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Home My WebLink AboutBudget Records-Town - 6/30/2003 I.. .„ I . ,.c,.. \iri ,\ -\\. '.-3., \( ,,, ., ,,, i . .. t'',,,,‘ ,..._ ,,.......- ---...., ,...5„-i. ,.,,•,,,, -:.\:. ,,,/ .,. . ......‘, I ( ' / ,,,,„ ( , /, / .....,.. .., ,-/ ' //.. / 7-7-,.. , \ ,.., ;1'7 Mj---.,',,, ' / //, , ..',',\,'`, \- f?''',` , \ ;,/ \ '• // ,,I, ,,,, "2 ,.',, (7 1 ' / ..\ '''----) )'1 ('//), ,'--',..,...-\ti'.1 .. '': \'''. \ i /r r::'-::',, \\., ''"''' ,.i.,:i ),,,1 il r "'''‘ '- ', - / I ,j ; 1 ,), ....\ .. .,.'-,..,/ /12 j )1 ;',) ,-//". . .. . ... , . , ,..• 1 I I,.,s, s', :,-; -—c•c" 11-//,4 vx, •i/ ..-! ... . • • ' .. . ; ; ,..,.-„....: , ., ..,,,,,, ,,,,, f ,, ,,, !s ,.. '''',...j ' i. \\ '',,,-:., ..,,,,,,-.-:.'„,,,-:/- --/-,-,---:.,, — ,..., -•:,-`, c.,. ''I, 1 t.7' '`,, ''':', ''''.',,. ' ' '''--.:,... ..., L.., A ',,,, `, , A ,,. , ,•,///, ,/,',7.2) i') `,..;\, I r• I ,,. ,, \ \ ‘ A ‘,..\,,\•,.. -,. ,,,,/,...; , ... ...... :\ ' \ '.\ \' ' ,....,:,..,,,/,'•,/,„ //K n, _..---- ,, ,, 4' / \ ', , „ ,.;,.,.....„,..--— ,......,.--,•.... ..;•'......„, ,,,,. ,,,, • \. .,.,,.....,...,,./ . . , ,,,,,,,,,,,,,, ,,,// ,{ .I:, ' 'I .... . ,, . I /\, '''-', *.„ , , . ,..•. . ..,.., ,. „ ./,;:-' '". , '-'7? ), —• --- — -.— i ..,.--CI, ,,,, 111 . , I, 1,j,.,., ; ,..:' •-• \:., n, I ' . !l, /01,11 I, \t'i 11 -•\\ , .,1/ • ,I,- .,',1 11, ,.%,:,..•,-1 I I ... I 1 , ..:....„...,,,..., ,. ‘..., .,,,...„. .„,.. .. ,........._.. ....,............:_...... ._... ,,. .. ,,,,,,,,_,_ .-...,. ... , -. ..-- - ,........ ,,...,...,...., „,.,....,.....„......:„....,. .„.,.......„.............. „......, ,.................. ....,„.:..........„.,.„ , ....: . ,.. .,...„„_..........•......„:„...............,...,,,,,....„,......„........... ......„...... ...........„_•........... . .„ ..e: Town of Oro Valley .. ...,, _..,.. .„ ,... 2002,...2003 Annual Budget ._..... .,........:„.. .,,,,,....,...._.......„............ ,.................., ....,...,,... _..._,,,, ...... ..,.....__,.. ,......,_.___.,, ....:., .,...,..,_..„ ._.,, .,,,..,..„ , _ ,._....,..,„.....,._.... ..... .................,_,...,,, ._, ,,,.....,,„....__ ... .. ............ . . . .7.....,.„............. ... .. ..,_,...„,. ........., , ...„,..,... __. ,_ . ..........._ ...„,..... ....,.., •„..._ . _...,,, . TOWN OF ORO VALLEY TOWN COUNCIL Fiscal Year 2002-2003 PAUL H . LOOMIS Mayor DICK JOHNSON Vice-Mayor PAULA ABBOTT Council Member BART ROCHMAN Council Member WERNER WOLFF Council Member TOWN OF ORO VALLEY DEPARTMENT HEADS CHUCK SWEET Town Manager DAVID L. ANDREWS ALAN FORREST Finance Director Water Utility Director KATHI CUVELIER JEFF GRANT Town Clerk Human Resources Director DAN DUDLEY BILL JANSEN Town Attorney Town Engineer GEORGE DUNSCOMB DANNY SHARP Town Magistrate Chief of Police BRENT SINCLAIR Community Development Director Division Heads Bryant Nodine, Planning & Zoning Administrator Ainsley Reeder, Parks & Recreation Administrator Kevin Verville, Information Systems Administrator Terry Vosler, Building Safety Administrator Jeff Weir, Economic Development Administrator John Zukas, Transit Services Administrator Town of Oro Valley Annual Budget Fiscal Year 2002-2003 Table of Contents Description Page Executive Summary 1 Resolution 8 Auditor General Schedules A - E 9 REVENUES/FINANCIAL RESOURCES General Fund 18 Seizures & Forfeitures -Justice Funds 21 Seizures & Forfeitures -State Funds 22 Municipal Debt Service 23 Highway Fund 24 Townwide Roadway Development Impact Fees 25 Oracle Road Roadway Improvement District Construction Fund 26 Oracle Road Improvement District 27 Oro Valley Stormwater Utility 28 Public Transportation Fund 29 Oro Valley Water Utility 30 Water Company Acquisition 31 Oro Valley Water Connection Fees 32 Oro Valley Connection Fees Debt Service Fund 33 Alternative Water Resources Development Fee 34 ADMINISTRATION Town Council 36 Town Clerk 42 Town Manager 48 Economic Development 56 Human Resources 64 Town of Oro Valley Annual Budget Fiscal Year 2002-2003 Table of Contents (continued) Description Page Finance 71 Information Systems 78 Legal 86 General Administration 95 Municipal Debt Service 100 COMMUNITY DEVELOPMENT Community Development Administration 104 Planning &Zoning 110 Geographical Information Systems 118 Building Safety 126 Parks& Recreation 135 Library Services 142 POLICE Police Department 150 Seizures and Forfeitures-Justice Funds 161 Seizures and Forfeitures - State Funds 167 MAGISTRATE COURT Magistrate Court 172 PUBLIC WORKS Highway Fund 180 Townwide Roadway Development Impact Fees 189 Town of Oro Valley Annual Budget Fiscal Year 2002-2003 Table of Contents • (continued) Description Page Oracle Road Improvement District Construction Fund 196 Stormwater Utility Fund 201 Transit Services Division 210 General Fund 220 Custodial & Facility Maintenance 227 WATER UTILITY Water Utility Fund 234 Water Company Acquisition 244 Water Utility Connection Fee Fund 247 Water Utility Connection Fee Debt Service Fund 250 Alternative Water Resources Development Fee 253 O1\\- L E Y qlY/ O �� TOWN OF ORO VALLEY Er V 11000 N. LA CANADA DRIVE it I► ORO VALLEY,ARIZONA 85737 "' O' Administrative Offices(520)229-4700 Fax(520)297-0428 4 , - ' :,„,C A www.townoforovalley.com --- iii. A NOUN D ED 1g'l II To the Honorable Mayor and Town Council Town of Oro Valley The Town of Oro Valley's FY 2002-2003 Budget as adopted by Mayor and Council on July 17, 2002 is hereby respectfully submitted. The budget of $83,548,215 is balanced with a combination of revenues, cash carryforwards, and long-term debt financing. The budget also includes those capital projects funded by adoption for the FY 2002-2003 Capital Improvements Plan. The following pie chart depicts Town services and related expenditures for the I upcoming fiscal year. Streets& Road Maintenance $3,231,723 Administration Police 3.9% $3,816,399 $8,385,243 Development 4.6% 10.0% Services Contingency $2,862,703 Reserves 3.4% $23,471,176 28.1°/0 Library Services *, $1,0 ,717 1.206% • III " Parks& Recreation • ' $1,501,917 1.8% Capital ll li Improvements Public Projects Transportation $18,367,980 $584,418 22.0% Municipal Debt 0.7% Service $1,990,883 Magistrate Court Water Utility 2.4% $495,824 $17,833,232 0.6% 21.3% Administration, for purposes of conciseness in this summary, has been combined and includes the Town Council, Clerk, Manager, Human Resources, Finance, Economic Development, Information Systems, Legal, Custodial/Facilities Maintenance, and General Administration budgets. 1 Capital improvements projects total $18,367,980 and are itemized in the following graph: Oracle Road Improvement District $4,945,000 26.9% 1 Roadway Administration 4111111111, System Building Improvements Expansion $12,621,228 $801,752 68.7% I 4.4% The Oro ValleyWater Utilityhas also budgeted $7.4M in capital outlay for FY 2002-03. g This figure includes existing water system improvements ($3,974,000), and water system improvements for expansion ($3,472,000). Contingency reserves are estimated to be about $23M or 28.1% of the Town's total budget. They are calculated by adding cash carryforwards and revenues and subsequently deducting those expenditures budgeted to specific line items such as personnel, operations and maintenance, capital outlay and debt service. The breakdown of the $23M figure is graphically disaggregated as follows: Alternative Townwide Water IIRoadway Resources Development Development Impact Fees Fees General Fund - I Fund $343,286 $5,805,163 $5,488,358 1.5% 24.7% 23.4% Stormwater Utility Fund Highway Fund $435,500 $510,028 1.9% I Ilk 2.2% Water Utility Acquisition Water Utility a Water Fund Fund Connection $3 500,000 $5,080,896 ° Fees Fund 21.6% 14.9/o $2,307,945 9.8% 2 Expenditures are balanced with the following revenues, cash reserves, and debt financing: Long-term Debt Financing $8,445,000 10.1% Revenues $41,697,844 Cash Reserves ' 49.9% $33,405,371 40.0% -� 111 As identified in the pie chart above, forecasted Town revenues from all sources total $41 ,697,844. This forecasted figure represents a $3.6M (10.0%) increase over the FY 2001-2002 budget amount. This increase is related to an increase of $6.OM in PAG/Pima County roadway expansion funding. Included in the $41 ,697,844 figure are General Fund revenues of $16,646,903 with the balance of revenues being made up of other Town funds such as roadway and water utility related revenues. General Fund revenues are forecasted to remain flat with only a $75K (.5%) increase over the FY 2001-2002 budget. Of this increase, approximately $502K is related to Pima County Library District reimbursements. Cash reserves represent the estimated cash balances at July 1, 2002 for the Town's various sixteen accounting funds. The funds with the largest cash carryforwards include the General Fund ($9,001 ,883), Highway Fund ($1,217,751), Alternative Water ($1,184,677), Water Connection Fees Fund ($5,704,945), Townwide Roadway Development Impact Fees ($7,015,586) and Oro Valley Water Utility ($8,153,976). Staffing The following table summarizes the proposed changes in staffing levels for the new fiscal year. If a department or division is not listed, there are no recommended changes to staff levels. Detail to the proposed positions may be found in the Authorized Positions page of each department/division budget. 3 Staffing Town FY 2001/02 FY 2002/03 Staffing Change Service Authorized Authorized Police 101 111 10 Public Works 43.5 43.5 0 Development Services 36 36 0 Library 14 14 0 Parks & Recreation 20.25 20.25 0 a Water Utility 32 33 1 Magistrate Court 7.5 7.5 0 Administration 30.5 31.5 1 Totals 284.75 296.75 12 The FY 2002-03 authorized number of positions for the Police Department includes an additional eight commissioned positions that would be necessary to serve the potential annexation areas under activity. Employee Compensation The Town budget includes a cost of living adjustment (COLA) of 1.5% for all Town employees, to be effective on July 1, 2002. It also includes provisions for step increases for sworn Police Department personnel (excluding civilian personnel, commanders and the police chief positions). The budget also provides merit salary increases of up to 4% for all other Town employees to be effective on the employee's annual review date. Employee Benefits Health insurance coverage will be provided by Cigna Health Care, with a choice between a Health Management Organization (HMOs) and a Point of Service (POS) Open Access Plan. The Town will continue to pay 100% of the premium for the lower option (the HMO) for employees and 75% of the premium for qualified dependent coverage. FY 2002-2003 premiums reflect a 1.4% increase over FY 2001-2002 premiums. Dental insurance coverage will be provided by the Met Life Insurance Company. The Town will continue to pay for 100% of employee-only premiums and 75% of dependent care premiums. General Fund The General Fund is the primary operating fund of the Town. It is used to pay for Town services and improvements not required to be accounted for in a separate fund. Examples include police, parks and recreation, development services, library services and administration. • The following is a summary of the General Fund budget: 4 Revenues $16,646,903 Other Financing Sources 9,001,883 Total Sources $25,648,786 Expenditures &Transfers $19,843,623 Contingency Reserves 5,805,163 Total Uses $25,648,786 General Fund revenues are estimated to increase by $74,708 (.5%) in FY 2002-2003. Of this increase, $502K is related to Pima County Library District reimbursements. An approximately $400K projected decrease in building permit fee collections is offset by PP Y increases in sales tax collections $132K) and in state shared revenues ($185K). The numbersinglefamily of residential building permits was originally estimated at 750 for FY 2001-2002. This figure compares to an actual amount of 534. The number of residentialP ermits is forecasted to drop even further to 500 for FY 2002-2003. The Town Council's budgetary policy directs that recurring revenues meet or exceed o recurring expenses and that a contingency reserve equal to 20% or more of recurring expenses be maintained. Revenues $16,646,903 Expenditures 19,843,623 Deficit <$3,196,720> Even though a deficit is shown, the expenditures figure contains $2,901,057 of the following "one-time" expenses: General Plan Update $ 109,000 Administration Building Expansion 815,000 Naranja Town Site Master Plan Completion 20,000 CIP Projects 501,000 CIP Carryforward Projects 25,000 Audio System for Council Chambers 25,000 Criminal Law Clerk 16,200 Moving Costs 3,500 State Income Tax Revenue Sharing 42,730 West Lambert Lane Park 150,774 Electrical Undergrounding Cost Share 262,853 Police Communication Center Upgrade 100,000 Annexation Expenses 830,000 Total One-Time Expenditures $2,901 057 The difference between the $3,196,720 figure and the "one-time" expenditures amount of $2,901,057 is an estimated recurring deficit of $295,663. It should be mentioned however that some of the annexation expenses and CIP project expenses may become "reoccurring" in future fiscal years. The $830,000 annexation expenses figure includes 9 $729K for the Police Department as well as Public Works, Magistrate Court, Legal and Administration. 5 Highway Fund Streets and roads maintenance is paid for through the Town's Highway Fund. Its primary funding source is state shared fuels taxes. Revenues $2,524,000 Other Financing Sources 1,217,751 Total Sources $3,741,751 Expenditures $3,231,723 Contingency Reserves 510,028 Total Uses $3,741,751 Highway Fund revenues are estimated to decrease by approximately $390K (13.4%). 9 Y The decrease is due to roadway grants from PAG reimbursements. Expenditures include $1,074,500 of roadway improvements. Public Transportation Fund This fund is used to account for activities related to the Town's Coyote Run public service. The primaryrevenue source for this fund is state shared lottery transportation proceeds. Revenues $403,950 Cash Reserves 127,067 General Fund Subsidy 53,401 Total Sources $584,418 Expenditures $584,418 Contingency Reserves 0 Total Uses $584,418 It should be mentioned that the subsidy of $53,401 is the first General Fund supplement to this service since its inception. Future subsidies are probable. Oro Valley Water Utility Fund The Oro ValleyWater Utilityis operated as an enterprise fund whereby water rates are P adjusted such that theyare sufficient to pay for all utility expenses. Revenues $9,014,152 Cash Reserves 8,153,976 Total Sources $17,168,128 Operating Expenditures $4,494,330 Capital Expenditures 4,209,275 Debt Service 3,383,627 Contingency Reserves 5,080,896 Total Uses $17168128 Water revenue estimates are based on a water rate increase designed to yield a 4.9% revenue increase. Oro Valley Water Connection Fees Fund This fund is used to account for water utility infrastructure needed for projected growth in specific areas. $3,472,000 of water system improvements for booster stations, mains, reservoirs and wells are included in this year's budget. Revenues $75,000 Cash Carryforward 5,704,945 Total Sources $5,779,945 Expenditures $3,472,000 Contingency Reserves 2,307,945 $5,779,945 Conclusion The Town budget for FY 2002-2003 includes several other funds that were not discussed in this letter of transmittal. Departmental review and outlooks, line item detail as well as performance goals and measures may be found in the individual departmental budgets. We would like to thank the Mayor and Council for their guidance and direction during the budget review and adoption process. We would also like to thank the department heads and their staffs for their efforts in balancing the budget. Respectfully submitted, la,i,e, - DA„--dad\g„,„ Chuck Sweet David Andrews Town Manager Finance Director 7 RESOLUTION NO. (R) 02- b4 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, APPROVING THE ADOPTION OF THE BUDGET OF THE TOWN OF ORO VALLEY FOR THE FISCAL YEAR 2002-2003. WHEREAS, on June 19, 2002 and in accordance with Arizona Revised Statutes §§ 42- 17101 and 42-17102, the Town authorized an estimate of the different amounts expenditures for the ensuing year, also an estimate to meet the public of revenues from sources other than direct taxation, and the amount to be raised by andpersonal property of the Town of Oro Valley; and taxation upon real p p WHEREAS, after notice ofa publichearing in accordance with Arizona Revised Statute §§ 42-17103, 42-17104, and 42-17105, the Council met on July 17, 2002, at which time any taxpayer was entitled to appear and be heard in favor of or against any of the proposed expenditures or tax levies before the Council adopted the estimates of the proposed expenditures, constituting budget the bud et of the Town of Oro Valley for the Fiscal Year 2002-2003; and WHEREAS, the sums to be raised bytaxation, as specified therein, do not in the exceed the primaryproperty tax levy limits as calculated in aggregate amount accordance with Arizona Revised Statute § 42-17051(A). NOW, THEREFORE, BE IT RESOLVED bythe Mayor and Council of the Town of Oro Valley, Arizona, that the said estimates of revenues and expenditures shown on the accompanying schedules as now increased, reduced or changed by and the same are d et of the Town of Oro Valley for the Fiscal Year 2002-2003. hereby adopted as the budget g PASSED AND ADOPTED Mayor bythe Ma or and Town Council of the Town of Oro Valley, Arizona this 17th day of July, 2002. TOWN OF ORO VALLEY, ARIZONA Paul H. Loomis, Mayor ATTEST: Olk4-2- Kathiejyn E. Cuvelier, Town Clerk APPROVED A TO FORM: / ; , / / , 1 Dan Dudley, Town •ttor --y 8 en N 00 00 WO 1 00e-4 Lel en C. 000 000 00 ' 00 Aa '„' M o O r' en c dn' W W p 00 0, cr N 3 — ... (,r 6. (/)© tr, en H v en en C7 A W N N N N OO j 4.1 oaZ� Nw W to, 00 yin W 00 0 00 ' 00 00 `a M o0 `J q0 O opo 0 0 to E��, �f eri en CT N oMo 044 ;c=, N N N N i en Vj ' ' ' en `O ta, — O ZM •A 0 in tri O\ o. , , en1 'fl O , .1. ,,, to en- `p w N O 0 tr, , ^ O E W .- +, ~ y cel: t V W t o v� �-, n' 0 0 o O t^, ar W :ziLi, 0 0 , 0 ' ' 0 O ri N O pVj , O 4� W to o o tr; © 00. c, i W `�'V Q o N tr,I v, .yr 1 Vi 00 40, r4 O 00e�1 >s F"' O O N _ Q k en 0 0 0 00 .D 1 0 00 eL u W A �•, p to rn N O N N ' 00 p O,1 CT oo 4f., i 44'VS en W W o '0 N tri .n o: oo 00 N O 0000 oo en c CO � �' 4i C 'Tr'C eT en 00 0000 en 00 00 '0 en N L Q '+4 Q w W N �p C^ (-41 u c\V °O N �� G N W m Q Ems. W p Nt O - N "" 00 O O� '.� Oma" W 0 H �I 4' E4. A Oa' L. Its' C L as F. E., W e`' t L .0 LI g '' 04 ki 44 11 04� 4 4 �A' E S E • u `° to, y 0 00 'D `D 111111 - p0 o L ZA E•' 000 0 0 0 O N , N e+N CO ,0 A L* 00 e".., ND I re M en v, E 'U o> 4 C.),___ W cD N — M N N 0 00 000 0 c E 0 c C. 4,1 ,,V% o 1 O0 c0 v I G� en o v vj [�[' Q Q N a` en 06 °O en C L L E 7 41 CC Z C! 44 N N I' 00 w° C = ate + v H ea z os E TA N N o yE RS o o o O. C . L cn 04 * 4 00 ,oN. ,o o 0te N M 00 ceuL > E N> E.,L O N Q\ 1r O N N er, V N ,O O0yyC COL CAW — - NZ C C C L .r uZ V o 0 w., w' ayO '-•.. W � ac . ca.- oao 4 WN Q v . w, y a' 'c O mh y 44 bA .., C E C C .. O PatO 00 OC' N O NM N +N . r . wr Y! D. C 0D O . h yZ — ' C •1:, 00 ,ID , � ..4 C u C 7. , « A a N Zr., qW weN N N N 00 O4 +' _ LO 'rN -- `r `r M y a E C ° L c W 4 ri to "4"? © N h > a, . , & rn N N 2 = . a C Q o 4 c A � cywo aaQwaQ ,4 E5 z 4,1 B w epi eri v ori .o 11 i Q .0 o a, 'r C C H '0"O� C °: y s a. CO COCi 'v .ea 'O LI u t C C C CO Ts C C j 'O • en EC iC Q ,- � C > Cw C _ E A t� C Giu CO C H C _ 2 - t C 2 — > y+ C C L 0 4`. C C .eC L• u C gL "" O aa G. rd L� u as C E � o � , W eu C mC L� - . — •it H i2 CO tr. Aa y ,.a uu 1. u .. rn CO O :+ EA i p s C5 CA Ca ,4 C F, U W J A H W Z E-t .. .. * 0 vi, r:✓ 00a; .., ..r ...* * * * TOWN OF ORO VALLEY Summary By Type Fund T e of Revenues Other Than Property Taxes Fiscal Year 2002/2003 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 2001/2002 2001/2002* 2002/2003 GENERAL FUND: ► Local Taxes: Local Sales $ 5,880,000 $ 6,077,000 $ 5,982,000 Cable Franchise 270,000 290,000 300,000 � 282 000 Subtotal Local Taxes 6,150,000 6,367,000 6, Licenses & Permits: Business 85,000 85,000 89,000 Building 2,113,000 1,360,000 1,729,000 Miscellaneous Permits 42,000 34,000 34,000 Subtotal Licenses & Permits 2,240,000 1,479,000 1,852,000 Intergovernmental Revenues: County Shared 1,050,000 1,100,000 1,230,000 tion 15,000 15,000 15,000 Weaver Park Operating Contribu - 501 771 County Library District Contribution 176,329 State Shared 5,471,000 5,447,000 5,476,270 State Grants 204,500 214,400 66,500 Federal Grants 277,441 197,000 289,478 Subtotal Intergovernmental Revenues: 7,194,270 6,973,400 7,579,019 Charges for Services 357,425 361,125 i 395,384 Fines 220,000 204,000 200,000 Interest on Investments 385,000 i 295,000 275,000 Miscellaneous Revenues 25,500 75,000 63,500 TOTAL GENERAL FUND $ 16,572,195 $ 15,754,525 _ $ 16,646,903 *Includes recognized actual revenues on the modified accrual or accrual basis as of the date the proposedbudgetwas prepared plus estmated revenues for the remainder of the fiscal year. SCHEDULE C(1 of 3) 10 TOWN OF ORO VALLE Y Summary By Type Fund T e of Revenues Other Than Property Taxes Fiscal Year 2002/2003 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 2001/2002 2001/2002* 2002/2003 - SPECIAL REVENUE FUNDS: HIGHWAY USER REVENUE FUND: 12 000 Licenses &Permits $ 28,000 $ 12,000 $ , Intergovenmental Revenues: Highway Users Fuel Tax 2,3 50,000 2,3 65,000 2,3 65,000 State Grants 471,000 4 419,000 110,000 Subtotal Intergovernmental Revenues: 2,821,000 2,784,000 2,475,000 Charges for Services 20,000 10,000 12,000 Interest on Investments 40,000 50,000 20,000 Miscellaneous Revenues 5,000 22,500 5,000 HIGHWAY FUND TOTALS 2,914,000 2,878,500 2,524,000 SEIZURE AND FORFEITURES-STATE FUND 5,000 28,000 5,000 SEIZURE AND FORFEITURES-JUSTICE FUND 45,000 70,000 65,000 PUBLIC TRANSPORTATION FUND: Local Transportation Assistance 170,000 170,000 177,550- ,State Grants 39,174 28,645 Federal Grants 182,400 118,005 194,400 Charges for Services 23,000 30,000 30,000 Interest on Investments 4,000 i 7,500 2,000 Miscellaneous Revenues - 100 - PUBLIC TRANSPORTATION TION TOTALS 418,574 354,250 r 403,950 TOTAL SPECIAL REVENUE FUNDS $ 3,382,574 $ 3,330,750 _ $ 2,997,950 *Includes actualrecognized revenues on the modified accrual or accrual basis as of the date the proposed budget was preparedplus estmated revenues for the remainder of the fiscal year. SCHEDULE C(2 of 3) 11 TOWN OF ORO VALLEY Summary By Fund Type of Revenues Other Than Property Taxes Fiscal Year 2002/2003 ESTIMATED ACTUAL ESTIMA TED REVENUES REVENUES REVENUES SOURCE OF REVENUES 2001/2002 2001/2002* 2002/2003 , DEBT SERVICE FUNDS: Municlpal Debt Service $ 20,000 $ 30,000 5 4,000 Oracle Road Improvement District 704,730 - 704,730 Oro Valley Water Connection Fees Debt Service 1,372,000 i 1,276,000 1,127,000 TOTAL-DEBT SERVICE FUNDS 2,096,730 1,306,000 1,835,730 CAPITAL PROJECT FUNDS: ' Library Construction Fund 5 2,050,000 $ 1,73 8,192 $ - Water Resources Dev. Impact Alternative Fees 285,000 220,000 180,000 Townwide Roadway . DevImpact Fees 5,574,012 2,341,476 11,094,000 p Oro Valley Water Connection Fees 50,000 150,000 75,000 TOTAL CAPITAL PROJECT FUNDS 7,959,012 4,449,668 11,349,000 ENTERPRISE FUNDS: Oro Valley Water Utility7,801,800 8,100,026 8,462,761 Stormwater Utility264,000 52,500 405,500 Oro Valley TOTAL -ENTERPRISE FUNDS 8,065,800 8,152,526 8,868,261 TOTAL ALL FUNDS $ 38,076,311 $ 32,993,469 $ 41,697,844 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date � budget was prepared plus estmated revenues for the remainder of the fiscal year. the proposed g SCHEDULE C(3 of 3) 12 TOWN OF ORO VALLEY Summary By Fund Type of Other Financing Sources/(Uses)and Interfund Transfers Fiscal Year 2002/2003 • INTERFUND OTHER FINANCING TRANSFERS 2002/2003 2002/2003 FUND SOURCES (USES) IN (OUT) GENERAL FUND: ) 081,553 Transfer to Municipal Debt Service Fund $ (1, Transfer to Public Transportation Fund (53,401) ) _ TOTAL GENERAL FUND (1,134,954) DEBT SERVICE FUNDS: Municipal Debt Service Fund-General Fund Transfer In 1,081,553 'SPECIAL REVENUE FUNDS: Public Transportation Fund 53,401 CAPITAL PROJECTS FUNDS: Oracle Road Roadway Improvement District-Bond Proceeds 4,945,000 Utilty Water Fund (551,391) Transfer to - ENTERPRISE FUNDS: Water Co. Acquisiton-Bond Proceeds 3,500,000 Alternative Water Resources-Transfer In 551,391 TOTAL ALL FUNDS 8,445,000 - 1,686,345 (1,686,345) SCHEDULED(1 OF 1) 1 I I x _l 13 TOWN OF ORO VALLEY Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 2002/2003 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES EXPENSES FUND/DEPARTMENT 2001/2002 2001/2002 2001/2002* 2002/2003 GENERAL FUND: � 126,408 i $ - $ 123,316 5 146,120 'Town Council 313,969 290,299 - Town Clerk 321,084462,586 495,824 Magistrate Court 489,081 - 284,953268,511 343,778 Town Manager - 213,369 226,747 Human Resources 210,374 Finance438,030 - 429,481 465,676 Economic Development 706,992 - 565,353 797,864 - 315,989 - 308,594 353,423 Information Systems - 521,421 609,471 Legal 603,884 Police 7,416,863 175,000 7,413,728 8,223,357 Community Development: -Administration 436,496 - 416,803 389,463 Community Development 201,754 1,006,717 Planning&Zoning `Library Services 360,058 - , 1,117,888 1,029,485 904,817 110,133 - 111,815 125,596 ...� Georgraphical Information Systems - 974,542 1,106,230 Building Safety . 1,235,101 Recreation 1,311,658 150,774 1,522,372 1,501,917 Parks& � 034 740 4,571,334 150,774 . 4,256,771 5, , Subtotal-Community Development 140,653 153,163 .-�; ,Custodial/Facility Maintenance 146,475 - Public Works 321,101 - 315,937 , 336,597 General Administration 1,741,950 22,500 900,700 1,231,610 Contingency/Reserve 7,73 1,176 (348,274) - 5,805,163 TOTAL GENERAL FUND $ 25,425,694 $ - $ 16,234,389 5 24,513,832 SPECIAL REVENUE FUNDS: I HIGHWAY USERS REVENUE FUND: - $ 3,317,635 $ 3,231,723 Public Works $ 3,577,198 $ Co genc ntin /Reserve 821,196 - - 510,028 y TOTAL HIGHWAY FUND 5 4,398,394 $ - $ 3,317,635 $ 3,741,751 SEIZURES&FORFEITURES-STATE FUND: 49,338 Police $ 18,122 $ - - $$ Legal 4,851 - 5,223 - TOTAL SEIZURES&FORFEITURES-STATE FUND $ 22,973 $ - _ $ 5,223 $ 49,338 L *Includes actual expenditures recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estmated revenues for the remainder of the fiscal year. SCHEDULE E(1 of 3) 14 TOWN OF ORO VALLEY Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 2002/2003 ADOPTED EXPENDITURE/ U BUDGETED EXPENSE ACTUAL BUDGETED ' EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES EXPENSES FUND/DEPARTMENT 2001/2002 2001/2002 2001/2002* 2002/2003 ' 179,992 $ 112,548 SEIZURES&FORFEITURES-JUSTICE FUND: $ 148,676 $ - $ 1 PUBLIC TRANSPORTATION FUND $ 646,806 $ - $ 465,657 $ 584,418 TOTAL SPECIAL REVENUE FUNDS $ 5,216,849 $ - " $ 3,968,507 $ 4,488,055 DEBT SERVICE FUNDS: 4 • Municipal Debt Service Fund $ 1,375,940 $ - $ 1,223,241 $ 1,286,153 Oracle Road Improvement District 704,730 - - 704,730 Oro Valley Connection Fees Debt Service 2,049,000 - 1,323,035 1,804,000 TOTAL DEBT SERVICE FUNDS . $ 4,129,670 $ - $ 2,546,276 $ 3,794,883 CAPITAL PROJECT FUNDS: TOWNWIDE ROADWAY DEV.IMPACT FEES $ 10,403,037 $ - $ 2,102,624 $ 12,621,228 Contingency/Reserve 2,232,453 _ - 7,015,586 5,488,358 TOTAL TOWNWIDE ROADWAY DEV.IMPACT $ 12,635,490 $ - $ 9,118,210 $ 18,109,586 ALTERNATIVE WATER RESOURCE DEV.FEE 1 $ 250,000 $ - : $ 630,250 $ 470,000 Contingency/Reserve 1,597,143 - 343,286 TOTAL ALT. WATER RESOURCE DEV.FEE $ 1,847,143 $ - $ 630,250 $ 813,286 ORO VALLEY WATER CONNECTION FEES $ 2,963,500 $ - $ 1,548,750 $ 3,472,000 Contingency/Reserve 3,706,118 _ - - 2,307,945 TOTAL OV WATER CONNECTION FEES $ 6,669,618 $ - $ 1,548,750 $ 5,779,945 LIBRARY CONSTRUCTION $ 4,032,371 i $ - $ 4,799,303 $ - ORACLE RD. CONSTRUCTION $ 4,945,000 $ - " $ - $ 4,945,000 TOTAL CAPITAL PROJECT FUNDS $ 30,129,622 i $ - $ 16,096,513 _ $ 29,647,817 i *Includes actual expenditures recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estmated revenues for the remainder of the fiscal year. SCHEDULE E(2 of 3) 15 . 00 ,r) r� N o0o 00 O� N .. .. .. v� M 00 A 44 M 0000 0000 � o en 0 `6.4 . o 0 0 .--, Ln -zr vn N [---^ M N oo A W W oc o ry cq Q` 'ts o) 44 44 NO NN O , , O N 0) W N M MN O O ., m 7441 ' � `o, 4.4 W No v W 69 69 69 69 69 EA E .z itt c) cs W s � II I I I 1 ' ' O ot W ilC#44 ea W o s ,,,, y... it M W ,-, W Wa cy, o � 0.4 E0 o ►7 0 Z `� `, 0 W 'at ^' c) z �` vD ' N O 0 N 0�0 .� C3 pW .-, ,-. O O .-. CN ... '� �•, A 44 N ON" �; rn 0 4r oo A 0 W p [� N 00 00 m 'ZS 4 •� E•, W A oo vi N m- N CT .N V C., ''''..% � AWc z'. 6' ° AAWN ° Z ttZ -oma' A, 'ZS v U. QC O i o O'' 6, 6-4 > '.4 Q E•' Fail N kl i.744 W 4.4 bl o ; ,.Z O W Q .� o 7 7 W 0 64 E., p E., 6, o W_ 0 U OEr- -; -v1- _i•-•4- O 16 This page intentionally left blank. Revenues/Financial Resources TOWN OF ORO VALLEY FISCAL YEAR 2002-2003 GENERAL FUND REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 2001-2002 2002-2003 . ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: LOCAL TAXES: Local Sales Tax $ 5,880,000 $ 6,077,000 $ 5,982,000 $ 5,982,000 Cable Franchise 270,000 290,000 300,000 300,000 SUBTOTAL: LOCAL TAXES 6,150,000 6,367,000 6,282,000 6,282,000 LICENSES&PERMITS: Business Licenses&Permits 85,000 85,000 89,000 89,000 Residential Building Permits 1,623,000 1,240,000 1,365,000 1,365,000 Commercial Building Permits 490,000 120,000 364,000 364,000 Sign Permits 12,000 11,000 11,000 11,000 Special Inspection Fees 14,000 10,000 10,000 10,000 Grading Permit Fees 16,000 13,000 13,000 13,000 SUBTOTAL: LICENSES&PERMITS 2,240,000 1,479,000 1,852,000 1,852,000 , STATE SHARED: Vehicle License Tax 1,050,000 1,100,000 1,230,000 1,230,000 State Income 3,097,000 3,099,000 3,205,000 3,162,270 State Sales 2,374,000 2,348,000 2,314,000 2,314,000 SUBTOTAL:STATE SHARED 6,521,000 6,547,000 6,749,000 4 6,706,270 STATE GRANTS: GITEM Grant 139,500 139,500 139,500 - Safe Schools Grant 55,000 55,000 55,000 55,000 JCEF-Town 10,000 10,000 4 - - Miscellaneous State Grants - 9,900 11,500 11,500 SUBTOTAL:STATE GRANTS 204,500 214,400 206,000 66,500 OTHER INTERGOVERNMENTAL: James D.Kriegh Park Operating Contributions 15,000 15,000 15,000 15,000 Pima County Library District 176,329 - 501,771 501,771 SUBTOTAL:OTHER INTERGOVERNMENTAL 191,329 15,000 516,771 516,771 (Continued on following page) 18 TOWN OF ORO VALLEY FISCAL YEAR 2002-2003 GENERAL FUND REVENUES AND OTHER FINANCING SOURCES (Continued) CURRENT YEAR BUDGET YEAR 2001-2002 2002-2003 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL FEDERAL GRANTS: - MANTIS $ 100,000 $ 60,000 $ 60,000 $ 60,000 HIDTA 65,000 52,250 117,037 117,037 HIDTA DEA 50,000 41,750 50,000 50,000 , GOCHS 42,441 28,000 42,441 42,441 20,000 D.E.A.OT Reimbursement15,000 20,000 20,000SUBTOTAL.