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HomeMy WebLinkAboutPackets - Council Packets (1696)         AGENDA ORO VALLEY TOWN COUNCIL REGULAR SESSION MARCH 16, 2022 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE The Town has modified its public comment procedures in the newly renovated town council chambers. For more details, please see the instructions for in person and/or virtual speakers at the end of the agenda. To watch and/or listen to the public meeting online, please visit https://www.orovalleyaz.gov/town/departments/town-clerk/meetings-and-agendas Executive Sessions – Upon a vote of the majority of the Town Council, the Council may enter into Executive Sessions pursuant to Arizona Revised Statutes §38-431.03 (A)(3) to obtain legal advice on matters listed on the Agenda.        REGULAR SESSION AT OR AFTER 5:00 PM   CALL TO ORDER   ROLL CALL   EXECUTIVE SESSION - Pursuant to A.R.S. §38-431.03(A)(1) and (A)(3) Personnel matter - Town Magistrate annual performance review   RESUME REGULAR SESSION AT OR AFTER 6:00 PM   CALL TO ORDER   ROLL CALL   1.APPROVAL OF ANY DIRECTION TO THE TOWN ATTORNEY AND/OR NECESSARY STAFF AS DISCUSSED IN EXECUTIVE SESSION PERTAINING TO THE ANNUAL PERFORMANCE REVIEW OF THE TOWN MAGISTRATE   PLEDGE OF ALLEGIANCE   UPCOMING MEETING ANNOUNCEMENTS   COUNCIL REPORTS Spotlight on Youth   TOWN MANAGER'S REPORT   ORDER OF BUSINESS: MAYOR WILL REVIEW THE ORDER OF THE MEETING   INFORMATIONAL ITEMS   1.FY 21/22 Financial Update Through January 2022   CALL TO AUDIENCE – At this time, any member of the public is allowed to address the Mayor and Town Council on any issue not listed on today’s agenda. Pursuant to the Arizona Open Meeting Law, individual Council Members may ask Town Staff to review the matter, ask that the matter be placed on a future agenda, or respond to criticism made by speakers. However, the Mayor and Council may not discuss or take legal action on matters raised during “Call to Audience.” In order to speak during “Call to Audience” please specify what you wish to discuss when completing the blue speaker card.   PRESENTATIONS   1.Proclamation - Week of the Young Child   CONSENT AGENDA  (Consideration and/or possible action)   A.Minutes - March 2, 2022   B.Resolution No. (R)22-10, authorizing and approving amendment number 6 to the Intergovernmental Agreement between the Regional Transportation Authority of Pima County and the Town of Oro Valley for regional transit service improvements: Project 48B-Circulator Transit Services Improvement Project 47B-Special Needs Transit for the Elderly and Disabled   REGULAR AGENDA   2.PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING AN APPLICATION FOR A SERIES 5 (GOVERNMENT) LIQUOR LICENSE FOR PUSCH RIDGE PRO SHOP AND GOLF COURSE, LOCATED AT 10000 N. ORACLE ROAD   FUTURE AGENDA ITEMS (The Council may bring forth general topics for future meeting agendas. Council may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H)   ADJOURNMENT The Mayor and Council may, at the discretion of the meeting chairperson, discuss any Agenda item.   POSTED: 3/9/22 at 5:00 p.m by pp When possible, a packet of agenda materials as listed above is available for public inspection at least 24 hours prior to the Council meeting in the office of the Town Clerk between the hours of 8:00 a.m. – 5:00 p.m. The Town of Oro Valley complies with the Americans with Disabilities Act (ADA). If any person with a disability needs any type of accommodation, please notify the Town Clerk’s Office at least five days prior to the Council meeting at 229-4700. PUBLIC COMMENT ON AGENDA ITEMS The Town has modified its public comment procedures for its public bodies to allow for limited remote/virtual comment via Zoom. The public may provide comments remotely only on items posted as required Public Hearings, provided the speaker registers 24 hours prior to the meeting. For all other items, the public may complete a blue speaker card to be recognized in person by the Mayor, according to all other rules and procedures. Written comments can also be emailed to Town Clerk Michael Standish at mstandish@orovalleyaz.gov for distribution to the Town Council prior to the meeting. Further instructions to speakers are noted below. INSTRUCTIONS TO IN-PERSON SPEAKERS Members of the public shall be allowed to speak on posted public hearings and during Call to Audience when attending the meeting in person. The public may be allowed to speak on other posted items on the agenda at the discretion of the Mayor. If you wish to address the Town Council on any item(s) on this agenda, please complete a blue speaker card located on the Agenda table at the back of the room and give it to the Town Clerk. Please indicate on the blue speaker card which item number and topic you wish to speak on, or, if you wish to speak during Call to Audience, please specify what you wish to discuss. Please step forward to the podium when the Mayor calls on you to address the Council. 