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Home My WebLink AboutMinutes - Parks and Recreation Advisory Board - 2/21/2006 MINUTES ORO VALLEY PARKS&RECREATION ADVISORY BOARD REGULAR SESSION DEVELOPMENT SERVICES BUILDING HOPI CONFERENCE ROOM 11,000 NORTH LA CANADA DRIVE ORO VALLEY ARIZONA 85737 TUESDAY,FEBRUARY 21,2006 REGULAR SESSION CALL TO ORDER: 6:30 p.m. ROLL CALL Present: Tom Honebrink, Chair Dennis Ottley, Vice Chair Ray Caryl, Board Member Laura Clark, Board Member Robert Evans, Board Member Margot Hurst, Board Member Excused: Mark Arneson, Board Member Town Council: Terry Parish. Vice Mayor/Parks &Recreation Advisory Board Liaison Town Staff: Ainsley Reeder,Parks &Recreation Administrator 1. APPROVAL OF TUESDAY,JANUARY 10, 2006 REGULAR SESSION MINUTES Vice Chair Dennis Ottley made a MOTION to APPROVE the Tuesday, January 10, 2006,Regular Session Minutes, as corrected. Board Member Robert Evans SECONDED the Motion. Motion carried 6-0. CALL TO AUDIENCE Chair Tom Honebrink opened the Call to the Audience. Chair Honebrink closed the Call to the Audience. 2. PARKS&RECREATION ADVISORY BOARD LIAISON COUNCIL MEMBER REPORT Vice Mayor Terry Parish welcomed Greater Oro Valley Arts Council President Satish Hiremath and Executive Director Carmen Feriend to the Parks &Recreation Advisory Board(PRAB)Meeting. Vice Mayor Parish reported that the Naranja Town Site trail proposal was unanimously approved by Town Council. Vice Mayor Pairsh encouraged PRAB to connect with user groups to promote excitement and interest in the development of the Naranja Town Site. 2/21/06 Minutes,Parks&Recreation Advisory Board 3. PRESENTATION ON SOFTBALL BY ORO VALLEY FAST PITCH SOFTBALL PRESIDENT DENA ENGSTROM-DISCUSSION Chair Honebrink announced that Oro Valley Fast Pitch Softball President Dena Engstrom was unable to attend this meeting and plans to participate in the March Parks& Recreation Advisory Board Regular Session Meeting. 4. FINAL REVIEW OF PARKS &RECREATION ADVISORY BOARD BED TAX RECOMMENDATIONS FOR TOWN COUNCIL'S CONSIDERATION— DISCUSSION Parks &Recreation Administrator Ainsley Reeder reported that a Town Council/PRAB Joint Study Session was held January 11, 2006 to discuss PRAB's recommendation for expenditure of bed tax funds. Ms. Reeder explained that PRAB prioritize a list of Parks and Recreation needs to be considered for funding from the 6%bed tax for January 1, 2006 through June 30,2006 and July 1, 2006 through June 30, 2007. Following the joint study session,PRAB revised their priority list for the Parks & Recreation Advisory Board Recommendation for Expenditure of Bed Tax Funds as listed: January 1,-June 30,2006 ($40,000 Estimated) 1. Parks Storage Shed#1 $15,000 New—CIP, Assumption 2. Bleacher Enclosure $23,000 New—CIP, Assumption Total: $38,000 July 1, 2006—June 30, 2007 ($80,000 Estimated) 1. Parks Storage Shed#2 $15,000 New—CIP, Assumption 2. Field Groomer#1 $18,000 Replacement—CIP Assumption 3. Field Groomer#2 $18,000 Replacement—CIP Assumption 4. Basketball/Tennis $20,000 Maintenance—CIP Surfacing 5. Gator, Small Utility $13,400 Replacement—CIP Vehicle Total: $84,400 Following discussion, PRAB made a motion. MOTION: Board Member Margot Hurst made a MOTION to accept the revised Parks &Recreation Advisory Board priority list recommendations for expenditures of bed tax funds January 1, 2006—June 30, 2006 and July 1, 2006—June 30, 2007 as followed 2 2/21/06 Minutes,Parks&Recreation Advisory Board January 1,-June 30,2006 1. Parks Storage Shed#1 2. Bleacher Enclosure July 1, 2006—June 30,2007 1. Parks Storage Shed#2 2. Field Groomer#1 3. Field Groomer#2 4. Basketball/Tennis Surfacing 5. Gator, Small Utility Vehicle Include additional items as follow for expenditures of bed tax funds from July 1, 2006—June 30, 2007 with a narrative explanation. 6. Resurface/Paving 7. Gators 8. Irrigation James D. Kriegh Park Vice Mayor Dennis Ottley SECONDED the Motion. Motion carried 6-0. 