• FEDERAL GRANTS ,277,441 197,000 289,478 289,478 CHARGES FOR SERVICES: Court Costs 60,000 60,000 60,000 60,000 Public Defender Fees ,7500 6,000 6,000 6,000 , Recording Fees 2,500 300 300 300 Zoning&Subdivision Fees 65,000 75,000 75,000 75,000 User Fees Swimming Pool 35,000 35,000 35,000 35,000 Electricity User Fees- rici 16,000 10,000 16,000 16,000 User Fees-Miscellaneous 72,200 72,200 75,000 75,000 ' 3,000 3,300 3,300 3,30 Copying Fees 0 Town Hall Usage Fees 500 600 600 600 General Government Other 2,000 6,000 6,000 6,000 Police Report Copying 7,000 8,700 8,700 8,700 Police Other 2,000 1,600 1,600 1,600 Building Inspecto Copying i n Co in Fees 1,000 100 100 100 1,100 Engineer Plan Review Fees 1,000 1,100 1,100 9 , Grading Review Fees 4,000 200 200 200 Grading Inspection Fees 5,000 6,700 6,700 6,700 Financial Services 34,100 34,100 34,877 34,877 , Real Property Rental Income 38,625 38,625 63,307 63,307 1,000 1,600 1,600 1,600 Maps SUBTOTAL: CHARGES FOR SERVICES 357 425 361,125 395,384 395,384, FINES: 220,000 204,000 200,000 200,000 (Continued on following page) 19 TOWN OF ORO VALLEY FISCAL YEAR 2002-2003 GENERAL FUND REVENUES AND OTHER FINANCING SOURCES (Continued) CURRENT YEAR BUDGET YEAR 2001-2002 2002-2003 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL MISCELLANEOUS: Donations $ 500 $ 500 $ 500 $ 500 Miscellaneous 4,000 2,500 3,000 3,000 Insurance Recoveries - 12,000 - - In-Lieu Income 21,000 60,000 60,000 60,000 SUBTOTAL: MISCELLANEOUS 25,500 75,000 63,500 63,500 INTEREST INCOME: 385,000 295,000 275,000 275,000 SUBTOTAL: REVENUES 16,572,195 15,754,525 16,829,133 16,646,903 OTHER FINANCING SOURCES: Carry Forward of Fund Balance 10,008,603 10,700,822 8,939,884 9,001,884 Sale of Assets 4,000 SUBTOTAL: OTHER FINANCING SOURCES 10,008,603 10,704,822 8,939,884 9,001,884 TOTAL REVENUES&OTHER FINANCING SOURCES $ 26,580,798 $26,459,347 $ 25,769,017 $25,648,787 20 TOWN OF ORO VALLEY FISCAL YEAR 2002-2003 SEIZURES&FORFEITURES-JUSTICE FUNDS REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 2001-2002 2002-2003 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: $ 45,000 $ 70,000 $ 65,000 $ 65,000 Forfeitures-Federal - Interest Investments 45,000 70,000 65,000 65,000 SUBTOTAL:REVENUES OTHER FINANCING SOURCES: Carry Forward of Fund Balance 103,676 157,540 47,548 47,548 TOTAL REVENUES&OTHER FINANCING SOURCES $ 148,676 $ 227,540 $ 112,548 $ 112,548 , 21 TOWN OF ORO VALLEY FISCAL YEAR 2002-2003 SEIZURES &FORFEITURES-STATE FUNDS REVENUES AND OTHER FINANCING SOURCES • CURRENT YEAR BUDGET YEAR 2001-2002 2002-2003 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: Forfeitures-State&Local $ 5,000 $ 28,000 $ 5,000 $ 5,000 Interest-Investments SUBTOTAL:REVENUES 5,000 28,000 5,000 5,000 OTHER FINANCING SOURCES: Carry Forward of Fund Balance 17,973 16,338 44,338 44,338 TOTAL REVENUES&OTHER FINANCING SOURCES' $ 22,973 II$ 44,338 $ 49,338 $ 49,338 77 TOWN OF ORO VALLEY FISCAL YEAR 2002-2003 MUNICIPAL DEBT SERVICE REVENUES AND OTHER FINANCING SOURCES - y-^ BUDGET YEAR - - �� - CURRENT Y 2001-2002 2002-2003 RESOURCES ESTIMATED MANAGER COUNCIL 1 BUDGET ACTUAL REVIEW APPROVAL It-Investments $ 20,000 $ 30,000 $ 4,000 $ 4,000 Interest OTHER FINANCING SOURCES: I Transfers in from General Fund 1,155,104 1,188,074 1,081,553 1,081,553 Carryforward of Fund Balance 200,836 205,767 200,600 200,600 I1 , TOTAL REVENUES&OTHER FINANCING SOURCES $ _ 1,375,940 $ 1,423,841 $ 1,286,153 $ 1,286,153 23 TOWN OF ORO VALLEY FISCAL YEAR 2002-2003 HIGHWAY FUND REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 2001-2002 2002-2003 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: - LICENSES&PERMITS: Road Permits $ 28,000 $ 12,000 $ 12,000 $ 12,000 SUBTOTAL LICENSES&PERMITS 28,000 12,000, 12,000 12,000 STATE GRANTS: PAG Reimbursements 471,000 419,000 625,000 110,000 SUBTOTAL: STATE GRANTS 471,000 419,000 625,000 110,000 STATE SHARED REVENUES: Highway User Fuels Tax 2,350,000 2,365,000 2,365,000 2,365,000 CHARGES FOR SERVICES: , Engineer's Plan Review Fees 20,000 10,000 12,000 12,000 INTEREST INCOME: 40,000 50,000 20,000 20,000 OTHER REVENUES: Miscellaneous 5,000 21,000 5,000 5,000 Insurance Recoveries - 1,500 SUBTOTAL:OTHER REVENUES 5,000 22,500 5,000 5,000 SUBTOTAL:REVENUES 2,914,000 2,878,500 3,039,000 2,524,000 OTHER FINANCING SOURCES: Carry Forward of Fund Balance 1,484,393 1,656,886 1,217,751 1,217,751 SUBTOTAL:OTHER FINANCING SOURCES 1,484,393 1,656,886 1,217,751 1,217,751 TOTAL REVENUES&OTHER FINANCING SOURCES ,$ 4,398,393 _$ 4,535,386 $ 4,256,751 $ 3,741,751 24 TOWN OF ORO VALLEY FISCAL YEAR 2002-2003 TOWNWIDE ROADWAY DEVELOPMENT IMPACT FEES REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 2001-2002 2002-2003 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: Development Impact Fees $ 1,403,000 $ 1,204,800 $ 1,004,000 $ 1,004,000 Interest Income 160,000 236,000 140,000, 140,000 PAG Reimbursement4,011,012 900,676 8,310,000 8,310,000 - - 1,640,000 1,640,000 Pima County Reimbursement SUBTOTAL:REVENUES 5,574,012 2,341,476 11,094,000 11,094,000 OTHER FINANCING SOURCES: Carry Forward of Fund Balance 7,061,478 6,776,736 7,015,586 7,015,586 SUBTOTAL:OTHER FINANCING SOURCES 7,061,478 6,776,736 7,015,586 , 7,015,586 TOTAL REVENUES&OTHER FINANCING SOURCES,$ 12,635,490 $ 9,118,212 $ 18,109,586 $ 18,109,586 25 TOWN OF ORO VALLEY FISCAL YEAR 2002-2003 ORACLE ROAD ROADWAY IMPROVEMENT DISTRICT CONSTRUCTION FUND REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 2001-2002 2002-2003 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL OTHER FINANCING SOURCES: Proceeds from Issuance of Improvement Dist.Bonds $ 4,945,000 $ - $ 4,945,000 4$ 4,945,000 TOTAL REVENUES&OTHER FINANCING SOURCES $ 4,945,000_$ - $ 4,945,000 $ 4,945,000 A 26 TOWN OF ORO VALLEY FISCAL YEAR 2002-2003 ORACLE ROAD IMPROVEMENT DISTRICT REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 2001-2002 2002-2003 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: +Principal-Special Assessments $ 361,846 $ - $ 361,846_$ 361,846 - 342,884 Interest-Special Assessments 342,884 I 1 I y 42,884 Y 1 I ' TOTAL REVENUES&OTHER FINANCING SOURCES $ 704,730 $ $ 704,730 $ 704,730 27 TOWN OF ORO VALLEY FISCAL YEAR 2002-2003 ORO VALLEY STORMWATER UTILITY REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 2001-2002 2002-2003 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: CHARGES FOR SERVICES: Stormwater Utility Fund: NPDES @$0.75/EDU $ 49,500 $ - $ - $ - SWU Fee a@$3.25/EDU 214,500 - - - NPDES @$1.50/EDU - 108,000 108,000 9 i k Pima County Bond Proceeds 52,500 297,500 297,500 :OTHER FINANCING SOURCES: Cash Carryforward _ - - 30,000 30,000 k � { TOTAL REVENUES&OTHER FINANCING SOURCES $ 264,000_$ 52,500 $ 435,500 $ 435,500 28 TOWN OF ORO VALLEY FISCAL YEAR 2002-2003 PUBLIC TRANSPORTATION FUND REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 2001-2002 2002-2003 ESTIMATED MANAGER ` COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: STATE GRANTS H.B.2565(SFY 2001) $ 39,174 $ 28,645 $ - $ - SUBTOTAL: STATE GRANTS 39,174 28,645 - - FEDERALGRANTS Urbanized Area Formula 182,400 118,005 194,400 194,400 STATE SHARED REVENUES: L.T.A.F.(Lottery) _ 170,000 170,000 177,550 177,550 SUBTOTAL: STATE SHARED 170,000 170,000 177,550 177,550 CHARGES FOR SERVICES: Fare Box 23,000 30,000 30,000 30,000 SUBTOTAL: CHARGES FOR SERVICES 23,000 , 30,000 30,000 30,000 Interest-Investments 4,000 7,500 2,000 2,000 Donations - 100 - - SUBTOTAL: REVENUES 418,574 354,250 403,950 403,950 OTHER FINANCING SOURCES: Transfer from General Fund - - 50,241 53,401 Carry Forward of Fund Balance 228,232 238,475 127,067 127,067 TOTAL FINANCING SOURCES $ 646,806 $ 592,725 $ 581,258 $ 584,418 29 TOWN OF ORO VALLEY FISCAL YEAR 2002-2003 ORO VALLEY WATER UTILITY REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 2001-2002 2002-2003 ESTIMATED WUCo MANAGER COUNCIL RESOURCES BUDGET ACTUAL RECOMMEND REVIEW APPROVAL REVENUES: , CHARGES FOR SERVICES: , Residential Water Sales $ 4,925,700.$ 5,050,700 $ 5,575,400 $ 5,575,400 $ 5,421,161 Commercial Water Sales 395,900 p_ 492,800 527,300 527,300 527300 Irrigation Water Sales 535,000 612,400- 655,300 655,300, 655L300 Turf Related Water Sales 997,700 , 912,300 , 912,300 912,300 912300 Construction Water Sales 300,000 205,800 220,200 220,200, 220,200 Subtotal-Water Sales 7,154,300 7,274,000 7,890,500 7,890,500, 7,736,261 Misc.Service Revenues 75,000 20,000 , 10,000 10,000 10,000 Backflow-Install Permit Fee - 1,000 1,000 1,000{ 1,000 Served by Tucson - 8,000 8,000 8,000 8,000 Served by Metro - 12,000 12,000 12,000 12,000 Late Fees - 75,000 , 70,000 70,000, 70,000 NSF Fees - 5,000, 5,000 , 5,000 5,000 Meter Income 135,000 100,000 90,000 90,000, 90,000 New Service Establish Fees 55,000 , 50,000 50,000 50,000, 50,000 Reconnect Fees 8,000 8,000 8,000 8,000 8,000 Recharge-Vistoso Partners 62,000 149,526 70,000 70,000 70,000 Recharge-Kai Farms 12,500 12,500 12,500 12,500 12,500 PCWW-Sewer Billing 65,000 85,000 90,000 90,000 90,000 SUBTOTAL:CHARGES FOR SERVICES 7,566,800 7,800,026 8,317,000 8,317,000 8,162,761 INTEREST INCOME 235,000 300,000 300,000 300,000 300,000 SUBTOTAL REVENUES: 7,801,800 8,100,026 8,617,000 8,617,000 8,462,761 OTHER FINANCING SOURCES: Cash Carryforward 5,296,322, 5,897,974 7,503,976 7,503,976 8,044,976 1999 MPC Bond Proceeds 500,000 476,000. 24,000 24,000 24,000 2001 MPC Bond Proceeds 5,000,000 4,915,000 85,000 85,000 85,000 2001(A)MPC Bond Proceeds 5,125,000 - - - - Transfer in from Alternative Water Resource Fund - - 551,391 , 551,391 551,391 SUBTOTAL:OTHER FINANCING SOURCES 15,921,322 11,288,974 8,164,367 8,164,367 8,705,367 TOTAL REVENUES&OTHER FINANCING SOURCES $ 23,723,122 $ 19,389,000 $ 16,781,367 $ 16,781,367_$ 17,168,128 30 TOWN OF ORO VALLEY WATER UTILITY FISCAL YEAR 2002-2003 WATER COMPANY ACQUISITION REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 2001-2002 2002-2003 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: OTHER FINANCING SOURCES: Proceeds from Issuance of Bonds $ 3,500,000 $ $ 3,500,000 $ 3,500,000 TOTAL FINANCING SOURCES $ 3,500,000 $ - $ 3,500,000 $ 3,500,000 31 TOWN OF ORO VALLEY FISCAL YEAR 2002-2003 ORO VALLEY WATER CONNECTION FEES REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 2001-2002 2002-2003 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: Interest-Investments $ 50,000 $ 150,000 $ 75,000 $ 75,000 i SUBTOTAL:REVENUES 50,000 150,000 75,000 75,000 OTHER FINANCING SOURCES: Carryforward of Fund Balance 6,619,618 7,103,695 5,704,945 5,704,945 SUBTOTAL:OTHER FINANCING SOURCES 6,619,618 7,103,695 5,704,945 5,704,945 TOTAL REVENUES&OTHER FIN SOURCES $ 6,669,618 $ 7,253,695 $ 5,779,945 $ 5,779,945 32 TOWN OF ORO VALLEY FISCAL YEAR 2002-2003 ORO VALLEY CONNECTION FEES DEBT SERVICE FUND REVENUES AND OTHER FINANCING SOURCES T CURRENT YEAR BUDGET YEAR 2001-2002 _ 2002-2003 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: Single Family Connections $ 1,242,000 $ 1,064,000 $ 887,000 $ 887,000 Multi-Family Connections - Commercial Connections 100,000 170,000 200,000 200,000, Irrigation Connections - 17,000 20,000 20,000 00 Fire Flow Connections Interest-Investments 30,000 25,000 20,000 20,000 SUBTOTAL REVENUES: 1,372,000 1,276,000 1,127,000 1,127,000 OTHER FINANCING SOURCES: Carryforward of Fund Balance 677,000 724,035 677,000 677,000, TOTAL REVENUES&OTHER FINANCING SOURCES $ 2,049,000 $ 2,000,035 $ 1,804,000 $ 1,804,000 33 TOWN OF ORO VALLEY FISCAL YEAR 2002-2003 ALTERNATIVE WATER RESOURCES DEVELOPMENT FEE REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 2001-20024 2002-2003 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: Development Impact Fees ._$ 210,000 $ 180,000 $ 150,000 $ 150,000 Interest 75,000 40,000 30,000 30,000 285,000 220,000 180,000 180,000 SUBTOTAL:REVENUES - OTHER FINANCING SOURCES: Carryforward of Fund Balance 1,562,143 1,594,927 1,184,677 , 1,184,677 SUBTOTAL:OTHER FINANCING SOURCES 1,562,143 1,594,927 1,184,677 1,184,677 TOTAL REVENUES&OTHER FINANCING SOURCES $ 1,847,143 $ 1,814,927 $ 1,364,677 $ 1,364,677 34 This page intentionally left blank. 35 Administration TOWN OF ORO VALLEY TOWN COUNCIL GENERAL FUND FISCAL YEAR 2002-2003 DEPARTMENTAL SERVICES: The Mayor and Town Council are comprised of five elected officials of the Town. The Mayor is directly elected by the citizens while the Vice-Mayor is selected by the Council. They serve four year overlapping terms in the manner prescribed by State Law. The Mayor and Town Council provide policy direction for the Town through the Town Manager with the adoption of rules, regulations, and procedures. MISSION STATEMENT: The Mayor and Town Council of Oro Valley are committed to the creation of a "Community of Excellence" where high quality municipal services are coupled with responsible development. Through the Town Manager, the Mayor and Council provide policy direction by adopting rules, regulations and procedures to meet community needs. The Mayor and Council remain accountable and accessible to the residents through their commitment to full , honest and timely communication. PERFORMANCE GOALS AND MEASURES: ✓ Attend regularly scheduled Town Council Meetings, 90% of the time ✓ Return all calls within 1 business day, 90% of the time ✓ Acknowledge inquiries from the public within 1 business day, 90% of the time ✓ Respond to written or electronic correspondence from the public within five working days of receipt, 90% of the time 2002/03 BUDGET REQUEST JUSTIFICATION: No new positions are requested for the fiscal year 2002-2003 36 • TOWN OF ORO VALLEY TOWN COUNCIL GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 52,723 4$ 51,130 ,$ 51,116 $ 51,116 $ 51,116 OPERATIONS &MAINTENANCE 73,685 72,185 73,068 ' 65,568 95,004, CAPITAL OUTLAY - DEBT SERVICE - CONTINGENCY/RESERVE - - - 1 , TOTAL EXPENDITURES $ 126,408_$ 123,315 $ 124,184 $ 116,684 $ 146,120 i 37 TOWN OF ORO VALLEY TOWN COUNCIL GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES AUTHORIZED POSITIONS 2002-2003 BUDGET YEAR 1999-2000 2000-2001 2001-2002 DEPARTMENT MANAGER COUNCIL DESCRIPTION BUDGET BUDGET BUDGET REQUEST REVIEW APPROVAL Mayor 1.0 1.0 1.0 1.0 1.0 1.0 Town Council Members 4.0, 4.0 6.0 4.0. 4.0 4.0 'TOTAL PERSONNEL 5.0 5.0 7.0 5.0 5.0 5.0 38 TOWN COUNCIL GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR _ BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ 48,900 $ 47,400 $ 47,400 $ 47,400 $ 47,400 Social Security/Medicare 3,741 3,626 3,626 3,626 3,626 Workers'Compensation 82 104 90 90 90 ' TOTAL PERSONNEL EXPENDITURES,$ 52,723 $ 51,130 $ 51,116 $ 51,116 $ 51,116 39 TOWN OF ORO VALLEY TOWN COUNCIL GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services $ 7,500 $ 7,500 $ 7,500 $ - S - Equipment Repair&Maintenance 200 200 200 200 200 Insurance 17,680 17,680 18,156 18,156 ` 18,156 Telecommunications 3,500 3,400 3,500 3,500 3,500 Postage 300 400 300 300 300 Printing&Binding 300 200 200 200 200 Travel&Training 11,025` 11,025 11,000_ 11,000 15,436 Memberships&Subscriptions 17,080 17,080 17,412 17,412 17,412 Office Supplies 500 200 300 300 300 Non-capitalized Equipment 1,100 500 - - - Miscellaneous Other Operating 4,500 4,000 4,500 4,500 4,500 Volunteer Recognition Ceremony 10,000 10,000 10,000 10,000 10,000 Citizens Corps Council - - - - 25,000 TOTAL 0&M EXPENDITURES, $ 73,685 $ 72,185 $ 73,068 $ 65,568 $ 95,004) 40 TOWN OF ORO VALLEY TOWN COUNCIL GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL $ - $ - $ $ $ 1 TOTAL CAPITAL OUTLAY $ - $ - $ - $ - _$ 41 TOWN OF ORO VALLEY TOWN CLERK GENERAL FUND FISCAL YEAR 2002-2003 DEPARTMENTAL SERVICES: The Clerk's Office is the centralized information distribution point for our citizens, Town Council & staff. The Clerk's Office is responsible for preserving the legislative history of the Town and maintaining public records of the Town. The Clerk's Office provides staff support to Town Council; Public Records & Information; Licensing, Records Management; Elections; Voter Registration; Notary Services. Functions of the Clerk's Office are performed in accordance with Arizona Revised Statutes, Oro Valley Town Code and the administrative policies and objectives of the Town. MISSION STATEMENT: To maintain public confidence and trust. Continually strive to improve the quality and accessibility of public information, and provide quality service to our citizens, Town Council and staff. PERFORMANCE GOALS AND MEASURES: ✓ Process synopsis minutes ready for approval at next meeting — 95% ✓ Conduct Town elections in accordance with Arizona State Law— 100% ✓ Provide Records Management service for all public records in accordance with State of Arizona Retention Schedule — 100% I Retrieval of information — 100% • Internal requests —within one hour or less — 100% • External requests — per Public Records Request S.O.P. #6 — 100% I Keep accurate legislative history of the Town — 100% I Coordinate with the Mayor, Town Manager and all departments in preparation of Town Council agenda packets to ensure accuracy and appropriate information in accordance with Arizona open meeting law — 100% ✓ Publish and post all public hearing notices, ordinances, agendas, etc. in accordance with Arizona open meeting law and Town policy— 100% I Reduce number of late performance evaluations to less than 20% - 100% 42 TOWN OF ORO VALLEY TOWN CLERK GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 185,236 $ 182,677 $ 187,597 $ 191,914 $ 196,251 OPERATIONS&MAINTENANCE 134,548 131,292 95,348 92,048 92,048 CAPITAL OUTLAY 1,300 - 2,000 2,000 2,000 - DEBT SERVICE - - CONTINGENCY/RESERVE - - - TOTAL EXPENDITURES $ 321,084 $ 313,969 $ 284,945 $ 285,962 $ 290,299 I 43 TOWN OF ORO VALLEY TOWN CLERK GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES AUTHORIZED POSITIONS 2002-2003 BUDGET YEAR 1999-2000 2000-2001 2001-2002 DEPARTMENT MANAGER COUNCIL DESCRIPTION BUDGET BUDGET BUDGET REQUEST REVIEW APPROVAL Town Clerk 1.0 1.0 1.0 1.0 1.0 1.0 Deputy Clerk 1.0 1.0 1.0 1.0 1.0 1.0 Administrative Secretary 1.0 1.0 0.0 0.0 0.0 0.0 , Receptionist 1.0 1.0 0.0 0.0 0.0 0.0 Secretary II 0.0 0.0 1.0 1.0 1.0 1.0 4 Secretary I 0.0 0.0 1.0 1.0 1.0 1.0 TOTAL PERSONNEL 4.0 4.0 4.0 4.0_ 4.0 4.0i 44 TOWN OF ORO VALLEY TOWN CLERK GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL 1 Salaries&Wages ,$ 148,110 $ 148,000 $ 148,333 $ 152,322 $ 154,360 Group Insurance 15,154 11,872 16,71 16,795 15,335 Social Security/Medicare11,163. 11,211 11,491 11,653 11,653 _. 401(A)Retirement Contributions 10,368 10,360 10,514 10,663 10,663 Workers'Compensation 249 245 285 289 289 Other Employee Benefits 192 989 192 192 3,951 TOTAL PERS'L EXPENDITURES,$ 185,236 $ 182,677 $ 187,597 $ 191,914 $ 196,251 45 TOWN OF ORO VALLEY TOWN CLERK GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Contract Personnel Services $ 1,100 $ 1,100 $ 1,100 $ 1,100 $ 1,100 Outside Professional Services 1,000_ 600 1,000 650 650 Elections 84,000 88,644 , 45,000 50,000 50,000 Equipment Repair&Maintenance 3,600 2,000 , 3,200 - 2,500 , 2,500 Rentals 16,993 16,993 16,993 16,993 16,993 `Postage 2,000 2,400 2,000 2,500 2,500 Advertising 15,000 8,200 15,000 10,000 10,000 Printing&Binding - 1,800 , - - - Recording Fees 3,000 3,000 3,000 3,000. 3,000 Travel&Training 4,000 4,000 4,000 2,250 2,250 Memberships&Subscriptions 355 355 555 555 , 555 Office Supplies 3,000 1,700 3,000 2,000 2,000 Miscellaneous Other Operating 500 500 500 500 500 TOTAL 0&M EXPENDITURES._$ 134,548 $ 131,292 $ 95,348 $ 92,048 _ $ 92,048 46 TOWN OF ORO VALLEY TOWN CLERK GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $ 1,300 $ - $ 2,000 $ 2,000 $ 2,000 TOTAL CAPITAL OUTLAY $ 1,300 $ - $ 2,000 $ 2,000 $ 2,000 47 TOWN OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 2002-2003 DEPARTMENTAL SERVICES: The Town Manager is responsible for the proper administration of the Town and serves as the Chief Administrative Officer of the government under the control and direction of the Town Council, as provided under Section 3-2-1 of the Town Code. The Town Manager is further responsible for the coordination of the administrative functions of the various departments, boards, divisions and services of the town government. The following Department Heads report to and receive direction from the Town Manager: Finance Director, Town Clerk, Town Attorney, Community Development Director, Human Resources Director, Water Utility Director, Town Engineer and Police Chief. MISSION STATEMENT: The Town Manager's office provides high-quality, executive level leadership for the community by efficiently planning and directing Town services. These services are provided to implement the policies, rules and regulations as expressed or directed by the Town Council. The Town Manager remains accessible and accountable to the community as a whole by maintaining open communications with all of the residents and stakeholders of Oro Valley. PERFORMANCE GOALS AND MEASURES: Manager ✓ Attend regularly scheduled Town Council Meetings, 90% of the time ✓ Return calls from Mayor & Town Council within 24 hours, 95% of the time ✓ Return internal calls within 1 business day, 90% of the time ✓ Return inquiries from the public within 2 business days, 90% of the time ✓ Respond to written or electronic correspondence from the public within five working days of receipt, 90% of the time ✓ By end of FY 2002/03 reduce number of late performance evaluations to less than 20% ✓ Provide Manager's Proposed Balanced Budget to Town Council the first week in May, annually 48 PIO & Administrative Assistant ✓ Respond to requests for information/contacts from media/public within 1 q business day, 90% of the time ✓ Return internal calls within 24 hours, 90% of the time I Acknowledge written or electronic correspondence from the public within 1 business day of receipt, 90% of the time I Acknowledge internal written or electronic correspondence within 1 business day of receipt, 90% of the time, except as noted below I Respond to assigned correspondence by Town Manager/Council within 5 p 9 days of receipt, 90% of the time 2002/03 BUDGET REQUEST JUSTIFICATION: No new positions are requested for the fiscal year 2002-2003 49 TOWN OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW _ APPROVAL PERSONNEL $ 229,103 $ 228,037 $ 238,671 $ 243,598_$ 310,909 OPERATIONS&MAINTENANCE 19,525 20,184, 17,869 17,869, _ CAPITAL OUTLAY 950 950 - - - DEBT SERVICE - - . - - CONTINGENCY/RESERVE 20,000 20,000 , 15,000 15,000 15,000 TOTAL EXPENDITURES $ 284,953 $ 268,512 $ 273,855 $ 276,467 $ 343,778 50 TOWN OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES AUTHORIZED POSITIONS 2002-2003 BUDGET YEAR 1 1999-2000 2000-2001 2001-2002 DEPARTMENT MANAGER COUNCIL DESCRIPTION BUDGET BUDGET BUDGET REQUEST REVIEW APPROVAL Town Manager 1.0 1.0 1.0 1.0_ 1.0 1.0. Administrative Assistant 1.0, 1.0 1.0 1.0, 1.0 1.0, Public Information Officer 1.0 1.01 1.0 1.0 1.0, 1.0 Special Projects Coordinator 0.0 0.0 0.0 0.0 0.0 1.0 ++I 1 " 3.0 3.0 3.0 3.0 4.01 3.0 TOTAL PERSONNEL 51 TOWN OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ 185,143 $ 187,186 $ 197,662 $ 201,928 $ 253,229 Overtime - 192 - - - Group Insurance 17,391 14,452, 11,532 11,560 15,481 Social Security/Medicare 13,980 13,221 15,121 , 15,447 19,372 401(A)Retirement Contributions 12,068 12,674 13,836 14,135 17,726 Workers'Compensation 329 312 376 384 481 Other Employee Benefits 192 - 144 144 4,620 TOTAL PERSONNEL EXPENDITURES $ 229,103 $ 228,037 $ 238,671 $ 243,598 _ $ 310,909 52 TOWN OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Vehicle Repair&Maintenance $ 500 $ 200 $ 350 ,$ 350 $ 350 Equipment Repair&Maintenance 600 300 300 300 300 Telecommunications 1,640 1,200 1,500 1,500 1,500 Postage 6,900 500 500 500 500 Printing&Binding 6,200 500 500 500 500 Travel&Training 4,935 6,000 6,275 3,960 3,960 Memberships&Subscriptions 2,325 2,325 2,059 2,059 2,059 Office Supplies 2,000 700 1,000 1,000 1,000 Miscellaneous Other Operating 800 300 500 500 500 Public Information Services 9,000 7,500 7,000 7,000 7,000 Non-Capitalized Equipment 0 0 200 200 200 TOTAL 0&M EXPENDITURES $ 34,900 $ 19,525 $ 20,184_$ 17,869 $ 17,869 53 TOWN OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL o CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $ 950 $ 950 $ - $ - _$ TOTAL CAPITAL OUTLAY $ 950 $ 950 $ - $ - $ - l 54 TOWN OF ORO VALLEY TOWN MANAGER GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES CONTINGENCY CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL 4 CONTINGENCY/RESERVE: f Manager's Contingency S 20,000 $ 20,000 $ 15,000 $ 15,000 $ 15,000 a f I Y Y Y I r TOTAL CONTINGENCY $ 20,000 $ 20,000 $ 15,000_$ 15,000_$ 15,000 55 TOWN OF ORO VALLEY ECONOMIC DEVELOPMENT GENERAL FUND FISCAL YEAR 2002-2003 DEPARTMENTAL SERVICES: The Economic Development organization provides a variety of important services to the Town Council, staff, residents and existing & new businesses. The citizens of Oro Valley indicated their wants/desires related to expansion and development of the local business sector in the Community Economic Development Strategy (CEDS). Added to the citizens wants/desires the Town Council has initiated specific directions through the creation of business related development policies that assist in a successful implementation of the CEDS. The associated services are: 1. Responsible for the Attraction and Recruitment of Retail businesses, Resort facilities, High-Tech industries and needed Service Providers. 2. Ombudsman to the existing & emerging business community providing facilitation and problem resolution between the Town Council, Town Staff and local business owners / operators. 3. Commercial/Industrial/Retail Project Team Leader for all significant development projects identified by the Town Council and/or Town Manager focusing on timely addressing development related problems, improved communications between the developer/owner and Town entities and timely reporting of each projects status. 4. Liaison to regional and statewide Economic Development organizations, GTEC & ADOC, and the regional Chamber of Commerce providing continuity between these organizations activities and the community's economic development goals. 5. Prepare a variety of forecasts and projections of revenues, building activities and other economic analyses for use by the Town Council, Town Manager, Finance Director and other staff areas as needed. 6. Provide input, assistance and recommendations in the review and definition of Town Codes and Economic Development areas of the General Plan. 7. Participate in/serve on various committees, internal and external, that either are affected by or affect the Town's economic development efforts and goals. 56 MISSION STATEMENT: of lifefor Oro Valleycitizens and the business community by "To increase the quality developing a positive business climate consistent with the community's values to ensure the long-term financial and economic sustainability of the Town of Oro Valley." PERFORMANCE GOALS AND MEASURES: ✓ Respond to Economic Development related requests from the staff and public within two business days. ✓ Publish a monthly Economic Development Activity report within the first week following each month end (90% of the time). ✓ Maintain the Business Retention & Expansion program through visiting at least 24 local businesses annually. ✓ Facilitate community input for a major re-write of the Community Economic ✓ Development Strategy (CEDS) by end of the 2002-2003 Fiscal Year. 2001/02 BUDGET REQUEST JUSTIFICATION: Oro Valley Retail Sales Tax Potential $10,000 This request is to employ a consultant to develop a study that identifies, based on remaining existing zoned properties, the amount of retail sales and corresponding sales taxes that will most result from anticipated development of these properties. Community Economic Development Strategy (CEDS) Update $25,000 The CEDS is directly tied to the General Plan Economic Development and Land Use elements. The General Plan Update will be approved at the end of 2002. More than five and one-half ears have passed since the CEDS has been updated. This request Y is to employ a consultant that will facilitate the needed community involvement and inputs to revise this important plan. It is anticipated that this effort would be completed by the end of the 2002-2003 FY. 57 Development of New Oro Valley Marketing Materials $10,000 The existing marketing materials are outdated and need to be revised extensively to reflect all of the important changes that have occurred over the past five plus years. All available useable materials will be utilized. I I i 58 TOWN OF ORO VALLEY ECONOMIC DEVELOPMENT GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 122,381 $ 120,802 $ 135,547 $ 138,048 $ 137,898} OPERATIONS&MAINTENANCE 584,612 443,360 433,113 395,113 657,966 CAPITAL OUTLAY - 1,191 2,000 2,000 2,000 DEBT SERVICE - - - - - CONT1NGENCY/RESERVE - - - - - TOTAL EXPENDITURES $ 706,993 $ 565,353 $ 570,660_$ 535,161 _ $ 797,864 59 TOWN OF ORO VALLEY ECONOMIC DEVELOPMENT GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES AUTHORIZED POSITIONS 2002-2003 BUDGET YEAR 1999-2000 2000-2001 2001-2002 DEPARTMENT MANAGER COUNCIL DESCRIPTION BUDGET BUDGET BUDGET REQUEST REVIEW APPROVAL , Economic Development Administrator 1.0 1.0 1.0 1.0 1.0 1.0, Economic&Financial Analyst 0.0 0.0 1.0 1.0 1.0, 1.0 `TOTAL PERSONNEL 1.0 1.0 2.0 2.0 2.0 2.0 60 TOWN OF ORO VALLEY ECONOMIC DEVELOPMENT GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL . Salaries&Wages $ 106,974 .$ 101,010 $ 110,278 $ 112,443 $ 113,033 Grou•Insurance 5,334 5,483 8,808 8,822 8,082 Social Security/Medicare 5,152 7,692 8,436 8,602 8,602 401(A)Retirement Contributions 4,758 6,273 7,719 7,871 7,871 Workers'Compensation 114 161 210 214 214 Other Employee Benefits 48 183 96 96 96 TOTAL PERSONNEL EXPENDITURES $ 122,381 $ 120,802 $ 135,547 $ 138,048 S 137,898 61 TOWN OF ORO VALLEY ECONOMIC DEVELOPMENT GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services $ 22,500 $ 2,500,$ 48,700 $ 10,700,$ 10,700 Tourism&Economic Development 549,862 427,000 361,833 361,833 624,686 Equipment Repair&Maintenance 500 800 1,100 , 1,100 1,100 Telecommunications 540 350. 300 300 300 Postage 500 100 1,200 1,200 1,200 Printing&Binding 1,500 1,000 7,500 7,500 7,500 Travel&Training 6,770 6,770 6,885 6,885 6,885 Memberships&Subscriptions 1,840 1,840 , 2,295 2,295 2,295 Office Supplies 500 1,000 1,000 1,000 1,000 Non-Capitalized Equipment - 1,700 2,000 2,000 2,000 Miscellaneous Other Operating 100 300 300 300 300 o TOTAL 0&M EXPENDITURES $ 584,612_$ 443,360 $ 433,113 $ 395,113 $ 657,966 62 TOWN OF ORO VALLEY ECONOMIC DEVELOPMENT GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery Equipment&E ui ment $ - $ 1,191 $ 2,000 $ 2,000 $ 2,000 TOTAL CAPITAL OUTLAY $ - $ 1,191 $ 2,000 $ 2,000_$ 2,000 I 63 TOWN OF ORO VALLEY HUMAN RESOURCES GENERAL FUND FISCAL YEAR 2002-2003 DEPARTMENTAL SERVICES: Human Resources provides personnel-related services to citizens and town employees. These include services in the areas of employee relations, recruitment and selection, classification and compensation, employee benefits, employee safety and worker's compensation (and elements of the town's risk management effort), OSHA oversight, training and development, Human Resources Information Systems (HRIS), organizational development, and employee records. MISSION STATEMENT: Human Resources will provide quality services and support in employment, training, employee relations, benefits, compensation, employee records, and safety which are delivered with a sense of friendliness, warmth and pride that meets or exceeds our customers' expectations and enables our employees to better serve our external customers. PERFORMANCE MEASURES: ✓ Fill 90% of all open positions within 60 days of the initiation of the open personnel requisition. ✓ Reduce the number of late performance evaluations by 20% from the average maintained in FY 2001-2002. ✓ Conduct quarterly in-house training programs. ✓ Produce monthly HRIS-driven management reports. 2002/03 BUDGET REQUEST JUSTIFICATION: While staffing continues to be an issue given the demands on the department, no additional staff is requested for FY 2002-2003. 64 Major expense categories are budgeted at or under existing (FY 2001-2002) levels. While our !ro'ected recruitingload (for new positions) will be lighter than in past p years, the effects of turnover could increase if the economy begins to "turn around" faster than improvements in the Town's revenues. Costs of recruitment p , advertising will be contingent upon the effects of turnover. Increased costs associated with lower volumes will result in higher "costs per ad". No reductions are projected in the employee functions which have been budgeted in the past two fiscal years. These will focus on employee retention f and reducing the impact of turnover. A !majorjob analysis should be undertaken either this fiscal year, or in FY 2003- Y 2004. If it is not undertaken this year, groundwork will have to be established in order to facilitate the activity next year. Continued enhancements in benefits communication efforts will be accomplished during FY 2002-2003. These will involve the use of the town's staff, our broker and vendor representatives. Major use of the town's HRIS will facilitate the data development for this project. Continued professional development for H.R. Staff will have to be accomplished without increases in training costs. This will be accomplished by emphasizing online training through the professional organizations (SHRM, IPMA, etc.). 