1. For the record, please state your name and whether or not you are a Town resident. 2. Speak only on the issue currently being discussed by Council. You will only be allowed to address the Council one time regarding the topic being discussed. 3. Please limit your comments to 3 minutes. 4. During Call to Audience, you may address the Council on any matter that is not on the agenda. 5. Any member of the public speaking must speak in a courteous and respectful manner to those present. INSTRUCTIONS TO VIRTUAL SPEAKERS FOR PUBLIC HEARINGS Members of the public may attend the meeting virtually and request to speak virtually on any agenda item that is listed as a Public Hearing. If you wish to address the Town Council virtually during any listed Public Hearing, please complete the online speaker form by clicking here https://forms.orovalleyaz.gov/forms/bluecard at least 24 hours prior to the start of the meeting. You must provide a valid email address in order to register. Town Staff will email you a link to the Zoom meeting the day of the meeting. After being recognized by the Mayor, staff will unmute your microphone access and you will have 3 minutes to address the Council. Further instructions regarding remote participation will be included in the email. Thank you for your cooperation.    Town Council Regular Session 7. 1. Meeting Date:03/16/2022   Submitted By:Mike Standish, Town Clerk's Office Department:Town Clerk's Office SUBJECT: APPROVAL OF ANY DIRECTION TO THE TOWN ATTORNEY AND/OR NECESSARY STAFF AS DISCUSSED IN EXECUTIVE SESSION PERTAINING TO THE ANNUAL PERFORMANCE REVIEW OF THE TOWN MAGISTRATE RECOMMENDATION: N/A EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to... Attachments No file(s) attached.    Town Council Regular Session 1. Meeting Date:03/16/2022   Submitted By:Christopher Hutchison, Finance Subject FY 21/22 Financial Update Through January 2022 Attachments Council Memo - Jan 2022 Financial Update  Attachment A - General Fund  Attachment B - Highway Fund  Attachment C-1 - Community Center Fund  Attachment C-2 Golf Contractor P&L  Attachment D - Summary All Funds  Attachment E - Gen Fund Local Sales Tax  Attachment F - Gen Fund State Shared Revenues  Town Manager’s Office TOWN COUNCIL REPORT DATE: March 16, 2022 TO: Mayor and Council THRU: Mary Jacobs, Town Manager FROM: David Gephart, Chief Financial Officer SUBJECT: January 2022 Financial Update This financial update is intended to provide an overview and status of revenues and expenditures for the Town’s selected funds through January 2022 for fiscal year 2021/22. Funds included in this financial update are the General Fund, Highway Fund and Community Center Fund. All amounts are preliminary, un-audited and subject to change based upon adjusting entries, as necessary. EXECUTIVE SUMMARY: Revenues are performing well compared to budget, and expenditures are trending as expected. A few variances are noted at this time, which are discussed below. General Fund Overall, General Fund revenues are trending better than expected and expenditures are trending as expected through January (see attachment A). Revenues total $30.8 million or 65.4% of budget, while expenditures are at $34.6 million or 56.5% of the total budget. Highway Fund Revenues are trending better than expected and expenditures are trending as expected through January (see attachment B). Revenues total $2.3 million or 62.6% of budget while expenditures total $2.7 million or 65.9% of budget. Community Center Fund Revenues for the Community Center Fund are trending higher than expected and expenditures are largely as expected through January (see attachment C-1 & C-2). Revenues total $5.1 million or 68.8% of budget while expenditures total $3.4 million or 44.0% of budget. BACKGROUND AND DETAILED INFORMATION: GENERAL FUND Attachment A shows General Fund revenues and expenditures through January, as well as year-end estimates for each category. The estimated year-end projections in the General Fund are as follows: Revenues: $50,674,505 Less: Expenditures: ($60,087,209) Preliminary Estimated Decrease in Fund Balance: ($9,412,704)* *The estimated change in fund balance is primarily due to a one-time payment of $10 million to PSPRS