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HomeMy WebLinkAboutMinutes - Historic Preservation Commission - 2/3/2014 MINUTES ORO VALLEY HISTORIC PRESERVATION COMMISSION REGULAR SESSION February 3, 2014 HOPI CONFERENCE ROOM 11000 N. LA CANADA DRIVE CALL TO ORDER AT OR AFTER 5:00 P.M. Chair Guyer called the meeting to order at 5:00 p.m. ROLL CALL PRESENT: Ellen Guyer, Chair Dean Strandskov, Vice-Chair Marilyn Lane, Commissioner Connie Trail, Commissioner Eric Thomae, Commissioner EXCUSED: Ed Hannon, Commissioner ALSO PRESENT: Kristy Diaz-Trahan, Parks & Recreation Director Brendan Burns, Town Council Liaison CALL TO THE AUDIENCE The following individual discussed a presentation the Oro Valley Historical Society plans to make to the Town Council: Oro Valley Resident and Oro Valley Historical Society Member Jack Evert 1. REVIEW AND/OR APPROVAL OF THE JANUARY 6, 2014 REGULAR SESSION MINUTES MOTION: A motion was made by Commissioner Trail and seconded by Commissioner Thomae to approve the January 6, 2014 minutes as written. MOTION carried, 5-0 02/03/14 Minutes, Historic Preservation Commission 1 2. DEPARTMENT REPORT Parks and Recreation Director Kristy Diaz-Trahan reported on the following: - The Farmer's Market is successful. - Second Saturdays are ramping up. - Staff is working to improve the traffic circulation pattern at Steam Pump Ranch. - CIP ranking meeting will be on February 12, 2014. Requests for Steam Pump Ranch include a cover for the pump and an irrigation plan. - The General Fund budget process is beginning. - Recreation Manager Lynanne Dellerman will organize a tour of the Oro Valley Historical Museum for the Commission on February 21, 2014. - The Historic Preservation Conference is June 11-13, 2014 in Rio Rico. 3. REPORT BY COMMISSIONER TRAIL AND COMMISSIONER LANE REGARDING PUBLIC OUTREACH - DISCUSSION AND POSSIBLE ACTION Commissioner Trail and Commissioner Lane met and researched this issue and reviewed the following: - Public relations, knowledge of the Commission and follow-through are priorities. - The Commission's role in educational outreach during the Town's Anniversary Celebration needs to be determined. - The importance of written materials. Assisting with fourth grade curriculum. - Funding in order to proceed. - The role of the Commission verses the role of the Oro Valley Historical Society. Chair Guyer suggested a joint study session with the Oro Valley Historical Society and the Historic Preservation Commission to focus on the design of the literature. Chair Guyer recommended that the meeting be held in April, once a draft is prepared of the updated Preservation Plan. The Commissioners discussed their role at the Town's 40th Anniversary Celebration to include having a booth, providing information about the Commission and cooperating with the Oro Valley Historical Society's booth. Chair Guyer suggested a subcommittee work with Recreation Manager Lynanne Dellerman regarding the Commission's role in this event. MOTION: A motion was made by Commissioner Thomae and seconded by Commissioner Lane to form a subcommittee to discuss the presence of the Historic 02/03/14 Minutes, Historic Preservation Commission 2 Preservation Commission at a booth at the Town's 40th Anniversary Celebration and the reasons for being there. MOTION carried, 5-0 Commissioner Trail, Commissioner Thomae and Vice-Chair Strandskov volunteered to make up the subcommittee and will meet with Ms. Dellerman. Commissioner Lane volunteered to meet with a member of the Oro Valley Historical Society to work on the brochure content. It will focus on Oro Valley heritage with an emphasis on Steam Pump Ranch. 4. TOWN HISTORY RECORDS AND REPORTS UPDATE - DISCUSSION Ms. Diaz-Trahan reported that the Town's history binder is held at the Town Clerk's office and they received it approximately one year ago. It has not been updated since then. It will be important to identify who takes care of this binder, where it resides and what documentation should be included. 5. ANNOUNCEMENTS Ms. Diaz-Trahan announced that the Arizona State Archaeology Expo at Catalina State Park will be on March 29, 2014. The Honey Bee Preservation property will be cleaned up before it is toured. Chair Guyer reopened Agenda Item 4. 4. TOWN HISTORY RECORDS AND REPORTS UPDATE - DISCUSSION Commissioner Thomae requested to see the historical documents at the March meeting. He recommended a subcommittee communicate with the Oro Valley Public Library to acquire more information about the documents. 6. FUTURE AGENDA ITEMS - Oro Valley Cultural Heritage Preservation Plan - Town History Records and Reports - Report on progress the Town's 40Th Anniversary Celebration - Oro Valley Historical Society Collaboration 02/03/14 Minutes, Historic Preservation Commission 3 Historic Designation of Homes Tour of Historical Sites (on April agenda) 7. SCHEDULING NEXT HISTORIC PRESERVATION COMMISSION MEETING TENTATIVELY FOR MONDAY, MARCH 3, 2014 TO BEGIN AT 5:00 P.M. - DISCUSSION AND POSSIBLE ACTION No comments. ADJOURNMENT MOTION: A motion was made by Commissioner Thomae and seconded by Commissioner Lane to adjourn the meeting at 6:18 p.m. MOTION carried, 5-0 Prepared by: k5Citia5SL94. Danielle Tanner Senior Office Specialist I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Historic Preservation Commission of Oro Valley, Arizona held on the 3rd day of February, 2014. I further certify that the meeting was duly called and held and that a quorum was present. 02/03/14 Minutes, Historic Preservation Commission 4