65 TOWN OF ORO VALLEY HUMAN RESOURCES GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR_ 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET _ ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 169,774 $ 163,579 $ 173,304 $ 178,663 $ 179,847 OPERATIONS&MAINTENANCE 40,600 49,790 40,300 , 43,050 43,050 CAPITAL OUTLAY - - 3,850 3,850, 3,850 DEBT SERVICE - - - CONTINGENCY/RESERVE - - - - TOTAL EXPENDITURES $ 210,374 $ 213,369 ,$ 217,454 $ 225,563 $ 226,747 66 TOWN OF ORO VALLEY HUMAN RESOURCES GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES AUTHORIZED POSITIONS 2002-2003 BUDGET YEAR 1999-2000 2000-2001 2001-2002 DEPARTMENT MANAGER COUNCIL DESCRIPTION BUDGET BUDGET BUDGET REQUEST REVIEW APPROVAL Human Resources Director 1.0 1.0 1.0 1.0 1.0 1.0 Human Resources Clerk 0.5 0.5, 1.0 1.0, 1.0 1.0 Human Resources Analyst 1.0 1.0 1.0 1.0, 1.0 1.0 , 'TOTAL PERSONNEL _ 2.5 2.5_ 3.0 3.01 3.0 3.0, 67 TOWN OF ORO VALLEY HUMAN RESOURCES GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ 134,951 $ 132,637 $ 136,469 S 141,109 S 143,324 Group Insurance 11,195' 9,687 12,391 12,421 11,390{ Social Security/Medicare 9,906 9,562 10,440 10,795 10,795 401(A)Retirement Contributions 9,307 8,772 9,553 9,878 9,878 Workers'Compensation 223 205 259 268 268 Other Employee Benefits 192 (784) 192 192 192 Tuition Reimbursement 4,000 3,500 4,000 4,000 4,000 TOTAL PERSONNEL EXPENDITURES $ 169,774 S 163,579 S 173,304 $ 178,663_$ 179,847 i 68 TOWN OF ORO VALLEY HUMAN RESOURCES GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE , 1 CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Equipment Repair&Maintenance $ 300 $ 300 $ 300 $ 300 $ 300 i Telecommunications 500 250 300 300 300 Postage 550 1,200 1,200 1,200 1,200 Recruitment-Advertising 20,000 30,000 20,000 20,000 20,000 Recruitment-Postage 1,000 1,000 1,000 1,000 1,000 i Em•to ee Service Awards 2,500 2,590 2,000 2,000 2,000 i3,500 Employee Holiday Party 3,500 3,500 3,500 3,500 Em•to ee Picnic October 2,500 2,500 2,500 2,500 2,500 Mana•ement Trainin! In-House 1,000 1,000 1 000 1,000 1,000 S•ecial Functions Retirements 2 000 1,000 1,000 1,000 1,000 Printing&Binding 500 500 500 500 500 Travel&Training 2,600 2,600 2,600 2,600 2,600 Memberships&Subscriptions 2,000 2,000 2,750 2,750 2,750 ;Office Supplies 1,000 700 1,000 1,000 1,000 Non-Capitalized Equipment 400 400 400 3,150 3,150 LEAP Program 250 250 250 250 250 i TOTAL 0&M EXPENDITURES $ 40,600 $ 49,790 $ 40,300 $ 43,050 $ 43,050 69 TOWN OF ORO VALLEY HUMAN RESOURCES GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 1 1 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Minor Assets: $ - $ - 'Fireproof Cabinet $ 1,850 $ 1,850 $ 1,850 !i i Computer _ 2,000 2,000 2,000 ! 1 _ I TOTAL CAPITAL OUTLAY $ - $ - $ 3,8.50 $ 3,850 $ 3,850 70 TOWN OF ORO VALLEY FINANCE GENERAL FUND FISCAL YEAR 2002-2003 DEPARTMENTAL SERVICES: The Finance Department is responsible for Town financial activities including accounting, budget development, coordination and analysis, financial statement preparation, audit coordination, managerial reporting, sales tax compliance and participation in a variety of other administrative projects. The Department also coordinates the Town's risk management program and acts as purchasing oversight agent for the Town. Additionally, the Finance Director supervises the Town's Information Systems function. Specific activities of the accounting function include general ledger maintenance, payroll processing, vendor payments, purchase orders, grant billings, cash receipts, investments and the filing of employee benefit reports including social security, retirement, group insurance, workers compensation as well as federal and state income tax withholdings. Additional activities include monitoring trust accounts for long-term debt issuances and state sales tax reporting. MISSION STATEMENT: The Finance Department encourages and promotes learning and growth in the individual employee, the Finance Team and the organization. Our goals are to provide timely, value added information and excellent service to our customers, both within and outside the Town organization. PERFORMANCE GOALS AND MEASURES: � Close the general ledger by the 10th calendar day of the month (100%). ./ Complete the Finance Report by the 24th calendar day of the month (100%). ./ Make bi-weekly vendor payments according to schedule (95%). � Process bi-weekly employee payroll by Friday at 6:00 a.m. (100%). 71 I 1 .' Processrant billings by the 20th calendar day of each month (90%). 9 9 I By the end of FY 02/03, reduce number of late performance reviews to less than 20% 2002/03 BUDGET REQUEST JUSTIFICATION: No new positions are requested for fiscal year 2002/03. 1 1 72 TOWN OF ORO VALLEY FINANCE GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 376,030 $ 371,131 $ 396,489 $ 407,935 $ 416,506 OPERATIONS&MAINTENANCE 57,000 53,350 49,170 49,170 49,170, CAPITAL OUTLAY 5,000, 5,000 - - - DEBT SERVICE - - - - - CONTINGENCY/RESERVE - - - - TOTAL EXPENDITURES $ 438,030 $ 429,481 $ 445,659 $ 457,105 _ $ 465,676 73 TOWN OF ORO VALLEY FINANCE GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES AUTHORIZED POSITIONS 2002-2003 BUDGET YEAR I 1999-2000 2000-2001 2001-2002 DEPARTMENT MANAGER COUNCIL DESCRIPTION BUDGET BUDGET BUDGET REQUEST REVIEW APPROVAL Finance Director 1.0 1.0 1.0 1.0 1.0 1.0 Senior Accountant 1.0 1.0 1.0 1.0 1.0 1.0 Accountant 1.0 1.0 1.0' 1.0 1.0 1.0, Senior Accounting Clerk 1.0 1.0 1.5 1.5 1.5 1.5 Accounting Clerk 1.0 1.0. 1.0 1.0, 1.0 1.0 Administrative Assistant 1.0 1.0 1.0 1.0 1.0 1.0 Management&Budget Analyst 0.0 0.0 1.0 1.0 1.0.__ 1.0 1 'TOTAL PERSONNEL 6.0, 6.0 7.5 7.5 7.5 7.5 74 TOWN OF ORO VALLEY FINANCE GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ 312,473_$ 302,248 $ 320,609 $ 330,522 S 332,855 Overtime Pay 500 2,400 500 500 500 Group Insurance 17,292 17,598 27,416 27,479 25,518 Social Security/Medicare 23,751 22,967 24,527 25,285 25,285 401(A)Retirement Contributions 21,124 19,757 22,443 23,137 23,137 Workers'Compensation 506 584 610 628 628 Other Employee Benefits 384_ 5,577 384. 384 8,583 TOTAL PERSONNEL EXPENDITURES $ 376,030 $ 371,131 $ 396,489 $ 407,935 $ 416,506 75 TOWN OF ORO VALLEY FINANCE GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL i Outside Professional Services S 20,800 S 17,600 S 22,450 $ 22,450 S 22,450 Equipment Repair&Maintenance1,200 1,100 1,200 1,200 1,200 Telecommunications 250 200 250 250 250 Postage 6,000 5,900 3,100_ 3,100 3,100 >.'t Printing&Binding 10,050 9,000 3,700 3,700 3,700 Travel&Training 5,650 5,650 5,800 5,800 5,800 Memberships&Subscriptions 2,500 2,500 2,120 2,120 2,120 ,Office Supplies 8,250 8,000 8,250 8,250 8,250 Non-Capitalized Equipment 2,200 3,300 2,200 2,200 2,200 Miscellaneous Other Operating 100 100 100 100 100 I 1 1 4 1 I i 4 i 11 _______ , TOTAL 0&M EXPENDITURES $ 57,000 $ 53,350 $ 49,170 $ 49,170 $ 49,170 i 1 -i i 76 1 i TOWN OF ORO VALLEY INFORMATION SYSTEMS GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES SUMMARY i CURRENT YEAR BUDGET YEAR 1 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL 4! PERSONNEL $ 98,174 $ 92,790 $ 125,130 $ 128,470 $ 128,748 !OPERATIONS&MAINTENANCE _ 132,315 , 134,321 , 131,675 , 131,675 131,675 CAPITAL OUTLAY 85,500 81,483 93,000 93,000 93,000 OTHER FINANCING USES - - - - i CONTINGENCY/RESERVE - - - - i kk CI i , , d a i k 3 d 1 TOTAL EXPENDITURES $ 315,989 $ 308,594 _ $ 349,805 ,$ 353,145_$ 353,423 j 81 TOWN OF ORO VALLEY INFORMATION SYSTEMS GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES AUTHORIZED POSITIONS 2002-2003 BUDGET YEAR 1999-2000 2000-2001 2001-2002 DEPARTMENT MANAGER COUNCIL DESCRIPTION BUDGET BUDGET BUDGET REQUEST REVIEW _ APPROVAL Information Systems Administrator 1.0 1.0 1.0 1.0 1.0 1.0 Information Systems Technician 0.0 0.0 1.0 1.0 1.0 1.0 'TOTAL PERSONNEL 1.0 1.0_ 2.0 2.0 2.0 2.01 82 TOWN OF ORO VALLEY INFORMATION SYSTEMS GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR _ 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ 77,682 $ 75,431 $ 95,222 $ 98,114_$ 99805 Group Insurance 9,657 , 6,267 15,680_ 15,700 14,287 Social Security/Medicare 5,835 5,681 7,285 7,506 7,506 401(A)Retirement Contributions 4,773 5,280 6,666 6,868 , 6,868 Workers'Compensation 131 131 181 186 186 Other Employee Benefits 96 - 96 96 , 96 TOTAL PERSONNEL EXPENDITURES,$ 98,174_$ 92,790_$ 125,130 $ 128,470_$ 128,748 83 TOWN OF ORO VALLEY INFORMATION SYSTEMS GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW _ APPROVAL Outside Professional Services _S 5,800 S 3,820 S 4,800 S 4,800 S 4,800 Equipment Repair&Maintenance 26,750 29,563 21,800 21,800 , 21,800 Telecommunications 79,810 83,750 79,230 79,230 79,230, Postage 100 100 , 100 100 100 Travel&Training 4,000 2,000 4,000 , 4,000, 4,000 Memberships&Subscriptions 1,575 1,261 1,645 1,645, 1,645 Office Supplies 1,830 , 923 900 , 900 900 Non-Capitalized Equipment 12,450, 12,904 , 19,200 19,200, 19,200 TOTAL 0&M EXPENDITURES S 132,315 $ 134,321 $ 131,675_$ 131,675_$ 131,675 84 TOWN OF ORO VALLEY INFORMATION SYSTEMS GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $ 85,500 $ 81,483 _ Computer Replacement Program(CIP) - - 38,000 38,000 38,000 Computer Workstation Surge Protect/Battery Backup(CIP) - - 12,000 12,000 12,000 1 Network Backbone Infrastructure Upgrade-Fiber Switch(CIP) - - 14,000 14,000 14,000 Windows 2000 Operating System Upgrade(CIP) - 22,000 22,000 22,000 Subtotal Equipment: 86,000 86,000 86,000 Minor Assets: - - - Modular Office Furniture(ISA) - - 3,500 3,500 3,500 Modular Office Furniture(IS Tech) - - 3,500 3,500 3,500 Subtotal Minor Assets: 7,000 7,000 7,000 TOTAL CAPITAL OUTLAY S 85,500 $ 81,483_$ 93,000 $ 93,000 $ 93,000 85 TOWN OF ORO VALLEY LEGAL GENERAL FUND FISCAL YEAR 2002-2003 DEPARTMENTAL SERVICES: Department Description/Function/Goals: The Town Attorney's Office/Legal Department is analogous in its function and responsibility to the General Counsel's office of a corporation with the additional charge of prosecuting misdemeanor criminal violations occurring within the Town boundaries. It is divided into two sections—the civil section and the criminal section. The civil section is charged with advising and representing the Town and by extension the Mayor, Council, Town Manager, Department Heads and various boards and commissions in such diverse areas of the law as: employment and personnel, annexation, land use and zoning, contract, tort, statutory and ordinance interpretation and construction, ordinance and contract drafting, insurance and bonding, water, transportation and elections. In satisfying that charge a representative from the civil section necessarily must attend council, board and commission meetings to provide legal advice where time and schedule permit. The civil section is also involved with various educational programs for elected officials, department heads, staff and to a limited extent, the general public. The Town Attorney's Office will of course represent the Town and its officials in litigation where necessary. The criminal section is responsible for all matters in the local magistrate court (including DUI, assault, indecent exposure, suspended license, drug possession, minors in possession of alcohol and/or tobacco, etc.) The criminal section also is responsible for misdemeanor mediation programs, police department educational programs, and other public seminars and two (2) outreach programs growing out of its core prosecutorial responsibility. The workload in both the civil and criminal areas has increased significantly annually for many years and is expected to dramatically increase in the immediate future as a result not only of the Town's population growth, but also of the growth of both the number and the size of the departments. As with a limited 86 number of other departments, the Town Attorney/Legal Department's caseload is a function of the growth not only of the physical boundaries and population, but also of the growth of the staff of the departments it works with and any new departments created. Although the department is hopeful that with the addition of personnel it will not have to limit projects, plans and programs due to the limited availability of staff time, it is still probable due to the relatively recent acquisition of a water utility and annexation issues among others that the staff expansion will only allow the department to maintain its current position. MISSION STATEMENT: The Oro Valley Town Attorneys Mission is to provide consistently high quality legal service to the Town in a timely and cost effective manner without compromising justice to the community or the individual. PERFORMANCE MEASURES/GOALS: 1. Return phone calls and e-mail within one business day (90% of the time). 2. Review of pre-approved for form standard contracts within 6 business days (90% of the time). 3. Review and or drafting of non-standard contracts within 13 business days (90% of the time). 4. Review and or drafting of minor Ordinances, Resolutions, SOP's etc. within 10 business days (90% of the time). 5. Review and or drafting of major Ordinances, Resolutions, SOP's etc. within 4 months (90% of the time). 6. Respond to settlement demands not requiring Council approval within 10 business days (90% of the time). 7. Respond to settlement demands requiring Council approval within 20 business days (90% of the time). 8. File all pleadings in civil and criminal cases within times required by the Arizona Rules of Court. 9. Research and write opinions involving minor research requests within 6 business days (90% of the time). 87 10. Research and draft opinions involving major research requests within 13 business days (90% of the time). 11. Research and draft opinions in response to emergency requests relating to minor projects within two business days (90% of the time). 12. Research and draft opinions in response to emergency requests relating to major projects within 8 business days (90% of the time). 13. Advise and brief the Town Council, Town Manager and Department Heads regarding judicial decisions in which the Town is a party within 24 hours of notification of the decision (90% of the time). 14. Complete employee evaluations on or before anniversary date (80% of the time). 15. Review and approve or deny bills for submission to finance within 6 business days of receipt (90% of the time). 2002/03 BUDGET REQUEST JUSTIFICATION: THREE (3) ADDITIONAL PHONE LINES - Legal currently has seven (7) phone lines. It is anticipated that with the move to the Administration Building, three (3) additional lines will be needed: one for the Conference Room, one for the Courtroom to permit communication between the prosecutor and the office and one for the computer hook-up in the Conference Room. BOOKCASES - 20 feet of bookcases will be necessary to house the rather small library the Town Attorney's Office currently has. Most of the current shelving is built-in and cannot be moved. CONFERENCE TABLE AND CHAIRS -The Legal Department will need a conference table and chairs for their new conference room when the department moves to the Administration Building. This furniture should be functional for a minimum of ten (10) years. COMPUTER AND MONITOR: — The computer and monitor is needed for the criminal section part-time clerk. LASER PRINTER—The current laser printer is 11 years old. The printer has over 200,000 copies on it and was recently repaired with the notation that the printer is now showing its age and will begin having repairs more frequently and the cost of a new printer will save on repair bills. This printer does not have a service contract. 0 88 DESKS (3): Currently three staff members are using desks not suitable for computer usage. Chairs (2): Currently two staff members are using conference chairs. 0 i t f 89 TOWN OF ORO VALLEY LEGAL GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 441,809 $ 425,946 $ 451,942 $ 462,378 $ 480,145, OPERATIONS&MAINTENANCE 144,476 77,876, 123,426 120,026. 120,026 CAPITAL OUTLAY 17,600_ 17,600 9,300 9,300 9,300 DEBT SERVICE - - - - - CONTINGENCY/RESERVE - - - - - TOTAL EXPENDITURES $ 603,885 $ 521,422 $ 584,668 $ 591,704 $ 609,471 90 TOWN OF ORO VALLEY LEGAL GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES AUTHORIZED POSITIONS 2002-2003 BUDGET YEAR 1999-2000 2000-2001 2001-2002 DEPARTMENT MANAGER COUNCIL DESCRIPTION BUDGET BUDGET BUDGET REQUEST REVIEW APPROVAL Town Attorney 1.0 1.0 1.0 1.0 1.0 1.0 Town Prosecutor 1.0, 1.0 1.0 1.0, 1.0, 1.0 Legal Assistant 1.0 1.0 1.0 1.0 1.0 1.0 Paralegal 1.0 2.0 2.0, 2.0 2.0 2.0 CMI Attorney 0.0, 1.0 1.0 1.0 1.0 1.0 Legal Secretary 0.0 1.0 1.0 1.0 1.0 1.0 Law Clerk-Civil(Temp&PT 240 Hours)' 0.0 0.0 1.0 1.0 1.0 1.0 Law Clerk-Criminal(Temp&PT 1080 Hours)' 0.0 0.0 1.0 0.0 0.0 0.0 Criminal Paralegal 1.0 0.0 0.0 0.0 0.0 0.0 Secretary/Receptionist 1.0 0.0, 0.0 0.0 0.0, 0.0 File Clerk(Temp&PT 1080 Hours)' 0.0' 0.0 0.0 1.0 1.0 1.0 TOTAL PERSONNEL 6.0 7.0_ 9.0 9.0__ 9.0, 9.0 *Grant Contingent Positions 91 TOWN OF ORO VALLEY LEGAL GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ 366,594 $ 355,765 $ 370,654 $ 379,788 $ 399,252 Group Insurance 21,464 17,313, 25,999 26,055 23,887 Social Security/Medicare 27,509 26,866 28,355 28,999 28,999 401(A)Retirement Contributions 25,323 22,973 25,946 26,535 26,535 Workers'Compensation 486 482 556 569 569 Other Employee Benefits 432 2,547 432 432 903 G ' TOTAL PERSONNEL EXPENDITURES $ 441,809 $ 425,946 $ 451,942 $ 462,378 $ 480,145 92 TOWN OF ORO VALLEY LEGAL GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL , ,Outside Professional Services , $ 100,000 $ 40,000_$ 75,000 $ 75,000 $ 75,000, Equipment Repair&Maintenance 3,000 3,000 3,000 3,000 3,000 ;Telecommunications2,000 1,200 , 2,000 2,000 2,000 _ Postage 3,000 1,500 3,000 3,000 3,000 'Printing&Binding 2,400 1,000 2,400 1,000 1,000 Travel&Training 6,300 6,300 , 6,300_ 6,300 6,300 Memberships&Subscriptions 21,776 21,776 21,776 21,776 21,776 'Office Supplies 6,000 3,000 6,000. 4,000 4,000 'Non-Capitalized Equipment - - 3,950 3,950 3,950 Miscellaneous Other Operating - 100, - - ` TOTAL 0&M EXPENDITURES,$ 144,476 $ 77,876 $ 123,426_$ 120,026 $ 120,026 93 3 i 1 I F i TOWN OF ORO VALLEY LEGAL GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL I CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment S 17,600 $ 17,600 $ - S - , S - 1Minor Assets: i Bookcases2,000 2,000 2,000 Conference Table 1,500 1,500 1,500 Chairs for conference table 2,100 2,100 2,100 1 Computer(1),Monitor(1) 1,700 1,700. 1,700 Laser printer 2,000 2,000 2,000 1 i i 8 1 , TOTAL CAPITAL OUTLAY $ 17,600 S 17,600 $ 9,300 $ 9,300_$ 9,300 94 TOWN OF ORO VALLEY GENERAL ADMINISTRATION GENERAL FUND FISCAL YEAR 2002-2003 DEPARTMENTAL SERVICES: General Administration budget allocations include funding for overhead and pooled costs such as utility expenses, vehicle pool maintenance and operation, and general liability insurance. General Administration is also used to account for some capital improvement projects, monetary transfers to other funds and an appropriated contingency amount. 2002/03 BUDGET REQUEST JUSTIFICATION: The improvements line item includes $801,752 for completion of the Administration Building expansion project. Transfers to the Municipal Debt Service Fund include debt service payments for land acquisitions in 1996 and 2000, the Development Services Building construction and the Library Building construction. 95 TOWN OF ORO VALLEY GENERAL ADMINISTRATION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES ' SUMMARY CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ - $ - $ - $ - $ - OPERATIONS&MAINTENANCE 422,698 359,500 317,947 464,279 429,857 P CAPITAL OUTLAY 1,341,752 541,200. 801,752 , 801,752 801,752 1 OTHER FINANCING USES 1,155,104 1,188,074_. 1,156,534 1,131,794. 1,134,954 1 (CONTINGENCY/RESERVE 7,382,902 9,001,884 6,512,638 6,600,503 5,805,163 , , r TOTAL EXPENDITURES $ 10,302,456 $ 11,090,658 $ 8,788,871 $ 8,998,328 _$ 8,171,726 96 TOWN OF ORO VALLEY GENERAL ADMINISTRATION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services $ 132,500 $ 107,500 $ 25,000 $ 25,000 $ 28,350 Water&Sewer 14,100 9,100 9,800 9,800 9,800 Waste Disposal Fees 3,570 3,200 3,400 3,400 3,400 Vehicle Repair&Maintenance 1,500 800 1,000 1,000 1,000 Equipment Repair&Maintenance 1,500 1,500 1,500 1,500 1,500 Rentals 3,168 - 3,168 - - Insurance 161,100 142,600 164,174, 164,174 164,174 Office Supplies 15,600 12,500 13,000 13,000 13,000 Natural Gas&Electricity 55,650 57,000 62,700 62,700 62,700 Gasoline&Oil 1,200 1,200 1,200 1,200 1,200 Non-Capitalized Equipment 2,500 - 2,500 2,500 27,500 Miscellaneous Other Operating 13,210 17,000 13,405 13,405 13,405 Annexation Expenses: , General Expenses 15,000 5,000 15,000 100,000 37,228 Public Works - - - 40,000 40,000 ,Magistrate Court - - - 16,500 16,500 Town Attorney - - , - 8,000_ 8,000 Safety Compliance 2,100 2,100 2,100 2,100 2,100 TOTAL 0&M EXPENDITURES,5 422,698 $ 359,500,$ 317,947_S 464,279 S 429,857 97 TOWN OF ORO VALLEY GENERAL ADMINISTRATION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Improvements ,$ 1,341,752 $ 540,000 $ 801,752 $ 801,752 $ 801,752 Machinery&Equipment - 1,200 - - - . TOTAL CAPITAL OUTLAY $ 1,341,752 $ 541,200 $ 801,752 $ 801,752 $ 801,752 98 TOWN OF ORO VALLEY GENERAL ADMINISTRATION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES OTHER FINANCING USES/CONTINGENCY CURRENT YEAR BUDGET YEAR , 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL OTHER FINANCING USES: Transfers to Municipal Debt Service Fund $ 1,155,104 $ 1,188,074 ,$ 1,081,553 $ 1,081,553 $ 1,081,553 Transfers to Public Transportation Fund - - 74,981 50,241 53,401 SUBTOTAL:FINANCING USES 1,155,104 1,188,074 1,156,534 1,131,794 1,134,954 CONTINGENCY/RESERVE 7,382,902 9,001,884 6,512,638. 6,600,503 5,805,163 I TOTAL O.F.UJCONT. $ 8,538,006 $ 10,189,958 $ 7,669,172 $ 7,732,297 $ 6,940,117 99 TOWN OF ORO VALLEY MUNICIPAL DEBT SERVICE FUND FISCAL YEAR 2002-2003 BUDGET REQUEST JUSTIFICATION: This fund is used to account for principal and interest payments on all Town general debt issuances. Series 1996 Certificates of Participation (COPs) were issued in September, 1996 in an amount of$5,125,000 for land acquisition and parks development. The average interest rate is 5.75%. The outstanding principal is $4,340,000 at July 1, 2002. The last payment is scheduled for July 1, 2017. Series 1999 Municipal Property Corporation (MPC) facilities bonds were issued in June, 1999 in an amount of$1,695,000 for construction of the development services building. The average interest rate is 4.26%. The outstanding principal is $1,335,000 at July 1, 2002. The last payment is scheduled for July 1, 2009. Series 2000 Excise Tax Revenue Obligations were issued in November, 2000 in an amount of$2,580,000 for acquisition of the Naranja Town Site. The average interest is 5.31%. The outstanding principal is $2,460,000 on July 1, 2002. The last payment is scheduled for July 1,2020. Series 2001 Municipal Property Corporation (MPC) Excise Tax Revenue Bonds were issued in April, 2001 in an amount of$3,362,532 for construction of the Oro Valley Public Library. The average interest is 4.80%. The outstanding principal is $3,146,076 July 1, 2002. The last payment is scheduled for July 1,2020. The Debt Service Reserve Fund is related to the Series 1999 bond issue. 100 TOWN OF ORO VALLEY FISCAL YEAR 2002-2003 MUNICIPAL DEBT SERVICE REVENUES AND OTHER FINANCING SOURCES • CURRENT YEAR BUDGET YEAR 2001-2002 2002-2003 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET _ ACTUAL REVIEW APPROVAL Interest-Investments $ 20,000 $ 30,000 $ 4,000 $ 4 000 OTHER FINANCING SOURCES: Transfers in from General Fund 1,155,104 1,188,074 1,081,553 1,081,553 Carryforward of Fund Balance 200,836 205,767 200,600 200,600 TOTAL REVENUES&OTHER FINANCING SOURCES, $ 1,375,940 $ 1,423,841 _ $ 1,286,153 I $ 1,286,153 101 TOWN OF ORO VALLEY DEBT SERVICE MUNICIPAL DEBT SERVICE FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL , OPERATIONS&MAINTENANCE: Outside Professional Services $ 10,000 $ 10,000 $ 10,000 $ 10,000,$ 10,000 DEBT SERVICE: Certificates of Participation-Series 1996 _ Principal Payments 160,000 160,000 170,000 170,000 170,000 Interest Payments 245,938 , 245,938 237,994 237,994 , 237,994 MPC Bonds-Series 1999 Principal Payments 150,000 150,000 , 155,000 155,000 155,000, Interest Payments 60,733 60,733 55,070 , 55,070 55,070 Excise Tax Revenue Obligations-Series 2000 , Principal Payments 120,000 120,000 80,000 80,000 80,000 Interest Payments 151,669 151,669 125,185 125,185 , 125,185 MPC Bonds-Series 2001 Principal Payments 227,000 216,456 111,960 111,960 , 111,960 Interest Payments 50,000 108,445 140,345 140,345 140,345 SUBTOTAL:DEBT SERVICE 1,165,340 1,213,241 1,075,553 1,075,553 1,075,553 Debt Service Reserve 166,600 166,600 166,600 166,600 166,600 Contingency 34,000 34,000 34,000 34,000 34,000 TOTAL EXPENDITURES $ 1,375,940 $ 1,423,841 $ 1,286,153 $ 1,286,153 $ 1,286,153 102 This page intentionally left blank. 103 Community Development TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT DEPARTMENT ADMINISTRATION DIVISION GENERAL FUND FISCAL YEAR 2002-2003 DIVISION SERVICES: Community Development Administration provides oversight and direction to the Building Safety, Park and Recreation, Planning and Zoning and Library Divisions. An important component to this oversight is the provision of guidance and training to each member of this growing department in a manner that is consistent with the established policies and expectations of the community. Each of these Divisions and the services they perform positively impact the quality of the community in both natural and built form. The Administration Division will continue to take the lead role in coordinating, monitoring and improving the Town's development review process. This involves helping each person understand their role in the process, innovating review processes and techniques, developing goals, performance measures and targets, and monitoring progress. MISSION STATEMENT: To provide high quality community development services that are efficient and responsive to the needs of the community, delivered by knowledgeable staff, in a timely fashion with professionalism and common courtesy. PERFORMANCE GOALS AND MEASURES: ✓ Provide responsive assistance to internal and external customers by returning telephone calls and e-mails within one business day, 90% of the time. ✓ Reduce number of late performance evaluations to less than 20% by year end. 2002/03 BUDGET REQUEST JUSTIFICATION: No new positions are requested for this division. 104 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT ADMINISTRATION DIVISION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR , 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL , REQUEST REVIEW APPROVAL PERSONNEL $ 190,370 $ 190,278_$ 200,458, $ 206,295. $ 207,297 OPERATIONS&MAINTENANCE 167,126 159,526 182,991 , 180,966 180,966 CAPITAL OUTLAY 79,000 67,000 1,200, 1,200 1,200 - OTHER FINANCING USES - - - - CONTINGENCY/RESERVE - - - TOTAL EXPENDITURES $ 436,496 $ 416,804 _ $ 384,649 $ 388,461 _ $ 389,463 105 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT ADMINISTRATION DIVISION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES AUTHORIZED POSITIONS 2002-2003 BUDGET YEAR 1999-2000 2000-2001 2001-2002 DEPARTMENT MANAGER COUNCIL DESCRIPTION BUDGET BUDGET BUDGET REQUEST REVIEW APPROVAL Community Development Director 1.0 1.0 1.0 1.0 1.0 1.0 1 Secretary IV 1.0 1.0 1.0 1.0, 1.0 1.0 ICIerk/Receptionist(Pool) 1.0 0.0 0.0 0.0. 0.0, 0.0 Secretary II 0.0 1.0 1.0 1.0 1.0 1.0 Clerk/Receptionist 0.0 1.0 0.0 0.0 0.0 0.0 Secretary I 0.0 0.0 1.0 1.0 1.0 1.0 TOTAL PERSONNEL 3.0 4.0 4.0 4.0 4.0 4.0 106 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT ADMINISTRATION DIVISION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR _ 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ 148,316 $ 147,741 $ 153,150 $ 158,204 S 161,386 - Overtime Pay - 122 - - Group Insurance 20,015 17,420 24,388 24,421 . 22,241 Social Security/Medicare 11,216 11,157 11,716 12,103 12,103 401(A)Retirement Contributions 10,382 9,493 10,721 11,074 11,074 Workers'Compensation 249 245 291 301 301 Other Employee Benefits 192 4,100 ` 192 192 192 `TOTAL PERSONNEL EXPENDITURES $ 190,370_$ 190,278 $ 200,458 $ 206,295 $ 207,297 107 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT ADMINISTRATION DIVISION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR , 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services $ 2,400 $ 300 ,$ 1,500 $ - $ - . Equipment Repair&Maintenance* 11,300 4,000 14,000 14,000 14,000 Rentals 18,500 6,000 21,000 21,000 21,000 Telecommunications 600 300 300 300 300 Postage 200 4,900 500 500 500 Advertising 300 1,200 500 500 500 Printing&Binding 1,500 1,200 1,500 1,500 1,500 Travel&Training 3,775 3,775` 3,775 3,250 3,250 Memberships&Subscriptions 1,210 1,210 1,075 1,075 1,075 Office Supplies 6,500 4,000 20,000 20,000 20,000 Non-Capitalized Equipment 3,700 3,000 1,700 1,700, 1,700 Miscellaneous Other Operating 200 200 200 200 200 Modular Building Lease - 12,500 - - - Greater OV Arts Council Agreement 116,941 116,941 116,941 116,941 116,941 *Amount requested reflects consolidation of Building Safety,Planning and Zoning,and Community Development Administration for office supplies and equipment repair maintenance. Corresponding deductions are illustrated in the Building Safety and Planning and Zoning budgets. TOTAL 0&M EXPENDITURES S 167,126 $ 159,526 $ 182,991 $ 180,966_$ 180,966 108 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT ADMINISTRATION DIVISION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services $ 2,400 $ 300 $ 1,500 $ - $ - Equipment Repair&Maintenance* 11,300 4,000 14,000 14,000 14,000 Rentals 18,500 6,000 21,000 21,000 21,000 Telecommunications 600 300 300 300 300 Postage 200 4,900 500 500 500 Advertising 300 1,200 500 ` 500 500 Printing&Binding 1,500 1,200 1,500 1,500 1,500 Travel&Training 3,775 3,775 3,775 3,250 3,250 Memberships&Subscriptions 1,210 1,210 1,075 1,075 1,075 Office Supplies 6,500 4,000 20,000 20,000 20,000 Non-Capitalized Equipment 3,700 3,000 1,700 1,700 1,700 Miscellaneous Other Operating 200 200 200 200 200 Modular Building Lease - 12,500 - - - Greater OV Arts Council Agreement 116,941 116,941 116,941 116,941 116,941 Amount requested reflects consolidation of Building Safety,Planning and Zoning,and Community Development Administration for office supplies and equipment repair maintenance. Corresponding deductions are illustrated in the Building Safety and Planning and Zoning budgets. / TOTAL 0&M EXPENDITURES S 167,126 $ 159,526 $ 182,991 $ 180,966 $ 180,966 108 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT ADMINISTRATION DIVISION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $ 79,000 $ 67,000 $ - $ - $ Paper Shredder 1,200 1,200 1,200 � I I � I I ! I TOTAL CAPITAL OUTLAY,$ 79,000 $ 67,000_$ 1,200 $ 1,200 $ 1,200 109 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT DEPARTMENT PLANNING AND ZONING DIVISION GENERAL FUND FISCAL YEAR 2002-2003 DEPARTMENTAL SERVICES: Planning and Zoning administers the Town's Zoning Code and the General Plan for the harmonious growth of the Town. The division is responsible for providing Planning and Zoning related services to the Community, Town Council, various Boards, the Planning and Zoning Commission, and Town staff. The Planning and Zoning Division is comprised of three teams: Planning, Zoning Enforcement, and Administration. Each team is responsible for specific objectives with a common goal of providing excellent service to all of our customers. In FY 2000-01 a project manager position was added to handle the General Plan update. Planning The Planning team coordinates the review of projects with various Town Departments, Divisions and external review agencies such as Pima County Wastewater, Golder Ranch Fire District, and Amphitheater Public Schools. Planning also prepares amendments to the Oro Valley Zoning Code as directed by the Planning and Zoning Commission and the Town Council. The Planning team projects and estimates the Town's population. The purpose of these tasks is to formulate recommendations for the aesthetic, organized growth and development of the Town. Zoning Enforcement The Zoning Enforcement team implements the development approval actions of the Town Council and Development Review Board, and they enforce the provisions of the Oro Valley Zoning Code Revised. This team issues all zoning permits, except grading permits; reviews site plans for all buildings, pools, walls, etc.; and monitors compliance with Town plant salvage, landscape, sign and development performance standards. They also collect and release assurances that are posted to ensure that development and landscaping are completed in a timely manner per approved plans. The Development Coordinator position coordinates and maintains project files for all development review projects to help ensure that these projects stay on track. 