to pay down the unfunded liability. General Fund Revenues  Local sales tax collections in the General Fund total $15.0 million or 71.0% of the budgeted amount of $21.2 million and are performing better than anticipated. Retail collections total $5.2 million, which is $599,464 or 13.0% higher than collections from the same time period last fiscal year. Both restaurant/bar collections as well as bed tax collections are up 45.2% and 162% respectively compared to collections from the same time period last fiscal year. Construction sales tax collections total $4.2 million through January 2022, which is $1,068,156 or 34.2% higher than collections from the same time period last fiscal year. Total local sales tax revenue is expected to come in $2.7 million above budget due to strong performance across most tax categories. Please see attachment E for detailed information on General Fund local sales tax collections.  License and permit revenues total $1,354,000 or 73.2% of the budget amount of $1.8 million. Single Family Residential (SFR) permits issued through January total 93 and are a large portion of this revenue piece. This revenue category is expected to come in $127,000 or 6.9% over budget at this time due to commercial building activity.  State shared revenues total $8.4 million or 61.2% of the budget amount of $13.7 million. These revenues sources are comprised of state shared sales taxes, state shared income taxes, auto-lieu fees, and Smart and Safe shared taxes. At this point in time, these revenues are forecasted to come in $457,000 or 3.3% over budget due to higher-than-expected collections.  Charges for services revenues total $1.5 million or 62.2% of the budget amount of $2.4 million. A large portion of these revenues are associated with Parks & Recreation program revenues, which are showing strong recovery. Charges for services are forecasted to come in over budget by $165,800, or 6.9%. General Fund Expenditures  General Fund expenditures are trending as expected through January. In General Administration, the Town has recorded a one-time, budgeted $10.0 million payment to PSPRS to pay down the unfunded liability. Transfers out of the General Fund are expected to be $1.1 million less than budgeted due to the pension obligation bonds that were issued in July. The Town budgeted a full debt service payment; however, only an interest payment is due this year. The General Fund is expected to end the fiscal year with a total fund balance of $23.0 million, or 42.7% of budgeted expenditures HIGHWAY FUND Highway Fund Revenues  State shared highway user funds total $2.3 million or 62.4% of the budget amount of $3.6 million. At this point in time, these revenues are projected to come in over budget by $255,000 or 7.1%.  The year-end estimate for miscellaneous revenue reflects an unexpected insurance recovery received in the amount of $4,069.  All other revenue sources for the fund are expected to come in on budget at this time. Highway Fund Expenditures  Highway Fund expenditures though January are at $2.7 million or 65.9% of the adopted budget of $4.1 million. A large portion of the expenditures reflect the pavement preservation program which is mostly complete for the year. Highway Fund expenditures are projected to come in on budget. The Highway Fund is expected to end the fiscal year with a fund balance of approximately $1.1 million. COMMUNITY CENTER FUND Attachment C-1 shows the consolidated financial status of the Community Center Fund with all revenues and expenditures from contracted and Town-managed operations. Attachment C-2 shows the monthly line-item detail for the contractor-managed operations, specifically revenues and expenditures associated with the golf, food and beverage operations. The totals in the revenue and expenditure categories in attachment C-2 tie to the contracted operating revenues and expenditures in attachment C-1. Community Center Fund Revenues  Revenues in the Community Center Fund through January total $5.1 million or 68.8% of the budget amount of $7.4 million.  Contracted operating revenues total about $2.4 million through January. This is approximately $425,500 or 21.4% higher than revenues from the same time period last fiscal year. At this time, contracted revenues are estimated to come in about $318,000 or 8.8% higher than budgeted due to anticipated, across-the-board outperformance compared to budget.  Town operating revenues for January are $635,504, a significant increase from the same time period last year, due primarily to a recovery in recreation program revenue and member dues. Town operating revenues are expected to end the fiscal year $266,000 or 38.1% over budget.  