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HomeMy WebLinkAboutMinutes - Parks and Recreation Advisory Board - 5/2/2006 MINUTES ORO VALLEY PARKS &RECREATION ADVISORY BOARD REGULAR SESSION DEVELOPMENT SERVICES BUILDING HOPI CONFERENCE ROOM 11,000 NORTH LA CANADA DRIVE ORO VALLEY ARIZONA 85737 TUESDAY,MAY 2,2006 REGULAR SESSION CALL TO ORDER: 6:33 p.m. ROLL CALL Present: Tom Honebrink, Chair Ray Caryl, Board Member Laura Clark, Board Member Robert Evans,Board Member Margot Hurst, Board Member Excused: Dennis Ottley,Vice Chair Town Council: Terry Parish. Vice Mayor/Parks &Recreation Advisory Board Liaison Town Staff: Ainsley Reeder,Parks&Recreation Administrator Celine Martinez, Office Specialist/Recording Secretary 1. APPROVAL OF TUESDAY,APRIL 11, 2006 REGULAR SESSION MINUTES The Tuesday, April 11, 2006 Study Session and Regular Session Minutes to be provided for the Tuesday, June 6, 2006 Regular Session Meeting.. CALL TO AUDIENCE Chair Tom Honebrink opened the Call to the Audience. Chair Honebrink closed the Call to the Audience. 2. PARKS& RECREATION ADVISORY BOARD LIAISON COUNCIL MEMBER REPORT Vice Mayor Terry Parish reported that four qualified candidates were interviewed for the upcoming vacancies for the Parks&Recreation Advisory Board. 3. PRESENTATION BY CHIEF DANIEL SHARP REGARDING VOLUNTEER PARK MONITORS FOR TOWN PARKS—DISCUSSION Chief Sharp discussed volunteer park monitors with in Town Parks with the Parks & Recreation Advisory Board. 5/2/06 Parks&Recreation Advisory Board Regular Session Meeting Chief Daniel Sharp commented he appreciated the opportunity to work with Parks& Recreation in future endeavors. 4. STATUS REPORT ON THE DEVELOPMENT OF A DRAFT TOWN POLICY REGARDING DONATIONS TO THE TOWN AND AUTHORIZATION OF CORPORATE NAMING OPPORTUNITIES — DISCUSSION AND POSSIBLE ACTION Board Member Ray Caryl reported that the subcommittee is gathering information to be presented at the next Parks&Recreation Advisory Board Regular Session Meeting. Parks &Recreation Advisory Board Branding subcommittee members requested that the Parks &Recreation Administrator Ainsley Reeder send copies of information retrieved to Vice Mayor/Parks &Recreation Advisory Board Liaison Terry Parish. 5. SET PARKS & RECREATION ADVISORY BOARD REGULAR MEETINGS SCHEDULE FOR THE YEAR -DISCUSSION AND POSSIBLE ACTION Parks&Recreation Advisory Board Regular Session meetings will be the first Tuesday of each month. The Parks &Recreation Advisory Board agreed on the following dates for PRABs regular session meetings: Tuesday, June 6. 2006 Tuesday, July 11, 2006 Tuesday, August 1, 2006 Tuesday, September 12, 2006 Tuesday, October 3, 2006 Tuesday,November 7, 2006 Tuesday, December 5, 2006 6. CONSIDER ESTABLISHING AN ANNUAL ORO VALLEY PARKS & RECREATION AWARD -DISCUSSION AND POSSIBLE ACTION Chair Tom Honebrink discussed considering establishing an annual Oro Valley Parks& Recreation award. Item for discussion: ■ What will be the criteria?Policy? ■ When presented? ■ Selection Process? ■ Develop expense estimates ■ Generate excitement about the award 2 5/2/06 Parks&Recreation Advisory Board Regular Session Meeting 7. STATUS REPORT ON THE NARANJA TOWN SITE TRAILS DEVELOPMENT —DISCUSSION Parks &Recreation Administrator Ainsley Reeder reported that staff completed the development of the trail at the Naranja Town Site. Parks&Recreation staff has met with signage companies to obtain quotes and design. Site furniture has been ordered. 50% of the tools to develop the trail have been purchased. 8. BOARD MEMBER REPORTS- ATTENDANCE AT OTHER TOWN MEETINGS INCLUDING BOARD OF ADJUSTMENT, FINANCE AND BOND COMMITTEE, DEVELOPMENT REVIEW BOARD, HISTORICAL PRESERVATION COMMISSION, PLANNING COMMISSION AND TOWN COUNCIL Board Member Margot Hurst reported on the Historical Preservation Commission in regards to the presentation by Robert Shelton and Historical Preservation Ordinance. Board Member Ray Caryl had no report on Town Council. Chair Tom Honebrink had no report on Board of Adjustment. Vice Chair Dennis Ottley had no report on Town Council. Board Member Laura Clark had no report on the Finance and Bond Committee Board Member Robert Evans reported on the Development Review Board in regards to the Home Occupation Permit. 9. PARKS & RECREATION ADMINISTRATOR'S REPORT Parks&Recreation Administrator Ainsley Reeder commented on the following: ■ Parks & Recreation Division to Department Status as recommended by Town Manager for the FY 2006 — 2007 Budget and listed on the Parks & Recreation Advisory Board Work Plan. ■ Naranja Town Site Programming and Concept Design ■ Parks & Recreation Budget scheduled for review by Town Council on May 10, 5:30 p.m.—7:30 p.m. 3 5/2/06 Parks&Recreation Advisory Board Regular Session Meeting 10. PARKS& RECREATION ADVISORY BOARD CHAIR REPORT Chair Honebrink reported on the following: ■ Parks & Recreation Advisory Board (PRAB) Member Mark Arneson officially resigned from the board. ■ Congratulated PRAB for contacting user groups ■ Parks &Recreation Division to Department status ■ Friends of the Parks moving forward ■ PRAB contact Greater Oro Valley Arts Council (GOVAC) to discuss role in Town,relationship with PRAB and how to communicate with each other. 11. FUTURE AGENDA ITEMS ■ Contracted Instructor or Organization Presentation ■ Add Lights with Tennis Courts at High School ■ Budget Committee ■ Schedule Adopt A Trail Clean Up Date 12. SCHEDULING NEXT PARKS & RECREATION ADVISORY BOARD MEETING The next Parks&Recreation Advisory Board Regular Session is scheduled for Tuesday, June 6, 2006 at or after 6:30 p.m. Location to be determined. 13. ADJOURNMENT Chair Tom Honebrink adjourned the Tuesday,May 2, 2006,Parks &Recreation Advisory Board Regular Session Meeting at 7:37 p.m. with no objections. Prepared by, Celine Martinez, Recording Secretary Parks&Recreation Advisory Board 4