110 Administration The Administration team consists of the Planning and Zoning Administrator, one Secretary III and one Part-Time File Clerk to provide direction to, and support services for, the other teams, the Planning and Zoning Commission, the Development Review Board and the Board of Adjustment. General Plan Update The General Plan update project team includes a Project Manager (Senior Planner level). MISSION STATEMENT: Not yet developed. PERFORMANCE GOALS AND MEASURES: ✓ Complete 80% of the Commission Work Plan items as scheduled in the version approved by the Town Council. ✓ Conduct and report on monthly inspections and produce inspection reports on commercial centers, model home centers, construction sites, and builder kiosks. ✓ Conduct and report on weekly sign compliance patrols with two per month on a weekend. ✓ Respond to and process zoning violations within one business days, 90% of the time. days, 90% of the time. ✓ Process all building permit requests through P&Z in 3 ay , ✓ Respond to customer inquiries within one business day, 90% of the time. 2002/03 BUDGET REQUEST JUSTIFICATION: Outside Professional Services The Outside professional Services request is based on funding the following projects/services: 111 /.3.., �., - _- /: 'c�2s '..:�aT.. .,✓N .,,F.v`F`.y il;"ww.J, ..5. ..y;:. ,_ F. .R. 'Y �'Y" .� -�t-.� �Ilfgarilifit7-:+.Y>" �R: - .,y y.�5 v:;' �-�v- :.ca.' .eGi:Y ..VY'Y�� .yN..fL::vU+:. +.... '.: ;.� i�./... � -�y..:i.. .:�� ♦ % �1t3 ,.�-W,'Walgiti,iAS;Z:4451=-4- ESLO ->�Sa' -;2 �°'�'._ �'�.�,�..........c .,... 19... ,.,,., .. ,, ,�- .3�r.<....��'SW.5'�':;,... ,7�' pp,v��'. .. •R,n;: •�4a ;�. o.r;'� �'r.�'d;.:;•raYo-?c 33: gyp.vC.t�:Hd't •ii�::rr..>,r �k'/ :/fi.� ,/[� �i'; 'r.�..��y.,M-,/A::.�/ mow,;{/•.. ,;:YAG ..r ;.J.• o'at.,.• �t Yap.. �.. y .�.haY:�Y'%.Y'.'f �� % �'.i:G: ./!. /. .."�.��-��'. y.:: n:..."mac'v •�-' �•v,v.X •:c.i!��66 ��CC�� .uy.-.� �' yam:::•, '�, :'yiG 6.. .! /sy.:i�W.'r/7! /NF r^...R .C'�. ii �n F /4.....h' V.L:'�y...v�\..•P• Y. i .'C•'n'iP"• !'� /" yN� '� ^a; Y/' ' ..... n,. /• x.p ppyyl!,,,,�� EC•<:IIu�/;�� '1. Y,:.-. ..4..r i'.rS ,1=..� � ,NAY .:..:� wc•,. ,mow•.. `3,•y. ESLO $ 30,000 Carry over $30,000 from FY01-02 for the ordinance. li Comprehensive Zoning Code $ 10,000 Incorporate recent code changes, Update conversion to Code Master, graphics, and development of web version. Microfiche Plans $ 8,000 Permanent Records of Permits, OVZCR, Comprehensive Plans CIP $ 3,500 Facilitator/PR/Refreshments/Space General Plan Update $ 30,000 Complete the project consultant and graphics (does not include roll-over of FY01-02 funds). Landscape Architect Services $ 1,500 Outside review of Native Plant Salvage and Landscape Plans Surveying Services $ 1,750 Resolve boundary issues Save-a-Plant Class $ 300 Instructor for one class Golf Course Architect $ 2,000 Overlay District update Survey Consultant $ 800 Recreation Area survey for code update Landscape Architect $ 1,500 Recreation Area Design Manual Graphic Artist $ 2,000 Development Process Brochures TOTAL $ 91,350 Printing and Binding There is $18,000 additional requested this year: $8,000 to fund printing of the General Plan; $8,000 to publish the new Zoning Code; and $2,000 for miscellaneous printing costs. Travel and Training See detailed attachment. Capital Request $3,000 for completing the file storage area to store large mounted plans and other large plans. 112 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PLANNING&ZONING DIVISION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES SUMMARY 4 " CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL ' DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL IPERSONNEL $ 738,707 $ 730,354 $ 765,023 $ 702,310 $ 703,392 OPERATIONS&MAINTENANCE 358,180 278,130 158,425 161,425 198,425 CAPITAL OUTLAY 21,000 21,000 3,000 3,000 , 3,000 OTHER FINANCING USES - - - 1 CONTINGENCY/RESERVE - - - - - TOTAL EXPENDITURES $ 1,117,887 $ 1,029,484 $ 926,448 $ 866,735 $ 904,817 113 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PLANNING&ZONING DIVISION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES AUTHORIZED POSITIONS 2002-2003 BUDGET YEAR 1999-2000 2000-2001 2001-2002 DEPARTMENT MANAGER COUNCIL DESCRIPTION BUDGET BUDGET BUDGET REQUEST REVIEW APPROVAL Planning&Zoning Administrator 1.0 1.0. 1.0 1.0 1.0 1.0 _ Senior Planner 1.0 1.0 1.0 1.0 1.0 1.0 Planner II 2.0 2.0 2.0 2.0 2.0 2.0 Planner I 2.0 3.0 3.0 3.0 2.0 2.0 Senior Zoning Inspector 1.0 1.0 1.0 1.0 1.0 1.0 Zoning Inspector 1.0 1.0 1.0. 1.0 1.0 1.0 Planning Technician 1.0 1.0 1.0 1.0 1.0 1.0 Development Tech II 0.0 2.0 2.0 2.0 2.0 2.0 Development Coordinator 0.0 1.0 1.0 1.0 1.0 1.0 Secretary III 0.0 1.0 1.0 1.0 1.0 1.0 PIT File Clerk 0.5 0.5 0.5 0.5 0.5 0.5 Senior Planner/GP(Contract) 0.0 0.0,_ 1.0 1.0 0.5 0.5 GIS Analyst 1.0 1.0. 0.0 0.0 0.0 0.0 4 Assurances Clerk 1.0 0.0 0.0 0.0 0.0 0.0 Civil Engineer 1.0 1.0 0.0 0.0 0.0 0.0 Civil Engineering Designer 1.0 1.0 0.0, 0.0 0.0 0.0 Administrative Secretary 1.0 0.0' 0.0' 0.0 0.0 0.0 Plan Review/Field EIT 1.0 1.0 0.0 0.0 0.0 0.0 Zoning Technician 1.0 0.0 0.0 0.0 0.0 0.0 Construction Inspector 0.0 1.0 0.0 0.0 0.0 0.0 Engineering Tech 0.0 1.0 0.0 0.0 0.0 0.0 CMI Engineering Tech 0.0 1.0 0.0 0.0 0.0 0.0 TOTAL PERSONNEL 16.5 21.5 15.5 15.5 14.0 14.0 114 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PLANNING&ZONING DIVISION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ 602,558 $ 600,150 $ 615,638 $ 564,988 $ 570,244 Overtime Pay - 403 - - Group Insurance 46,552 47,327 56,668 52,158 47,725 Social Security/Medicare 48,812 47,017 47,096 43,222 43,222 401(A)Retirement Contributions 38,317 41,057 43,095_ 39,549 39,549 Workers'Compensation 1,557 1,716 1,758 1,673 1,673 Other Employee Benefits 912 (7,316) 768 720 979 ' TOTAL PERSONNEL EXPENDITURES $ 738,707 $ 730,354_$ 765,023 $ 702,310 _S 703,392 115 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PLANNING&ZONING DIVISION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE • CURRENT T YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL I Outside Professional Services $ 273,500 212,000 $ 91,350 $ 99,350 $ 136,350 Vehicle Repair&Maintenance 4,500 1,200, 2,500 2,500 2,500 Equipment Repair&Maintenance 5,000 300 1,000 1,000 1,000 Telecommunications 5,000 i 1,100 2,000 2,000 2,000 i Postage 5,000 10,000 9,500 9,500 9,500 Advertising 2,000 1,000 2,000 2,000 2,000 ;Printing&Binding 17,000 12,000 18,000 13,000 13,000 Travel&Training 11,280 11,280 12,450 12,450 12,450 Memberships&Subscriptions 8,150 8,150- 5,875 5,875 5,875 Office Supplies 15,000 12,000 5,000 5,000 5,000 ,Gasoline&Oil 1,500 1,000 1,500 1,500 1,500 Non-Capitalized Equipment 7,000 7,000, 5,000 , 5,000 5,000 Field Supplies 3,000 1,000 2,000 2,000 2,000 Miscellaneous Other Operating 250 100 250 250 250 TOTAL 0&M EXPENDITURES,S 358,180 $ 278,130 $ 158,425 $ 161,425_$ 198,425 1 116 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PLANNING&ZONING DIVISION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNC DESCRIPTION BUDGET — ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $ 21,000 $ 21,000 $ - $ - ,$ Plan Storage 3,000 3,000 ,,,0 _ — . . . ._ _._ __ . _ TOTAL CAPITAL OUTLAY $ 21,000 $ 21,000 $ 3,000_$ 3,000 $ 3.000 i 117 i TOWN OF ORO VALLEY GEOGRAPHICAL INFORMATION SYSTEMS I GENERAL FUND li FISCAL YEAR 2002-2003 � DEPARTMENTAL SERVICES: Planning and Zoning started using GIS in 1995 as a planning tool with the support of a w GIS Technician. Within a few years, the value of that tool for other departments was clear—Police needed a good street map, aerial photos were used for capital projects, i numerous departments were requesting maps. In answer to this, the position was Iupgraded and the GIS Analyst provided Town-wide support such as programming applications, training, installing and maintaining software, maintaining data for all potential users, and developing a web-based application. In the last five years the Inumber of data coverages and the complexity of the systems and data have increased considerably. The data have increased from less than one gigabyte to over 15 gigabytes; the maintenance and coordination of it has become a full-time job. In the last two years, to support Town-wide functions, basic data maintenance has been put on hold. Given the budget constraints this year, staff does not expect to be able to continue to provide technical and administrative support the Town-wide GIS. Our aim is to get back to the basics of procuring and maintaining key data layers, providing technical standards for other departments to use when they acquire digital data, producing a standard set of maps for Town-wide use, and supporting GIS functions and data of the p P&Z Division (the largest GIS user). This is reflected in the Mission Statement below. The cons of this approach are that there are inefficiencies in acquiring software and data by numerous separate procurements. There are also possibilities that there may be some problems sharing data, and some departments still may need support for their software, data acquisition, and training. The proposed budget answers some of this need through the use of outside professionals. The following are services GIS can support with this budget: • Procure GIS data (such as parcels, imagery, and topography) from PAG, Pima County, and other jurisdictions. • Provide the Town with technical recommendations and standards for GIS and related databases li • Create and maintain standard maps for Town 11 118 TOWN OF ORO VALLEY GEOGRAPHICAL INFORMATION SYSTEMS GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ 42,861 $ 41,542 $ 43,618 $ 44,811 $ 45,434 Overtime Pay - 271 - - - Group Insurance 2,705 2,142 3,072 3,080 2,864 Social Security/Medicare 3,247 3,174 3,337, 3,428 e, :;.428, 401(A)Retirement Contributions 3,000 2,917 3,053 , 3,137 3,137 Workers'Compensation 72 69 _ 83, 85 85 Other Employee Benefits 48 3,700 48 48, 48, j r i 41 r. 1 S. r TOTAL PERSONNEL EXPENDITURES $ 51,933 $ 53,815 $ 53,211 _$ 54,589_$ 54,996 J 1 'T1 i 123 TOWN OF ORO VALLEY GEOGRAPHICAL INFORMATION SYSTEMS GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES • OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services $ 15,000 $ 15,000 $ 29,000 $ 29,000 $ 29,000 Equipment Repair&Maintenance - 300 500 500 500 Postage 500 500 500 500. 500 Advertising 500 500 500 500 500 Printing&Binding 1,000 500 500 500 500 Travel&Training 5,000 5,000 6,600 4,600 4,600 Memberships&Subscriptions 1,000 1,000 1,000 1,000 1,000 Office Supplies 1,000 1,000 3,000, 3,000 3,000 Non-Capitalized Equipment 1,000 1,000 1,000 1,000 1,000 TOTAL 0&M EXPENDITURES $ 25,000 $ 24,800 $ 42,600 $ 40,600_$ 40,600) 124 TOWN OF ORO VALLEY GEOGRAPHICAL INFORMATION SYSTEMS GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $ 33,200 .$ 33,200 S - $ - $ - Equipment: Software Upgrades&Maintenance20,000._ 20,000 20,000 GIS Data Server10,000 10,000 10,000 TOTAL CAPITAL OUTLAY $ 33,200 $ 33,200 $ 30,000_$ 30,000 $ 30,000 125 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT DEPARTMENT BUILDING SAFETY DIVISION GENERAL FUND FISCAL YEAR 2002-2003 DIVISION SERVICES: The Building Safety Division of Community Development coordinates all facets of building plan review and the subsequent inspection process during construction for code conformance in the interest of public safety. The Building Safety Division is responsible for the review of site development plans, construction plans including architecture, structural, fire-resistive, life/safety, plumbing, electrical and mechanical systems, retaining walls, pools/spas and fire codes to assess their compliance with the codes and to ensure the public's safety in their use and occupancy of buildings and structures within the Town. The Division also performs inspections on the construction of all buildings built, remodeled or altered within the Town to verify they are constructed to the health and safety standards contained within the codes and ordinances adopted by the Town. With the addition of a fire marshal, the division will be responsible for conducting field inspections on projects under construction and on existing buildings for compliance with fire codes, ordinances and laws. The Division will also direct, coordinate, and evaluate the operations of the fire prevention activities within the Town and fire prevention programs. These programs include Fire Code management, fire and life safety maintenance inspections, construction inspections, plan review, fire investigations, public education, and community services. Swimming Pool and Spa Code enforcement is also conducted by the personnel of this Division. MISSION STATEMENT: Oro Valley Building Safety is committed to public safety. We pledge to maintain the highest standards of integrity and treat all persons courteously, equally and fairly. We will strive to serve the public efficiently, accurately and in a timely fashion. We are committed to the performance of our duties in such a manner as to create individual respect, respect for the Division and respect for the Town of Oro Valley. 126 PERFORMANCE GOALS AND MEASURES: The Community Development Department has set performance goals establishing a maximum number of days for staff time used in the issuance of building permits on all model home and custom home building permits. The goal is to perform planning/zoning review, engineering review and building codes plan review and to issue a building permit on these projects within an established time. Established times count the actual number of days (including weekends) that Town staff is in possession of the permit application and plans and does not include the time the plans are in the possession of the applicant. The Divisions performance goals are: ✓ Complete all reviews on model home permits within 7 working days 90% of the time. ✓ Complete plan review of minor residential remodel projects and additions in 7 days, 90% of the time. ✓ Complete initial plan review on new custom homes within 30 days 90% of the time. ✓ Respond to inspection requests within 24 hours of receiving the request (excluding weekends & holidays), 90% of the time. ✓ Once approved by Community Development, Public Works and Oro Valley Water, Building Safety will process permits within 24 hours, 90% of the time. ✓ Post the results of building inspections conducted within 6 hours of the inspection being performed, 90% of the time. 2002/03 BUDGET REQUEST JUS TI FICA TI ON: Discussion on New Positions, Programs, and Major Capital Outlay Requests Due to the trend of high increases in commercial development and the steady increase in custom residential home construction, the public's request for timely and consistent services and to achieve our performance standards, the addition of a Town Fire Marshal was approved for the fiscal year budget for 2001-2002. • A vehicle for the Fire Marshal position is included. • The Fire Marshal will initiate public education programs to educate the public in fire safety. • Last fiscal year the Division implemented a training program to train construction superintendents and subcontractors in the use and application of the construction codes adopted and enforced by the Town. The Division plans to maintain this program and expand it as the request for more training is requested by the public. This program has been very well received by the construction community and has demonstrated that the Building Safety Division is not just a regulator of construction codes but is also a partner with • the construction community in providing safe buildings for the public's use. 127 • A on line permit application program is planned for this fiscal year. The program will be developed to allow certain permits to be applied for through the Town's web site. • An expansion program of the Division's web site is also planned to provide the public with on-line information, handouts and assistance for construction projects requiring permits. Capital Outlay The 2002-2003 Capital Improvement Program approved an expenditure of $25,000 to purchase one vehicle for use by the Town Fire. f7 Discussion on ExistingPositions and Programs Terminated: 9 No positions or programs are proposed to be terminated. Operations & Maintenance •The 2001-2002 budget included $215,000 for outside professional services. Outside professional services are used by the Division for the review of plans that require specialized review by an engineer and when work loads increase to a point where our performance standards cannot be met. Also the Town has entered into a development agreement with a 5 star resort project. Part of that agreement stipulates that the Town will provide an onsite full-time inspector for that project and expedited plan review service. Without knowing the construction schedule, size & types of buildings to be constructed, it is not possible to provide an exact estimate of professional services that would be required to fulfill the Town's portion of the development agreement for that project. Based on a construction cost valuation of$50,000,000 on the five star resort project, the building permit and plan review fees collected by the Town would be $230,513 and the total expenditure for outside professional services is estimated to be at least $172,884. Assuming the project will be phased and not underway at the beginning of the fiscal year it is recommended that $120,000 be budgeted to provide professional services on that project for this fiscal year. With the expected increase in commercial development, and the possibility of other development agreements to provide expedited plan review services and on site, full time inspection capabilities to high profile commercial projects, the outside professional services budget may need to be increased. • All licensing and maintenance fees for use of the Accela PermitsPlus permitting system and the Selectron IVR system by the Community Development and Public Works Department's staffs are included in the Building Safety Division's budget. The maintenance agreements are necessary for professional maintenance and the licensing of the permits and IVR programs. •Funding is being requested to provide office furniture, computer, digital camera, basic tools needed to perform fire investigations and annual inspections, hydrant testing diffusers ( 2 each), hydrant gauges (3 each) hydrant wrenches & keys, 128 fire turnout gear, breathing apparatus, boots, sampling equipment, air monitoring device, hydrocarbon gas detector, shovels, containers, cleaning supplies, lighting & generator to perform investigations after dark, radios to communicate with fire providers & police, pa er, and public information equipment for the fire marshal. Without the proper equipment, the Town Fire Marshal will not be able to provide the quality job the citizens deserve. It is estimated that to initially equip the fire marshal with the tools & equipment necessary to perform the duties of the job it will cost $24,000. None of the items mentioned would have an individual cost in excess of that allowed for Minor Assets. •Other expenditures listed in the Capital outlay Detail are for equipment, tools, and furniture for the existing Division staff to improve efficiency and services. •The cost of training is projected to increase due to the addition of a fire marshal, whose duties require regular and divers educational classes to be taken and to • continue the ongoing trainingnecessary for new staff due to staff turn over and g g continuing education of existing staff. The Building Safety staff is expected to be I well versed in the use and application of the codes enforced. The public expects staff to provide accurate information on the codes. Continuing education is essential for staff to accurately perform their jobs in enforcing codes. Staff must keep up with the changes in the codes, construction technology, methods and materials used in construction and advances in the technology of the permitting system and computer software programs used. -Memberships & Subscriptions are for memberships in various professional organizations that provide code interpretation services, education and membership discounted rates on code books and other code related publications. • The membership of staff to professional organizations is essential for them to interact with members and staff of other jurisdictions. This networking and contact with their piers allow them to share experiences and circumstances gp regarding projects. This helps the staff find out how other departments handle g problems in which those inspectors may have encountered. • Included in this line item is the maintenance of the Divisions' resource materials. Resource books and materials are essential in-order to maintain the high level of knowledge a building department staff is required to maintain regarding the changes in codes, code referenced standards and new construction technology and equipment. The reference materials are also used 1 in providing informational services and handouts to the public. It is important to update the references as the code editions are updated and new construction publications, references and construction materials become available. i 129 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT BUILDING SAFETY DIVISION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 903,531 $ 765,594 $ 946,906 $ 965,658 $ 967,611 OPERATIONS&MAINTENANCE 298,220 176,820 273,884 113,619 113,619 CAPITAL OUTLAY 33,350 32,128 25,000 25,000 25,000 DEBT SERVICE - - - - - CONTINGENCY/RESERVE - - - - - 1 TOTAL EXPENDITURES S 1,235,101 $ 974,542 S 1,245,790 $ 1,104,277 $ 1,106,230 j 130 TOWN OF ORO VALLEY BUILDING SAFETY DIVISION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES AUTHORIZED POSITIONS 2002-2003 BUDGET YEAR 1999-2000 2000-2001 2001-2002 DEPARTMENT MANAGER COUNCIL DESCRIPTION BUDGET BUDGET BUDGET REQUEST REVIEW APPROVAL Building Administrator 1.0 1.0 1.0 1.0 1.0 1.0 Office Manager/Plans Examiner 1.0 1.0 1.0 1.0 1.0 1.0 Chief Building Inspector 1.0 1.0 1.0 1.0 1.0 1.0 Senior Plans Examiner 1.0 1.0 1.0 1.0 1.04 1.0 1 Plans Examiner 2.0 2.0 3.0 3.0 3.0 3.0 Development Tech II 0.0 2.0 3.0 3.0 3.0 3.0 Development Tech I 0.0 1.04 0.0 0.0 0.0 0.0 'Building Inspector Ill 0.0 1.0 0.0 0.0 0.0 0.0 t Building Inspector II 3.0 2.0 4.0 4.0 4.0 4.0 Building Inspector I 2.0 4.0 2.0 2.0 2.0 2.0 Building Inspector(Contract) 1.0 1.0 0.0 0.0 0.0 0.0 r Clerk/Receptionist 1.0 0.0 0.0 0.0 0.0 0.0 Plans Examiner/Bldg.Insp.(Contract) 1.0 0.0 0.0 0.0 0.0 0.0 Fire Marshall 0.01 0.0 1.0 1.0, 1.0 1.0 a , TOTAL PERSONNEL 14.0 17.0 17.0 17.0 17.0 17.0 131 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT BUILDING SAFETY DIVISION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES PERSONNEL DETAIL , CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL ,! Salaries&Wages $ 710,909 $ 620,827 $ 734,804 $ 750,957 $ 758,091 Overtime Pay 3,500 342 3,500 3,500 3,500 1 Group Insurance 84,468 65,015 94,188 94,294 85,601 1 Social Security/Medicare 49,678 46,942 56,213 57,448 57,448 401(A)Retirement Contributions 49,011 39,769 51,436 52,567 52,567 a. Workers'Compensation 5,149 3,123 5,949 6,076 6,076 Other Employee Benefits 816 (10,424) 816 816 4,328 i 1 i i • TOTAL PERSONNEL EXPENDITURES $ 903,531 $ 765,594 $ 946,906 _$ 965,658 $ 967,611 j 13? TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT BUILDING SAFETY DIVISION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services $ 215,000 $ 100,000 $ 171,574 $ 51,574 $ 51,574 Vehicle Repair&Maintenance 8,000 2,500 8,000 8,000 8,000 Equipment Repair&Maintenance 12,000 10,500 1,000 1,000 1,000 Telecommunications 6,500 5,800 6,500 5,060 5,060 Postage 1,000 900 - , - - Advertising 1,000 1,000 1,000 1,000 1,000 Printing&Binding 8,500 2,700 ` 4,500 4,500 4,500 Travel&Training 20,220 , 20,220 29,930 20,220 20,220 Memberships&Subscriptions 10,000 10,000 8,265 8,265 8,265 Office Supplies 4,500 11,000 1,000 1,000- 1,000 Gasoline&Oil 4,500 4,200 5,000 5,000 5,000 Non-Capitalized Equipment 1,500 6,200 , 32,615 3,500 3,500 Uniforms 4,000 1,100 3,000 3,000 3,000, Field Supplies 1,000 300 , 1,000 1,000 , 1,000 Miscellaneous Other Operating 500 400 500 500 500 TOTAL 0&M EXPENDITURES $ 298,220 $ 176,820 $ 273,884 $ 113,619 $ 113,619 133 TOWN OF ORO VALLEY BUILDING SAFETY DIVISION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL ,Machinery&Equipment $ 16,350 $ 16,350, $ - $ - $ Vehicles 17,000 15,778 - - - Fire Marshall Vehicle(CIP) - - 25,000 25,000 25 000 1 TOTAL CAPITAL OUTLAY S 33,350 $ 32,128 $ 25,000 S 25,000 $ 25,000 1 134 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT DEPARTMENT PARKS AND RECREATION DIVISION GENERAL FUND FISCAL YEAR 2002-2003 DIVISION SERVICES: This Division provides municipal Parks and Recreation services to the residents of Oro Valley, including park facilities, recreational programs, reservation services, trails, special events, and all related maintenance functions. Three public park facilities, i James D. Kriegh Park, Canada del Oro Riverfront Park, and West Lambert Lane Park, provide residents with a variety of leisure opportunities. Amenities include sports fields with lights, an Olympic sized swimming pool, an enhanced avian habitat, horseshoes, volleyball, racquetball, tennis, basketball, an equestrian staging area, an outdoor amphitheater, multi-use paths, a par course, ramadas, grills, snack bars, playgrounds, trails and public art. Recreation Programs offered include spring, summer, and fall camps for elementary school age children, hikes, junior golf, dog obedience, junior Jazzercise, adult Jazzercise, yoga, Pee Wee P.E., baseball camps, in-line skating classes, and a full- scale aquatics program. Programs under development include adult basketball, an open gym program, water color classes, pencil art, aikido classes and enhanced ' volunteer programs. The Division also issues reservations / permits for tennis, racquetball, ramadas, field usage, the equestrian staging area, special events, and metal detector use. The Division worked with the Trails Task Force last year to complete an inventory of the 1 trails in Oro Valley, including trail attributes and access issues. Accurate trail information is now available for hikers, planners, and other interested parties. Parks and Recreation works closely with sports leagues, the Greater Oro Valley Arts Council, public schools, the Oro Valley Library staff, and other agencies to fully utilize park facilities and maximize programming opportunities. MISSION STATEMENT: To enhance the quality of life for all Oro Valley Residents by providing exceptional parks, recreation, and trails facilities that provide a wide range of recreational programs and activities for all ages. 135 PERFORMANCE GOALS AND MEASURES: ✓ Recreation Program Satisfaction Rating: Each adult participant or parent of a participant in recreation programs or classes will have an opportunity to complete a satisfaction survey. The goal is to establish a 90% satisfaction rating among program participants. ✓ Reservation Response Time: Reservations are generally made over the phone for the use of park amenities. It is the goal of the Division to have the permit information in the mail no later than the very next work day. I ✓ Aquatic Program Satisfaction Rating: Each adult participant or parent of a participant in an aquatics program or class will have an opportunity to complete a satisfaction survey. The goal is to establish a 90% satisfaction rating among program participants. 2002/03 BUDGET REQUEST JUSTIFICATION: Personnel: No personnel requests are included in this budget. Capital Outlay: The approved Capital Improvement Program for 2002-03 includes safety improvements which satisfy ADA requirements at James D. Kriegh Park, the completion of the wrought iron fence at the Oro Valley Municipal Pool, and evaporation / heat blankets for the pool. 136 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PARKS AND RECREATION DIVISION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 615,898 $ 615,688 $ 665,225 $ 659,578 $ 657,510 OPERATIONS&MAINTENANCE 567,080 646,950 601,233 591,233 591,233 CAPITAL OUTLAY 279,454 259,734 90,200 77,400, 253,174 OTHER FINANCING USES - - . - - - CONTINGENCY/RESERVE - - - - - TOTAL EXPENDITURES $ 1,462,432 $ 1,522,372_$ 1,356,658 $ 1,328,211 _$ 1,501,917 i 137 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PARKS AND RECREATION DIVISION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES AUTHORIZED POSITIONS 2002-2003 BUDGET YEAR 1999-2000 2000-2001 2001-2002 DEPARTMENT MANAGER COUNCIL DESCRIPTION BUDGET BUDGET BUDGET REQUEST REVIEW APPROVAL Parks and Recreation Administrator 1.0 1.0 1.0 1.0 1.0 1.0 Secretary II 1.0 1.0 1.0 1.0 1.0 1.0 Park&Field Monitor 1.0 2.0 2.0 2.0 2.0, 2.0 Park Maintenance Supervisor 1.0 1.0 1.01 1.0 1.0 1.0. . Park Maintenance Operator III 0.0 0.0 1.0 1.0 1.0 1.0 Park Maintenance Operator II 0.0 0.0 2.0 2.0 2.0 2.0 Park Maintenance Operator I 0.0 0.0 2.0 2.0 2.0 2.0 , Pool Manager 0.3 0.3 1.0 1.0 1.0 1.0 , Assistant Pool Manager(Seasonal) 0.3 0.3 0.3, 0.3, 0.3 0.3 Water Safety Instructors(Seasonal) 1.5 1.5 2.0 2.0# 2.0 2.0. Lifeguards(Seasonal) 1.5 1.5 2.0 2.0 2.0 2.0. RecreationNolunteer Coordinator 1.0 1.0 1.0, 1.0, 1.0 1.0 . Natural Resource Coordinator 0.0 0.5 0.5 0.5, 0.5 0.5 Recreation Leader 0.0 0.5 0.5 0.5 0.5 0.5 ,Recreation Leader(Seasonal) 0.0 0.0.. 0.5 0.5, 0.5 0.5 Recreation Aids(Seasonal) 0.0 0.0 2.5. 2.5, 2.5, 2.5 Maintenance Laborer I 4.0 4.0 0.0 0.0 0.0 0.0 Park Maintenance Lead Person 1.0 1.0 0.0 0.0 0.0 0.0 TOTAL PERSONNEL 13.5 15.5 20.3 20.3 20.3 20.3 138 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PARKS AND RECREATION DIVISION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ 480,883 $ 472,329 S 514,765 $ 509,164 $ 512,819 Overtime Pay 12,000 29,372 , 12,000 12,000 12,000 Group Insurance 53,491 44,247 62,410 62,463 56,739 Social Security/Medicare 36,944 36,848 39,380 38,951 38,951 401(A)Retirement Contributions 23,343 22,824 25,178 25,731 25,731 Workers'Compensation 8,325. 11,624 , 10,580 10,358 10,358 Other Employee Benefits 912 (1,556) 912 912 912 TOTAL PERSONNEL EXPENDITURES S 615,898 _$ 615,688_$ 665,225 _$ 659,578 $ 657,510, 139 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PARKS AND RECREATION DIVISION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE , CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Contract Personnel Services* $ 8,000 $ 25,000 $ 33,600, $ 33,600 $ 33,600 Outside Professional Services 130,750 170,000 136,250 126,250 126,250 Water and Sewage 90,000 120,000 95,000 95,000 95,000 Waste Disposal Fees 10,000 11,000 10,000 10,000 10,000 Recreation Programs 31,990 27,000 34,725 34,725 34,725 Vehicle Repair&Maintenance 3,000 2,500 2,500 2,500 2,500 Equipment Repair&Maintenance 5,500 8,200 4 5,500 5,500 5,500, Grounds Repair&Maintenance 16,800 3,000 6,800 6,800 6,800 Equipment Rental 2,500 500 500 500 500 Insurance 31,200 31,200 , 32,040 32,040 32,040 Telecommunications 9,000 11,000 9,000 9,000 9,000 Postage 1,000 1,000 1,000 1,000 1,000 Advertising 2,500, - 500 500 500 f Printing&Binding 2,500 2,100 2,500 2,500 2,500 Travel&Training 4,750 4,750 4,750 4,750 4 4,750 Memberships&Subscriptions 2,000 2,000 4 945 945 945 Office Supplies 3,200 4,900 4,000 4,000 4,000 Natural Gas&Electricity 95,000 118,000_ 95,000, 95,000 95,000 Gasoline&Oil 4,000 4,600 4 4,000 4,000 4,000 Non-capitalized Equipment 10,500 12,300 6,430 6,430 6,430 Uniforms 4,640 6,200 9,410 9,410 9,410 Field Supplies 50,000 50,000' 59,600 4 59,600, 59,600 Miscellaneous Other Operating - 1,200 3,000 3,000 3,000 Parks&Rec Advisory Board 500 500 . 500 500 500 Facility Usage 4,000_ - - - - Special Events 43,750 30,000 43,683 43,683 43,683 `This is a"wash"line item and reflects 80%of the$42,000 anticipated revenue paid to contract instructors. 