5. CAPITAL IMPROVEMENT PROJECTS (CIP)REPORT BY PARKS & RECREATION ADVISORY BOARD MEMBER ROBERT EVANS— DICUSSSION Board Member Robert Evans reported on the Capital Improvement Projects(CIP) regarding Parks &Recreation recommended CIP list. Parks&Recreation CIP Assumptions Bleacher Enclosures Field Groomers (2) Paving NE Parking Lot a James D. Kriegh Park Storage Sheds (2) Other Parks & Recreation CIP Requests 4 door full size car Basketball and Tennis Courts Resurfacing Dog Park Projects at James D. Kriegh Park and Canada del Oro Riverfront Park Gators, Small Utility Vehicles (3) Honeybee Park Improvements and Repairs Irrigation Update at James D. Kriegh Park Paving NE Parking Lot a James D. Kriegh Park Trail expansion for West Lambert Lane Park 3 2/21/06 Minutes,Parks&Recreation Advisory Board 6. STATUS REPORT ON THE DEVELOPMENT OF A DRAFT TOWN POLICY REGARDING DONTATIONS TO THE TOWN AND AUTHORIZATION OF CORPORATE NAMING OPPORTUNTIES—DISCUSSION Board Member Ray Caryl reported that the subcommittee is gathering information to be presented at the next Parks&Recreation Advisory Board Regular Session Meeting. 7. STATUS REPORT ON THE NARANJA TOWN SITE TRAILS PLAN— DISCUSSION Parks &Recreation Administrator Ainsley Reeder provided a Naranja Town Site Trail Construction Timeline for PRABs review. February 2006 Trail Plan • Confirm major features of the trail plan through the Town Manager's office, including o Sign placement o Trail alignment o Porta Pottie placement o Parking Signage • Begin meeting with signage companies to develop a sign plan and refine cost estimates • Begin developing wording and visuals to be used on signage Site Furniture • Order Garbage Cans • Order Pooper Scooper Dispensers • Identify any additional features not already discussed, i.e. benches and picnic tables, to be ordered Tools, equipment and materials • Make arrangements for equipment rental as necessary • Order/purchase equipment and tools as necessary • Order/purchase materials as necessary Community Participation/Notification • Provide PRAB with a Project Update on 2/21/6 • Contact volunteers and community groups that would potentially be interested in working on the trail • Notify Amphitheater School District and adjacent HOAs regarding the trail plan • Work with Bob Kovitz to establish a plan for on-going press releases during the project Risk Management • Stacy Lemos and Steve Schmidt to coordinate inspection of the potential trail alignment and Town Site for risk management issues. 4 2/21/06 Minutes,Parks&Recreation Advisory Board March 2006 Trail Plan • Resolve any outstanding questions regarding the major features of the trail plan through the Town Manager's office, including o Sign placement o Trail alignment o Porta Pottie placement o Parking Trail Construction • Schedule and begin trail construction • Coordinate (as necessary)with Public Works for assistance and/or use of equipment Signage • Select a signage company and complete the sign plan • Get approval for sign plan through the Town Manager's Office • Issue a PO and have signs made Site Furniture • Receive and hold site furniture as it comes in Tools,equipment, and materials • Rent equipment as necessary during construction • Order/purchase any remaining equipment and tools as necessary • Order/purchase any remaining materials as necessary Community Participation • Provide PRAB with a Project Update on 3/14/6 • Provide Town Council with a Project Update on 3/15/6 • Schedule and utilize volunteers and community groups for trail construction, including fine raking, tree trimming,bordering trails with rocks, etc. • Continue to keep Amphitheater School District and adjacent HOAs informed regarding the progress of the trail development • Work with Bob Kovitz on on-going press releases April 2006 Trail Construction • Complete any unfinished portions of the trail construction • Coordinate (as necessary)with Public Works for assistance and/or use of equipment Signage • Install signage Site Furniture • Install site furniture 5 2/21/06 Minutes,Parks&Recreation Advisory Board Tools,equipment, and materials • Rent equipment as necessary to complete construction • Order/purchase and remaining materials as necessary