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HomeMy WebLinkAboutMinutes - Historic Preservation Commission - 6/3/2013 MINUTES ORO VALLEY HISTORIC PRESERVATION COMMISSION REGULAR SESSION JUNE 3, 2013 HOPI CONFERENCE ROOM 11000 N LA CANADA DRIVE CALL TO ORDER AT OR AFTER 5:00 P.M. Chair Guyer called the meeting to order at 5:00 p.m. ROLL CALL PRESENT: Ellen Guyer, Chair Dean Strandskov, Vice Chair Marilyn Lane, Commissioner Connie Trail, Commissioner EXCUSED: Ed Hannon, Commissioner ALSO PRESENT: Kristy Diaz-Trahan, Parks & Recreation Director Lynanne Dellerman, Recreation Manager CALL TO THE AUDIENCE - No speakers. 1. REVIEW AND/OR APPROVAL OF THE MAY 6, 2013 REGULAR SESSION MINUTES MOTION: A motion was made by Vice Chair Strandskov and seconded by Commissioner Lane to approve the minutes from the May 6, 2013 meeting as written. MOTION carried, 4-0 2. DIRECTOR'S REPORT (DISCUSSION MUST BE LIMITED TO INFORMATION AND CLARIFICATION) Parks and Recreation Director Kristy Diaz-Trahan reported on the following: - The 2013/2014 Town Budget was adopted as presented and the Steam Pump Ranch shade structure and signage funding was approved. - The Town is asking for Pima County Bond Funds in the amount of four million dollars for implementation of the master plan. 06/03/13 Minutes, Historic Preservation Commission 1 - The Golder Ranch Fire District plans to donate a piece of art (horse statue) to the Town to be placed at Steam Pump Ranch. 3. STEAM PUMP RANCH HERITAGE PARK FEE SCHEDULE UPDATE - DISCUSSION Ms. Diaz-Trahan explained that she had presented a fee schedule at the last meeting and the Commission expressed interest in reviewing the rules and protocol. She reviewed the Master Plan with the Historic Preservation Commission subcommittee. Since it is a heritage park, it fits under and the purview of the Parks and Recreation Advisory Board for recommendation to the Mayor and Town Council. She stated that she would also like input from the Historic Preservation Commission. Chair Guyer stated that there was a tour protocol document prior to the property being open to the public, which may be used as a guideline. 4. STEAM PUMP RANCH - DISCUSSION AND POSSIBLE ACTION A. PUSCH RANCH HOUSE DISPLAY OPTIONS Recreation Manager Lynanne Dellerman stated that she could use help drafting a letter to the Arizona Historical Society, as they are the holders of the collection. She will send the letter to the commission for editing. Commissioner Lane offered to assist. B. DONATIONS FROM CATALINA Ms. Dellerman is arranging to pick up the furniture. C. FALL PLANNING Ms. Dellerman reported that the Fall Festival planning is ongoing and the Historic Preservation Commission members are welcome to join the planning group or provide suggestions. D. PUMP HOUSE COVER Ms. Dellerman has contacted Poster Frost, the architects on the Master Plan for guidance. She will also contact Paul Keesler in Development Infrastructure Services for his input. Ms. Diaz-Trahan stated that Multimodal Planner Nancy Ellis is submitting a grant to the 06/03/13 Minutes, Historic Preservation Commission 2 Tohono O'Odham Nation for a pump house cover, perimeter fencing and educational kiosks. E. SUMMER YOUTH CAMP Ms. Dellerman distributed the program listing and reviewed the Archeology History Camp. The camp is staffed with volunteers and employees with expertise. Commissioner Trail offered to place the program listing in restaurants and areas nearby. Commissioner Strandskov suggested distributing them in Sun City. 5. SUMMER PROJECT SUBCOMMITTEES - DISCUSSION A. REVISE HISTORIC PRESERVATION WORK PLAN Chair Guyer explained that it has been the Commission's intent to create a document to guide how the group spends their time in the next year. The result has not been as useful as a yearly guide but the educational outreach piece will drive some of the work in the fall. She expressed concern about the budget item because no requests or amounts have been established. Ms. Diaz-Trahan responded that the internal budget process begins in December and that is when staff needs to know the requests. She added that there is language in the Strategic Plan regarding preservation which should be the guiding document for budget requests. Ms. Dellerman requested having "Old Business" on the agenda as a recurring item. Chair Guyer, Ms. Diaz-Trahan and Ms. Dellerman will meet next week to review the Work Plan and there will be a draft ready prior to the fall season. B. EDUCATIONAL OUTREACH EFFORTS Commissioner Lane reported that she is working with the Amphitheater School District's curriculum department to see if the third grade learns about historic preservation. She will try to have it included in the curriculum. Per Ms. Dellerman's request, Chair Guyer returned to Item 4) Steam Pump Ranch. 4. STEAM PUMP RANCH - DISCUSSION AND POSSIBLE ACTION Ms. Dellerman announced that she has received notice from the National Society of the Colonial Dames XVII Century and they are interested in providing a plaque with their name and seal on it and information about Steam Pump Ranch to be placed at the 06/03/13 Minutes, Historic Preservation Commission 3 site. There are several similar organizations and this is an opportunity for future fund raising. The commission agreed that this would be good. The Daughters of the American Revolution has requested a list of projects and costs. The commission members expressed interest in moving forward. 6. SCHEDULING NEXT HISTORIC PRESERVATION COMMISSION MEETING TENTATIVELY FOR MONDAY SEPTEMBER 9, 2013 TO BEGIN AT 5:00 P.M. - DISCUSSION & POSSIBLE ACTION The commission requested that future meeting agendas contain an item called "Announcements". The commission would like to discuss Tohono Chul at the next meeting. ADJOURNMENT MOTION: A motion was made by Commissioner Lane and seconded by Vice Chair Strandskov to adjourn the meeting at 5:54 p.m. MOTION carried, 4-0 Prepared by: Danielle Tanner Senior Office Specialist I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Historic Preservation Commission of Oro Valley, Arizona held on the 3rd day of June 2013. I further certify that the meeting was duly called and held and that a quorum was present. 06/03/13 Minutes, Historic Preservation Commission 4