0 TOTAL 0&M EXPENDITURES $ 567,080 $ 646,950 S 601,233 $ 591,233 $ 591,233 140 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT PARKS AND RECREATION DIVISION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $ 25,680 $ 25,680 $ - $ - S - Improvements 253,774 234,054 - - - Buildings&Improvements: t West Lamber Lane Park(CIP Carryforward) _ - - 150,774 Playground Shade Structure(CIP Carryforward) - - 25,000 Safety Improve/ADA Compliance at JK Park&TH(CIP) 20,000, 20,000 20,000 Wrought Iron Fence at Pool(CIP) 14,000 14,000 14,000 Pool Office Enclosure _ 5,000 - Subtotal Buildings&Improvements: _ 39,000 , 34,000, 209,774 Equipment: Pool Covers(CIP) 28,000 28,000, 28,000 Top Dresser _ 7,000 , 7,000 ` 7,000 Sand Pro Box Blade 6,000 , 6,000 6,000 Subtotal Equipment: 41,000 41,000, 41,000 Minor Assets: Dry Deck Non-Skid Surface 1,300 1,300 1,300 Deck Stow-A-Way Cabinet1,100 1,100 1,100 AED 3,800 - - Pool Lockers 4,000 Subtotal Minor Assets: 10,200 , 2,400` 2,400 f 'TOTAL CAPITAL OUTLAY $ 279,454 $ 259,734 $ 90,200 $ 77,400 $ 253,174 141 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT DEPARTMENT LIBRARY SERVICES DIVISION GENERAL FUND FISCAL YEAR 2002-2003 DIVISION SERVICES: The Library Services Division is responsible for providing information services and programs, and maintaining the Oro Valley Public Library. Currently the building's construction nears completion. We are obtaining furnishing and have started the hiring of staff. As of February 19, the Library's collection contains approximately 54,000 books, paperbacks, videos, and other formats. We will easily reach our goal of 60,000 items by the time the building is ready for operation. The Division will continue to work with Tucson-Pima Public Library (TPPL) in developing and operating the Library. The Division also proposes to look for ways to expand services to the community by developing service partnerships with other Town departments. The division expects to be open to the public with interim hours in July while we install and check the technology and other library operations. We will train paraprofessional and skilled staff during the interim hours. The library will operate with the initial staffing level of eight full-time positions established in fiscal year 2001/2002. The major objective for fiscal year 2002/2003 will be to identify and to document library usage and user needs. MISSION STATEMENT: The Oro Valley Public Library offers to its growing community a wide range of materials and information services for all ages. We provide Oro Valley and Pima County residents with free access to information and programs as an affiliated member of the Tucson-Pima Public Library. 142 PERFORMANCE GOALS AND MEASURES: • Respond to customer telephone inquiries within one hour, 90% of the time. • Materials returned during business hours will be back on the floor and available for customer use by the closing of the day 90% of the time. • Establish a 90% satisfaction rating among program participants. Program presenters give participants a satisfaction rating at each program. • Write the library's first outcome-based performance plan by January 2003. 2002/03 BUDGET REQUEST JUSTIFICATION: Outside Professional Services: Currently the library's collections are being stored at AAA/Old Pueblo Moving & Warehouse under archival conditions. AAA/Old Pueblo Movers will move the boxed items to the library after shelving arrives and installed. Once the library is open for operation and the proposed operational and maintenance intergovernmental agreement is approved, the Town will pay Tucson-Pima Public Library for the following agreed upon operating services. • Materials (Collections) Development & Processing • Courier Service to make deliveries within the library system • Circulation Services provided by the main circulation department • Computer Printer and Public Copier • Telecommunications (not voice) and Computer Technology Maintenance Collection Materials & Budget: The Town can expect on average of library our size a 6% turnover in the collection due to materials going out of date (magazines and other subscriptions), damage, and missing (lost or stolen). We need to add a minimum of 16,000 items to the collection in 2002/2003 to maintain status quo with minimal growth. The requested funds are based upon national averages published by the Public Library Association's Annual Statistical Report for 2001. Additional Town Costs: The Town will pick up additional costs related to starting the library operations (utilities, insurance, custodial services, and so forth) once the library is ready for occupancy. The costs are estimates based on other Town building with similar uses and other Arizona public libraries similar to Oro Valley Public Library. Friends of the Oro Valley Public Library: The Friends of the Oro Valley Public Library, a volunteer non-profit organization, supports the library as an independent community based organization. The Friends celebrated their first anniversary in February 2002 and are struggling to make their mark in the community. Their first fundraiser provided the library with its patio canopy. A gift the community will enjoy for many decades to come. The Town provided a one- 143 time start-up grant to the Friends last fiscal year for$7,400. This year, they are Irequesting an additional $8,000 for operating expenses. The library will work with the Friends to provide items that are in line with the library's priorities. ICapital Outlay: The Library's Meeting Room needs initial Audio-visual presentation equipment. The 2001 Oro Valley Revenue Bond does not include funds for the equipment. 144 "WN OF ORO VALLEY COMMUNITY DEVELOPMENT LIBRARY SERVICES DIVISION 3ENERAL FUND FISCAL YEAR 2 &':-2003 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNC?L DESCRIPTION BUDGET ACTUAL _ REQUEST REVIEW APPROVAL PERSONNEL $ 184,888 $ 138,664 $ 517,275 $ 526,273 $ 524,448 OPERATIONS&MAINTENANCE 175,170 63,090 479,269 477,269 482,269 CAPITAL OUTLAY - - - - OTHER FINANCING USES - - - - - CONTINGENCY/RESERVE - - - - - TOTAL EXPENDITURES $ 360,058 $ 201,754 $ 996,544 $ 1,003,542 $ 1,006,717 145 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT LIBRARY SERVICES DIVISION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES AUTHORIZED POSITIONS 2002-2003 BUDGET YEAR 1999-2000 2000-2001 2001-2002 DEPARTMENT MANAGER COUNCIL DESCRIPTION BUDGET BUDGET BUDGET REQUEST REVIEW APPROVAL Managing Librarian 1.0 1.0 1.0 1.0,4 1.0 1.0 Circulation Manager 0.0 1.0 0.0 0.0, 0.0 0.0 Information Specialist 0.0_ 1.0, 0.0 0.0_ 0.0 0.0 Senior Librarian 0.0 0.0 1.0 1.0 1.0 1.0 a . Senior Library Associate 0.0 0.0, 1.0 1.0 1.0 1.0 Librarian 0.0, 0.0 2.0 2.0 2.0 2.0 Library Associate 0.0 0.0 2.0 2.0 2.0, 2.0 Customer Services Representative 0.0 0.0 3.5 3.5 3.5 3.5 Library Page 0.0 0.0 2.5 2.5 2.5 2.5 Secretary I 0.0 0.0 1.0 1.0 1.0 1.0 TOTAL PERSONNEL 1.0 3.0 14.0 14.0 14.0_ 14.0 146 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT LIBRARY SERVICES DIVISION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL 1 , , Salaries&Wakes S 153,261 ,S 121,244 S 416,195 $ 423,985_S 425,771 Group Insurance 13,557 3,788 38,884 38,936 35,325 Social Security/Medicare 11,639 9,231 31,839 32,435. 32,435 401(A)Retirement Contributions 5,742 3,851 29,134 29,679 29,679 - Workers'Compensation 257 227_ 791 806 806 Other Employee Benefits 432 323, 432 432 , 432 TOTAL PERSONNEL EXPENDITURES S 184,888 _$ 138,664_S 517,275_S 526,273_S 524,448 147 I 1 $ TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT LIBRARY SERVICES DIVISION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES r OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services $ 124,910 $ 41,637 $ 177,060 S 177,060 S 177,060 Collection Materials&Subscriptions - - 170,000 170,000 170,000 Custodial Services 3,000 1,000 17,500 17,500 17,500 Landscaping Services 2,500 833 7,000 10,000 10,000 Water&Sewerage 500 167 4,500 4,500 4,500 Garbage&Trash 165 55 2,000 2,000 2,000 Equipment Repair&Maintenance 2,500 833 1,000 1,000 1,000 Rental(Storage) 3,500 1,167 1,800 1,800 1,800 Public Liability Insurance 2,260 753 2,254 2,254 2,254 Public Hazardous Insurance 400 - - - - Telecommunications 6,000 2,000 i 20,000 20,000 20,000 Postage 500 167 2,000 2,000_ 2,000 . 4-;Advertising 1,500 500 i 3,000 3,000 3,000 Printing&Binding 1,000 i 333 3,000 3,000 3,000 i ,Travel&Training 1,000 333 7,000 7,000 7,000 , ;Memberships&Subscriptions 1,235 412 1,155 1,155 1,155 Office Supplies 3,800 1,167 5,000 5,000 5,000 , Natural Gas&Electricity 10,000 3,333 38,000 38,000 38,000 ;Non-Capitalized Equipment 2,000 667 8,000 8,000 8,000 Miscellaneous Other Operating 1,000 333 4,000 4,000 4,000 Friends of the Oro Valley Public Library 7,400 7,400 5,000 - 5,000 I 4 I TOTAL 0&M EXPENDITURES S 175,170_S 63,090 $ 479,269 $ 477,269 S 482,269 I ) I f f I 148 TOWN OF ORO VALLEY COMMUNITY DEVELOPMENT LIBRARY SERVICES DIVISION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL $ - $ - $ - $ - $ i 1 TOTAL CAPITAL OUTLAY $ - $ - $ - $ - $ 149 Police 1 1 TOWN OF ORO VALLEY POLICE DEPARTMENT GENERAL FUND 1 FISCAL YEAR 2002-2003 DEPARTMENTAL SERVICES: The Oro Valley Police Department was created by Town Code 4-1-1: the Police Department for the town which shall consist of a chief of police who shall also service as town marshal, and as many police officers as may from time to time be deemed necessary by the council for the safety and good order of the town. MISSION STATEMENT: We, the members of the Oro Valley Police Department, are dedicated to providing excellent service through partnerships that build trust, prevent crime and promote a safe environment to enhance the quality of life within our community. VISION STATEMENT: The Oro Valley Police Department is committed to providing Public safety services needed to ensure a safe environment through problem-solving partnerships, adaptability to change, cultural sensitivity, and efficient allocation of resources. VALUE STATEMENT: FAIRNESS: We believe every individual must be treated with dignity and respect. The foundation of professional police service is based upon fair and equal treatment of all people. INTEGRITY: We adhere to the highest moral and ethical standards. We are consistent in and accountable for all our actions. EXCELLENCE: We are committed to quality of performance using teamwork to achieve comprehensive and common goals. 150 PERFORMANCE GOALS AND MEASURES: • To ensure public safety in Oro Valley, first and foremost. v' Identify and address high collision areas 208 times per year (100%). • Patrol school zones 380 times per year, when school is in session (100%). • v Respond to callout request for traffic accident investigation within 60 minutes (90%). • Maintain a 5% or less volume accident ratio (create a monthly report - vehicular volume versus accident ratio). .' Implement KeepKids Alive Drive 25 Program in neighborhoods around P elementary schools and neighborhood parks (31.43%). ✓ Participate in 60 requests for service related to special events (100%). v' Deploy Smart Trailer 20 times (100%). to callout requests for service dog q within 60 minutes (75%). ✓ Respond to K-9 on-duty calls within 10 minutes (90%). arrest and process 235 DUI cases (100%). • Identify, ✓ Conduct and track SWAT training 24 times per year at 8-hours for each session (100%). ✓ Respond to all SWAT callouts to have containment within 45 minutes and • one hour for staging (100%). • SWAT will respond and conduct six (6) of the appropriate requests for High Risk Warrant Service (100%). • Hostage Negotiation anticipates three (3) callouts and will respond within 60 \minutes (100%). v Investigate and follow-up 420 projected SRO cases (95%). v Assign all cases meeting solvability criteria to Detectives (100%). • Maintain 20% clearance rate on 892 assigned cases. v' Process property within 24 hours (weekdays) (90%). • Complete felony reports for issuing within 10 days of the arrest (90%). ✓ Complete cases assigned for detective follow-up within 10 days (85%). v' Volunteers will conduct 412 public assists (100%). v' Volunteers will conduct 403 officer assists (100%). • To attract and retain exemplary employees with outstanding abilities, P uncompromising integrity, and a strong work ethic. • Promote reputation and ongoing opportunities within the Department; two (2)job fair(s) annually (100%). ✓ Coordinate with Town HR to evaluate pay/benefit scale (100%). ✓ Assess training needs and provide training to all employees on an annual basis to enhance and develop knowledge, skills and abilities (100%). • B Y the end of FY 01/02, reduce number of late performance reviews to less than 20% • To improve organizational effectiveness and community partnerships through p enhanced communication. 151 Iv Track all training records on an annual basis (100%). Take, inventory, and track 40 citizen complaints; conduct trend analysis and identify training issues (100°/a). v Quarterly send 100 randomly selected citizen surveys to assess citizen satisfaction (100%). ✓ Respond to callout request for traffic accident investigations within 60 minutes (90%). v Participate in six (6) public relations demos, public meetings and education programs (100%). ✓ Participate in six (6) public requests and public relations K-9 demos, public meetings and education programs (100%). ✓ Contact 73 (100%) of the HOA's within Oro Valley annually to educate, implement and/or renew Neighborhood Watch (100%). ✓ Educate public on safety at four Crime Prevention seminars annually (100%). ✓ Organize and maintain (4) Crime Free Multi-Housing management and provide opportunity for (5) remaining annually (100%). ✓ Contact all nine (9) apartment communities on annual basis to conduct CPTED (100%). v Conduct 28 public education events (100%). ✓ Participate in all special events —925 hours (100%). ✓ Patrol Town —5216 hours (100%). ✓ Maintain substation and conduct administrative work 5 days per week- 4562 hours (100%). ✓ Publish monthly newsletters -activities, crime alerts, community information for 73 HOA's (100%). v Explorers will participate in 250 hours of special events/public projects (100%). ✓ Explorers will participate in 110 hours of training 100%. ✓ Enter 90% of all received MI/FI cards, warning and repair orders within 1 day (80%). v Public Information Officer (PIO) will respond to all calls from OVPD Communications within 15 minutes (90%). ✓ When requested, PIO will provide public information within 24 hours (90%). v Complete 15 reports per year for the current five (5) grants by due dates, as required by the grant contracts and State & Federal law (100%). v Complete four (4) quarterly reports per year for the County Attorney Anti- Racketeering Seizure Account by their due dates as required by State and Federal Law (100%). ✓ Property and ID will respond to all requests for service within 5 minutes of notification (90%). ✓ Property and ID will review 5 cases daily and post for destruction (95%). v Send alarm notification letters to violators within 7 days (90%). ✓ Conduct Citizen Academies for 40 participants (100%). 152 ✓ Conduct Teen Academies for 40 participants (100%). ✓ 100% of employees trained on department information systems (100°/a). ✓ Track percentage of employees giving internal communication an overall satisfaction rating of good to excellent (75%). ✓ Reconcile warrant report by the 5th of each month (95%). • To deliver services in a timely, consistent, fair and high quality manner. ✓ Coordinate and budget for all mandated training for the Department focus on dollar amount and count POST mandated training (80%). ✓ Coordinate, assign, and track all scheduled officers for off-duty work requests (100%). ✓ Within 20 minutes, complete counter requests (75%). v Complete telephonic record requests or faxes from other agencies within 45 minutes (75%). ✓ PIO will respond to all calls from media contacts within 15 minutes (90%). ✓ Provide police resumes Monday- Friday by the end of each day. Track number of cases and time spent to release daily logs — 3500 cases (90%). ✓ Process invoices 3852 for payment per Town Finance Department schedule (100%). v Purchase requested office supplies and facilities supplies within five (5) working days (90%). • Property and ID will arrive on scene within 60 minutes of request for service (90%). v When turned in by an officer, process property items/evidence into the Property Room within 1 business day— 2035 items yearly (95%). v Complete ID case supplements within 1 business day of callout—270 supplements (95%). ✓ Accommodate case individuals needing access to releasable property within 15 minutes - 110 cases (90%). ✓ Schedule vehicles identified by PD personnel for service/maintenance within 1 business day— 550 repairs (90%). v Conduct supplemental DARE classes to 100% of K-4 and 6th grade students served by OVPD —317 Kindergarten, 330 first graders, 360 second graders, 384 third graders, 411 fourth graders, 237 sixth graders and 38 Special Ed (100%). ✓ Conduct police 190 related classes to high school students served by OVPD (100%). ✓ Conduct core DARE training — 107 lessons to 425 fifth grade classes served by OVPD (100%). ✓ Review, evaluate and manage 3150 cases within Oro Valley jurisdiction (100%). ✓ M.I.S. will implement a timely process to accurately track response times to calls for service (TBA). ✓ Equip MDC's with GIS mapping by January 1, 2002 (TBA). 153 � Reduce the geographical size of each patrol area by establishing a seven (7) beat system by January 1, 2002. Patrol will respond to all calls within 5 minutes of receipt (75%). � v Set priority call criteria (via Focus Group) by July 1, 2001 (TBA). 2002/03 BUDGET REQUEST JUSTIFICATION: This budget submission reflects the ongoing process to re-organize the Police Department in such a manner that best meets the needs and expectations of the community. New personnel requests resulted from the Strategic Planning process instituted over this past year. Identified below is the list of personnel that was submitted in the FY 01 / 02 budget and tentatively approved by Council dependent on funding for the latter part of the Fiscal Year 01/02. Due to Economic slow downs the positions were not funded but the need still exists and request is again being submitted for the positions in FY 02 /03 budget. We believe these employees to be critical to maintain levels of service and address established performance measures. Patrol Officers (2) DARE Officer (1) Sergeants (1)— One SRO Lieutenants (3)—Two Field Operations, One Administration Detective (1) Secretary II (2) — One Field Operations, One Administration Dispatcher (1) 154 TOWN OF ORO VALLEY POLICE GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 5,778,919 $ 5,750,447 $ 6,806,843 $ 6,512,413 $ 6,593,385 OPERATIONS&MAINTENANCE 881,263 897,200 998,648 1,003,417 1,003,417 CAPITAL OUTLAY 838,681 738 081 481,800 583,555 583,555 DEBT SERVICE - - - - - CONTINGENCY/RESERVE 93,000 28,000 43,000 43,000 43,000 TOTAL EXPENDITURES $ 7,591,863_$ 7,413,728 $ 8,330,291 $ 8,142,385_ $ 8,223,357 1 155 TOWN OF ORO VALLEY POLICE GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES AUTHORIZED POSITIONS 2002-2003 BUDGET YEAR 1999-2000 2000-2001 2001-2002 DEPARTMENT MANAGER COUNCIL DESCRIPTION BUDGET BUDGET BUDGET REQUEST REVIEW APPROVAL Chief of Police 1.5. 1.0 1.0, 1.0- 1.0 1.0 Commander0.0 0.0 2.0 2.0 2.0 2.0 _ Lieutenant 2.0 2.0 0.0. 3.0 0.0 0.0 Sergeant-Administrative 1.0 1.0+ 1.0 1.0* 1.0 1.0 Sergeant-Community Policing 1.0 1.0 1.0 1.0 1.0 1.0 Ser:sant-Patrol 6.0 7.0 8.0, 9.0 8.0 8.0 Detective 3.0_. 3.0 3.0 4.0 3.0 3.0 Detective(D.E.A.) 2.0, 2.0 2.0 0.0, 0.0 0.0 1 Patrol Officer* 34.0 34.0 38.0, 42.0 40.0 40.0 Motorcycle Officer 4.0 4.0 4.0 4.0 4.0 4.0 School Resource Officer 2.0 2.0 3.0 3.0 3.0 3.0 K-9 Officer 3.0 3.0 3.0 3.0 3.0 3.0 DARE.Officer 2.0 2.0 2.0 3.0 2.0 2.0 Reserve Officer 6.0 6.0 6.0 6.0 6.0 6.0 ',Patrol Officers(Grant Contingen) 2.0 6.0, 0.0, 0.0 0.0, 0.0 'Subtotal Commissioned Personnel: 69.5 74.0 74.0 82.0 74.0 74.0 I Annexation Contingent Commisioned Personnel 0.0, 0.0 0.0 0.0 8.0 8.0 i CIVILIAN PERSONNEL: , Communications Supervisor 1.0, 1.0, 1.0, 1.0. 1.0 1.0 ,Dispatcher* 10.0 10.0 10.0 11.0 11.0 11.0, Records Supervisor 1.0 1.0 1.0 1.0 1.0 1.0 Records Clerk I 4.5 5.5, 5.5 5.5 5.5 5.5 i Training Coordinator 1.0 1.0 1.0 1.0 1.0, 1.0 Property/ID Technician 2.0 2.0 2.0 2.0 2.0, 2.0 !Admin/Data Ops Manager 1.0, 1.0 1.0 1.0 1.0 1.0 Public Info Officer 1.0 1.0 1.0, 1.0 1.0 1.0 Prof.Development Administrator 0.0. 0.0 0.5 1.0 1.0 1.0 Admin Secretary IV 0.0 0.0. 1.0 1.0 1.0 1.0 Crime Analyst _ 0.0' 1.0, 1.0 1.0, 1.0 1.0, Receptionist 1.0. 1.0_ 1.0 1.0, 1.0 1.0 File Clerk 0.5 0.5 0.5, 0.5, 0.5 0.5 Administrative Secretary It* 1.0 1.0 0.0 2.0 1.0 1.0 Subtotal Civilian Personnel: 24.0. 26.0, 26.5 30.0 29.0 29.0 1 I TOTAL PERSONNEL 93.5 100.0 100.5 112.0 111.0 111.0 *January 1,2003 Hire Date 156 TOWN OF ORO VALLEY POLICE GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL _ Salaries&Wages $ 4,237,827*; 4,107,000 ,$ 4,977,344 ; 4,857,043 $ 4,913,627 , Overtime Pay 205,000 310,000 205,000 205,000 205,000 Holiday Pay - , - 75,000 50,000_ 50,000 Assignment Pay 25,399 23,000 25,399 25,399 25,399 MANTIS Overtime Pay 30,000 25,000 30,000 30,000 30,000 Uniform Allowance 62,550 63,400 67,500 61,200 61,200 Group Insurance 382,157 344,614 504,390 458,560 419,887 Social Security/Medicare 338,151 333,362 359,030+ 361,907 361,907 ASPRS Contributions 344,231 342,850 374,873 289,616_ 289,616 401(A)Retirement Compensation 85,053 75,494 97,220, 88,333 88,333 Workers'Compensation 63,751 101,167 85,639 80,267 80,267 Other Employee Benefits 4,800 24,560 5,448 5,088 68,149, TOTAL PERSONNEL EXPENDITURES ; 5,778,919 $ 5,750,447_$ 6,806,843 $ 6,512,413_$ 6,593,385, 157 TOWN OF ORO VALLEY POLICE GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES • OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL r Outside Professional Services , $ 31,000 $ 28,000 $ 37,100 $ 33,000 $ 33,000 Custody of Prisoners 65,000 82,000 65,000 65,000 65,000 Water&Sewage 2,000 1,898 2,000 2,000 2,000 Vehicle Repair&Maintenance 72,000 71,400 77,000 72,000 72,000 Equipment Repair&Maintenance 22,700 32,000 23,700 , 22,700 22,700 Building Repair&Maintenance 17,300 4 17,300 17,300 17,300 17,300 Rentals 18,000 17,500 18,000 14,400 14,400 Insurance 181,700 181,700 186,603 186,603 186,603 Telecommunications 47,800 47,500 4 51,300 51,300 51,300 Postage 4,000 3,783 4,000 4,000 4,000 Printing&Binding 12,100 12,000 13,100 12,100 12,100 Travel&Training 40,600 39,700 56,600 40 6t 00 40,600 Memberships&Subscriptions 8,240 7,840 , 9,215 8,440 8,440 Office Supplies 26,950 26,775 26,950 26,950 26,950 Natural Gas&Electricity 48,000 50,085.. 48,000. 48,000 48,000 Gasoline&Oil 95,000 90,200 4 95,000 95,000 95,000 Non-capitalized Equipment 63,477 62,475 77,680 55,880 55,880 Uniforms 15,500 16,700 15,500 15,500 15,500 Field Supplies 30,000 31,250 70,100 30,000 30,000 Miscellaneous Other Operating 58,900 57,500 82,000 4 58,900 58,900 Office Lease 17r 496 16 194 s 19r 000 19r 000 19s 000 - Custodial Supplies 3,500 3,400 3,500. 3,500 3,500 Subtotal Operations&Maintenance 881,263 897,200 998,648 882,173 882,173 • Annexation Contingency: Gear - - - 19,424 19,424 Vehicle Maintenance - - - 21,820 21,820 Sub-Station Lease - - - 4 80,000 80,000 TOTAL 0&M EXPENDITURES $ 881,263 S 897,200 $ 998,648 $ 1,003,417 $ 1,003,417 158 TOWN OF ORO VALLEY POLICE GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET _ ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $ 116,600 $ 116,000 Vehicles 255,000 255,000 Improvements 467,081 367,081 Minor Assets: Laptop-Crime Prevention 2,500 2,500 2,500 Crime Analysis Sotware 4 4,500 4,500 4,500 Storage Unit 3,000, 3,000 3,000 Cage/Screen 2,000 2,000 2,000 Heat Sensor/Alam-New Car 1,000 1,000, 1,000 Subtotal Minor Assets 13,000 13,000 13,000 Equipment: Radio System Upgrade(CIP) 140,000 140,000 140,000 File Servers 18,000 18,000 18,000 Subtotal Equipment 158,000 158,000 158,000 Patrol Vehicles: , Replacement Patrol Vehicles(CIP) 70,900 , 70,900 70,900 Replacement Patrol Vehicles(CIP) 70,900 70,900 70,900 Additional Vehicles(New Hires) 69,000 -, - Subtotal Patrol Vehicles 210,800 141,800 141,800 Buildings&Improvements: New Communication Center Upgrade 100,000 100,000 100,000 . Annexation Contingent Vehicles - 170,755 170,755 TOTAL CAPITAL OUTLAY $ 838,681 $ 738,081 $ 481,800 $ 583,555 $ 583,555 159 t TOWN OF ORO VALLEY POLICE GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES DEBT SERVICE/CONTINGENCY ,i CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL 'DEBT SERVICE: $ - $ - -_$ - $ - CAPITAL CONTINGENCY: GOCHS'01/02 Grant 43,000 28,000 43,000 43,000 43,000 'Misc Federal Grants 25,000 - -, - - Misc State Grants 25,000 - - - - SUBTOTAL CONTINGENCY 93,000 28,000 43,000 43,000 43,000 d 1 A II I 1 g 1 I TOTAL DEBT SERVICE/CONT. $ 93,000 $ 28,000 $ 43,000 $ 43,000 $ 43,000 1 i i 1 I 1 I I I 160 i •R TOWN OF ORO VALLEY POLICE DEPARTMENT SEIZURES AND FORFEITURES JUSTICE FUNDS FISCAL YEAR 2002-2003 DEPARTMENTAL SERVICES: By law, all monies released from this fund must be expended only on police programs/ prosecution matters / racketeering offenses. This fund is controlled by the Pima County Attorney's office and all expenditure requests by law must 1) be approved by the County Attorney as being lawful and 2)the funds must be released by the County Attorney's office to the Police Department only for that particular request. Quarterly reports to the State must be made regarding the expenditures of any funds. MISSION STATEMENT: We, the members of the Oro Valley Police Department, are dedicated to providing excellent service through partnerships that build trust, prevent crime and promote a safe environment to enhance the quality of life within our community. VISION STATEMENT: The Oro Valley Police Department is committed to providing Public safety services needed to ensure a safe environment through problem-solving partnerships, adaptability to change, cultural sensitivity, and efficient allocation of • resources. • VALUE STATEMENT: FAIRNESS: We believe every individual must be treated with dignity and respect. The foundation of professional police service is based upon fair and equal treatment of all people. INTEGRITY: We adhere to the highest moral and ethical standards. We are consistent in and accountable for all our actions. EXCELLENCE: We are committed to quality of performance using teamwork to achieve comprehensive and common goals. 161 PERFORMANCE MEASURES: Please see the Police Department 's Strategic Plan FY200I-2006. FY 00-01 FY 00-01 FY 01-02 FY 01-02 GOALS ADOPTED ACTUAL ADOPTED ACTUAL 7�li� 3 44.3. E'x s' Ansa <,3PA,A..»» CJS Y 4",�,•,,,y�� 1..+4�., N�' �'.,<, �� .•g.� �,t�>a!a<c{jF�Ar ;£a m 33!�,` 's`"`r's' Ks."ae •� ,.�nz'��''•`�i•8�s��r"474^4.— x' F' x:: 3F atn�•n aFS s m < • <: �• srxa zyy" � P err 4 eit .aaa t ... K, w 7 -, 4 $"4-• 41, < r�.�,sr.:m�E.�i..._k'� •'�• 4-�ro 2002/03 BUDGET REQUEST JUSTIFICATION: 162 TOWN OF ORO VALLEY POLICE SEIZURES&FORFEITURES-JUSTICE FUNDS FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 34,365 $ 35,515 $ - $ - $ - OPERATIONS&MAINTENANCE 95,155 111,946 - 56,340 _ 56,340 CAPITAL OUTLAY 19,156 32,531 - - - DEBT SERVICE - - - - - OTHER FINANCING USES - - - - - , CONTINGENCY/RESERVE - 47,548 , 112,548 56,208_ 56,208 TOTAL EXPENDITURES $ 148,676 $ 227,540 _$ 112,548 $ 112,548 _$ 112,548 163 TOWN OF ORO VALLEY • POUCE SEIZURES&FORFEITURES-JUSTICE FUNDS FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL ,DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages -$ 27,702 $ 27,702 $ - $ - S - Group Insurance 2,534 2,534- - - - Social Security/Medicare 2,119 2,119 , - - - 401(A)Retirement Contributions 1,939 1,939 - - - Workers'Compensation 47 47, - - - Other Employee Benefits 24, 1,174 - - - TOTAL PERSONNEL EXPENDITURES $ 34,365 $ 35,515 $ - $ - $ - 164 TOWN OF ORO VALLEY POLICE SEIZURES&FORFEITURES-JUSTICE FUNDS FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services $ 4,100'$ 4,000 $ - $ - $ - Vehicle Repair&Maintenance 5,000 4,100 , - 5,000 5,000 Equipment Repair&Maintenance 1,000 1,000 - 1,000 1,000 Printin•&Bindin• 1 000 750 - - - Rentals - 3,600 - - - Telecommunications - 3,337 - - - , Travel&Training 16,000 16,000 - 10,000 10,000 Memberships&Subscriptions 775 775 - 240 240 Non-Capitalized Equipment 4,080 15,284 - - - Field Supplies 40,100 40,000 - 40,100 40,100 Miscellaneous Other Operating 23,100 23,100 - - - o. TOTAL O&M EXPENDITURES,S 95,155,$ 111,946 S - _$ 56,340 $ 56,340, 165 1 1 i TOWN OF ORO VALLEY 1 POLICE SEIZURES&FORFEITURES-JUSTICE FUNDS FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $ 4,000 $ 7,375 $ - S - $ Improvements 15,156 - - - - Vehicles - 25,156 , - - - SUBTOTAL: CAPITAL OUTLAY $ 19,156 S 32,531 $ - $ - $ - CONTINGENCY S - ,$ 47,548 $ 112,548 $ 56,208 S 56,208 TOTAL CAPITAL OUTLAY/CONTINGENCY $ 19,156_S 80,079_S 112,548 _$ 56,208_$ 56,208 j 166 TOWN OF ORO VALLEY POLICE DEPARTMENT SEIZURES AND FORFEITURES STATE FUNDS FISCAL YEAR 2002-2003 DEPARTMENTAL SERVICES: By law, all monies released from this fund must be expended only on police programs/ prosecution matters / racketeering offenses. This fund is controlled by the Pima County Attorney's office and all expenditure requests by law must 1) be approved by the County Attorney as being lawful and 2)the funds must be released by the County Attorney's office to the Police Department only for that particular request. Quarterly reports to the State must be made regarding the expenditures of any funds. MISSION STATEMENT: We, the members of the Oro Valley Police Department, are dedicated to providing excellent service through partnerships that build trust, prevent crime and promote a safe environment to enhance the quality of life within our community. VISION STATEMENT: The Oro Valley Police Department is committed to providing Public safety services needed to ensure a safe environment through problem-solving partnerships, adaptability to change, cultural sensitivity, and efficient allocation of resources. VALUE STATEMENT: FAIRNESS: We believe every individual must be treated with dignity and respect. The foundation of professional police service is based upon fair and equal treatment of all people. INTEGRITY: We adhere to the highest moral and ethical standards. We are consistent in and accountable for all our actions. EXCELLENCE: We are committed to quality of performance using teamwork to achieve comprehensive and common goals. i 167 PERFORMANCE MEASURES: 1 Please see the Police Department 's Strategic Plan FY200I-2006. FY 00-01 FY 00-01 FY 01-02 FY 01-03 GOALS ADOPTED ACTUAL ADOPTED ACTUAL roars,c re kf as,�, s�,�,;�a-K x•�< -fy'�+ ,e, x`f`,,: ; ��Yo,.q.,,tw� 3"'t jy �iY�' `�`�' T .J��l 34.f e9 Y"<a`N `�. .t. ""''6 �.a �:•s^2 >: 2002/03 BUDGET REQUEST JUSTIFICATION: • 168 TOWN OF ORO VALLEY POLICE SEIZURES&FORFEITURES-STATE FUNDS FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ - $ - $ - $ • $ - OPERATIONS&MAINTENANCE - - - 43,335 43,335 CAPITAL OUTLAY - - - 3,000 3,000 DEBT SERVICE - - - - - OTHER FINANCING USES - - - - - ,CONTINGENCY/RESERVE 18,122 44,338 49,338, 3,003, 3,003, TOTAL EXPENDITURES ,$ 18,122 $ 44,338 _$ 49,338 _$ 49,338_ $ 49,338] 169 TOWN OF ORO VALLEY POLICE SEIZURES&FORFEITURES-STATE FUNDS FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services $ - $ - $ - ,$ 4,100 $ 4,100 Rentals - - - 3,600. 3,600 Printing&Binding - - - 1,000 1,000 Travel&Training - - - 6,000 6,000 Memberships&Subscriptions - - 535 535 Non-Capitalized Equipment - - - 5,000 5,000 _ Miscellaneous Other Operating - - - 23,100 23,100 , , 0 TOTAL O&M EXPENDITURES $ - $ - S - $ 43,335 $ 43,335 170 TOWN OF ORO VALLEY POLICE SEIZURES&FORFEITURES-STATE FUNDS FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL l , Machinery&Equipment $ - $ - $ $ $ - i Minor Assets: K9 Unit Cage/Screen 2,000 2,000 'K9 Unit Heat Sensor 1,000 1,000 CONTINGENCY 18,122 44,338 49,338 3,003 3,003 1 • TOTAL CAPITAL OUTLAY/CONTINGENCY $ 18,122 $ 44,338 $ 49,338 $ 3;003 3,003, 171 Magistrate Court TOWN OF ORO VALLEY MAGISTRATE COURT GENERAL FUND FISCAL YEAR 2002-2003 DEPARTMENTAL SERVICES: The processing and adjudication of all cases filed in the court, including the trial or other disposition of misdemeanor criminal cases, criminal traffic cases and civil traffic cases; collection of fines, surcharges and other fees; issue Injunctions Against Harassment and Domestic Violence Retraining Orders, take applications for and issue marriage licenses. MISSION STATEMENT: To uphold the law and administer justice fairly and efficiently, treating all who come to the Court with dignity and respect. PERFORMANCE GOALS AND MEASURES: GOALS 1. To adjudicate all cases brought to the Oro Valley Magistrate Court in a fair, courteous and impartial manner and to provide prompt and efficient service to the Town of Oro Valley, the customers of the Oro Valley Magistrate Court, and the public in general. 