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HomeMy WebLinkAboutMinutes - Parks and Recreation Advisory Board - 1/10/2006 MINUTES ORO VALLEY PARKS &RECREATION ADVISORY BOARD REGULAR SESSION DEVELOPMENT SERVICES BUILDING HOPI CONFERENCE ROOM 11,000 NORTH LA CANADA DRIVE ORO VALLEY,ARIZONA 85737 TUESDAY,JANUARY 10,2006 REGULAR SESSION CALL TO ORDER: 6:30 p.m. ROLL CALL Present: Tom Honebrink, Chair Dennis Ottley,Vice Chair Mark Arneson, Board Member Ray Caryl, Board Member Laura Clark, Board Member Robert Evans, Board Member Margot Hurst,Board Member Town Council: Terry Parish. Vice Mayor / Parks & Recreation Advisory Board Liaison Town Staff: Ainsley Reeder,Parks &Recreation Administrator 1. APPROVAL OF TUESDAY,NOVEMBER 15,2005 REGULAR SESSION MINUTES MOTION: Board Member Margot Hurst made a MOTION to APPROVE the Tuesday, November 15, 2005, Regular Session Minutes, as corrected. Vice Chair Dennis Ottley SECONDED the Motion. Motion carried 7-0. CALL TO AUDIENCE Chair Tom Honebrink opened the Call to the Audience. Chair Honebrink closed the Call to the Audience. 2. PARKS&RECREATION ADVISORY BOARD LIAISON COUNCIL MEMBER REPORT Vice Mayor / Parks & Recreation Advisory Board Liaison Terry Parish reported that a joint meeting with Town Council and the Parks & Recreation Advisory Board (PRAB) has been scheduled for Wednesday, January 11, 2006 to discuss PRAB's recommendations prioritizing a list of parks and recreation needs to be considered for funding as part of the allocation and distribution of funds to be collected from the 6% bed tax for January 1, 2006 through June 30, 2006 and July 1, 2006 through June 30 2007. 1/10/06 Minutes,Parks &Recreation Advisory Board 3. PROPOSED TRAIL AND INFORMATION SIGNAGE AT NARANJA TOWN SITE — DISCUSSION AND POSSIBLE ACTION Vice Mayor/ Parks & Recreation Advisory Board Liaison Terry Parish proposed developing a trail system using the existing trail and placing information signage identifying recreation amenities throughout the Naranja Town Site to promote community interest and excitement about the park site. Parks &Recreation Advisory Board asked Vice Mayor Parish questions in regards to the Naranja Town Site. In response to a question by Board Member Robert Evans, Vice Mayor Parish responded that the final design of the Naranja Town Site Master Plan was adopted. In response to a question by Board Member Laura Clark, Vice Mayor Parish answered that the trails development would be approximately$50,000 and $32,000 annually to maintain the trails. In response to a question by Chair Tom Honebrink, Vice Mayor Parish commented that this project could begin as early as February 2006. In response to a question by Board Member Laura Clark, Vice Mayor Parish responded that vehicles could park an existing concrete slab. In response to a question by Board Member Mark Arneson, Parks & Recreation Administrator Ainsley Reeder responded the Oro Valley Police Department prefer Parks &Recreation staff post park hours and leave park gates open for patrol cars easy access. In response to a question by Board Member Ray Caryl, Vice Mayor Parish commented that he had no set signage design but possibly an overall map of Naranja Town Site listing amenities with information explaining what the community is seeing would work well. Chair Honebrink commented this would be a good project for the Friend of the Parks group to be involved in. Vice Mayor Parish asked PRAB to endorse the idea to make as a community project and show concept by developing the existing trail system with signage identifying amenities throughout the Naranja Town Site. MOTION: Vice Chair Dennis Ottley made a MOTION to endorse the concept proposed to create a trail system using the existing trail and placing information signage identifying recreation amenities listed from the Adopted Naranja Town Site Master Plan throughout the Naranja Town Site. Board Member Mark Arneson SECONDED the Motion. Motion carried 7-0. AMENDED MOTION: Vice Chair Dennis Ottley made a MOTION to endorse the concept proposed to Town Council to create a trail system using the existing trail, add site furniture and place appropriate interpretative signage identifying recreation amenities listed from the Adopted Naranja Town Site Master Plan throughout the Naranja Town Site to promote enthusiasm and community involvement . Board Member Mark Arneson SECONDED the Motion. Motion carried 7-0. 