Local sales tax revenues for January total $2.0 million or 68.4% of the budget amount of $2.9 million. These collections are currently projected to come in $356,255 or 12.1% over budget. Community Center Fund Expenditures  Expenditures in the Community Center Fund total $3.4 million or 44.0% of the budgeted amount of $7.8 million.  Contracted operating expenditures total $2.6 million, or 55.5% of the budgeted amount of $4.7 million. Contracted expenditures are estimated to come in approximately $206,000 or 4.4% under budget, due to anticipated O&M and personnel savings.  Transfers out are expected to be $1.7 million less than budget. This is due to the Town having budgeted a full debt service payment for the newly issued Parks and Recreation bonds whereas only an interest payment is due this year.  At this time, the Community Center Fund is projected to end the fiscal year with a total fund balance of $5.2 million. The year-end sales tax support for golf operations is estimated to be $313,107. This figure includes a projected ($555,233) for contracted golf operations, $159,050 in outside HOA contributions, and approximately $83,000 in local sales taxes generated from golf related operations. Please see attachments A and B for additional details on the General Fund and Highway Fund. See attachments C-1 and C-2 for additional details on the Community Center Fund. See attachment D for a fiscal year-to-date consolidated summary of all Town Funds. See attachment E and F for a breakdown of monthly local sales tax collections and state shared revenue collections for the General Fund. ATTACHMENT A January YTD Financial Status General Fund % Budget Completion through January --- 58.3% % Actuals YE % Variance to Budget to Budget REVENUES:` LOCAL SALES TAX 15,012,425 21,157,707 71.0% 23,880,002 12.9% LICENSES & PERMITS 1,354,376 1,849,000 73.2% 1,976,497 6.9% FEDERAL GRANTS 3,404,767 5,990,290 56.8% 6,068,448 1.3% STATE GRANTS 42,261 75,000 56.3% 75,000 0.0% STATE/COUNTY SHARED 8,406,973 13,729,923 61.2% 14,187,081 3.3% OTHER INTERGOVERNMENTAL 806,892 1,344,500 60.0% 1,409,500 4.8% CHARGES FOR SERVICES 1,484,321 2,387,776 62.2% 2,553,577 6.9% FINES 73,809 125,000 59.0% 125,000 0.0% INTEREST INCOME 128,570 150,000 85.7% 150,000 0.0% MISCELLANEOUS 55,175 264,000 20.9%249,400 -5.5% TOTAL REVENUES 30,769,569 47,073,196 65.4% 50,674,505 7.7% % Actuals YE % Variance to Budget to Budget EXPENDITURES: CLERK 200,401 383,833 52.2% 377,733 -1.6% COMMUNITY & ECON. DEV. 1,503,108 3,044,614 49.4% 2,975,428 -2.3% COUNCIL 141,212 188,720 74.8% 188,720 0.0% FINANCE 477,314 979,655 48.7% 954,655 -2.6% GENERAL ADMINISTRATION 11,653,388 14,459,559 80.6% 14,619,559 1.1% HUMAN RESOURCES 244,582 535,390 45.7% 535,390 0.0% INNOVATION & TECHNOLOGY 2,389,414 4,346,583 55.0% 4,346,583 0.0% LEGAL 459,316 902,754 50.9% 877,754 -2.8% MANAGER 592,315 1,115,224 53.1% 1,115,224 0.0% PARKS & RECREATION 1,888,140 3,446,361 54.8% 3,408,923 -1.1% POLICE 9,098,013 18,171,000 50.1% 18,171,000 0.0% PUBLIC WORKS 2,870,483 5,364,091 53.5% 5,407,492 0.8% TOWN COURT 439,474 914,796 48.0% 845,916 -7.5% TRANSFERS OUT 2,685,314 7,408,264 36.2%6,262,832 -15.5% TOTAL EXPENDITURES 34,642,474 61,260,844 56.5% 60,087,209 -1.9% SURPLUS / (DEFICIT) (3,872,905) (14,187,648) (9,412,704) BEGINNING FUND BALANCE **32,408,542 Plus: Surplus / (Deficit)(9,412,704) ENDING FUND BALANCE **22,995,838 * Year-end estimates are subject to further revision ** Beginning and ending fund balance amounts are estimates and are subject to further revision FY 2021/2022 Year End Estimate * Budget Year End Estimate * Actuals thru 1/2022 Actuals thru 1/2022 Budget ATTACHMENT B January YTD Financial Status FY 2021/2022 % Budget Completion through January --- 58.3% Actuals thru 1/2022 Budget % Actuals to Budget Year End Estimate * YE % Variance to Budget REVENUES:- LICENSES & PERMITS 16,665 25,000 66.7% 25,000 0.0% STATE/COUNTY SHARED 2,256,978 3,614,922 62.4% 3,870,000 7.1% INTEREST INCOME 4,954 6,000 82.6% 6,000 0.0% MISCELLANEOUS 4,171 2,000 208.6%6,069 203.5% TOTAL REVENUES 2,282,768 3,647,922 62.6% 3,907,069 7.1% Actuals thru 1/2022 Budget % Actuals to Budget Year End Estimate * YE % Variance to Budget EXPENDITURES: TRANSPORTATION ENGINEERING 2,475,124 3,766,525 65.7% 3,766,525 0.0% STREET MAINTENANCE 220,784 324,000 68.1%324,000 0.0% TOTAL EXPENDITURES 2,695,908 4,090,525 65.9% 4,090,525 0.0% SURPLUS / (DEFICIT) (413,140) (442,603) (183,456) BEGINNING FUND BALANCE ** 1,242,978 Plus: Surplus / (Deficit) (183,456) ENDING FUND