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HomeMy WebLinkAboutMinutes - Historic Preservation Commission - 10/3/2011 MINUTES ORO VALLEY HISTORIC PRESERVATION.COMMISSION REGULAR SESSION October 3, 2011 HOPI CONFERENCE ROOM 11000 N. LA CANADA DRIVE CALL TO ORDER AT OR AFTER 5:00 P.M. Vice Chair Nagy called the meeting to order at 5:01 p.m. ROLL CALL PRESENT: Lois Nagy, Vice Chair Ellen Guyer, Member Ed Hannon, Member Sam McClung, Member Valerie Pullara, Member Dean Strandskov, Member EXCUSED: Daniel Zwiener, Chair ALSO PRESENT: Ainsley Legner, Parks Recreation Library & Cultural Resources Director Lynanne Dellerman, Recreation Manager CALL TO THE AUDIENCE - No speakers. 1. REVIEW AND/OR APPROVAL OF THE SEPTEMBER 19, 2011 REGULAR SESSION MINUTES MOTION: A motion was made by Member McClung and seconded by Member Pullara to approve the minutes from the September 19, 2011 meeting as corrected. MOTION carried, 6-0 2. STEAM PUMP RANCH RESTORATION - DISCUSSION AND POSSIBLE ACTION A. CERTIFICATE OF OCCUPANCY Parks Recreation Library & Cultural Resources Director Ainsley Legner announced that there will be a meeting scheduled next week. There will be a report on this item at the next meeting. B. DOCUMENT SCANNING No report. 10/03/2011 Minutes, Historic Preservation Commission 1 C. GARDENS Ms. Legner stated that there is a meeting scheduled with the Oro Valley Historical Society to discuss renewal of the Steam Pump Ranch garden agreement with the Town of Oro Valley on October 5, 2011. The renewal agreement expires in February of 2012. This agreement will be forwarded to the Town Council for approval. Commissioner McClung asked about the Oro Valley Historical Society adding a new garden. Ms. Legner explained that the Town has the latitude to work with the Oro Valley Historical Society as long as the location and sensitivity of the site are taken into consideration. The plan is to have the garden located next to the current garden. Vice Chair Nagy explained that the new garden would be a six foot by six foot kitchen garden and would include vegetables, herbs and flowers. Ms. Legner commented that the agreement states that the Oro Valley Historical Society will be responsible for all costs relating to the garden except for water. 3. UPDATE ON HISTORIC PRESERVATION INTERNSHIP - DISCUSSION AND POSSIBLE ACTION Commissioner Guyer stated that there will be a meeting tomorrow with a representative from the Town's Human Resources Department to finalize the application. 4. REVIEW OF TOWN'S DRAFT CULTURAL RESOURCES INVENTORY PHASE II: PRESERVATION PLAN - DISCUSSION AND POSSIBLE ACTION No report. 5. ORO VALLEY'S CELEBRATION OF THE ARIZONA CENTENNIAL - DISCUSSION AND POSSIBLE ACTION Recreation Manager Lynanne Dellerman responded to a previous request by Commissioner McClung regarding the event at Steam Pump Ranch to be listed on the website. She checked the website and found that the dates for submission have changed. The Centennial Committee had originally wanted the events to occur from February 2011 - February 2012 with submissions due by January 2011. They have changed that due to the responses they received. Submissions are now due by January 2012. She confirmed that the Steam Pump Ranch tour on February 4, 2012 should be listed on the official website as soon as the details are finalized. The next centennial meeting will be held on October 19, 2011 at 3:30 p.m. in the Hopi conference room. 6. SCHEDULING NEXT HISTORIC PRESERVATION COMMISSION MEETING DATE - DISCUSSION AND POSSIBLE ACTION The next meeting is scheduled for November 14, 2011. At the last meeting, the commission discussed holding a joint meeting with the Oro Valley Historical Society. Ms. 10/03/2011 Minutes, Historic Preservation Commission 2 Legner offered to set up this meeting if the commission is interested. Further discussion followed regarding: - Commissioner Hannon asked if there are any new or ongoing issues. Vice Chair Nagy responded that one issue is the renewal of the license agreement with the Town for the garden at Steam Pump Ranch. - Commissioner Guyer pointed out that there will be a big agenda in November. She asked if it may be better to have the joint meeting another time. - Commissioner McClung recalled that the commission has a list of items to review for the Oro Valley Historical Society. He recommended meeting separately soon. - Commissioner Pullara asked if there is a better time than November to meet. - Vice Chair Nagy asked about holding the joint meeting in December. Roxy Johnson with the Oro Valley Historical Society responded that they do not meet in December. She recommended holding a joint meeting twice a year. - Commissioner Hannon suggested that an agenda be proposed. - Ms. Legner indicated that staff will distribute the list of issues to the Historic Preservation Commission and Roxy Johnson. - Commissioner McClung recommended that since the Oro Valley Historical Society members are aware of the November 14th date, it would be best to keep that date and discuss the garden and a couple of other items. - Resident Bill Adler suggested that the two organizations discuss fundraising to obtain a certificate of occupancy at Steam Pump Ranch. - Vice Chair Nagy suggested that there should be a meeting with the Oro Valley Historical Society on November 14th to discuss two items: 1) update on the license agreement at Steam Pump Ranch and 2) funding. - Commissioner Pullara indicated that she is comfortable with the chair and vice chair determining the agenda items. - Ms. Johnson will determine the best time for the Oro Valley Historical Society members. Vice Chair Nagy recapped that a joint meeting with the Oro Valley Historical Society will be held on November 14, 2011. The time is to be determined. 7. FUTURE AGENDA ITEMS - DISCUSSION AND POSSIBLE ACTION No comments. ANNOUNCEMENTS - Ms. Legner announced that the Town has started advertising upcoming available positions on all boards and commissions. She requested that the commissioners share this opportunity with anyone who may be interested. - Ms. Legner reported that the Town is making arrangements to utilize prison labor to remove brush at Steam Pump Ranch. - Ms. Dellerman announced that she will be attending the Tucson site steward training on October 8, 2011. 10/03/2011 Minutes, Historic Preservation Commission 3 ADJOURNMENT MOTION: A motion was made by Member McClung and seconded by Member Pullara to adjourn the meeting at 5:35 p.m. MOTION carried, 6-0 Prepared by: Danielle Tanner Senior Office Specialist I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Oro Valley Historic Preservation Commission of Oro Valley, Arizona held on the 3rd day of October 2011. I further certify that the meeting was duly called and held and that a quorum was present. 10/03/2011 Minutes, Historic Preservation Commission 4