2 1/10/06 Minutes, Parks&Recreation Advisory Board 4. DEVELOP A DRAFT TOWN POLICY REGARDING DONATIONS TO THE TOWN AND AUTHORIZATION OF CORPORATE NAMING OPPORTUNITIES — DISCUSSION AND POSSIBLE ACTION Ms. Reeder reported that Board Member Ray Caryl was designated as the point man to assist in identifying naming policies. Ms. Reeder commented that the City of Glendale did consider a policy but decided not to pursue a policy at this time. City of Phoenix does not have a policy for private naming but does allow the owners of arena and ballparks to enter a separate agreement for naming rights i.e. Phoenix Suns and Arizona Diamondbacks. The City Scottsdale has adopted a policy and procedure for private naming which was included with Council Communications as an attachment. The City of Tempe does not have a policy. Following discussion PRAB agreed to create a 3 person board member subcommittee to develop a policy regarding donations to the Town and authorization of private naming rights of public facilities. PRAB tentatively plan to update Town Council in February 2006. 5. STEAM PUMP RANCH VIDEO PRESENTATION—DISCUSSION Board Member Margot Hurst reported that Town Historian James D. Kriegh generously loaned the Steam Pump Ranch video to the Parks &Recreation Advisory Board for their viewing. Steam Pump Ranch Video Presentation viewed. Chair Tom Honebrink thanked Mr. Kriegh for lending the video for the Parks &Recreation Advisory Board. 6. FRIENDS OF THE PARKS PRESENTATION BY MEMBER ANNE BRITT— DISUCSSION Chair Tom Honebrink reported that Friends of the Parks Member Ms. Anne Britt was unable to attend this meeting. This item was table for a future agenda. 7. NARANJA TOWN SITE PRESENTATION BY PARKS & RECREATION ADMINSTRATOR AINSLEY REEDER—DISCUSSION Parks & Recreation Administrator Ainsley Reeder gave the Parks & Recreation Advisory Board (PRAB) a brief presentation regarding the Naranja Town Site's property history, interesting, features, and facts, access, and site constrains and considerations. 8. BOARD MEMBERS REPORTS—ATTENDANCE AT OTHER TOWN MEETINGS INCLUDING BOARD OF ADJUSTMENT,BUDGET AND BOND COMMITTEE, DEVELOPMENT REVIEW BOARD, HISTORICAL PRESERVATION COMMISSION, PLANNING COMMISSION AND TOWN COUNCIL Board Member Robert Evans reported that Capital Improvement Projects (CIP) Committee met to rank the Department/Divisions CIP requested items/wish list. Board Member Robert Evans had no report on the Development Review Board. 3 1/10/06 Minutes,Parks&Recreation Advisory Board Board Member Laura Clark had no report on the Finance and Bond Committee. Board Member Margot Hurst reported that the Oro Valley Historical Society has 59 charter members. Vice Chair Dennis Ottley had no report on Town Council. Chair Tom Honebrink had no report on Board of Adjustment. Board Member/Alternate for Town Council had no report on Town Council Board Member Ray Caryl had no report on Planning Commission. 9. PARKS& RECREATION ADMINISTRATOR'S REPORT Parks & Recreation Administrator Ainsley Reeder mentioned that it was time to schedule an Adopt A Trail clean up date. Ms. Reeder stated that a joint Town Council/Parks &Recreation Advisory Board(PRAB) Study Session has been scheduled for Wednesday, January 11, 2006 to discuss PRAB's bed tax recommendations. Ms. Reeder reported that at the Oro Valley Holiday Parade Committee debrief meeting committee member offered positive feedback. Ms. Reeder reported that Town Council directed staff to pursue condemnation of the easement along Logan's Crossing Trail. Ms. Reeder reported that the Canada del Oro Shared Use Path Public Open House will be held Thursday, January 26, 2006 from 6:00 p.m.—8:00 p.m. in the Town Council Chambers. 10. FUTURE AGENDA ITEMS ■ Branding Policy Update ■ Interest Groups—Community Involvement ■ Schedule Adopt A Trail Clean Up Date ■ Softball Presentation 11. SCHEDULING NEXT PARKS &RECREATION ADVISORY BOARD MEETING The next Parks&Recreation Advisory Board Regular Session is scheduled for Tuesday, February 21, 2006 at or after 6:30 p.m. Location to be determined 12. ADJOURNMENT Chair Tom Honebrink adjourned the Tuesday, January 10, 2006 Parks &Recreation Advisory Board Regular Session Meeting at 8:30 p.m. with no objections. 4 1/10/06 Minutes, Parks&Recreation Advisory Board Respectfully submitted by Celine Martinez, Recording Secretary Parks&Recreation Advisory Board 5