BALANCE ** 1,059,522 * Year-end estimates are subject to further revision ** Beginning and ending fund balance amounts are estimates and are subject to further revision Highway Fund ATTACHMENT C-1 January YTD Financial Status % Budget Completion through January --- 58.3% % Actuals YE % Variance to Budget to Budget REVENUES: CONTRACTED OPERATING REVENUES Golf Revenues, Trail and Cart Fees 1,271,520 1,966,245 64.7% 2,021,925 2.8% Member Dues 648,397 957,000 67.8% 1,113,750 16.4% Food & Beverage 333,443 473,465 70.4% 554,880 17.2% Merchandise & Other 165,147 225,675 73.2%250,187 10.9% 2,418,507 3,622,385 66.8% 3,940,742 8.8% TOWN OPERATING REVENUES Daily Drop-Ins 28,732 30,000 95.8% 40,000 33.3% Member Dues 414,468 526,480 78.7% 600,000 14.0% Recreation Programs 140,907 82,500 170.8% 240,000 190.9% Swim Team/Swim Lessons - 8,000 0.0% 8,000 0.0% Facility Rental Income 51,397 50,500 101.8%75,000 48.5% 635,504 697,480 91.1% 963,000 38.1% OTHER REVENUES Local Sales Tax 2,007,318 2,932,798 68.4% 3,289,053 12.1% Real Property Rental Income 19,502 19,502 100.0% 19,502 0.0% Interest Income 7,797 1,000 779.7% 15,594 1459.4% Miscellaneous 61 125,100 0.0%159,150 27.2% 2,034,678 3,078,400 66.1% 3,483,299 13.2% TOTAL REVENUES 5,088,689 7,398,265 68.8% 8,387,041 13.4% % Actuals YE % Variance to Budget to Budget EXPENDITURES: CONTRACTED OPERATING EXPENDITURES Personnel 845,721 1,641,903 51.5% 1,591,540 -3.1% Food & Beverage 297,012 445,441 66.7% 508,395 14.1% Operations & Maintenance 1,372,352 2,429,634 56.5% 2,225,047 -8.4% Equipment Leases 93,640 184,550 50.7%170,993 -7.3% 2,608,725 4,701,528 55.5% 4,495,975 -4.4% TOWN OPERATING EXPENDITURES Personnel 458,055 875,291 52.3% 891,376 1.8% Operations & Maintenance 137,955 211,290 65.3%211,290 0.0% 596,010 1,086,581 54.9% 1,102,666 1.5% CAPITAL OUTLAY 50,146 132,500 37.8% 132,500 0.0% TRANSFERS OUT 168,519 1,868,519 9.0% 168,519 -91.0% TOTAL EXPENDITURES 3,423,400 7,789,128 44.0% 5,899,660 -24.3% SURPLUS / (DEFICIT) 1,665,289 (390,863) 2,487,381 BEGINNING FUND BALANCE **2,676,793 Plus: Surplus / (Deficit)2,487,381 ENDING FUND BALANCE **5,164,174 * Year-end estimates are subject to further revision ** Beginning and ending fund balance amounts are estimates and are subject to further revision FY 2021/2022 Actuals thru 1/2022 Budget Year End Estimate * Community Center Fund Actuals thru 1/2022 Budget Year End Estimate * ATTACHMENT C-2 Budget Last Year Budget Last Year Actual Budget Variance Last Year Variance Actual Budget Variance Last Year Variance Rounds 3,807 2,750 1,057 3,139 668 Rounds ‐ Member 18,340 15,250 3,090 16,762 1,578 958 480 478 272 686 Rounds ‐ Outing 3,836 2,040 1,796 1,747 2,089 6,458 4,800 1,658 3,545 2,913 Rounds ‐ Public 28,921 27,080 1,841 26,026 2,895 ==================================================================================================================================================================== 11,223 8,030 3,193 6,956 4,267 Total Rounds 51,097 44,370 6,727 44,535 6,562 Revenue 283,435 191,350 92,085 162,630 120,805 Green Fees 1,086,583 924,300 162,283 922,408 164,175 24,422 19,590 4,832 21,971 2,451 Cart Fees 160,291 135,365 24,926 141,017 19,275 4,985 4,500 485 3,846 1,139 Driving Range 24,646 28,500 (3,854)26,141 (1,495) 3,645 0 3,645 0 3,645 Golf Cards/Passes 12,827 0 12,827 0 12,827 14,856 17,600 (2,744)16,957 (2,101)Pro Shop Sales 117,131 115,800 1,331 114,475 2,657 24,587 27,800 (3,213)15,295 9,293 Food (Food & Soft Drinks) 171,655 117,365 54,290 77,593 94,062 24,580 24,000 580 18,539 6,041 Beverages (Alcohol) 151,074 121,925 29,149 119,826 31,249 8,725 0 8,725 (323)9,048 Other Food & Beverage Revenue 10,714 0 10,714 949 9,765 6,057 1,250 4,807 4,986 1,071 Other Golf Revenues (Club Rent, Handica 17,841 6,725 11,116 13,603 4,238 4,138 1,500 2,638 4,302 (164)Clinic / School Revenue 17,096 5,000 12,096 11,968 5,129 97,647 82,500 15,147 84,558 13,089 Dues Income ‐ Monthly Dues 648,397 557,500 90,897 562,165 86,232 (2,055)0 (2,055)1,140 (3,195)Miscellaneous Income and Discounts 252 0 252 2,832 (2,580) ================================================================================= ============================================================= ================ 495,023 370,090 124,933 333,900 161,123 Total Revenue 2,418,507 2,012,480 406,027 1,992,975 425,532 Cost of Sales 8,124 13,130 5,006 10,803 2,679 COGS ‐ Pro Shop 82,735 86,640 3,905 79,486 (3,249) 7,677 7,755 78 4,223 (3,454)COGS ‐ Food 49,435 29,754 (19,680)24,874 (24,560) 2,000 1,290 (710)587 (1,413)COGS ‐ Non‐Alcoholic Beverages 8,305 8,160 (145)8,519 214 7,546 7,200 (346)5,099 (2,447)COGS ‐ Alcohol 