2. Ensure the Court conforms to the highest ethical and judicial standards. 3. Provide improved services to the public and reduce staff workloads through the increased and improved used of technology. 4. Decrease the total number of unpaid fines owed by 4% per year and improve compliance by new customers in the system. PERFORMANCE MEASURES: Goal #1 Process paperwork to be sent to Finance Department for restitution payments to victims within 2 working days — 100% of the time. 172 Within 15 working days prepare orders for warrants, warrants and failure to appear complaints for defendants who fail to appear or comply— 100% of the time. Process Disposition Reports, searching for files, completing form and mailing to the Criminal History Department within 5 working days — 100% of the time. Transport for court hearings all in-custody defendants held only on Oro Valley warrants within two working days of their incarceration — 95% of the time. Return all internal calls the same business day or on the next business day— 95% of the time. Return all calls and inquiries from the public within one business day— 95% of the time. Respond to written or electronic correspondence from the public within 5 working days of receipt— 95% of time. Goal.#2 All staff to complete 16 hours of relevant continuing Judicial Education and Training each year— 100% of the time. Comply with the Code of Judicial Conduct and the Code of conduct for Court Staff— 100% of the time. Comply with the Minimum Accounting Standards of the Arizona Office of the Courts — 100% of the time. Goal #3 In 2002, to edit and update the court website with more current and relevant information. By end of 2002 have the capability to receive online fine and bond payments. By end of 2003 to provide for the setting of civil traffic hearings on-line. By 2004 provide for the electronic filling of pleadings by attorneys. 173 Goal #4 Research in computer pertinent information on 200 non-appearing and other non-complying defendants each month — 100% of the time. Contact by telephone 400 non-complying persons each month — 100% of the time. Review 80 extant files per month for non-compliance — 100% of the time. 2002-03 BUDGET REQUEST JUSTIFICATION: The only increase in the Court budget beyond COLA and merit increase for employees is the addition of a line item for the petroleum and maintenance of the bailiff van. The Court continues to process the citations filed in an efficient, timely and just manner. There are concerns about a noticeable increase in the Court caseload if the Tortolita area becomes part of the Town. The new high school and the section of Tangerine Road have the potential to generate citations. 174 TOWN OF ORO VALLEY MAGISTRATE COURT GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL ,PERSONNEL $ 344,256 $ 334,114 $ 357,212 $ 364,252 $ 363,590 OPERATIONS&MAINTENANCE . 118,825 , 99,760 , 118,234 118,234 132,234 ,CAPITAL OUTLAY 26,000 28,712 - - - DEBT SERVICE - - - - - CONTINGENCY/RESERVE - - - - - TOTAL EXPENDITURES $ 489,081 $ 462,586 _$ 475,446 $ 482,486 $ 495,824 175 TOWN OF ORO VALLEY MAGISTRATE COURT GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES AUTHORIZED POSITIONS 2002-2003 BUDGET YEAR 1999-2000 2000-2001 2001-2002 DEPARTMENT MANAGER COUNCIL DESCRIPTION BUDGET BUDGET BUDGET REQUEST REVIEW APPROVAL Magistrate 1.0 1.0, 1.0 1.0 fr 1.0 1.0 Court Administrator 1.0 1.0 1.0 1.0 1.0 1.0 Court Services Clerk I 1.0 1.0 0.0 0.0 0.0 0.0 Accounting Clerk 1.0 1.0 1.0 1.0, 1.0, 1.0, Court Services Clerk II 1.0 1.0 3.0 3.0 3.0 3.0 Courtroom Clerk 1.0 0.0 0.0 0.0 0.0 0.0 Court Services Clerk II(PT) 0.5 0.75 0.5 0.5 0.5 0.5 Bailiff!Marshall 0.0 1.0 1.0 1.0 1.0 1.0 Court Services Clerk II(PT) 0.0 0.75 0.0 0.0 0.0 0.0 'TOTAL PERSONNEL 6.5 7.5 7.5 7.5 7.5 7.51 176 TOWN OF ORO VALLEY MAGISTRATE COURT GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ 272,700 $ 264,542.$ 279,687.$ 285,750, $ 287,200 Overtime Pay - 672 _ - - - Uniform Allowance - 900 900 900 900 Group Insurance 28,737 24,730 32,271 32,311. 29,366 Social Security/Medicare 20,581 20,160 , 21,396 21,860 21,860 APSRS Contributions 4,418 4,135 , 4,481 4,548 4,548 401(A)Retirement Contributions 16,259 17,854 16,708 17,090 17,090 Workers'Compensation 1,177 1,121 1,385 1,409 1,409 Other Employee Benefits 384 - 384 i 384, 1,217 TOTAL PERS'L EXPENDITURES $ 344,256 $ 334,114 $ 357,212 $ 364,252 $ 363,590 177 TOWN OF ORO VALLEY MAGISTRATE COURT GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL ' DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Contract Personnel Services $ 5,000 S 3,000 $ 5,000 $ 5,000 S 5,000 Outside Professional Services 9,000 8,700- 9,300 9,300 9,300 .Jury Fees 2,300 1,000 1,800 1,800_ 1,800, 1Court Appointed Attorney Fees 50,000 35,000. 50,000. 50,000 50,000 Vehicle Repair&Maintenance - - 1,000, 1,000, 1,000 Equipment Repair&Maintenance 5,710 8,100 6,500 1,500 1,500 Rentals 2,655 1,100, 2,655 7,655 7,655 Insurance 16,380 16,380 16,673 16,673 16,673, Telecommunications 3,000 4,200 4,936 4,936 4,936 Postage 3,000 3,100 3,200 4 3,200 3,200 Printing&Binding 4,500 1,500 3,500 3,500 3,500 Travel&Training 3,700, 3,700 3,700 3,700 3,700 Memberships&Subscriptions 1,980 1,980 2,030 2,030 2,030 Office Supplies 3,000 3,400 3,400 3,400 3,400 ,Gasoline - - 640 640 640 Non-Capitalized Equipment 4,700 4,700 - - 14,000 .- Other Other Insurance 3,900 3,900, 3,900 3,900 3,900 • TOTAL O&M EXPENDITURES $ 118,825 $ 99,760_$ 118,234 $ 118,234 $ 132,234 4 178 TOWN OF ORO VALLEY MAGISTRATE COURT GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR , 2001-2002 ESTIMATED 4. DEPARTMENT MANAGER 2002-2003 COUNCIL , DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Vehicles $ 26,000.$ 28,712 $ - $ - $ - TOTAL CAPITAL OUTLAY,$ 26,000 $ 28,712 $ - $ - _$ - 179 Public Works TOWN OF ORO VALLEY 11 PUBLIC WORKS HIGHWAY FUND I FISCAL YEAR 2002-2003 DEPARTMENTAL SERVICES: Engineering Division: Manages all CIP projects from planning, design and construction. The division is the lead for the consultant selection and preparation of the RFP's; issues public right of way permits; reviews traffic control plans; maintains a data base for pavement management for street rehabilitation; performs contract administration; maintains the website for DPW; performs construction observation for all private development; administers Town property management; and will be administering the wireless communications for Town properties. Operations Division: The Division was formed in December 2001 by combining the activities and staff of the Street Maintenance and Planning division. This Division is responsible for street maintenance, traffic engineering, building maintenance and the Oracle Road Improvement District. Description of the new positions, programs, and major Capital Outlay Requests: Please reference the Town's 2002/2003 CIP Budget. Discussion of existing positions and programs Terminated: No existing positions or projects are proposed for termination. MISSION STATEMENT: Engineering Division: Deliver the CIP projects at cost and on schedule, improve the level of services for all Town's roadway network system and provide a timely and consistent construction inspection for private development. Operations Division: All Town of Oro Valley roads will be swept twice annually. All roads requiring striping will be painted once a year. All crosswalks, stop bars and turn lane stencils will be painted twice annually. To provide for the safety of the motoring public by insuring the traffic signals, signing and striping are in compliance with current standards. 180 PERFORMANCE GOALS: FY 00-01 FY 00-01 FY 01-02 FY 01-02 GOALS ADOPTED ACTUAL ADOPTED ACTUAL At Cost (15/ ) Ir<^�xesks psi_;r '.`c6:,�•"a��£`,x Fa��T�s<;f G,f:J't:J'"cs�<:x•<�3.�xs' t•� <7�i.y-�'�JzQA��•�Hl�yk��y.fy� � x� pa�sys) •v� •' • Average i 1/44 e • 5%Average 15% V-4,''-±v+w*ry , -1� s � - under original under original l '� q' �rV contract contract:!s* Number of rag ne1�� i^ tSJ ' � � lComplete 90% Complete 93% �i ffWW' f 'pY � itt �,p)fof the CIP of the CIPConstruction ��4 � ,i �^� ;wy , projectsfunded funded r'w tMwa � .4.1.44q4- � t completed nes v'N: gt, projects 90%) F4� ,� �ma.` i � w � E, z t k *fix4 Y ' )t v a < -s A`-:..lf .,a�.�£.'.^. b ,�yy��,,�'S.. ,«`YG�f Y , S o t2a�'f)d<' - �. � i� 'b �d� 'o"' \,c s. .<„x.. a e ,s,D1r 1,0 ^,�.a«:•F' .�.fs' s)e< ,a Ja« � tt:f�ytt ?> �.,�- s:�fi. y, ..ic't.»•i .Jit Rk.;:'�R^Y R�.? ,`.. ...:??>)S:? ....:.�' u �o' .C,q<. r ✓ Deliver the projects at 15% of the budgeted cost ✓ Deliver 90 % of the projects budgeted in the HURF CIP in a given fiscal year. s( Service request response time complete within 14 calendar days. ✓ Customer Satisfaction — 90%. ✓ Annual Safety Analysis Report. 2002/03.BUDGET REQUEST JUSTIFICATION: Engineering Division: Major road projects included in the Highway Fund are: Sun City, Lambert Lane Subdivision and Rancho Feliz Street rehabilitation. Operations Division: Street maintenance activities will be assisted by the purchase of a new vacuum street sweeper. The existing sweeper will be retained to provide backup. A major activity will be an increased level of street crack sealing. Traffic Engineering will concentrate on the intersection visibility program, signage and striping and traffic signal operations. 181 TOWN OF ORO VALLEY FISCAL YEAR 2002-2003 HIGHWAY FUND REVENUES AND OTHER FINANCING SOURCES a CURRENT YEAR BUDGET YEAR 2001-2002 2002-2003 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: LICENSES&PERMITS: Road Permits $ 28,000 $ 12,000 $ 12,000 $ 12,000 SUBTOTAL LICENSES&PERMITS 28,000 12,000 12,000 12,000 STATE GRANTS: PAG Reimbursements 471,000 419,000 625,000 110,000 SUBTOTAL: STATE GRANTS 471,000 419,000 625,000 110,000 STATE SHARED REVENUES: Highway User Fuels Tax 2,350,000 2,365,000 2,365,000 2,365,000 CHARGES FOR SERVICES: , Engineer's Plan Review Fees 20,000 10,000, 12,000 12,000 INTEREST INCOME: 40,000 50,000 20,000 20,000 OTHER REVENUES: Miscellaneous 5,000 21,000 5,000 5,000 Insurance Recoveries - 1,500 SUBTOTAL:OTHER REVENUES 5,000 22,500 5,000 5,000 SUBTOTAL:REVENUES 2,914,000, 2,878,500 3,039,000 2,524,000 OTHER FINANCING SOURCES: Carry Forward of Fund Balance 1,484,393 1,656,886 1,217,751 1,217,751 SUBTOTAL:OTHER FINANCING SOURCES 1,484,393 1,656,886 1,217,751 1,217,751 TOTAL REVENUES&OTHER FINANCING SOURCES $ 4,398,393 $ 4,535,386 $ 4,256,751 $ 3,741,751 182 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR_ 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 1,046,662 ,S 1,044,199 $ 1,058,985 $ 1,121,929, $ 1,119,260 OPERATIONS&MAINTENANCE 979,535 876,235 , 855,963 855,963 855,963 CAPITAL OUTLAY 1,551,000 1,397,201 1,256,500 1,256L500 1,256,500 DEBT SERVICE - - - - , - CONTINGENCY/RESERVE 821,196 1,217,751 741,803 507,359 510,028 , TOTAL EXPENDITURES $ 4,398,393_$ 4,535,386_S 3,913,251 $ 3,741,751 _$ 3,741,751 183 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES AUTHORIZED POSITIONS 2002-2003 BUDGET YEAR 1999-2000 2000-2001 2001-2002 DEPARTMENT MANAGER COUNCIL DESCRIPTION BUDGET BUDGET BUDGET REQUEST REVIEW APPROVAL Town Engineer 1.0 1.0 1.0 1.0 1.0 1.0 Street Maintenance Crew Leader 0.0 0.0 1.0 1.0 1.0 1.0 ,- Heavy Heavy Equipment Operator 1.0 3.0, 3.0 3.0 3.0 3.0 Maintenance Support Crew Leader 0.0. 0.0. 1.0 1.0 1.0 1.0 Laborer 2.0 2.0 2.0 2.0 2.0 2.0 Maintenance Support Technician 0.0, 0.0 2.0, 2.0 2.0, 2.0 Maintenance Coordinator 1.0 1.0 1.0 1.0 1.0 1.0 Civil Engineer III 0.0 0.0 1.0, 1.0 1.0 1.0 Senior Civil Engineering Technician 0.0 0.0 2.0 2.0 2.0 2 , Secretary II 0.0 0.0 1.0 1.0 1.0 1, Contract Coordinator 0.0 0.5 0.5 0.5 0.5 0.5 , Civil Engineering Technician 1.0 2.0 2.0 2.0 2.0 2 Field Supervisor-Roads&Drainage 1.0 1.0 1.0 1.0 1.0 1 Engineering Aide 1.0 1.0 1.0 1.0, 1.0, 1 ,Streets Superintendent 1.0 1.0 1.0 1.0 1.0, 1, Clerk Receptionist 0.0 0.5 0.5 0.5 0.5 0.5 Civil Engineering Designer 0.0 0.0, 1.0 1.0 1.0 1 Stormwater Division Manager' 0.0 0.0 0.0 0.0 0.5 0.5 (TOTAL PERSONNEL 9.0 13.0 22.0 22.0 22.5 22.5 'Position is being split 50150 between the Highway Fund and the Storm Water Utility Fund 184 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND FISCAL YEAR 2002-2003 BUDGET EXPENDITURES PERSONNNEL DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL T - Salaries&Wages $ 792,838 $ 811,850 $ 787,159 $ 837,802 $ 845,272 Overtime Pay 24,200 8,601 24,200 24,200 24,200 Group Insurance 88,086 82,226 111,340 115,437 105,298 Social Security/Medicare 62,717 61,143 60,218 64,092 64,092 401(A)Retirement Contributions 58,733 53,857 55,101 58,646 58,646 Unemployment Compensation - 934 - - - Workers'Compensation 18,985 24,958 19,887 20,648 20,648 Other Employee Benefits 1,104 630 1,080 1,104 1,104 TOTAL PERSONNEL EXPENDITURES $ 1,046,662 $ 1,044,199_$ 1,058,985_$ 1,121,929_$ 1,119,260 185 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL , CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Contract Personnel Services $ 5,000 $ - $ - ,$ - $ - Outside Professional Services 40,000 45,000 90,000 90,000 90,000 Water&Sewer 15,000 17,000 17,000 17,000 17,000 Waste Disposal Fees 1,500 16,000 3,000 3,000 3,000 Vehicle Repair&Maintenance 7,000 23,000 15,000, 15,000 15,000 Equipment Repair&Maintenance 10,000 29,000 20,500 20,500 20,500 Building Repair&Maintenance 1,000 1,000 1,000 1,000 1,000 Grounds Repair&Maintenance 500 500 500 500, 500 Street Maintenance 188,400 188,400 177,200 177,200 177,200 Traffic Signal Maintenance 72,500 32,000 45,000 45,000 45,000 Street Improvements 272,000 272,000 200,000 200,000 200,000 Rentals 11,000 3,500 4. 2,500 2,500 2,500 Insurance 83,200 83,200 85,558 85,558 85,558 Telecommunications 29,500 14,000 20,000 20,000 , 20,000 Postage 1,000 3,500_ 3,000 3,000 3,000 Advertising 1,000 500 500 500 , 500 Printing&Binding 10,000, 3,000 5,000 5,000 5,000 Travel&Training 9,300 9,300 8,200 8,200 8,200 Memberships&Subscriptions 2,335 2,335 1,465 1,465 1,465 Office Supplies 20,000 15,000 20,000 20,000 20,000, Natural Gas&Electricity 10,000 11,000 12,000 12,000 12,000 Gasoline&Oil 16,000 500 10,000 10,000 10,000 Traffic Signal Electrictiy 24,000 22,000 24,000 24,000 24,000 ,Electricity-Street Lights 30,000 22,000 24,500 24,500_ 24,500 Non-capitalized Equipment 37,500 10,000 3,400 3,400 3,400 Uniforms 12,000 7,000 13,960 13,960 13,960 Field Supplies 42,000 25,000 28,880 28,880 28,880 Safety Compliance 3,000 2,000 3,000 3,000 3,000, Miscellaneous Other Operating 2,800 1,000 2,800 2,800 2,800 Bluestake 21,000 17,000 17,000 17,000 17,000 ,Custodial Supplies 1,000 500 1,000 1,000 1,000 TOTAL O&M EXPENDITURES $ 979,535 $ 876,235_S 855,963 $ 855,963 $ 855,963 186 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Improvements $ 1,436,000 $ 1,264,376 ,Machinery&Equipment 79,000 93,130 ,Vehicles 36,000 39,695 Calle Concordia(CIP)' $ 110,000 $ 110,000 $ 110,000 Calle Concordia(CIP) 8,000 8,000 , 8,000.00 Sun City(CIP) 118,000 118,000_ 118,000 Sun City(Copper Stone/Silverton/Crown Point)(CIP) 100,000 100,000 100,000 Rancho Felix(CIP) 250,000 250,000 250,000 Pickup Truck(4 Wheel Drive)(CIP) 22,000 22,000 22,000 Regenerative Air or Vacuum Sweeper 160,000 160,000 160,000 Lambert Lane Subdivision 100,000 100,000 , 100,000 Minor Assets: 23,500 23,500 23,500 Carryforward: Tangerine Heights/Tangerine Meadows FY 01/02 100,000_ 100,000 100,000 Oro Valley Estates FY 01/02 35,000 35,000 35,000, Calle Buena Vista:Calle Concordia to Linda Vista 01/02 30,000, 30,000 30,000 f "Bridge Repair FY 01/02 100,000 100,000 100,000 "Bridge Repair FY 00/01 100,000 100,000 100,000 'Grant Funded Project "Funds Banked for Future Use TOTAL CAPITAL OUTLAY,$ 1,551,000_$ 1,397,201 _$ 1,256,500 $ 1,256,500_$ 1,256,500 187 TOWN OF ORO VALLEY PUBLIC WORKS HIGHWAY FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES DEBT SERVICEJCONTINGENCY CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL CONTINGENCY/RESERVE: $ 821,196 $ 1,217,751 $ 741,803 $ 507,359 $ 510,028 1 TOTAL DEBT SERVICE/CONT. $ 821,196 $ 1,217,751 $ 741,803_$ 507,359 $ 510,028 188 { TOWN OF ORO VALLEY TOWNWIDE ROADWAY DEVELOPMENT IMPACT FEES CAPITAL PROJECTS FUND FISCAL YEAR 2002-2003 DEPARTMENTAL SERVICES: Manages all CIP projects from planning, design and construction. The Engineering Division is the lead for the consultant selection and preparations for the RFP's; issues public right of way permits; reviews traffic control plans; maintains a data base for pavement management for street rehabilitation; performs contract administration; maintains the website for DPW; performs construction observation for all private development; administers Town property management; and administration of wireless communications for Town properties. MISSION STATEMENT: Deliver the CIP projects at cost and on schedule, improve the level of service for all of the Town's roadway network system and provide timely information to the public regarding areas of construction zones. Encourage the Town citizens to provide comments on the roadway projects by holding public open house meetings and continue websites for the projects. PERFORMANCE GOALS AND MEASURES: ✓ Project Design completion within 18 months following approval of design contract by Town Council ✓ Construction completion within 15 months after contract approval by TC ✓ Project Cost— not to exceed 15% over contract project cost ✓ Attendance of PAG meetings — attend 90% of the combined PAG meetings. 2002/03 BUDGET REQUEST JUSTIFICATION: Please reference 2002/2003 CIP Budget. The major road projects included in ZIIVIF for this FY will include: Tangerine Road: First Ave to La Canada, Pusch View Lambert Extension Bridge, and the La Canada Widening from Lambert to Ina. 189 TOWN OF ORO VALLEY FISCAL YEAR 2002-2003 TOWNWIDE ROADWAY DEVELOPMENT IMPACT FEES REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 2001-2002 2002-2003 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: Development Impact Fees $ 1,403,000 $ 1,204,800.$ 1,004,000 $ 1,004,000 Interest Income 160,000 236,000 , 140,000 140,000 PAG Reimbursement 4,011,012 900,676 , 8,310,000 , 8,310,000 Pima County Reimbursement - - 1,640,000 1,640,000 SUBTOTAL:REVENUES 5,574,012 2,341,476 11,094,000 , 11,094,000 OTHER FINANCING SOURCES: Carry Forward of Fund Balance 7,061,478 _ 6,776,736 7,015,586 7,015,586 SUBTOTAL:OTHER FINANCING SOURCES 7,061,478 6,776,736 7,015,586 7,015,586 t TOTAL REVENUES&OTHER FINANCING SOURCES $ 12,635,490 $ 9,118,212 $ 18,109,586 $ 18,109,586 190 TOWN OF ORO VALLEY TOWNWIDE ROADWAY DEVELOPMENT IMPACT FEES PUBLIC WORKS FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 243,925 $ 190,221 $ 265,034 $ 270,990 $ 271,778 OPERATIONS&MAINTENANCE 284,100 73,488 , 199,450 . 199,450 199,450 CAPITAL OUTLAY 9,875,012 1,838,917 12,150,000 , 12,150,000 12,150,000 DEBT SERVICE - - - - - CONTINGENCY/RESERVE 2,232,453 7,015,586 , 5,487,102, 5,489,146 5,488,358 • TOTAL EXPENDITURES,$ 12,635,490 $ 9,118,212_$ 18,101,586 _$ 18,109,586,$ 18,109,586 191 TOWN OF ORO VALLEY TOWNWIDE ROADWAY DEVELOPMENT IMPACT FEES PUBLIC WORKS FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES AUTHORIZED POSITIONS 2002-2003 BUDGET YEAR 1999-2000 2000-2001 2001-2002 DEPARTMENT MANAGER COUNCIL DESCRIPTION BUDGET BUDGET BUDGET REQUEST REVIEW APPROVAL Transportation Planner 1.0 1.0 1.0 1.0 1.0• 1.0 Contract Coordinator 0.0 0.5, 0.5 0.5 0.5 0.5 Bicycle Program Coordinator 0.0 1.0, 1.0 1.0 1.0, 1.0 Construction ManagerjCE I) 0.0, 0.0 1.0, 1.0 1.0 1.0 Project Manager(CE I) 0.0 0.0 1.0 1.0_ 1.0 1.0, Civil Engineering DesWner 0.0 1.0 0.0 0.0 0.0 0.0 'TOTAL PERSONNEL 1.0 3.5 4.5 4.5_ 4.5 4.5 192 TOWN OF ORO VALLEY TOWNWIDE ROADWAY DELOPMENT IMPACT FEES PUBUC WORKS FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ 199,274 S 164,527 $ 211,710.$ 216,840 p$ 219,108, ,Overtime Pay 1,300 375, 1,300 1,300 1,300 Group Insurance 12,297 , 5,498 , 18,949 , 18,983, 17,503 Social Security/Medicare 15,294 12,011_ 16,196 , 16,588, 16,588 401(A)Retirement Contributions 14,040 6,852 r 14,820 15,179 15,179 Workers'Compensation 1,480, 1,278 1,843, 1,885 1,885 Other Employee Benefits _ 240 (320) 216 216 216 TOTAL PERSONNEL EXPENDITURES $ 243,925 $ 190,221 $ 265,034 $ 270,990,$ 271,778 193 TOWN OF ORO VALLEY TOWNWIDE ROADWAY DEVELOPMENT IMPACT FEES. PUBLIC WORKS FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services S 129,000 $ 23,726.$ 90,000 S 90,000 ,$ 90,000 Telecommunications - 1,297 1,500 1,500, $ 1,500, Postage - 104 200 200 $ 200 Travel&Training 1,100 1,100 2,500 2,500, 2,500 Memberships&Subscriptions 1,630 1,630 550 550 550 Office Supplies - 69 - - - Non-Capitalized Equipment 40,870 , 849 - - - Street improvements(Special Projects) Increase roadway capacity(left turn lanes) 90,000 - 90,000 90,000 90,000 Miscellaneous Other Operating 21,500, 2,082 - - - Office Lease - 42,631 14,700 14,700 14,700 , TOTAL 0&M EXPENDITURES $ 284,100 $ 73,488 $ 199,450_$ 199,450[S 199,450 194 TOWN OF ORO VALLEY PUBLIC WORKS TOWNWIDE ROADWAY DEVELOPMENT IMPACT FEES FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR , 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW _ APPROVAL _.Improvements $ 9,866,012 S 1,821,510 $ - $ - $ - Vehicles 9,000 17,407 - -- Tangerine Rd.,First Avenue to La Canada Dr.(CIP)• - - 6,000,000 6,000,000 6,000,000 Naranja: La Cholla to First Ave.(CIP) - - 100,000 100,000 100,000 Naranja: La Cholla to First Ave.(CIP)' - - 800,000 800,000 800,000, Lambert Lane Connection(Punch View Extension)(CIP) - - 200,000 200,000 200,000, Multi-use Lanes(Bike 8 Pedestrian Implement)(CIP) - _ - 300,000_ 300,000 300,000 La Canada Drive(Lambert to Ina)(CIP) - - 1,500,000 1,500,000 1,500,000 La Canada Drive(Lambert to Ina)(CIP)' - - 1,750,000_ 1,750,000 1,750,000 La Canada Drive Extension(CIP)' - - 750,000 y 750,000 750,000 First Avenue:CDO Wash to Tangerine Rd.(CIP)• - , - 500,000._ 500,000 500,000, Palisades Road(CIP) - - 45,000 45,000 , 45,000 CDO Linear Park(CIP) - - 50,000 50,000 , 50,000 CDO Linear Park(CIP)' - - 150,000 150,000 150,000 Equipment: , , Light Bar - - 2,000 2,000 2,000 Computer Upgrades - -• 3,000 3,000 3,000 'Grant Funded Projects , SUBTOTAL CAPITAL OUTLAY: y 9,875 012 1,838,917 12,150,000 12,150,000 12,150,000 CONTINGENCY/RESERVE: 2,232,453 7,015,586 5,487,102 5,481,146 5,488,358 TOTAL EXPENDITURES $ 12,107,465 $ 8,854,503 $ 17,637,102 $ 17,631,146_$ 17,638,358 195 TOWN OF ORO VALLEY PUBLIC WORKS ORACLE ROAD IMPROVEMENT DISTRICT • CONSTRUCTION FUND CAPITAL PROJECTS FUND FISCAL YEAR 2002-2003 DEPARTMENTAL SERVICES: MISSION STATEMENT: To utiiize the forming of the Improvement District as an alternative funding source for the construction of road projects. 2002/03 BUDGET REQUEST JUSTIFICATION: The Town is in the initial stage of forming an Oracle Road Improvement District. The purpose of this District is to provide a funding mechanism for improvements to Oracle Road, First Avenue, and Pusch View needed to accommodate the additional traffic resulting from the development of the Rooney Ranch parcels. Included in this District will be the property owners of commercially zoned or potentially commercially zoned property within the district boundaries. The Town anticipates the forming of the Improvement District this fiscal year. The estimated total cost of the Oracle Road Improvement District for the road improvements is $4,945,000. 196 TOWN OF ORO VALLEY FISCAL YEAR 2002-2003 ORACLE ROAD ROADWAY IMPROVEMENT DISTRICT CONSTRUCTION FUND REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 2001-2002 2002-2003 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL OTHER FINANCING SOURCES: , Proceeds from Issuance of Improvement Dist.Bonds $ 4,945,000, $ - $ 4,945,000+ $ 4,945,000 • TOTAL REVENUES&OTHER FINANCING SOURCES ,$ 4,945,000_$ - $ 4,945,000_$ 4,945,000` 197 TOWN OF ORO VALLEY PUBLIC WORKS DEPARTMENT ORACLE ROAD ROADWAY IMPROVEMENT DISTRICT CONSTRUCTION FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES DETAIL CURRENT YEAR BUDGET YEAR , 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL 'Administrative Costs $ 576,000 $ - $ 576,000 $ 576,000 $ 576,000 'Improvements _ 4,369,000 - 4,369,000 4,369,000 4,369,000 1 l ; 1 1 TOTAL EXPENDITURES f $ 4,945,000 $ - $ 4,945,000 _ $ 4,945,000 $ 4,945,000 i 198 TOWN OF ORO VALLEY FISCAL YEAR 2002-2003 ORACLE ROAD IMPROVEMENT DISTRICT REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 2001-2002 2002-2003 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: Principal•Special Assessments $ 361,846 $ - $ 361,846 $ 361,846 Interest-Special Assessments 342,884 342,884 342,884 TOTAL REVENUES&OTHER FINANCING SOURCES $ 704,730_$ - $ 704,730 $ 704,730 199 TOWN OF ORO VALLEY DEBT SERVICE ORACLE ROAD IMPROVEMENT DISTRICT FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL OPERATIONS&MAINTENANCE: Outside Professional Services $ 5,000, $ - $ 5,000_$ 5,000 S 5,000 DEBT SERVICE: , Principal Payments 354,462, - 354,462 354,462 354,462, Interest Payments 345,268 - 345,268 345,268 345,268 SUBTOTAL:DEBT SERVICE 699,730, - 699,730 699,730 699,730 , TOTAL EXPENDITURES $ 704,730 $ - $ 704,730 $ 704,730_$ 704,730, 200 TOWN OF ORO VALLEY PUBLIC WORKS STORM WATER UTILITY FUND FISCAL YEAR 2002-2003 DEPARTMENTAL SERVICES: Storm Water Management Division Responsible for the management and administration of the Storm Water Utility and the NPDES Phase 2 Program. Provides drainage plan review, development and implementation of the drainage standards manual, and revision and administration of the floodplain ordinance. Perform environmental permitting administration for Town projects and construction observation for Town drainage projects. Additionally, this Division has taken on a new responsibility, which is securing federal and state transportation funds for all transportation related projects. MISSION STATEMENT: Plan, develop and maintain stormwater programs to prevent flooding, minimize drainage hazards, protect water quality and preserve natural storm water systems. To participate fully in PAG and utilize any and all funding sources to enhance the roadway system. PERFORMANCE GOALS AND MEASURES: GOALS FY 01-02 FY 01-02 FY 02-03 FY 02-03 ADOPTED ACTUAL ADOPTED ACTUAL NPDES Data Ready for Permit 31 Dec 01 31 Dec01 N/A N/A Revised Floodplain Ordinance 30 Sep 01 30Nov 01 N/A N/A Drainage Manual Adoption 1 Aug 01 May 02 N/A N/A Drainage Plan Review 7 7 7 NPDES Permit Application N/A N/A 10 MAR 03 Adopt Storm Water Utility Funding N/A N/A Jan 03 2001/02 BUDGET REQUEST JUSTIFICATION: This division is managing the storm water utility created by Town Council in the summer of 2001. The division is currently working with the Storm Water Utility Commission to create a funding source for financing the federally mandated National Pollutant 201 Discharge Elimination System, Phase 2 program. This program requires the Town implement several standards including mapping its drainage infrastructure and public education. The budget reflects the costs to implement the NPDES Phase 2 program, create billing data base for utility service fees as well as collection of fees. The division will seek to construct flood control projects using Pima County Flood Control District funds. The Pima County Flood Control District currently taxes Oro Valley citizens to help finance its operations. 202 TOWN OF ORO VALLEY FISCAL YEAR 2002-2003 ORO VALLEY STORMWATER UTILITY REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 2001-2002 2002-2003 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: CHARGES FOR SERVICES: Stormwater Utility Fund: _ NPDES @$0.75/EDU $ 49,500 $ - $ $ - SWU Fee @$3.25/EDU 214,500 - - - NPDES @$1.50/EDU - - 108,000 108,000 r 4 1 f Pima County Bond Proceeds - 52,500 297,500. 297,500 OTHER FINANCING SOURCES: Cash Carryforward • - 30,000 30,000 TOTAL REVENUES&OTHER FINANCING SOURCES $ 264,000_ $ 52,500_$ 435,500 $ 435,500j 203 TOWN OF ORO VALLEY PUBLIC WORKS ORO VALLEY STORMWATER UTILITY FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES SUMMARY s' CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 56,399 $ - $ 98,300 ,$ 60,177, $ 60,177 OPERATIONS&MAINTENANCE 147,526 - 34,328 34,328 34,328 DEPRECIATION - - - - - AMORTIZATION - - - - - INTEREST PAYMENTS - - - - — TOTAL EXPENDITURES 203,925 - 132,628 94,505 94,505 EXPENDITURE LIMITATION RECONCILING ITEMS: DEDUCTIONS: DEPRECIATION - - - - - AMORTIZATION - - - - - ADDITIONS: PRINCIPAL PAYMENT - - - - - CAPITAL OUTLAY 22,000 22,500 . 329,300 329,300 329,300 CONTINGENCY 38,075 30,000 41,172 11,695 11,695 TOTAL EXPENDITURES $ 264,000 $ 52,500 $ 503,100 $ 435,500 $ 435,500 204 TOWN OF ORO VALLEY PUBLIC WORKS ORO VALLEY STORMWATER UTILITY FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES AUTHORIZED POSITIONS 2002-2003 BUDGET YEAR 1999-2000 2000-2001 2001-2002 DEPARTMENT MANAGER COUNCIL DESCRIPTION BUDGET BUDGET BUDGET REQUEST REVIEW APPROVAL Stormwater Division Manager* 0.0 0.0 1.0 0.5 0.5, 0.5 . Civil Engineering Technician" 0.0 0.0 1.0, 0.5 0.5 0.5 1 ITOTAL PERSONNEL 0.0 0.0_ 2.0 1.0 1.0 1.0 *This positon is split 50/50 between the Highway Fund and the Storm Water Utility Fund "Start date of 1/1/03 205 TOWN OF ORO VALLEY PUBLIC WORKS ORO VALLEY STORMWATER UTILITY FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ 42,280, $ - $ 75,280 ,$ 46,889, $ 46,889, Overtime Pay 475, - 475, 475 475 Group Insurance 7,044 - 10,671 5,398 5,398 Social Security!Medicare 3,222, - 5,759 3,605 3,605 401(A)Retirement Contributions 2,993 - 5,270 3,299 3,299 Workers'Compensation 337 - 749 438 438 Other Employee Benefits 48, 96_ 72 72, TOTAL PERSONNEL EXPENDITURES,$ 56,399_$ - _$ 98,300 $ 60,177 $ 60,177 206 TOWN OF ORO VALLEY PUBLIC WORKS ORO VALLEY STORMWATER UTILITY FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR_ 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services ,$ 113,744 $ - S 16,000 $ 16,000 S 16,000 Billing Service-OV Water Utility 15,600, - 7,800 7,800 7,800 Stormwater Utility Commission 500 - 750. 750 750 Vehicle Repair&Maintenance 250 , - 250 250 250 Regulatory Expense 250 - 250 250, 250 Bluestake 250 - 100 100 100 Rentals 250 - 100 100 100 Drainage Facility Repair/Maintenance 5,000 - _ - - - Telecommunications 750 - 350 350 350 Postage 250- - 100 100 100 Advertising 750, - 500 500 , 500 Printing&Binding 500 - 500 500_ 500 Travel&Training 1,638 - 1,638 1,638 1L638 Memberships&Subscriptions 320_ - 340 340 340 Office Supplies 750 - 500 500 500 Gasoline&Oil 1,000 - 500 500 500 Non-capitalized Equipment 3,475 - 2,400 2,400 - 2,400 Bad Debt 500 - 500 500 500 Field Supplies 250, - 250 250_ 250 Miscellaneous Other Operating 1,500 - 1,500 1,500 1500 TOTAL O&M EXPENDITURES $ 147,526_$ - _$ 34,328 $ 34,328_$ 34,328 207 TOWN OF ORO VALLEY PUBUC WORKS ORO VALLEY STORMWATER UTILITY FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR - 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL _ REQUEST , REVIEW APPROVAL Machinery&Equipment $ - $ - $ - $ - $ - Vehicle(1/2 share with plan Div)(CIP) 4,500, - - - - Automated Hydrology Stand/Review(CIP) 17,500 - - - - Mutterer Wash-Pima County Bond Fund - 22,500 f 327,500 327,500 327,500 Minor Assets: Computer-CE Tech11800 1,800, 1,800, TOTAL CAPITAL OUTLAY $ 22,000 $ 22,500 $ 329,300 $ 329,300_$ 329,300 208 TOWN OF ORO VALLEY PUBLIC WORKS ORO VALLEY STORMWATER UTILITY FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES DEBT SERVICE/CONTINGENCY CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL DEBT SERVICE: $ - $ - $ - $ - $ CONTINGENCY/RESERVE: Contingency - 38,075 30,000 41,172 11,695 11,695 TOTAL DEBT SERVICE/CONT. $ 38,075 $ 30,000 $ 41,172_$ 11,695 $ 11,695 209 TOWN OF ORO VALLEY PUBLIC WORKS TRANSIT SERVICES DIVISION PUBLIC TRANSPORTATION FUND FISCAL YEAR 2002-2003 DEPARTMENTAL SERVICES: The Transit Services Division of the Department of Public Works is responsible for the administration of the Town's Public Transportation Fund. Funding for the Public Transportation Fund is received through the Local Transportation Assistance Fund (LTAF & LTAF II). LTAF is state-shared revenue that is generated from multi-state, on- line, and Scratchers® games, as well as Powerball® revenues. LTAF II is special legislative funding that is dedicated specifically for public transportation services. Both LTAF & LTAF II are scheduled to "sunset" in 2003. Funding for LTAF II has been in limbo for sometime. Therefore, LTAF II has not been included in the funding estimates for 2002-2003. Public Transportation Services Offered: An intergovernmental agreement currently exists between the City of Tucson and the Town of Oro Valley for the provision of limited bus service along Oracle Road. This • service runs weekdays, six times per day to the Honeywell facility on North Oracle Road. Pima County also shares in the subsidizing of this general population transit service via a separate intergovernmental agreement with the City of Tucson. The SunTran Route 62 Limited currently provides the only mass transit service within the Town of Oro Valley. Transit Services for Elderly and Disabled Residents: In 1996 the Town of Oro Valley implemented Coyote Run. Coyote Run provides transportation services for Oro Valley residents who are 62 years of age and older, who are transportation dependent and/or residents eligible under the Americans with Disabilities Act. In 1998 and 2001 the Arizona Transit Association named Coyote Run Outstanding Transit Provider of the Year for Elderly and Disabled Transit Services. 