Community Participation • Provide PRAB with a Project Update on 4/11/6 • Provide Town Council with a Project Update on 4/19/6 • Continue to schedule and utilize volunteers and community groups for trail construction • Continue to keep Amphitheater School District and adjacent HOAs informed regarding the progress of the trail development • Work with Bob Kovitz on on-going press releases • Schedule a ribbon cutting ceremony for May and begin to advertise it May 2006 Complete any lingering construction/installation items Community Participation • Provide PRAB with a Project Update on 5/9/6 • Provide Town Council with a Project Update on 5/17/6 • Continue to keep Amphitheater School District and adjacent HOAs informed regarding the progress of the trail development • Work with Bob Kovitz on on-going press releases • Hold a ribbon cutting ceremony 8. NARANJA TOWN SITE CITIZEN SURVEY RESULTS—DISCUSSION Parks&Recreation Administrator Ainsley Reeder reported that Governmental and Community Relations Administrator Bob Kovitz made the presentation because the consultant did not show up in time to present the Naranja Town Site (NTS) Citizen Survey results. The survey showed residents wanted the NTS and were willing to pay at first then less interested when they found out how much it would cost to develop. Town Council mandate to move forward. Board Member Robert Evans commented that funding is important and PRAB should talk with Budget and Bond Committee. Chair Tom Honebrink requested Board Member Laura Clark to connect with Budget and Bond Committee Chair. Board Member Ray Caryl suggested changing the name; provide newcomers an 81/2 by 11 picture to real estate agents of the Naranja Town Site with an explanation. PRAB Branding subcommittee proposes to make a recommendation to change name of the Naranja Town Site. 6 2/21/06 Minutes,Parks&Recreation Advisory Board 9. BOARD MEMBER REPORTS- ATTENDENCE AT OTHER TOWN MEETINS INCLUDING BOARD OF ADJUSTMENT, FINANCE AND BOND COMMITTEE, DEVELOPMENT REVIEW BOARD, HISTORICAL PRESERVATION COMMISSION, PLANNING COMMISSION AND TOWN COUNCIL Board Member Robert Evans had no report on the Development Review Board. Board Member Laura Clark had no report on the Finance and Bond Committee. Board Member Margot Hurst had no report on the Historical Preservation Commission. Vice Chair Dennis Ottley had no report on Town Council. Chair Tom Honebrink had no report on Board of Adjustment. Board Member Ray Caryl reported that Town Council approved Vestar Development of the Oro Valley Marketplace. 10. PARKS & RECREATION ADMINSTRATOR'S REPORT Parks & Recreation Administrator Ainsley Reeder reported Recreation Leader Adelina Martin is recruiting volunteers to help run the Town of Oro Valley station during the Arizona Distance Classic Half Marathon on Sunday, March 12, 2006. If anyone is interested you may contact Ms. Martin through Oro Valley Parks &Recreation. Ms. Reeder reported that Amphitheatre School District Facility Usage Office notified Recreation Coordinator Lynanne Dellerman that Oro Valley Parks &Recreation Summer Camp may use one school site gym for the whole summer. Ms. Reeder explained that an email of request for additional space was forwarded to Associate to the Superintendent Todd Jaeger for reconsideration. 11. FUTURE AGENDA ITEMS • Branding Policy Update • Interest Groups—Community Involvement • Naranja Town Site Trail Update/Status • Parks &Recreation Fiscal 2006-2007 Budget • Parks and Recreation Lobby Issues in Washington DC • Schedule Adopt A Trail Clean Up Date • Softball Presentation 12. SCHEDULING NEXT PARKS &RECREATION ADVISORY BOARD MEETING The next Parks&Recreation Advisory Board Regular Session is scheduled for Tuesday, March 14, 2006 at or after 6:30 p.m. Location to be determined. 7 2/21/06 Minutes,Parks&Recreation Advisory Board 13. ADJOURNMENT Chair Tom Honebrink adjourned the Tuesday,February 21, 2006 Parks &Recreation Advisory Board Regular Session Meeting at 8:32 p.m. with no objections. Prepared by Celine Martinez, Recording Secretary Parks &Recreation Advisory Board 8