46,166 36,578 (9,589)35,934 (10,232) ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ 25,347 29,375 4,028 20,712 (4,635)Total Cost of Sales 186,641 161,132 (25,509)148,814 (37,827) ================================================================================= ============================================================= ================ 469,675 340,715 128,960 313,188 156,488 GROSS INCOME 2,231,867 1,851,348 380,519 1,844,162 387,705 Labor 37,986 34,134 (3,852)29,436 (8,551)Golf Operation Labor 190,232 201,800 11,568 163,722 (26,509) 9,216 10,513 1,296 8,942 (274)General and Administrative 68,795 82,688 13,892 72,984 4,189 59,088 64,374 5,285 59,755 667 Maintenance and Landscaping 420,531 454,783 34,252 398,994 (21,536) 31,232 20,803 (10,429)18,443 (12,789)F&B 147,149 120,724 (26,426)111,411 (35,738) 10,209 6,671 (3,537)7,387 (2,822)Sales and Marketing 48,916 40,199 (8,717)44,504 (4,413) ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ 147,732 136,495 (11,237)123,963 (23,769)Total Direct Labor 875,623 900,193 24,570 791,615 (84,008) 13,737 12,967 (770)12,864 (873)Total Payroll Taxes 70,583 85,518 14,936 71,939 1,357 22,156 12,500 (9,656)10,331 (11,826)Total Medical/Health Benefits 58,051 87,500 29,449 72,544 14,494 3,552 2,080 (1,472)2,233 (1,319)Total Workmans Comp 15,521 14,460 (1,061)12,354 (3,168) ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ 39,446 27,547 (11,899)25,427 (14,018)Total Payroll Burden 144,155 187,478 43,324 156,838 12,683 ================================================================================= ============================================================= ================ 187,177 164,042 (23,135)149,390 (37,787)Total Labor 1,019,778 1,087,672 67,894 948,453 (71,325) Other Operational Expenses 6,688 8,375 1,687 3,681 (3,007)Golf Ops 50,353 39,770 (10,583)45,631 (4,722) 16,630 10,960 (5,670)9,242 (7,388)G&A 80,297 73,245 (7,052)104,830 24,533 25,767 21,250 (4,517)23,899 (1,868)Maintenance 380,207 378,500 (1,707)343,355 (36,852) 2,680 5,485 2,805 2,465 (215)F&B 19,049 38,420 19,371 17,523 (1,526) 1,494 4,525 3,031 6,580 5,085 Sales and Marketing 13,418 15,825 2,407 18,477 5,059 15,394 14,784 (610)13,041 (2,353)Golf Cart Leases 93,640 103,488 9,848 87,741 (5,899) 0 0 0 0 0 Equipment Leases 0 0 0 41,928 41,928 27,368 44,800 17,432 (10,927) (38,295)Utilities ‐ Maintenance 543,848 728,800 184,952 580,490 36,642 15,561 12,700 (2,861)63,261 47,700 Utilities ‐ G&A 109,234 97,680 (11,554)146,434 37,200 10,200 10,200 0 10,000 (200)Management Fees 71,400 71,400 0 70,000 (1,400) 4,039 3,300 (739)4,600 561 Insurance ‐ P&C 26,043 23,100 (2,943)31,378 5,335 ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ 130,420 136,379 5,959 125,840 (4,580)Total Other Operational Expenses 1,392,089 1,570,228 178,139 1,487,786 95,697 ================================================================================= ============================================================= ================ 317,597 300,421 (17,176)275,230 (42,367)Total Expenses 2,411,867 2,657,900 246,033 2,436,239 24,372 ================================================================================= ============================================================= ================ 152,078 40,294 111,784 37,958 114,121 EBITDAR (180,001)(806,552)626,551 (592,077)412,076 ================================================================================= ============================================================= ================ 152,078 40,294 111,784 37,958 114,121 EBITDA (180,001)(806,552)626,551 (592,077)412,076 Interest Expense/Dep&Amt 0 0 0 6,248 6,248 Other Expense (343)0 343 19,288 19,631 0 0 0 0 0 Capital Improvements/Cap Reserve 10,560 0 (10,560)0 (10,560) ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ 0 0 0 6,248 6,248 Total Interest Expense 10,217 0 (10,217)19,288 9,071 ================================================================================= ============================================================= ================ 152,078 40,294 111,784 31,709 120,369 Net Income (190,218)(806,552)616,334 (611,365)421,147 El Conquistador Golf Club For the Month Ending January 31st, 2022 January YTD ATTACHMENT DConsolidated Year-to-Date Financial Report through January 2022FY 2021/2022FY 21/22 Capital Leases/Left in AccountsBegin Bal. Transfer OutThru Jan. 2022General Fund 32,408,542 30,769,569 30,769,569 2,685,314 15,749,094 15,933,485 274,581 34,642,474 28,535,637 Highway Fund 1,242,979 2,282,768 2,282,768 641,679 310,967 1,743,262 2,695,908 829,839 Grants and Contributions Fund - 146,998 146,998 25,574 40,611 66,185 80,813 