210 During FY 2002-2003 the Town of Oro Valley will be receiving vehicles through the Federal Transit Administration's Urbanized Area Formula Fund. This funding mechanism will allow the Town of Oro Valley to purchase capital equipment for Coyote Run and/or other townwide transit service programs. The Urbanized Area Formula Fund is a grant which enables the Town of Oro Valley the ability to purchase capital items for 20% of the cost. The remaining 80% of the costs are funded by the Federal Transit Administration (FTA). Via this funding mechanism, the Town of Oro Valley must annually negotiate associated needs through the City of Tucson (FTA's Designated Regional Recipient). Specific documentation on this funding mechanism can be found at www.fta.dot.gov Americans with Disabilities Act Eligibility Determinations: The Town of Oro Valley currently does not evaluate those eligible under the Americans with Disabilities Act. The City of Tucson's Americans with Disabilities Act (ADA) Eligibility Office provides evaluations and the results are forwarded to the Town of Oro Valley under the provisions of an intergovernmental agreement. Transit Planning Activites: During FY 2001-2002 the Town of Oro Valley developed an Oro Valley Transit Development Plan. This project included a wealth of public participation and the compilation of four (4) different transit alternatives. These alternatives will be utilized in determining what level of transit services the Town should develop in the future. MISSION STATEMENT: To provide high quality transportation services to residents of Oro Valley. The Transit Services Division will do this by implementing the performance goals listed below. PERFORMANCE GOALS: Performance objectives for FY 2001-2002 FY 2001-2002 FY 2002-2003 FY 2002-2003 Coyote Run: Safe, Efficient, Standard Actual Standard Actual and Cost Effective Service. Safety: 100% 100% 100% 1) All drivers will have 40 Compliance Compliance Compliance hours of combined classroom and behind- the-wheel training at time of hire. 2) All drivers will be certified to perform C.P.R. at time of hire. 3) All drivers will receive training (annually)to operate appropriate fire extinguishers. 4) All drivers will be subject to periodic random alcohol and drug testing per FTA guidelines. 211 5) All operating equipment will be checked and repaired (if needed)within the quickest timeframe possible. Efficiency: 1) All trips will be scheduled 90% 90% 90% and confirmed the Compliance Compliance Compliance previous working day by 3:00 p.m. 2) All trips will be scheduled 95% 95% 95% and confirmed the Compliance Compliance Compliance previous working day by 4:00 p.m. 3) All trips will be scheduled 100% 100% 100% and confirmed the Compliance Compliance Compliance previous working day by 5:00 p.m. Cost Effectiveness: 1) Cost per trip $25.00/trip 2) Farebox revenue 10% of Expenditures _ 2002/03 BUDGET REQUEST JUSTIFICATION: The proposed budget includes funding to purchase four replacement vehicles for the Transit Services Division. All four of these vehicles are contingent on the FTA Urbanized Area Formula Funds that were previously mentioned. No changes in personnel are scheduled to take place within the Transit Services Division during FY 2002-2003. 212 TOWN OF ORO VALLEY FISCAL YEAR 2002-2003 PUBLIC TRANSPORTATION FUND REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 2001-2002 2002-2003 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: STATE GRANTS H.B.2565 SFY 2001 $ 39,174 $ 28,645 $ - $ - SUBTOTAL: STATE GRANTS 39,174 28,645 - - FEDERALGRANTS Urbanized Area Formula 182,400 118,005 194,400 194,400 STATE SHARED REVENUES: L.T.A.F.(Lottery) 170,000 170,000 177,550 177,550 SUBTOTAL: STATE SHARED 170,000 170,000 177,550 177,550 CHARGES FOR SERVICES: Fare Box 23,000 30,000 30,000 30,000 , SUBTOTAL: CHARGES FOR SERVICES 23,000 30,000 30,000 30,000 Interest-Investments 4,000 7,500 2,000 2,000 Donations - 100 - - SUBTOTAL: REVENUES 418,574 354,250 403,950 403,950 OTHER FINANCING SOURCES: Transfer from General Fund - - 50,241 53,401 Carry Forward of Fund Balance 228,232 238,475 127,067 127,067 ! TOTAL FINANCING SOURCES $ 646,806 .$ 592,725 �$ 581,258 $ 584,418 213 TOWN OF ORO VALLEY PUBLIC WORKS TRANSIT DIVISION PUBLIC TRANSPORTATION FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 245,993 $ 240,153 $ 252,604 $ 259,264 $ 262,424 OPERATIONS&MAINTENANCE 88,993 86,293 93,994 93,994 93,994 CAPITAL OUTLAY 228,000 139,212, 225,000 228,000 , 228,000 DEBT SERVICE - - - - - CONTINGENCY/RESERVE 83,820 127,067 , - - - TOTAL EXPENDITURES $ 646,806 $ 592,725_$ 571,598 $ 581,258 $ 584,418 214 TOWN OF ORO VALLEY PUBLIC WORKS TRANSIT DIVISION PUBLIC TRANSPORTATION FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES AUTHORIZED POSITIONS 2002-2003 BUDGET YEAR 1999-2000 2000-2001 2001-2002 DEPARTMENT MANAGER COUNCIL DESCRIPTION BUDGET BUDGET BUDGET REQUEST REVIEW APPROVAL , Transit Services Administrator 1.0 1.0 1.0 1.0, 1.0 1.0 Lead Driver 1.0 1.0 1.0 1.0 1.0 1.0 Full-Time Driver 1.0 3.0 3.0 3.0, 3.0 3.0 Part-time Drivers 4.0 4.0 4.0 4.0, 4.0 4.0 TOTAL PERSONNEL 7.0_ 9.0 9.0 9.0_ 9.0 9.0 215 TOWN OF ORO VALLEY PUBLIC WORKS TRANSIT DMSION PUBLIC TRANSPORTATION FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES PERSONNEL DETAIL , CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET _ ACTUAL REQUEST REVIEW APPROVAL + Salaries&Wages $ 195,492.$ 188,960, $ 195,399 $ 200,977 $ 204,137 Overtime Pay 500 - 500 500 500 Group Insurance 17,299, 14,203 19,655 19,692 19 692 Social Security/Medicare 13,582 14,366 14,948 , 15,375 15,375 401(A)Retirement Contributions 12,462 12,389 13,678 14,068 14,068 Workers'Compensation 6,226_ 8,625` 7,992 8,220, 8,220 Other Employee Benefits 432 1,610_ 432 432 432 TOTAL PERSONNEL EXPENDITURES $ 245,993 $ 240,153 $ 252,604 $ 259,264 $ 262,424 216 TOWN OF ORO VALLEY PUBLIC WORKS TRANSIT DIVISION PUBLIC TRANSPORTATION FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services ,$ 6,600 ,S 6,600 $ 2,000 $ 2,000 $ 2,000 Vehicle Repair&Maintenance 17,782 17,782 18,000 18,000 18,000 Equipment Repair&Maintenance 500 500 300 300 300 Telecommunications 3,700, 3,000 , 3,000 3,000 3,000 Postage 1,500 1000 1,000 1,000 1,000 Advertising 1,500 1,500 1,000 1,000 1,000 Travel&Training 1,695 1,695 1,695 1,695 , 1,695 Memberships&Subscriptions 775 775 800 800_ 800 Office Supplies 2,000, 500, 1,000 1,000 1,000 Gasoline&Oil 19,636 19,636 20,000, 20,000, 20,000 Non-capitalized Equipment 2,225_ 2,225 15,000 15,000 15,000 Uniforms 1,400. 1,400 1,200 1,200 1,200, Field Supplies 420 420 420 , 420 420 Sun Tran Services 13,500 13,500. 14,137 14,137 14,137 ADA Eligibility Determinations 3,000_ 3,000- 3,000 3,000 3,000 Insurance , 6,780. 6,780 6,942 , 6,942 6,942 Miscellaneous Other Operating 800 800 800, 800 800 Printing&Binding 4,280 4,280 2,800 2,800 2,800 `Safety Compliance 900 900 900 900 900, TOTAL O&M EXPENDITURES,S 88,993 $ 86,293_$ 93,994_$ 93,994_$ 93,994 217 TOWN OF ORO VALLEY PUBUC WORKS TRANSIT DNISION PUBUC TRANSPORTATION FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR - 2001.2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Vehicles , $ 228,000 $ 139,212 $ -_$ - $ - Coyote Run Replacement Vehicles(CIP) - 168,750 170,750 170,750 - Coyote Run Replacement Vehicles(CIP) - - 56,250 57,250 57,250 • TOTAL CAPITAL OUTLAY,$ 228,000 $ 139,212 $ 225,000_$ 228,000_$ 228,000 218 TOWN OF ORO VALLEY PUBLIC WORKS TRANSIT DIVISION PUBLIC TRANSPORTATION FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES OTHER FINANCING USES/CONTINGENCY CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL CONTINGENCY/RESERVE: $ 83,820 $ 127,067 $ - S - $ TOTAL OTHER FINANCING USES/CONT.,S 83,820 $ 127,067_$ -_$ --$ 219 TOWN OF ORO VALLEY 11 1 PUBLIC WORKS 1 .1 GENERAL FUND FISCAL YEAR 2002-2003 1 DEPARTMENTAL SERVICES: DEVELOPMENT REVIEW DIVISION: The Division reviews all development plans, preliminary and final plats, improvement and grading plans for all privately constructed commercial and residential projects within the jurisdictional limits of the Town. After the improvement and grading plans and final plats are approved, the Division conducts preconstruction meetings and issuesradin g g permits to developers to construct the improvements. MISSION STATEMENT: We will assist our customers through the development review process in aP rofessional and timely manner so that their goals are met through compliance with all Town codes, standards and policies. PERFORMANCE GOALS: FY 01-02 FY 01-02 FY 02-03 FY 02-03 GOALS ADOPTED ACTUAL ADOPTED ACTUAL Development rfttgl;Hir'nr14 f �or �� N A � e _1��u�w* 5 workingdays t`f�,.'fit<}:wra. k'�-rFr�t�t 'Nsa`rii�siFt��xR.v.�."3�,•.4x�:.��..s.< s�.«_y°'"'e'�....,.'•�a'%t �'< ,buI �M tt� Plan ,,`�.{ „�1 � c«xs� ' °*4,4 :osS,y �£� 10 � ; ryt � kou A ,11,11r , 0 hs "•:_tP � ss�� ' 3 j �, ,,,Y2601:,120.Review Time u, r�, t A) g � €,`,; t ,, n K 6r&t,n � AA� C RW ,-A <i, -,. u4.s Improvement plan review14 , " .` 3 . »� i t° �� M . ^ t : . �.�� R�ss\ - G l10 working44,4 0�"" r�ra "ti, ro" ' ,--L>', a sr _r } }H » �, t . days C x ,t`` * x• Irraae.', , a e Yr "; ossH � A �Time First 'all-N.V., ,,, :��.� ��-J `��: s. ��x,�s'�"t'�S�1 � �5i�r wad'v �eX"•, Fi) � : .Si ,�bmttal . .,....,...w,,,:-.„,-,.... � a ,___&,644‘.. » Revised s,£x'3 Ama ost; r9 kcF } trdZ � sFvar Liir4-7.4'473,Clel WAI,M,:rrals-sgITT"''''''g''''W-?%. pI5 workin da s `qs4t's -,71,,,t417-7,`, .._ 51,l'ii s4—ft} ,---:.£ , —t,—Improvement . s ---w,-,..._,,, ' or = •� _WittifiribAlit4,----AP4Wkst,WP,A,pIan review Time �fi � 4� sL>` qs2'cs� A r� mt� " LC� X � �'sf5.i. .ti boikelvv .. 1 � kw : ,„, ,s*-,�s224, x`c•444..Vi$144,�`„"eg �^ p � �'e3 {.rs`f<�}zA,s� �,}�r"` e '', �za7y��x t �ira, `"�}gi� .' sa� ,.,f-V1� �">i.t� rrA�frs.,< � h��Twris•x=-tett tti4f ..< h , �ss e "^. �14a 3r'Irt." " 1,,Zi_t, 4 it" . � �Au, � ,ani .� 7r' fiType grading `<¢ oor. ,,wi ,rmt4ItYx 7 ,-..":40 10 w o rki n g-., „,1'. .3 rx, 3: a ' < •Ian review s rKs ' s ) i»� " k ss �� ;�rt'-`�, x}}F"PM<t`-• ) 1 n =.< da s�xr- , C , t« ??0 2002/2003 BUDGET REQUEST JUS TIFI CA TION The Development Review Division responds to the needs of the development community to assist them in the design review and approval process. The Division assures that all development projects comply with all appropriate Town codes, ordinances and standards. 221 TOWN OF ORO VALLEY PUBLIC WORKS GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 284,781 $ 299,486 $ 301,330 $ 309,264 $ 311,547 OPERATIONS&MAINTENANCE 36,320 16,450 35,050 25,050 25,050 CAPITAL OUTLAY - - - - - DEBT SERVICE - - - CONTINGENCY/RESERVE - - - TOTAL EXPENDITURES $ 321,101 $ 315,936 $ 336,380 $ 334,314 $ 336,597 222 TOWN OF ORO VALLEY PUBLIC WORKS GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES AUTHORIZED POSITIONS 2002-2003 BUDGET YEAR 1999-2000 2000-2001 2001-2002 DEPARTMENT MANAGER COUNCIL DESCRIPTION BUDGET BUDGET BUDGET REQUEST REVIEW APPROVAL Civil Engineering Designer 0.0 0.0 1.0 1.0 1.0 1.0 Civil Engineering Technician 0.0 0.0 2.0 2.0 2.0 2.0 Civil Engineer I 0.0 0.0 1.0, 1.0 1.0 1.0 Civil Engineer III 0.0 0.0 1.0 1.0 1.0 1.0 _ TOTAL PERSONNEL 0.0_ 0.0 5.0 5.0 5.0 5.0 223 TOWN OF ORO VALLEY PUBLIC WORKS GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ 229,794 S 229,842 $ 238,222 S 245,077 $ 248,876 Group Insurance 20,431 16,360 26,918 26,963 24,754 Social Security/Medicare 17,344 17,385 18,224 18,748 18,748 401(A)Retirement Contributions 16,086 15,149 16,676 17,155 17,155 Workers'Compensation 886 1,750 1,050 1,081 1,081 Other Employee Benefits 240 19,000 240 240 932 TOTAL PERSONNEL EXPENDITURES S 284,781 $ 299,486 $ 301,330 $ 309,264 $ 311,547 224 TOWN OF ORO VALLEY PUBLIC WORKS GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services $ 20,000 $ 5,000 $ 20,000 $ 10,000 ,$ 10,000 Vehicle Repair&Maintenance 700 300 700 700 700 Equipment Repair&Maintenance 2,000 500 2,000 2,000 2,000 Telecommunications 1,720 1,900 2,000 2,000 2,000 Postage 950 300 600 600 600 Travel&Training 2,000 2,000 2,000 2,000 2,000 ,Memberships&Subscriptions 900 900 900 900 900 Office Supplies 3,200 1,000 2,000 2,000 2,000 Non-Ca•italized E•ui•ment 4,200 4,200 4,200 4,200 4,200 Field Supplies 600 300 600 600 600 Miscellaneous Other Operating 50 50 50 50 50 TOTAL 0&M EXPENDITURES $ 36,320 $ 16,450 $ 35,050 $ 25,050 $ 25,050 225 a TOWN OF ORO VALLEY PUBUC WORKS GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES 1 CAPITAL OUTLAY DETAIL I CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL i Machinery&Equipment $ - $ - S - $ - $ - Vehicles I 4 1 i I 1 e: i 4 1 TOTAL CAPITAL OUTLAY $ - $ - _$ - $ - $ - I I 1 1 I i 176 1 r r i 3 TOWN OF ORO VALLEY PUBLIC WORKS CUSTODIAL & FACILITY MAINTENANCE GENERAL FUND FISCAL YEAR 2002-2003 DEPARTMENTAL SERVICES: Facility Maintenance: Maintain, alter and upgrade structures and systems within all buildings owned or leased by the Town of Oro Valley. MISSION STATEMENT: I Facility Maintenance: To perform maintenance to Town of Oro Valley facilities in the most cost effective, safe and efficient manner. PERFORMANCE GOALS AND MEASURES: Il ✓ Service Requests Completion time —90% complete within 5 working days ✓ Customer Satisfaction —95% 2001/02 BUDGET REQUEST JUSTIFICATION: I I 227 I TOWN OF ORO VALLEY PUBLIC WORKS CUSTODIAL/FACILITY MAINTENANCE DIVISION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 37,375 $ 34,653 $ 41,874_.$ 40,548 $ 40,413 OPERATIONS&MAINTENANCE 109,100 106,000 112,750, 112,750 112,750 CAPITAL OUTLAY - - - - - . i DEBT SERVICE - - - - CONTINGENCY/RESERVE - - - - - I TOTAL EXPENDITURES $ 146,475 $ 140,653 $ 154,624 $ 153,298 $ 153,163 i 228 TOWN OF ORO VALLEY PUBLIC WORKS CUSTODIAUFACILITY MAINTENANCE DIVISION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES AUTHORIZED POSITIONS 2002-2003 BUDGET YEAR 1999-2000 2000-2001 2001-2002 DEPARTMENT MANAGER COUNCIL DESCRIPTION BUDGET BUDGET BUDGET REQUEST REVIEW APPROVAL Facility Maintenance Crew Leader 0.0 1.0 1.0 1.0 1.0 1.0 TOTAL PERSONNEL 0.0 1.0 1.0 1.0 1.0 1.0 229 TOWN OF ORO VALLEY PUBLIC WORKS CUSTODIAL/FACILITY MAINTENANCE DIVISION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ 26,315 $ 28,175 $ 28,175 $ 27,057 $ 27,448 Overtime Pay 3,000 23 3,000 3,000 3,000 Group Insurance _ 2,879 1,949 5,479 5,475 4,949 Social Security/Medicare 2,243. 2,156 2,155 2,070 2,070 401(A)Retirement Contributions 2,052 1,341 1,972 1,894 1,894 ,Workers'Compensation 838 1,009 1,045 1,004 1,004 Other Employee Benefits 48 - 48 48 48 • TOTAL PERSONNEL EXPENDITURES $ 37,375 $ 34,653 $ 41,874 $ 40,548 $ 40,413 230 TOWN OF ORO VALLEY PUBLIC WORKS CUSTODIAL/FACILITY MAINTENANCE DIVISION GENERAL FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services $ 77,500 $ 80,000 $ 81,500 $ 81,500 $ 81,500 Building Repair&Maintenance 15,600 7,500 15,000 15,000 15,000 Uniforms 1,000 500 1,000 1,000 1,000 Field Supplies 15,000 18,000 15,000 15,000 15 0, 00 Travel&Training - - 250 250 250 TOTAL 0&M EXPENDITURES $ 109,100_$ 106,000_$ 112,750 $ 112,750 $ 112,750 231 TOWN OF ORO VALLEY PUBLIC WORKS CUSTODIAL/FACILITY MAINTENANCE DIVISION GENERAL FUND FISCAL YEAR 2002-20032 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL $ - $ - $ - $ - $ - TOTAL CAPITAL OUTLAY $ - $ - $ - $ - 232 This page intentionally left blank. 233 Water Utility TOWN OF ORO VALLEY WATER UTILITY FUND FISCAL YEAR 2002-2003 DEPARTMENTAL SERVICES: The primary responsibility of the utility is the protection of public health and safety through the production and efficient delivery of water that meets and/or exceeds water quality standards and in sufficient quantity to meet customer demands. Other responsibilities include regulatory compliance, customer service, promotion of water conservation, generation of customer billings, collection of utility revenues, efficient use of available resources and coordination with the development community. Significant activities to accomplish these responsibilities include water quality testing, maintenance of system equipment, repair of leaks and other system deficiencies, system upgrades, meter reading, customer billing, contract management, construction inspection, plan review, project management and public education and information. MISSION STATEMENT: The Oro Valley Water Utility has the moral obligation to ensure that both safe and palatable drinking water is delivered to every customer. The utility ensures that adequate amounts of water and pressure are available at all times. The utility will strive to develop, finance and maintain all infrastructure deemed necessary to meet public safety needs. The utility staff shall strive to treat all customers with respect, courtesy and professionalism and provide the highest quality of customer service. Oro Valley Water takes pride in its accomplishments and looks forward to continuously improving service to its customers. PERFORMANCE MEASURES: ✓ Install water meters within 10 working days from receipt of payment. (90%) ✓ Read 1600 meters per day and in the same order every month for consistent billing periods. (100%) ✓ Process service work orders within 24 hours or next business day from receipt of request. (90%) ✓ Complete water improvement plan review within 5 working days from date of receipt. (90%) 234 ✓ By the end of FY 02/03, reduce the number of late performance evaluations to less than 20%. 2002/03 BUDGET REQUEST JUSTIFICATION: PERSONNEL: The utility currently has 32 authorized FTEs and is proposing the addition of one FTE in FY 2002-03. The Water Utility Commission has recommended that the utility employ one FTE to expand and improve the conservation program. This FTE would get involved with possible changes to building codes, residential/commercial conservation related audits and public information and education. OPERATIONS & MAINTENANCE: The request for operations and maintenance costs reflect, among other items, increased expenses for electric power for pumping, water recharge costs, excess groundwater withdrawal fees, capital costs for additional CAP allotment, chemicals for disinfection, plant and equipment repairs and depreciation. CAPITAL OUTLAY: The utility developed a 5-year capital improvements program using the potable water system master plan to identify the essential system improvements. Funding sources for the improvements include water sales revenue, depreciation and bond proceeds that will be repaid with water sales revenue. The improvements slated for FY 2002-03 include 0.4M gallons of additional reservoir capacity, design of a 1.7M gallon reservoir, the completion of 1 new booster station, upgrades to existing booster stations, block walls around existing facilities and the installation of approximately 40,000 feet of water mains. These improvements will increase service levels to customers by providing capacity to meet peak demands and fire flow requirements and increasing system reliability. 235 TOWN OF ORO VALLEY FISCAL YEAR 2002-2003 ORO VALLEY WATER UTILITY REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 2001-2002 2002-2003 ESTIMATED WUCo MANAGER COUNCIL RESOURCES BUDGET ACTUAL RECOMMEND REVIEW APPROVAL REVENUES: CHARGES FOR SERVICES: Residential Water Sales ,$ 4,925,700 $ 5,050,700 ,$ 5,575,400.$ 5,575,400 $ 5,421,161 Commercial Water Sales 395,900 492,800 527,300 527,300 , 527,300 Irrigation Water Sales 535,000_ 612,400 655,300 655,300 655,300 ,Turf Related Water Sales 997,700 912,300 912,300 912,300 912,300 Construction Water Sales 300,000 205,800 220,200 220,200 220,200 Subtotal-Water Sales 7,154,300. 7,274,000 7,890,500 7,890,500 7,736,261 Misc.Service Revenues 75,000 20,000 10,000 10,000 10,000 ,Backflow-install Permit Fee - 1,000 1,000 1,000 1,000 Served by Tucson - 8,000 8,000 8,000 8,000 Served by Metro - 12,000, 12,000 12,000 12,000 Late Fees - 75,000, 70,000 , 70,000, 70,000 NSF Fees - 5,000 5,000 5,000 5,000 Meter Income 135,000 100,000 90,000 90,00090,000 New Service Establish Fees 55,000 50,000 50,000 50,000 . 50,000 ,Reconnect Fees 8,000 8,000 8,000 , 8,000- 8,000 Recharge-Vistoso Partners 62,000 149,526 70,000 70,000` 70,000 Recharge-Kal Farms 12,500 12,500- 12,500, 12,500 12,500 PCWW-Sewer Billing 65,000 85,000 90,000 90,000 , 90,000 SUBTOTAL:CHARGES FOR SERVICES 7,566,800 7,800,026 8,317,000 8,317,000 8,162,761, • INTEREST INCOME 235,000 300,000 300,000 300,000 300,000 SUBTOTAL REVENUES: 7,801,800 8,100,026 8,617,000 8,617,000 8,462,761 1 OTHER FINANCING SOURCES: Cash Carryforward 5,296,322. 5,897,974 7,503,976 7,503,976 8,044,976 1999 MPC Bond Proceeds 500,000, 476,000 24,000 24,000, 24,000 2001 MPC Bond Proceeds 5,000,000, 4,915,000 85,000 85,000 85,000 ,2001(A)MPC Bond Proceeds 5,125,000 - - - - Transfer in from Alternative Water Resource Fund - - 551,391. 551,391 551,391 ,SUBTOTAL:OTHER FINANCING SOURCES 15,921,322 11,288,974 8,164,367 8,164,367 8,705,367 TOTAL REVENUES&OTHER FINANCING SOURCES $ 23,723,122 $ 19,389,000 $ 16,781,367 $ 16,781,367_' $ 17,168,128 236 TOWN OF ORO VALLEY WATER UTILITY ORO VALLEY WATER UTILITY FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES SUMMARY CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL PERSONNEL $ 1,439,160 $ 1,355,155 $ 1,543620 $ 1,544,777 ,$ 1,583,942 OPERATIONS&MAINTENANCE 2,344,219 21438,747 , 2,703,065 2,910,388 2,910,388 ,DEPRECIATION 1,325,000 1,325,000 , 1,549,400 1,549,400 , 1,549,400 AMORTIZATION 52,200 52,200_ 52,200 , 52,200, 52,200 INTEREST PAYMENTS 1,697,883 1,813,703 2,088,687 2,088,687 ` 2,088,687 TOTAL EXPENDITURES 6,858,462 6,984,805 7,936,972 8,145,452 8,184,617 EXPENDITURE LIMITATION RECONCILING ITEMS: DEDUCTIONS: DEPRECIATION (1,325,000). (1,325,000) (1,549,400) (1,549,400) (1,549,400) AMORTIZATION (52,200) (52,200) (52,200) (52,200 (52,200) ADDITIONS: PRINCIPAL PAYMENT 1,207,000_, 868,544 1,294,940_ 1,294,940 1,294,940 CAPITAL OUTLAY 11,385,900 4,758,875 4,209,275 4,209,275 4,209,275 ISSUANCE COSTS 125,000 - - - - CONTINGENCY 5,523,960 8,153,976 4,941,780 4,909,623 5,080,896 TOTAL EXPENDITURES, $ 23,723,122_$ 19,389,000 _ $ 16,781,367 $ 16,957,690_$ 17,168,128 237 TOWN OF ORO VALLEY WATER UTILITY ORO VALLEY WATER UTILITY AUTHORIZED POSITIONS 1 2002-2003 BUDGET YEAR 1999-2000 2000-2001 2001-2002 DEPARTMENT MANAGER COUNCIL DESCRIPTION BUDGET BUDGET BUDGET REQUEST REVIEW APPROVAL Utility Director 1.0 1.0 1.0, 1.0 1.0 1.0 I Utility Administrator 1.0 1.0 1.0 1.0 1.0, 1.0 Project Manager 1.0 1.0 1.0 1.0 1.0 1.0 Operations Superintendent 1.0 1.0 1.0 1.0 1.0 1.0 Customer Service Supervisor 1.0 1.0 1.0 1.0 1.0 1.0 Utility Service Worker IV 1.0 1.0_ 1.0 1.0, 1.0 1.0 Utility Service Workers III 2.0 3.0 3.0 3.0 3.0 3.0 Utility Service Worker II 5.0 4.0 5.0 5.0 5.0 5.0 i Utility Service Worker I 6.0 6.0, 7.0 7.0 7.0 7.0 i Administrative Secretary 1.0, 1.0 1.0 1.0 1.0 1.0 I Customer Service Representative 3.0 3.0 4.0, 4.0, 4.0 4.0 Engineering Aide 0.0, 0.0 1.0 1.0, 1.0, 1.0 'Sr.Civil Eng.Technician ' 2.0 2.0, 1.0 1.0, 1.0, 1.0 Construction Inspector 0.0 2.0 2.0 2.0 2.0 2.0 f Sr.Principal Engineer 0.0 0.0 1.0 1.0 1.0 1.0 G.I.S.Analyst 0.0_ 0.0 1.0! 1.0, 1.0 1.01 , Conservation Specialist 0.0 0.0 0.0 1.0, 1.0 'Clerk/Typist 1.0 1.0 0.0 0.0 0.0 0.0, TOTAL PERSONNEL 26.0 28.0 32.0, 33.0 32.0 33.0 238 TOWN OF ORO VALLEY WATER UTILITY ORO VALLEY WATER UTILITY FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES PERSONNEL DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL 'DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Salaries&Wages $ 1,104,673 ,$ 1,045,245, $ 1,170,693 $ 1,167,283 $ 1,218,985 Overtime Pay 15,000 26,855 15,000 , 15,000 15 0, 00 Group Insurance 145,614 109,951 171,065 171,247: 156,081 Social Security/Medicare 83,713 80,989 89,558 91,669 92988 401(A)Retirement Contributions 78,377 74,686_ 81,948 83,880 83,880 Workers'Compensation 10,247 12,524 13,772 14,114 14,114 Other Employee Benefits 1,536 4,905 1,584 1,584, 2,895 TOTAL PERSONNEL EXPENDITURES $ 1,439,160 $ 1,355,155_$ 1,543,620 $ 1,544,777 $ 1,583,942 239 TOWN OF ORO VALLEY WATER UTILITY ORO VALLEY WATER UTILITY FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL _ REQUEST REVIEW APPROVAL 1 `Contract Personnel Services 4 $ 10,000 $ 4,200 $ 5,000 $ 5,000 $ 5,000, ,Outside Professional Services 200,000 221,700 257,477 257,477 257 477 Cap Water Capital Charge 290,164 . 264,642 290,164 497,487 . 497,487 1Power Cap Water Delivery Charge 112,500 137,500, 137,500, 137,500 137500 (Pumping) 914,000 968,850 1,119,200 1,119,200 1,119,200, Waste Disposal Fees 500 100 100 100 100 Vehicle Repair&Maintenance 8,000 10,065 11,200 11,200, 11,200 Equipment Repair&Maintenance 4,350 5,500 5,650 5,650 5,650 'Grounds Repair&Maintenance 11,800 4 11,850 10,400 10,400 10,400 Chemicals 13,000 13,000 15,000 15,000 15,000 ,Rentals 5,925, 6,450 6,000 6,000 6,000 i Insurance 78,000 78,000 80,100 80,100 80,100 I Telecommunications 20,325 19,675 20,450 20,450 20,450 Postage 67,800 66,350 74,400 74,400 74,400 Advertising 100 100 100 100 100 Printing&Binding 20,720, 16,355 18,450 18,450 18 4L 50 Travel&Training 10,500 10,500, 10,500 10,500 10 5�00 ',Memberships&Subscriptions 12,300 11,200 11,700 11,700 p 11 7700" Testing 78,500, 66,455_ 56,135 56,135; 56,135 Office Supplies 15,000 15,000 15,000, 15,000 0 15,000 Gasoline&Oil 28,600 31,000 4 31,000 31,000 31,000 Non-capitalized Equipment 27,960 21,235 14,730, 14,730 14,730 Uniforms 7,400, 8,668 8,200, 8,200, 8,200 Bad Debt 3,500 3,500 4,000 4,000 4,000 Field Supplies 7,500 7,500 7,500 7,500 7500 Depreciation 1,325,000 1,325,000 1,549,400 1,549,400 0 1,549,400 Office Lease 38,625 38,625 58,689 58,689 58,689 Amortization 52,200 52,200 52,200 52,200 52,200 Regulatory Expense 121,5001 142,717 192,900 192,900 _ 192,900, Water Utility Commission 1,650 350. 2,000 2,000 2,000, 'Equipment Repair&Maint.-Wells 63,700 63,700 62,400 62,400, 62,400 Equipment Repair&Maint.-Boosters 33,000! 30,000 31,000, 31,000 31000 ,Equipment Repair&Maint.-Mains 13,500 50,500 20,000 20,000 20,000 Equipment Repair&Maint.-Reservoirs 23,000 13,500 23,000 23,000 23,000 240 TOWN OF ORO VALLEY WATER UTILITY ORO VALLEY WATER UTILITY FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES OPERATIONS&MAINTENANCE DETAIL (CONTINUED) CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Equipment Repair&Maint.-Services 12,000 9,000 10,000 10,000 10,000 Equipment Repair&Maint.-Hydrants 9,500 7,000 7,000 7,000 7,000 Equipment Repair&Maint.-Meters 1,000 1,000 1,000 1,000 1,000 Equipment Repair&Maint.-Disin. 3,500 3,500 3,500 3,500 _ 3,500 Equipment Repair&Maint.-Backflow 1,000 400 1,450 1,450 1,450 Bluestake 8,200 6,150, 6,700 6,700 6,700 Interest on S/D 3,500 4,200 4,500 4,500 , 4,500 Safety Compliance 5,200 5,200 5,200 5,200 5,200 Telemetry 10,900 12,810 12,770 12,770 12,770 Bond Issuance Costs 125,000 - - - - Water Purchased for Resale 11,000_, 15,700 16,000, 16,000 , 16,000 Conservation Program 35,000 35,000 35,000 35,000 35,000 TOTAL O&M EXPENDITURES S 3,846,419 S 3,815,947 $ 4,304,665 $ 4,511,988 $ 4,511,988 241 TOWN OF ORO VALLEY WATER UTILITY ORO VALLEY WATER UTILITY FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES CAPITAL OUTLAY DETAIL iCURRENT YEAR BUDGET YEAR_ , 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Machinery&Equipment $ 69,900 $ 66,000 S 234,900_$ 234,900 S 234,900 ,Vehicles 49,500 49,700 28,500• 28,500 28,500 Meters 135,000 100,000 100,000 r 100,000 100,000 Wells 480,000 370,000 , 655,000 655,000 655,000 Booster Stations 650,000 435,800 712,500 712,500 712,500 .Transmission/Distribution Mains 1,904,500 916,375 1,418,375. 11418,375 1,418,375 Reservoirs 2,247,000 2,609,000 820,000 820,000 820,000 Hydrants 50,000 20,000 Structures 140,000 32,000 240,000 240,000 240,000 Land 500,000 - - - - Telemetry 160,000. 160,000 - - - Water Rights 5,000,000 - - - - , • f TOTAL CAPITAL OUTLAY $ 11,385,900 $ 4,758,875 $ 4,209,275 $ 4,209,275_$ 4,209,275 242 TOWN OF ORO VALLEY WATER UTILITY ORO VALLEY WATER UTILITY FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES DEBT SERVICE/CONTINGENCY CURRENT YEAR _ BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL , DEBT SERVICE: Principal-1996 MPC Bonds ,$ 375,000 $ 375,000 $ 500,000.$ 500,000`$ 500,000 Interest-1996 MPC Bonds 1,435,562 1,435,562 1,413,312 , 1,413,312 1,413,312 ,Principal-1999 MPC Bonds 130,000 130,000, 120,000 120,000. 120,000 Interest-1999 MPC Bonds 139,130, 139,231 134,286. 134,286 1 134,286 Principal-2001 MPC Bonds 368,550 363,_544 188,040 188,040 188,040 Interest-2001 MPC Bonds 64,675 238,910, 232,516 y 232,516* 232,516, Principal-2001(A)MPC Bonds 333,450 - - - - Interest-2001(A)MPC Bonds 58,516 - - - - Principal-Note Payable CAP Water Rights - - 486,900 486,900_ 486,900 Interest-Note Payble CAP Water Rights - - _ 308,573. 308,573_ 308,573 Subtotal Debt Service: 2,904,883 2,682,247 3,383,627 , 3,383,627 1 31383,627 Issuance Costs 125,000 - - - - CONTINGENCY/RESERVE: Contingency 5,523,960 8,153,976 , 4,941,780, 4,909,623 5,080,896 TOTAL DEBT SERVICE/CONT. $ 8,428,843 $ 10,836,223_$ 8,325,407_$ 8,293,250_$ 8,464,523 243 TOWN OF ORO VALLEY WATER COMPANY A CQUISI TION ENTERPRISE FUND FISCAL YEAR 2002-2003 DEPARTMENTAL SERVICES: This fund has been created to account for the possible acquisition and operation of the Tucson Water system lying within the Town boundaries. MISSION STATEMENT: Not Applicable. PERFORMANCE GOALS: Not Applicable. 2002/03 BUDGET REQUEST JUSTIFICATION: Funds will be required to purchase the assets from Tucson Water and to construct improvements that will allow the Tucson system to be connected to the Oro Valley Water system. 244 TOWN OF ORO VALLEY WATER UTILITY FISCAL YEAR 2002-2003 WATER COMPANY ACQUISITION REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 2001-2002 2002-2003 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: OTHER FINANCING SOURCES: Proceeds from Issuance of Bonds $ 3,500,000 $ - $ 3,500,000 $ 3,500,000 1 I • - I TOTAL FINANCING SOURCES $ 3,500,000 $ - $ 3,500,000 $ 3,500,000 245 TOWN OF ORO VALLEY WATER UTILITY WATER COMPANY ACQUISITION FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES OTHER FINANCING USES/CONTINGENCY CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL CONTINGENCY/RESERVE: $ 3,500,000 $ - $ 3,500,000 $ 3,500,000 $ 3,500,000 1 i6 TOTAL DEBT SERVICE/CONT. $ 3,500,000 $ - $ 3,500,000 $ 3,500,000 $ 3,500,000 J 246 TOWN OF ORO VALLEY WATER UTILITY CONNECTION FEE FUND FISCAL YEAR 2002-2003 DEPARTMENTAL SERVICES: This Fund was originally established to separately account for the collection and expenditure of development impact fees. Pursuant to state statutes, expenditures are limited to growth-related infrastructure to meet the needs of future customers. In November 2000, the Council approved the sale of revenue obligations in the amount of$6,770,000 to finance the first three years of the Five-Year Capital Improvement Program. A covenant of the obligation issue required the Town to pledge 100% of the potable water system development impact fees until the debt is paid in full. As a result, the Town established the Connection Fee Debt Service Fund where revenue from these impact fees are accounted for as of July 1, 2000. The proceeds from the obligation issue were deposited in the Connection Fee Fund since it is the fund that incurs expenditures for growth-related infrastructure. MISSION STATEMENT: Not Applicable. PERFORMANCE GOALS: ✓ Construction of infrastructure to keep pace with growth. 2002/03 BUDGET REQUEST JUSTIFICATION: The capital improvements detailed in the budget will allow the utility to have infrastructure in place to meet the demands of projected growth in specific areas. 