to provide the Arizona,an emergency is declared to exist and t�snreof thesolution neosssary pile services for the health, welfare and safety of Its citizenry; adoption. NOW.THEREFORE. BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO APPROVED by the affirmative vote of three-fourths of the Cc VALLEY, ARIZONA: day of JUNE, 1999. Section 1 That the statements and schedules of the tentative budget for the fiscal year 1999/2000 accompany and PASSED AND ADOPTED this 16TH day of JUNE,1999.Paul be Included as part of this Resolution as attached hereto. E Cavelier Kathryn E.Cavelier,Town Clerk APPROVED AS' TOWN OF ORO VALLEY Sunr:rasy Schedule of Estimated Revenues and Erpendltures/Expenses Fiscal Year 1999/2000 . . -• . UNRESERVED ESTIMATED ADOPTED FUND DIRECT REVENUES BUDGETED ACTUAL BALANCE/ PROPERTY OTHER THAN OTHER FINANCING INTERFUND TRA4 EXPENDITURES/ FXPENDITURtES/ RETAINED TAX PROPERTY EXPENSES EXPENSES EARNINGS AT REVENUES TAXES 1999/2000 1999/2000 FUND 199dif9* 1998/99** 7/l/99**. 199W2000 199 2000 SOURCES USES IN Primary: 1.General Fund S 12.731,505 S 8,834.281 S 7,531.723 S - S 12,255,016 S 2,700,000 - S - S Secondary: 2. Special Revenue Funds 3.534.648 1,647,564 1,996,484 S - 1,927300 - - 73,860 3. Debt Service Funds Available iiimil.1126.824 711.044 186,865 - 712,759 - - 699,554 4. Less:Designation for Future • Debt Retiement 5. Total Debt Service Funds 826,824 711,044 186,865 - 712,759 - - 699,554 6. Capital Projects Funds 11,446,236 1,492,906 8,720,042 - 6,167,000 7.000,000 - 1,202,256 7. Enterprise Funds Available iiiiiiii10283,827 5,402,647 3,606,017 - 5,627,000 3,500,000 - - 8. Less:Designation for Future Debt Retirement 9. Total Enterprise Funds 10.283.827 5,402,647 3.606,017 - 5,627,000 3,500,000 10.Expendable Trust Funds _ - - 11.Nonexpendable Trust Funds - - TOTAL ALL FUNDS38,823,040_ 18,088.442_ 22,041,131 - 26,689,075_ 13,200,000 - 1.975,670 I EXPENDITURE LIMITATION COMPARISON 1998/99 1999/2000 1. Budgeted expenditures/expenses 3 38,823,040 S 61,930,206 2. Add/subtract: estimated net reconciling items 3. Budgeted expenditures/expenses adjusted for reconciling items 4. Less: estimated exclusions 5.Amount subject to the expenditure limitation 6. EEC or voter-approved alternative rexpenditure limitation S 38,823,040 $ 61,930,206 * Includes Expenditure/Expense Adjustments Approved in 1997/98 from Schedule E. ** Includes actual amounts as of the date the proposed budget was prepared,adjusted for estimated activity for the remainder of the fiscal year. ***The Town of Oro Valley does not levy property taxes and does not have special assessment districts for which property taxes are levied. Therefore,Schedule B has been omitted. SCHEDULE A Continued on next page �"� 4 sr / Ira