Seizure & Forfeiture - Justice/State 266,810 22,559 22,559 88,243 88,243 201,126 Community Center Fund 2,676,793 5,088,689 5,088,689 262,159 1,303,776 1,807,319 50,146 3,423,400 4,342,082 Municipal Debt Service Fund 165,436 71,515 19,210,226 19,281,741 17,981,083 1,517,152 19,498,235 (51,058) Oracle Road Debt Service Fund 4,194 13 13 - 4,207 Water Resource System & Dev. Impact Fee Fund 18,744,638 824,963 824,963 75,000 835,306 319,207 1,229,513 18,340,088 Townwide Roadway Dev Impact Fee Fund 1,978,878 162,060 162,060 46,905 46,905 2,094,033 Parks & Recreation Impact Fee Fund 316,645 61,129 61,129 - 377,774 Police Impact Fee Fund 168,764 38,600 38,600 117,750 117,750 89,614 Capital Fund 2,504,029 679,239 27,105,983 27,785,222 49,967 367,713 1,366,011 1,783,691 28,505,560 PAG/RTA Fund 1,248,618 20,234 20,234 254,756 254,756 1,014,096 Water Utility 13,666,981 11,723,219 11,723,219 2,402 1,865,555 4,709,349 681,468 4,215,022 11,473,796 13,916,404 Stormwater Utility 1,001,740 919,217 919,217 460,267 184,028 644,295 1,276,662 Benefit Self Insurance Fund 2,379,019 2,198,170 2,198,170 1,841,067 1,841,067 2,736,122 Recreation In-Lieu Fee Fund 17,045 55 55 - 17,100 Total 78,791,110 55,008,997 46,316,209 101,325,206 3,067,625 20,070,338 43,323,828 5,293,046 6,051,381 77,806,218 102,310,098 Total OutPersonnel O&M CapitalFund RevenueOther Fin Sources/TfrsTotal InDebt Service ATTACHMENT E General Fund Local Sales Tax Collections FY 2021/22 CATEGORY JULY AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUNE TOTAL Construction Sales Tax 441,038 419,552 651,924 906,165 509,231 436,821 829,833 4,194,564 Utility Sales Tax 321,489 383,548 329,545 323,173 285,048 238,499 253,620 2,134,922 Retail Sales Tax 675,726 647,693 641,711 682,029 727,762 814,794 1,015,258 5,204,973 Bed Tax 130,217 117,012 93,538 108,884 392,162 157,378 205,021 1,204,212 Restaurant & Bar Sales Tax 172,386 162,947 172,178 195,482 227,724 191,664 226,775 1,349,158 All Other Local Sales Tax *181,767 180,252 164,385 191,016 284,083 217,626 274,274 1,493,403 TOTAL 1,922,624$ 1,911,004$ 2,053,282$ 2,406,749$ 2,426,009$ 2,056,782$ 2,804,781$ 15,581,231$ FY 2020/21 CATEGORY JULY AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUNE TOTAL Construction Sales Tax 643,435 471,705 517,101 483,032 384,176 321,621 305,338 241,562 254,568 450,343 409,924 442,859 4,925,664 Utility Sales Tax 267,771 337,260 350,040 360,019 286,715 249,286 245,891 271,681 241,698 227,632 221,458 205,402 3,264,853 Retail Sales Tax 647,068 579,089 560,008 613,570 607,315 709,153 889,306 606,222 620,243 748,368 700,138 692,038 7,972,518 Bed Tax 42,564 33,546 32,879 38,003 170,718 105,673 36,242 40,721 99,686 148,989 144,442 130,433 1,023,896 Restaurant & Bar Sales Tax 127,814 114,578 118,223 130,147 158,913 137,151 142,356 130,977 154,257 183,628 167,142 191,389 1,756,575 All Other Local Sales Tax *117,419 174,520 141,653 120,588 200,416 200,756 183,337 164,894 171,734 218,085 193,522 201,188 2,088,112 TOTAL 1,846,071$ 1,710,698$ 1,719,904$ 1,745,360$ 1,808,253$ 1,723,640$ 1,802,470$ 1,456,056$ 1,542,186$ 1,977,045$ 1,836,626$ 1,863,309$ 21,031,618$ * Note: Does not include cable franchise fees or sales tax audit revenues ATTACHMENT F General Fund State Shared Revenues FY 2021/22 CATEGORY JULY AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUNE TOTAL State Shared Income Tax 500,637 500,637 517,313 517,313 517,313 517,313 517,313 3,587,839 State Shared Sales Tax 291,674 534,620 464,795 538,626 428,064 680,044 569,532 3,507,355 County Auto Lieu 100,364 178,439 214,084 179,539 176,572 183,593 166,138 1,198,729 Smart and Safe - - - - - 113,051 - 113,051 TOTAL 892,675$ 1,213,696$ 1,196,192$ 1,235,478$ 1,121,949$ 1,494,001$ 1,252,983$ 8,406,973$ FY 2020/21 CATEGORY JULY AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUNE TOTAL State Shared Income Tax 548,361 548,361 548,361 548,361 548,361 548,360 548,361 548,361 548,361 548,361 548,361 548,361 6,580,331 State Shared Sales Tax 243,577 413,638 354,744 490,371 357,106 523,608 454,947 376,182 433,435 572,504 533,021 709,210 5,462,343 County Auto Lieu 98,728 256,745 217,528 201,958 162,796 190,665 190,824 175,212 182,116 216,303 197,466 302,323 2,392,664 Smart and Safe - - - - - - - - - - - - - TOTAL 890,666$ 1,218,744$ 1,120,633$ 1,240,690$ 1,068,263$ 1,262,633$ 1,194,132$ 1,099,755$ 1,163,912$ 1,337,168$ 1,278,848$ 1,559,894$ 14,435,338$    Town Council Regular Session 1. Meeting Date:03/16/2022   Proclamation - Week of the Young Child Subject Proclamation - Week of the Young Child Summary Attachments Proclamation     Town Council Regular Session A. Meeting Date:03/16/2022   Requested by: Mike Standish Submitted By:Michelle Stine, Town Clerk's Office Department:Town Clerk's Office SUBJECT: Minutes - March 2, 2022 RECOMMENDATION: Staff recommends approval. EXECUTIVE SUMMARY: N/A BACKGROUND OR DETAILED INFORMATION: N/A FISCAL IMPACT: N/A SUGGESTED MOTION: I MOVE to approve (approve with the following changes) the March 2, 2022, minutes.  