247 TOWN OF ORO VALLEY FISCAL YEAR 2002-2003 ORO VALLEY WATER CONNECTION FEES REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 1 2001-2002 2002-2003 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: Interest-Investments $ 50,000 $ 150,000 $ 75,000 $ 75,000, SUBTOTAL:REVENUES 50,000 150,000 75,000 75,000 • OTHER FINANCING SOURCES: Carryforward of Fund Balance 6,619,618 7,103,695 5,704,945 5,704,945 SUBTOTAL:OTHER FINANCING SOURCES 6,619,618 7,103,695 5,704,945 , 5,704,945 TOTAL REVENUES&OTHER FIN SOURCES $ 6,669,618 $ 7,253,695 $ 5,779,945 $ 5,779,945 248 TOWN OF ORO VALLEY WATER UTILITY ORO VALLEY WATER CONNECTION FEES FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL CAPITAL IMPROVEMENTS: , Mains $ 969,750 ,$ 605,000 $ 2,085,000, $ 2,0851000, $ 2,085,000 Booster Stations 1,031,250, 543,750 500,000 500,000 500,000 Reservoirs 525,000 1001000 525,000_ 525,000 , 525,000 Wells 437,500 300,000 362,000 , 362,000 , 362,000 SUBTOTAL: 2,963,500 , 1,548,750 _ 3,4721000, 3,472,000 3,472,000 Y ,CONTINGENCY-Bond Funds 2,528,250 4,486,917 1,074,167 _ 1,074,167 1,074,167 CONTINGENCY(Restricted) 1,177,868 1,218,028_ 1,233,778 , 1,2331778 _ 1,233,778 TOTAL EXPENDITURES $ 6,669,618 $ 7,253,695 _ $ 5,779,945 _$ 5,779,945_ $ 5,779,945 249 TOWN OF ORO VALLEY WATER UTILITY CONNECTION FEE DEBT SERVICE FUND FISCAL YEAR 2002-2003 DEPARTMENTAL SERVICES: This fund was established to account for the collection of potable water system development impact fees since July 1, 2000. The impact fees will be used solely for repayment of bonds sold to finance construction of growth-related infrastructure. MISSION STATEMENT: Not Applicable. PERFORMANCE GOALS: I Use 100% of impact fees received to defease outstanding bonds twice a year 2002/03 BUDGET REQUEST JUSTIFICATION: The Water Development Fee Revenue Obligations Series 2000 require the utility to pledge 100% of all impact fees received to repay the bonds and related interest. Budgeted revenue estimates for FY 2002/03 are based on 500 single family residential meters and 124 equivalent dwelling units for commercial development. 250 TOWN OF ORO VALLEY FISCAL YEAR 2002-2003 ORO VALLEY CONNECTION FEES DEBT SERVICE FUND REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 2001-2002 2002-2003 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL . REVENUES: _ i Single Family Connections $ 1,242,000 . $ 1,064,000 $ 887,000 $ 887,000 Multi-Family Connections - - - a. Commercial Connections 100,000 170,000 200,000 200,000 Irrigation Connections - 17,000 20,000 20,000, Fire Flow Connections - - - - Interest-Investments 30,000 25,000 20,000 20,000 SUBTOTAL REVENUES: 1,372,000. 1,276,000 1,127,000 1,127,000 OTHER FINANCING SOURCES: Carryforward of Fund Balance 677,000 724,035 677,000 677,000 TOTAL REVENUES&OTHER FINANCING SOURCES $ 2,049,000 $ 2,000,035 $ 1,804,000 $ 1,804,000 251 TOWN OF ORO VALLEY DEBT SERVICE ORO VALLEY CONNECTION FEES DEBT SERVICE FUND FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL DEBT SERVICE: Series 2000 Obligations , $ 1,372,000 $ 1,323,035 $ 1,127,000 $ 1,127,000 1,127,000, 1 ' Debt Service Reserve 677,000 677,000. 677,000 677,000 677,000 yy� 4 1 I 1 TOTAL EXPENDITURES $ 2,049,000 $ 2,000,035_$ 1,804,000 $ 1,804,000,$ 1,804,000 1 25? TOWN OF ORO VALLEY ALTERNATIVE WATER RESOURCES DEVELOPMENT FEE CAPITAL PROJECTS FUND FISCAL YEAR 2002-2003 DEPARTMENTAL SERVICES: This Fund was created to account for revenue and expenditures related to alternative water resources. Specific activities include analysis, planning, design and construction of infrastructure required to deliver alternative water resources to the Town. MISSION STATEMENT: Not Applicable. PERFORMANCE GOALS: ✓ Develop a Reclaimed Water Resources Master Plan ✓ Implement a Renewable Water Resources Surcharge ✓ Develop afive-year capital improvement program ✓ Begin preliminary design of the reclaimed water system for delivery of renewable water to large turf facilities 2002/03 BUDGET REQUEST JUSTIFICATION: It will be beneficial for the Town to continue to partner with other jurisdictions on studies related to recharge and CAP water filtration. Engineering and other consulting services will be required to develop a reclaimed water resources master plan, implement a surcharge and design the reclaimed water system for delivery of renewable water to large turf facilities. Additionally, funds will be used to repay the City of Tucson for CAP capital charges and interest until the debt is refinanced through the sale of bonds. 253 TOWN OF ORO VALLEY FISCAL YEAR 2002-2003 ALTERNATIVE WATER RESOURCES DEVELOPMENT FEE REVENUES AND OTHER FINANCING SOURCES CURRENT YEAR BUDGET YEAR 2001-2002 2002-2003 ESTIMATED MANAGER COUNCIL RESOURCES BUDGET ACTUAL REVIEW APPROVAL REVENUES: Development Impact Fees _$ 210,000 $ 180,000 $ 150,000 $ 150,000 Interest 75,000 40,000 30,000 30,000 SUBTOTAL:REVENUES 285,000 220,000 180,000 180,000 OTHER FINANCING SOURCES: I Carryforward of Fund Balance 1,562,143 1,594,927 , 1,184,677 1,184,677 SUBTOTAL:OTHER FINANCING SOURCES 1,562,143 1,594,927 1,184,677. 1,184,677 TOTAL REVENUES&OTHER FINANCING SOURCES $ 1,847,143 $ 1,814,927 $ 1,364,677 $ 1,364,677 254 TOWN OF ORO VALLEY WATER UTILITY ALTERNATIVE WATER RESOURCES DEVELOPMENT FEE FISCAL YEAR 2002-2003 BUDGETED EXPENDITURES CURRENT YEAR BUDGET YEAR 2001-2002 ESTIMATED DEPARTMENT MANAGER 2002-2003 COUNCIL DESCRIPTION BUDGET ACTUAL REQUEST REVIEW APPROVAL Outside Professional Services $ 250,000 ,$ 250,000 ,$ 450,000 $ 450,000 $ 450,000 Testing - 5,000 - - - Equipment Repair&Maintenance - 250 - - - Effluent Recharge - - 20,000 20,000 20,000 ,Water Rights - 375,000 - - - Transfer to OV Water Utility Fund - - 551,391 551,391 , 551,391 Contingency Reserve $ 1,597,143 ,$ 1,184,677 $ 343,286 $ 343,286 343,286 TOTAL $1,847,143 $1,814,927_ $1,364,677 $1,364,677_$ 1,364,677 255 RESOLUTION NO. (R)02- 53 A RESOLUTION OF THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, ADOPTING THE TENTATIVE ESTIMATES OF THE AMOUNTS REQUIRED FOR THE FISCAL YEAR 2002/2003 AS A TENTATIVE BUDGET; SETTING FORTH THE RECEIPTS AND EXPENDITURES/EXPENSES FOR THE FISCAL YEAR 2002/2003; GIVING NOTICE OF THE TIME FOR HEARING TAXPAYERS AND FOR ADOPTING THE BUDGET FOR THE FISCAL YEAR 2002/2003; PROVIDING FOR THE CONTINGENCIES; PROVIDING FOR THE USE OF FUNDS; SETTING THE LOCAL ALTERNATIVE EXPENDITURE LIMITATION FOR FISCAL YEAR 2002/2003; AND, DECLARING AN EMERGENCY. WHEREAS, the A.R.S. 42-17101 requires that cities and towns in Arizona adopt a tentative budget by the third Monday in July of each year; and WHEREAS, the Town Council and staff have met in budget study sessions to review the proposed budget; WHEREAS, the adoption of the budget will allow the Town of Oro Valley local government to provide the necessary public services for the health, welfare and safety of its citizenry; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND TOWN COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA: Section 1 That the statements and schedules of the tentative budget for the fiscal year 2002/2003 accompany and be included as part of this Resolution as attached hereto. Section 2 That the statements and schedules herein contained be adopted for the purpose as hereafter set forth as the tentative budget for the Town of Oro Valley, Arizona for the fiscal year 2002/2003. Section 3 That the statements setting forth the receipts, expenditures/expenses and amounts collectible for the fiscal year 2002/2003 accompany and be included as part of this resolution. Section 4 That the local alternative expenditure limitation as noted on the Summary Schedule of Estimated Revenues and Expenditures/Expenses for the fiscal year 2002/2003 be included as part of this resolution. Section 5 That the Town Clerk be and hereby is authorized and directed to publish in the manner prescribed by law, the estimates of expenditures/expenses, as hereinafter set forth, together with a notice that the Town Council will meet for the purpose of final hearing of taxpayers and for adoption of the budget for fiscal year 2002/2003 for the Town of Oro Valley, Arizona on the 17th day of July, 2002. Section 6 That money from any fund may be used for any of the appropriations except money specifically restricted by State Law or by Town Ordinance or Resolution. Section 7 That various Town officers and employees by and they hereby are directed to perform all acts necessary or desirable to give effect to this resolution. Section 8 That it is necessary for the preservation of the peace, health and safety of the Town of Oro Valley, Arizona, an emergency is declared to exist and this resolution shall be effective immediately upon its passage and adoption. APPROVED by the affirmative vote of three-fourths of the Council of the Town of Oro Valley, Arizona this 19th day of June, 2002. PASSED AND ADOPTED this 19th day of June, 2002. Paul H. Loomis, Mayor ATTEST: Kath n E. Cuvelier, Town Clerk APPROVED AS TO FORM: 4111111 — At A - Dan Dudley, Town Attorney TOWN OF ORO VALLEY PUBLIC NOTICE In accordance with the provisions of Title 42, Sections 302, 303, and 304, Arizona Revised Statutes, the Oro Valley Town Council did on the 19th day of June 2002 adopt a tentative budget for fiscal year 2002/2003 which is published herewith. The Town Council will meet for a final hearing of taxpayers and for the adoption of the final budget for fiscal year 2002/2003 on July 17, 2002. The hearing will commence at or after 7:00 p.m. on Wednesday, July 17, 2002 at the Oro Valley Town Hall Council Chambers, 11,000 N. La Canada Drive, Oro Valley, Arizona. Members of the public are invited to attend. PUB: The Daily Territorial July 1, 2002 &July 8, 2002 REQ: Kathryn Cuvelier, CMC Town Clerk 00 00 W 00 O 00 •00 00 \O. .0 N A � ri 00 M 00 � ri N N N '�t V1 O W M O1 M \ 00 C� AN N N A 0 W 0 w N W 6.1 N U1 M M N_ 00 00 N col W '-' W N M o0 O 00 ' 00 00 �o ' �o N U O M 00 N M M 1111 00 O 00 Q� O� O O 00 *""O ccl M M N N N ilM en `O M ►U N N Mn \M •C CT M '--i .--i• r-+ p �1 tt ai O O r, IIN ti W O C ti .n 01 n L III IHI 0,1 q, IIIo ctau gii P,,, O O O O M Lti p w ' O O ' O O O N N O'4' 61 'ill d' ri IIM °O O OW ,��,E. N 64 V i W .� r.. 00 00 t« > c 0 en o en o �o �r �, °.. W�'Mi M O� N ' N 0 N ' N 0 6106 0 `� Q �" ' l� 0 M M 06 G�1 0 0000 0000 tip"" ^� N rZ W N \p Q1 00 00 M o0 00 \O N M reg,} O '' 2)N W N �o N .� o0 00 ,, ,,,- Cr, " �' N � � WQo r-, r.. c °` W O ?N ',2 '4c, ,,,N N 3 y3 l t � • e W o W r a� o� 7 • a O ti W Zi o s v U W ! ! ' ' P ....-ti 4; -it cONo^W �N o M , o 000 ric— 0 .. c',41 W ,' o0 0 o0 00 a, .-� �r o C W � � � tiN .-.. _ o0 00 rn M �, E bA v +� d '� a .� Tr o� ;61 :-1 ! I t c'A elk .� a� V -Ic .a E iil W N M ,O :>::»'::>:>:::>::>::: O1 M > > >» M ErAra ed .>r G IU ti N \D M N N \O O rn or. � Aw 4 = — E. �. U 0 a a C 0 C a 0 r..� o � a o W N i! N C w a� "O O 8 ; 4 H G� O 3 W � o 0 -4 = 1 . 6.% 0 N b 00 C 'C A ,-. o0 0o v a� lel CLIElt r.r O 0.1~ H C ° . Y. 3. O A a a� A 24.44$4 `Ag 0V aW'rC N W C W o •� o .W • O � a� s apq � �i ►-a� W W •--� N M *I') vi v� C� .ROI O• O c O H 1 g G� -5, ;! -'6' § H fill A C p W pC W -,e. g ETIO i ii ii �. ^; ^CWmO a� C c� °'°' o - cWZ [��-� '� '�▪ Hv� F H O TOWN OF ORO VALLEY Summary By Fund Type of Revenues Other Than Property Taxes Fiscal Year 2002/2003 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 2001/2002 2001/2002* 2002/2003 GENERAL FUND: Local Taxes: Local Sales $ 5,880,000 $ 6,077,000 $ 5,982,000 Cable Franchise 270,000 290,000 300,000 Subtotal Local Taxes 6,150,000 6,367,000 6,282,000 Licenses &Permits: Business 85,000 85,000 89,000 Building 2,113,000 1,360,000 1,729,000 Miscellaneous Permits 42,000 34,000 34,000 Subtotal Licenses&Permits 2,240,000 1,479,000 1,852,000 Intergovernmental Revenues: County Shared 1,050,000 1,100,000 1,230,000 Weaver Park Operating Contribution 15,000 15,000 15,000 County Library District Contribution 176,329 - 501,771 State Shared 5,471,000 5,447,000 5,476,270 State Grants 204,500 214,400 66,500 Federal Grants 277,441 197,000 289,478 Subtotal Intergovernmental Revenues: 7,194,270 6,973,400 7,579,019 Charges for Services 357,425 361,125 395,384 Fines 220,000 204,000 200,000 Interest on Investments 385,000 295,000 275,000 Miscellaneous Revenues 25,500 75,000 63,500 TOTAL GENERAL FUND $ 16,572,195 $ 15,754,525 $ 16,646,903 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estmated revenues for the remainder of the fiscal year. SCHEDULE C(1 of 3) TOWN OF ORO VALLEY Summary By Fund Type of Revenues Other Than Property Taxes Fiscal Year 2002/2003 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 2001/2002 2001/2002* 2002/2003 SPECIAL REVENUE FUNDS: HIGHWAY USER REVENUE FUND: Licenses &Permits $ 28,000 $ 12,000 $ 12,000 Intergovenmental Revenues: Highway Users Fuel Tax 2,350,000 2,365,000 2,365,000 State Grants 471,000 419,000 110,000 Subtotal Intergovernmental Revenues: 2,821,000 2,784,000 2,475,000 Charges for Services 20,000 10,000 12,000 Interest on Investments 40,000 50,000 20,000 Miscellaneous Revenues 5,000 22,500 5,000 HIGHWAY FUND TOTALS 2,914,000 2,878,500 2,524,000 SEIZURE AND FORFEITURES-STATE FUND 5,000 28,000 5,000 SEIZURE AND FORFEITURES-JUSTICE FUND 45,000 70,000 65,000 PUBLIC TRANSPORTATION FUND: Local Transportation Assistance 170,000 170,000 177,550 State Grants 39,174 28,645 - Federal Grants 182,400 118,005 194,400 Charges for Services 23,000 30,000 30,000 Interest on Investments 4,000 7,500 2,000 Miscellaneous Revenues - 100 - PUBLIC TRANSPORTATION TOTALS 418,574 354,250 403,950 TOTAL -SPECIAL REVENUE FUNDS $ 3,382,574 $ 3,330,750 $ 2,997,950 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estmated revenues for the remainder of the fiscal year. SCHEDULE C(2 of 3) TOWN OF ORO VALLEY Summary By Fund Type of Revenues Other Than Property Taxes Fiscal Year 2002/2003 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 2001/2002 2001/2002* 2002/2003 DEBT SERVICE FUNDS: Municipal Debt Service $ 20,000 $ 30,000 $ 4,000 Oracle Road Improvement District 704,730 - 704,730 Oro Valley Water Connection Fees Debt Service 1,372,000 1,276,000 1,127,000 TOTAL -DEBT SERVICE FUNDS 2,096,730 1,306,000 1,835,730 CAPITAL PROJECT FUNDS: Library Construction Fund $ 2,050,000 $ 1,73 8,192 $ - Alternative Water Resources Dev. Impact Fees 285,000 220,000 180,000 Townwide Roadway Dev. Impact Fees 5,574,012 2,341,476 11,094,000 Oro Valley Water Connection Fees 50,000 150,000 75,000 TOTAL CAPITAL PROJECT FUNDS 7,959,012 4,449,668 11,349,000 ENTERPRISE FUNDS: Oro Valley Water Utility 7,801,800 8,100,026 8,462,761 Oro Valley Stormwater Utility 264,000 52,500 405,500 TOTAL -ENTERPRISE FUNDS 8,065,800 8,152,526 8,868,261 TOTAL ALL FUNDS $ 38,076,311 $ 32,993,469 $ 41,697,844 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estmated revenues for the remainder of the fiscal year. SCHEDULE C(3 of 3) TOWN OF ORO VALLEY Summary By Fund Type of Other Financing Sources/(Uses) and Interfund Transfers Fiscal Year 2002/2003 INTERFUND OTHER FINANCING TRANSFERS 2002/2003 2002/2003 FUND SOURCES (USES) IN (OUT) GENERAL FUND: Transfer to Municipal Debt Service Fund $ (1,081,553) Transfer to Public Transportation Fund (53,401) TOTAL GENERAL FUND - - - (1,134,954) DEBT SERVICE FUNDS: Municipal Debt Service Fund-General Fund Transfer In 1,081,553 SPECIAL REVENUE FUNDS: Public Transportation Fund 53,401 CAPITAL PROJECTS FUNDS: Oracle Road Roadway Improvement District-Bond Proceeds 4,945,000 Transfer to Water Utilty Fund (551,391) ENTERPRISE FUNDS: Water Co.Acquisiton-Bond Proceeds 3,500,000 Alternative Water Resources-Transfer In 551,391 TOTAL ALL FUNDS 8,445,000 - 1,686,345 (1,686,345) SCHEDULED(1 OF 1) TOWN OF ORO VALLEY Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 2002/2003 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES EXPENSES FUND/DEPARTMENT 2001/2002 2001/2002 2001/2002* 2002/2003 GENERAL FUND: Town Council $ 126,408 $ - $ 123,316 $ 146,120 Town Clerk 321,084 - 313,969 288,000 Magistrate Court 489,081 - 462,586 497,936 Town Manager 284,953 - 268,511 340,890 Human Resources 210,374 - 213,369 227,778 Finance 438,030 - 429,481 459,438 Economic Development 706,992 - 565,353 798,604 Information Systems 315,989 - 308,594 354,836 Legal 603,884 - 521,421 611,168 Police 7,416,863 175,000 7,413,728 8,198,969 Community Development: Community Development-Administration 436,496 - 416,803 391,643 Library Services 360,058 - 201,754 1,010,328 Planning&Zoning 1,117,888 - 1,029,485 908,991 Georgraphical Information Systems 110,133 - 111,815 125,811 Building Safety 1,235,101 - 974,542 1,111,411 Parks&Recreation 1,311,658 150,774 1,522,372 1,356,867 Subtotal-Community Development 4,571,334 150,774 4,256,771 4,905,051 1 Custodial/Facility Maintenance 146,475 - 140,653 153,688 Public Works 321,101 - 315,937 338,114 General Administration 1,741,950 22,500 900,700 1,231,610 Contingency/Reserve 7,731,176 (348,274) - 5,961,630 TOTAL GENERAL FUND $ 25,425,694 $ - $ 16,234,389 $ 24,513,832 SPECIAL REVENUE FUNDS: HIGHWAY USERS REVENUE FUND: Public Works $ 3,577,198 $ - $ 3,317,635 $ 3,241,862 Contingency/Reserve 821,196 - - 499,889 TOTAL HIGHWAY FUND $ 4,398,394 $ - $ 3,317,635 $ 3,741,751 SEIZURES&FORFEITURES-STATE FUND: Police $ 18,122 $ - $ - $ 49,338 Legal 4,851 - 5,223 - TOTAL SEIZURES&FORFEITURES-STATE FUND $ 22,973 $ - $ 5,223 $ 49,338 *Includes actual expenditures recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estmated revenues for the remainder of the fiscal year. SCHEDULE E(1 of 3) TOWN OF ORO VALLEY Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 2002/2003 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES EXPENSES FUND/DEPARTMENT 2001/2002 2001/2002 2001/2002* 2002/2003 SEIZURES&FORFEITURES-JUSTICE FUND: $ 148,676 $ - $ 179,992 $ 112,548 PUBLIC TRANSPORTATION FUND $ 646,806 $ - $ 465,657 $ 584,418 TOTAL SPECIAL REVENUE FUNDS $ 5,216,849 $ - $ 3,968,507 $ 4,488,055 DEBT SERVICE FUNDS: Municipal Debt Service Fund $ 1,375,940 $ - $ 1,223,241 $ 1,286,153 Oracle Road Improvement District 704,730 - - 704,730 Oro Valley Connection Fees Debt Service 2,049,000 - 1,323,035 1,804,000 TOTAL DEBT SERVICE FUNDS $ 4,129,670 $ - $ 2,546,276 $ 3,794,883 CAPITAL PROJECT FUNDS: TOWNWIDE ROADWAY DEV.IMPACT FEES $ 10,403,037 $ - $ 2,102,624 $ 12,622,708 Contingency/Reserve 2,232,453 - 7,015,586 5,486,878 TOTAL TOWNWIDE ROADWAY DEV.IMPACT $ 12,635,490 $ - $ 9,118,210 $ 18,109,5 86 ALTERNATIVE WATER RESOURCE DEV.FEE $ 250,000 $ - $ 630,250 $ 470,000 Contingency/Reserve 1,597,143 - 343,286 TOTAL ALT. WATER RESOURCE DEV.FEE $ 1,847,143 $ - ", $ 630,250 $ 813,286 ORO VALLEY WATER CONNECTION FEES $ 2,963,500 $ - $ 1,548,750 $ 3,472,000 Contingency/Reserve 3,706,118 - - 2,307,945 TOTAL OV WATER CONNECTION FEES $ 6,669,618 $ - $ 1,548,750 $ 5,779,945 LIBRARY CONSTRUCTION $ 4,032,371 $ - $ 4,799,303 $ - ORACLE RD. CONSTRUCTION $ 4,945,000 $ - $ - $ 4,945,000 TOTAL CAPITAL PROJECT FUNDS $ 30,129,622 $ - $ 16,096,513 $ 29,647,817 *Includes actual expenditures recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estmated revenues for the remainder of the fiscal year. SCHEDULE E(2 of 3) Ni1 N O kr) N O N - W O .-, .-, O \O N q C4 ^ ^ ^ ^ v1 M N^ 0o O M^ 00^ W44 p r--, O m O d' 44 '..1 _^ ^ ^ ^ .� m A W N r—, ,—, `�' N 00 q W ' N Pq44 69 69 69 69 69 -EA2 44 NN ,-,:t N O ) �'44 OO ' ' O r eelrl rl 00 rZ' � O N N N O 0 ti W EA E z 44 C.) 'N W E., I I I I I I I 'L • W W o t, ARj W �' � 0 °� `w M -� rNo '� `ti � o a) z c N oo W �C EA EA E EA o a O 44N N N O N O —, m 0o W '� ', W ° °\ O O Q, .� off, �► A q NNO" 711s pp N co op wV W c o r--+ t� N m '' W ,v, 00 ri ri N N N O ` OAW "o N 'z Z, F.1tiW ASliw W N o t A isz t,0 Z 44 q W 44 v * �. W � W w w 00o c o 0 RESOLUTION NO. (R) 02- 64 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, APPROVING THE ADOPTION OF THE BUDGET OF THE TOWN OF ORO VALLEY FOR THE FISCAL YEAR 2002-2003. WHEREAS, on June 19, 2002 and in accordance with Arizona Revised Statutes §§ 42- 17101 and 42-17102, the Town authorized an estimate of the different amounts required to meet the public expenditures for the ensuing year, also an estimate of revenues from sources other than direct taxation, and the amount to be raised by taxation upon real and personal property of the Town of Oro Valley; and WHEREAS, after notice of a public hearing in accordance with Arizona Revised Statute §§ 42-17103, 42-17104, and 42-17105, the Council met on July 17, 2002, at which time any taxpayer was entitled to appear and be heard in favor of or against any of the proposed expenditures or tax levies before the Council adopted the estimates of the proposed expenditures, constituting the budget of the Town of Oro Valley for the Fiscal Year 2002-2003; and WHEREAS, the sums to be raised by taxation, as specified therein, do not in the aggregate amount exceed the primary property tax levy limits as calculated in accordance with Arizona Revised Statute § 42-17051(A). NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona, that the said estimates of revenues and expenditures shown on the accompanying schedules as now increased, reduced or changed by and the same are hereby adopted as the budget of the Town of Oro Valley for the Fiscal Year 2002-2003. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 17th day of July, 2002. TOWN OF ORO VALLEY, ARIZONA Paul H. Loomis, Mayor ATTEST: : vim Kathn E. Cuvelier, Town Clerk APPROVED A TO FORM: ' Dan Dudley, Town Attor "y * c tz - oo c, c� w t4 „ '� O v, r n y dr d �-+ y o :° A' o efl y eD 7 .-1 c ac, y " c 7dd t7 qdd �' 122 °' c4 C 0. y eo et r: 7 .‹ o 3 c c - 41 co C a v y 5 C n C o < p c _ ji ac '`a °' c © •-c c. e r7 2EE. "„,4' li 1 4 k a O, VI A W N ►-+ 6A c A t� Y ca c ►ti ti boz no °. E. o tZ7C , c > o c , c d ohi b b O Q "c "'t r. rn eD F ft N :`::::;>>::: N W N lv .-. o � < y a. - a, y N J J o 4 .P v, tJ oc,,, y , Egl00 00 :::.00 NNN ►-- N tv tZ7CiZ7E ` � Oo J � ,o o, v, *C, bbwCf- G. O a r '0 �--• - 01 C G', 00 0' a ,4tv o — ft c g• c `� tu ei, 'S figi,- ii .'2. 7V ox z el oc O °o° 1'),,...) N o,°• ma, v2, oho tov t� pa. h a = a. c� o c . C Q y o W 00 w o~ yah a ' B� �. o 00 00 o 00 v w 0 tov, v �, f' ... 3 _ v, w w „ J J o, ti, c� 7 ,..r W c w .o ..o N o, . o, J 00 *absi tri z ':11efl PA: :: o °�. oJ, 0 0 0 o w '' b ft . " y I ' ' PP � co Al- t II ivi-itt,o0 0o Q ,o o, 4, w w .0 4, o * y o A �. 'i 00 00 Q J o0 00 ,o v, v, J o, `p y tCTj 6,1ycph'o ,o N 00 N . N O J . J .O"'20000 �A OOOOw �"� 6A ., b • N ci, rt w� ,-i 00 00 O O jy = p w wQ 00 w w C y �. ;� N N 11111InL) * t�Tjz=h o40 Oto Q &'. O O rc i, rt `` � � W o 0 � o o �o e� Av, v, o 0 0 0 wco 1111 1 III 1 III C et F -o o E. i v, v, o o ,,,r v, o0 0o w Li, r .-• w 'Z7 P- w w w "v, "v, c o .p �o ,o v, v, O o v, w w b .,72, Illh': o y < o III1< O74, O v, 0o flji ticm a � �4, NOOw - w w 4, vo, .-- -, AIUta y 00 lk) NJ — N N O�0 00 00 UI W til V, 00 00 J W W V, N 6s tt7 titl7btz ktIl orb w - - 1 w w . ti,, b - o o ' '0 0000 - w C 00 w w v t ..00 00 w 'gyp . 00 N-• N N — 00o 00 ON W b V, 00 00 J W W UI N \ TOWN OF ORO VALLEY Summary By Fund Type of Revenues Other Than Property Taxes Fiscal Year 2002/2003 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 2001/2002 2001/2002* 2002/2003 GENERAL FUND: Local Taxes: Local Sales $ 5,880,000 $ 6,077,000 $ 5,982,000 Cable Franchise 270,000 290,000 300,000 Subtotal Local Taxes 6,150,000 6,367,000 6,282,000 Licenses &Permits: Business 85,000 85,000 89,000 Building 2,113,000 1,360,000 1,729,000 Miscellaneous Permits 42,000 34,000 34,000 Subtotal Licenses & Permits 2,240,000 1,479,000 1,852,000 Intergovernmental Revenues: County Shared 1,050,000 1,100,000 1,230,000 Weaver Park Operating Contribution 15,000 15,000 15,000 County Library District Contribution 176,329 - 501,771 State Shared 5,471,000 5,447,000 5,476,270 State Grants 204,500 214,400 66,500 Federal Grants 277,441 197,000 289,478 Subtotal Intergovernmental Revenues: 7,194,270 6,973,400 7,579,019 Charges for Services 357,425 361,125 395,384 Fines 220,000 204,000 200,000 Interest on Investments 385,000 295,000 275,000 Miscellaneous Revenues 25,500 75,000 63,500 TOTAL GENERAL FUND $ 16,572,195 $ 15,754,525 $ 16,646,903 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estmated revenues for the remainder of the fiscal year. SCHEDULE C(1 of 3) TOWN OF ORO VALLEY Summary By Fund Type of Revenues Other Than Property Taxes Fiscal Year 2002/2003 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 2001/2002 2001/2002* 2002/2003 SPECIAL REVENUE FUNDS: HIGHWAY USER REVENUE FUND: Licenses &Permits $ 28,000 $ 12,000 $ 12,000 Intergovenmental Revenues: Highway Users Fuel Tax 2,350,000 2,365,000 2,365,000 State Grants 471,000 419,000 110,000 Subtotal Intergovernmental Revenues: 2,821,000 2,784,000 2,475,000 Charges for Services 20,000 10,000 12,000 Interest on Investments 40,000 50,000 20,000 Miscellaneous Revenues 5,000 22,500 5,000 HIGHWAY FUND TOTALS 2,914,000 2,878,500 2,524,000 SEIZURE AND FORFEITURES-STATE FUND 5,000 28,000 5,000 SEIZURE AND FORFEITURES-JUSTICE FUND 45,000 70,000 65,000 i PUBLIC TRANSPORTATION FUND: Local Transportation Assistance 170,000 170,000 177,550 State Grants 39,174 2 8,645 - Federal Grants 182,400 118,005 194,400 Charges for Services 23,000 30,000 30,000 Interest on Investments 4,000 7,500 2,000 Miscellaneous Revenues - 100 - PUBLIC TRANSPORTATION TOTALS 418,574 354,250 403,950 TOTAL-SPECIAL REVENUE FUNDS $ 3,382,574 $ 3,330,750 $ 2,997,950 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estmated revenues for the remainder of the fiscal year. SCHEDULE C(2 of 3) TOWN OF ORO VALLEY Summary By Fund Type of Revenues Other Than Property Taxes Fiscal Year 2002/2003 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 2001/2002 2001/2002* 2002/2003 DEBT SERVICE FUNDS: Municipal Debt Service $ 20,000 $ 30,000 $ 4,000 Oracle Road Improvement District 704,730 - 704,730 Oro Valley Water Connection Fees Debt Service 1,372,000 1,276,000 1,127,000 TOTAL -DEBT SERVICE FUNDS 2,096,730 1,306,000 1,835,730 CAPITAL PROJECT FUNDS: Library Construction Fund $ 2,050,000 $ 1,738,192 $ - Alternative Water Resources Dev. Impact Fees 285,000 220,000 180,000 Townwide Roadway Dev. Impact Fees 5,574,012 2,341,476 11,094,000 Oro Valley Water Connection Fees 50,000 150,000 75,000 TOTAL CAPITAL PROJECT FUNDS 7,959,012 4,449,668 11,349,000 ENTERPRISE FUNDS: Oro Valley Water Utility 7,801,800 8,100,026 8,462,761 Oro Valley Stormwater Utility 264,000 52,500 405,500 TOTAL -ENTERPRISE FUNDS 8,065,800 8,152,526 8,868,261 TOTAL ALL FUNDS $ 38,076,311 $ 32,993,469 $ 41,697,844 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estmated revenues for the remainder of the fiscal year. SCHEDULE C(3 of 3) TOWN OF ORO VALLEY Summary By Fund Type of Other Financing Sources/(Uses) and Interfund Transfers Fiscal Year 2002/2003 INTERFUND OTHER FINANCING TRANSFERS 2002/2003 2002/2003 , FUND SOURCES (USES) IN (OUT) GENERAL FUND: Transfer to Municipal Debt Service Fund $ (1,081,553) Transfer to Public Transportation Fund (53,401) _ TOTAL GENERAL FUND - - - (1,134,954) DEBT SERVICE FUNDS: Municipal Debt Service Fund-General Fund Transfer In 1,081,553 SPECIAL REVENUE FUNDS: Public Transportation Fund 53,401 CAPITAL PROJECTS FUNDS: Oracle Road Roadway Improvement District-Bond Proceeds 4,945,000 Transfer to Water Utilty Fund (551,391) ENTERPRISE FUNDS: Water Co. Acquisiton-Bond Proceeds 3,500,000 Alternative Water Resources-Transfer In 551,391 TOTAL ALL FUNDS 8,445,000 - 1,686,345 (1,686,345) SCHEDULED(1 OF 1) TOWN OF ORO VALLEY Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 2002/2003 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES EXPENSES FUND/DEPARTMENT 2001/2002 2001/2002 2001/2002* 2002/2003 GENERAL FUND: Town Council $ 126,408 $ - $ 123,316 1 $ 146,120 Town Clerk 321,084 - 313,969 290,299 Magistrate Court 489,081 - 462,586 495,824 Town Manager 284,953 - 268,511 343,778 Human Resources 210,374 - 213,369 226,747 Finance 438,030 - 429,481 465,676 Economic Development 706,992 - 565,353 797,864 Information Systems 315,989 - 308,594 353,423 Legal 603,884 - 521,421 609,471 Police 7,416,863 175,000 7,413,728 8,223,357 Community Development: Community Development-Administration 436,496 - 416,803 389,463 Library Services 360,058 - 201,754 1,006,717 Planning&Zoning 1,117,888 - 1,029,485 904,817 Georgraphical Information Systems 110,133 - 111,815 125,596 Building Safety 1,235,101 - 974,542 1,106,230 Parks&Recreation 1,311,658 150,774 1,522,372 1,501,917 Subtotal-Community Development 4,571,334 150,774 4,256,771 5,034,740 Custodial/Facility Maintenance 146,475 - 140,653 153,163 Public Works 321,101 - 315,937 336,597 General Administration 1,741,950 22,500 900,700- 1,231,610 Contingency/Reserve 7,731,176 (348,274) - 5,805,163 TOTAL GENERAL FUND $ 25,425,694 $ - $ 16,234,389 $ 24,513,832 SPECIAL REVENUE FUNDS: HIGHWAY USERS REVENUE FUND: Public Works $ 3,577,198 $ - $ 3,317,635 $ 3,231,723 Contingency/Reserve 821,196 - - 510,028 TOTAL HIGHWAY FUND $ 4,398,394 $ - $ 3,317,635 $ 3,741,751 SEIZURES&FORFEITURES-STATE FUND: Police $ 18,122 $ - $ - $ 49,338 Legal 4,851 - 5,223 - TOTAL SEIZURES&FORFEITURES-STATE FUND _ $ 22,973 $ - $ 5,223 $ 49,338 *Includes actual expenditures recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estmated revenues for the remainder of the fiscal year. SCHEDULE E(1 of 3) TOWN OF ORO VALLEY Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 2002/2003 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES EXPENSES FUND/DEPARTMENT 2001/2002 2001/2002 2001/2002* 2002/2003 SEIZURES&FORFEITURES-JUSTICE FUND: $ 148,676 $ - $ 179,992 $ 112,548 PUBLIC TRANSPORTATION FUND $ 646,806 $ - $ 465,657 $ 584,418 TOTAL SPECIAL REVENUE FUNDS $ 5,216,849 $ - $ 3,968,507 $ 4,488,055 DEBT SERVICE FUNDS: Municipal Debt Service Fund $ 1,375,940 $ - $ 1,223,241 $ 1,286,153 Oracle Road Improvement District 704,730 - - 704,730 Oro Valley Connection Fees Debt Service 2,049,000 - 1,323,035 1,804,000 TOTAL DEBT SERVICE FUNDS $ 4,129,670 $ - $ 2,546,276 $ 3,794,883 CAPITAL PROJECT FUNDS: TOWNWIDE ROADWAY DEV.IMPACT FEES $ 10,403,037 $ - $ 2,102,624 $ 12,621,228 Contingency/Reserve 2,232,453 - 7,015,586 5,488,358 TOTAL TOWNWIDE ROADWAY DEV.IMPACT $ 12,635,490 $ - $ 9,118,210 $ 18,109,586 ALTERNATIVE WATER RESOURCE DEV.FEE $ 250,000 $ - $ 630,250 $ 470,000 Contingency/Reserve 1,597,143 - 343,286 TOTAL ALT. WATER RESOURCE DEV.FEE $ 1,847,143 $ - $ 630,250 $ 813,286 ORO VALLEY WATER CONNECTION FEES $ 2,963,500 $ - $ 1,548,750 $ 3,472,000 Contingency/Reserve 3,706,118 - - 2,307,945 TOTAL OV WATER CONNECTION FEES $ 6,669,618 $ - $ 1,548,750 $ 5,779,945 LIBRARY CONSTRUCTION $ 4,032,371 $ - $ 4,799,303 $ - ORACLE RD. CONSTRUCTION $ 4,945,000 $ - $ - $ 4,945,000 TOTAL CAPITAL PROJECT FUNDS $ 30,129,622 _ $ - _ $ 16,096,513 $ 29,647,817 *Includes actual expenditures recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estmated revenues for the remainder of the fiscal year. SCHEDULE E(2 of 3) 4, • en O\ 00 O O N W N 00 .--, N A N � o �n � M o• 00 o v-; �i 00 W C o 0 0 ° �o Cb AWN -• ' `�' N 0 A W � c 0 W 69 69 64 69 69 69 '4 N N N N O ) ' O O ' ' p N ►.� � W N m M m 00 `� � N N N N ° ,tkAWN — — �, .s 744 li' 4, Ey, W " ,-o W4)• 1E1 •F Gj ,y i i i i • ' '� W� Wo o .s t A W L o '' aN w " " 4) Z `' Q � N A `tip M N W Q 69 •64 69 s9 v) 'I O VD VD N O O N N 00 CD '� co O� .--r O O r--+ ° C2 c A W ry CT N N 0 \0 0000 0000 0 A R4 V h L'"' % t N d� c ° WW .N cc" �, M en- r-, (� (,1" c" C'oq � W0N N °� C �, o r A W o 4) W N 4) It 4. W 69 69 69 69 69 69 4 W W q o k z At �, Li) '4 * -4-, � � w w � -; k4 O 'h% 0 c4 � W Q o 0 AFFIDAVIT OF PUBLICATION STATE OF ARIZONA) :ss. ,,COUNTY OF PIMA ) KAREN HULL being first duly sworn, deposes and says that (he) (she) is the Legal Advertising Manager of THE DAILY TERRITORIAL, a daily newspaper printed and published in the County of Pima, State of Arizona, and of general circulation in the City of Tuc- son, County of Pima, State of Arizona and elsewhere, and the hereto attached TOWN OF ORO s VALLEY BUDGET 2002/2003 Y ; PUBLIC NOTICE •#, 4• t kroolizrw, ti it 4 041.' was printed and published correctly in the regular and entire issue of said THE DALLY TERRITORIAL for issues; that was first made 1st JULY 02 on the day of 20 8th and the last publication thereof was made on the day of JULY 02 20 ; that said publication wt`,oeioi ch of the following dates, to-wit: 07/08/02 Request of TOWN OF ORO i VAL.L. 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