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HomeMy WebLinkAboutMinutes - Historic Preservation Commission - 4/1/2013 MINUTES ORO VALLEY HISTORIC PRESERVATION COMMISSION REGULAR SESSION April 1, 2013 HOPI CONFERENCE ROOM 11000 N LA CANADA DRIVE CALL TO ORDER AT OR AFTER 5:00 P.M. Chair Guyer called the meeting to order at 5:00 p.m. ROLL CALL PRESENT: Ellen Guyer, Chair Dean Strandskov, Vice Chair Ed Hannon, Commissioner Marilyn Lane, Commissioner ALSO PRESENT: Brendan Burns, Town Council Member Lynanne Dellerman, Recreation Manager CALL TO THE AUDIENCE - No speakers. 1. REVIEW AND/OR APPROVAL OF THE JANUARY 7, 2013 REGULAR SESSION AND FEBRUARY 4, 2013 STUDY SESSION MINUTES MOTION: A motion was made by Commissioner Hannon and seconded by Commissioner Lane to approve the January 7, 2013 minutes as written. MOTION carried, 4-0 MOTION: A motion was made by Commissioner Hannon and seconded by Vice Chair Strandskov to approve the February 4, 2013 minutes as written. MOTION carried, 4-0 2. COMMISSIONER INTERESTS/STRENGTHS RELATING TO HPC WORK PLAN - DISCUSSION & POSSIBLE ACTION 04/01/13 Minutes, Historic Preservation Commission 1 Chair Guyer pointed out that Item 6 on the Work Plan relates to restoration of the Steam Pump Ranch Pump House. Recreation Manager Lynanne Dellerman commented that the State Preservation office has conveyed the concern that restoring the pump house would cause the remaining fabric to be lost. The State Preservation office felt that they had insufficient detail to base an accurate reconstruction. Ms. Dellerman discussed putting a cover over it and creating a miniature. The following items were discussed: Town Funds or a combination of funds would help with preservation. Restoration could be a future project. Fundraising is critical, but costs need to be determined. MOTION: A motion was made by Commissioner Hannon and seconded by Vice Chair Strandskov that the Town move forward on a bid for a cover for the preservation of the Steam Pump site. MOTION carried, 4-0 The following discussion occurred relating to Work Plan Item 10 regarding scanned documents: The group will move forward on this item. Documents were scanned on a library archive system, but they are not yet available to the public, which is a goal. The Oro Valley Historical Society is also working on this project. Ms. Dellerman will check on their progress. Chair Guyer acknowledged Oro Valley Historical Society Member Lois Nagy. Resident Lois Nagy clarified that the software used for the scanned documents is "Past Perfect". The Oro Valley Historical Society has the software and the Steam Pump Ranch collection was scanned and copies of the documents and photos are in archival folders in the Town Clerk's office. The photographs have few captions and it is difficult to identify people in the pictures. Commissioner Hannon stated that the documents and pictures need to be converted into a common format such as jpg. Ms. Dellerman will look into this issue. Chair Guyer stated that Work Plan Item 1 will be problematic until the commission is at full membership. Item 4 may be on a future agenda. 3. RECRUITMENT FOR HISTORIC PRESERVATION COMMISSION 04/01/13 Minutes, Historic Preservation Commission 2 APPLICANTS - DISCUSSION Chair Guyer reported that an individual was selected for appointment and this item will be on the May 2013 Town Council Meeting agenda. 4. STEAM PUMP RANCH - DISCUSSION AND POSSIBLE ACTION A. DONATIONS a. PUSCH RANCH HOUSE DISPLAY OPTIONS Ms. Dellerman indicated that there needs to be a plan moving forward for furniture displays. b. DONATIONS FROM CATALINA No report. B. RANCH HOUSE TOURS Ms. Dellerman suggested that the Oro Valley Historical Society and Oro Valley Historic Preservation Commission members be present at the Settler's Day event to provide information to the public. There will not be tours at this event, but she will be promoting the "Second Saturdays" events, which have been successful. C. ENTRY GATES ON ORACLE ROAD Ms. Dellerman reported that the Arizona Department of Transportation requested new entries. The gate has been realigned and the entrance continues to be off Oracle Road. The exit is behind the Bagggin's. Signage will guide people to the exit. D. SPRING FESTIVAL Ms. Dellerman stated that there will be guest speakers and a petting zoo. There were in-kind donations accepted. The commissioners are welcome to attend and answer questions from the public. E. FARMER'S MARKET Ms. Dellerman announced that the Farmer's Market will move to Steam Pump Ranch in October. 04/01/13 Minutes, Historic Preservation Commission 3 F. SUMMER CAMP Ms. Dellerman indicated that there will be a half-day summer camp in July at Steam Pump Ranch that will include an archeology history program. This would add the educational component noted in the Master Plan. 5. ARIZONA HISTORIC PRESERVATION CONFERENCE - DISCUSSION Chair Guyer explained that the conference is coordinated by the state and this year it is in Mesa. She welcomed the commissioners to attend. 6. SCHEDULING NEXT HISTORIC PRESERVATION COMMISSION MEETING TENTATIVELY FOR MONDAY, MAY 6, 2013 TO BEGIN AT 5:00 P.M. - DISCUSSION & POSSIBLE ACTION The next meeting will be held on Monday, May 6, 2013 at 5:00 p.m. The agenda will include: Pump House cover. Status of scanned pictures and documents. Commissioner Lane suggested holding a work session to determine how to begin in the fall. Chair Guyer added that a subcommittee process could make a presentation to the larger group. ADJOURNMENT MOTION: A motion was made by Commissioner Hannon and seconded by Vice Chair Strandskov to adjourn the meeting at 5:44 p.m. MOTION carried, 4-0 Prepared by: Danielle Tanner Senior Office Specialist I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Historic Preservation Commission of Oro Valley, Arizona held on the 1st day of April 2013. I further certify that the meeting was duly called and held and that a quorum was present. 04/01/13 Minutes, Historic Preservation Commission 4