Attachments 3-2-22 Draft Minutes  D R A F T   MINUTES ORO VALLEY TOWN COUNCIL REGULAR SESSION MARCH 2, 2022 ORO VALLEY COUNCIL CHAMBERS 11000 N. LA CAÑADA DRIVE            REGULAR SESSION AT OR AFTER 6:00 PM   CALL TO ORDER    Mayor Winfield called the meeting to order at 6:00 p.m.   ROLL CALL Present: Joseph C. Winfield, Mayor Melanie Barrett, Vice-Mayor Tim Bohen, Councilmember ( attended via Zoom) Harry Greene, Councilmember Joyce Jones-Ivey, Councilmember (attended via Zoom) Steve Solomon, Councilmember Absent:Josh Nicolson, Councilmember PLEDGE OF ALLEGIANCE    Mayor Winfield led the audience in the Pledge of Alligance.   UPCOMING MEETING ANNOUNCEMENTS    Town Clerk Mike Standish announced the upcoming Town meetings.   COUNCIL REPORTS    Councilmember Jones-Ivey thanked everyone who had participated and helped make the Project Graduation happy hour event a success. Councilmember Jones-Ivey reported that the first annual Guns and Hoses kickball Project Graduation fundraising event was scheduled for March 4, 2022. Councilmember Bohen reported that a sign at Steam Pump Ranch had been brought to his attention as it could possibly be misinterpreted as a campaign sign. As a result Couniclmember Bohen asked that the sign be removed. Mayor Winfield stated that the sign at Steam Pump Ranch had been removed. 3/2/22 Minutes, Town Council Regular Session 1  Mayor Winfield reported that he and other Council members, along with members of the Oro Valley Chamber of Commerce, had attended a business visit to Fry's Food Stores. During this visit, attendees learned of the various ways Fry's Food Stores had supported Arizona Communities. Mayor Winfield recognized Fry's Food Stores for their support to Arizona Communities.   TOWN MANAGER'S REPORT    Town Manager Mary Jacobs reported that March 4th was National Employee Recognition Day and thanked staff for all they had done for the Town of Oro Valley.   ORDER OF BUSINESS    Mayor Winfield reorganized the agenda by moving Regular Agenda item #2 as the first item, with Regular Agenda item #1 to follow. The remaining agenda items would remain as posted. Mayor Winfield provided the guidelines for participation in the Town Council's Regular Session meeting.   INFORMATIONAL ITEMS    There were no informational items.    Councilmember Nicolson joined the meeting via Zoom at 6:09 p.m.   CALL TO AUDIENCE    Oro Valley resident Chris DeSimone voiced his concerns regarding Oro Valley parks, garbage, employees and economic development. Oro Valley resident Alex Blandeburgo voiced his concerns regarding the Lambert Lane bike path and sidewalks.   PRESENTATIONS    There were no presentations.   CONSENT AGENDA    Councilmember Greene requested that Consent item (C) be pulled from the Consent agenda for discussion.   A.Minutes - February 16 and February 18, 2022      B.Approval of appointment(s) to the Water Utility Commission, the Budget and Finance Commission, the Parks and Recreation Advisory Board and the Planning and Zoning Commission.       Motion by Mayor Joseph C. Winfield, seconded by Vice-Mayor Melanie Barrett to approve items (A) 3/2/22 Minutes, Town Council Regular Session 2   Motion by Mayor Joseph C. Winfield, seconded by Vice-Mayor Melanie Barrett to approve items (A) and (B) of the Consent Agenda.  Vote: 7 - 0 Carried   C.Resolution No. (R)22-09, providing notice of intent to increase the potable water base rates and increase the potable water commodity rates for the Oro Valley Water Utility       Motion by Councilmember Harry Greene, seconded by Mayor Joseph C. Winfield to approve Resolution No. (R)22-09, providing notice of intent to increase the potable water base rates and increase the potable water commodity rates for the Oro Valley Water Utility.  Vote: 7 - 0 Carried   REGULAR AGENDA   1.DISCUSSION AND POSSIBLE ACTION ON BRINGING NEIGHBORHOOD MEETINGS BACK TO IN-PERSON       Motion by Vice-Mayor Melanie Barrett, seconded by Councilmember Harry Greene to return neighborhood meetings to being in person and ask staff to look into and bring back options to provide simultaneous digital participation if possible.    Discussion ensued amongst Council and staff regarding item #1.    Motion by Vice-Mayor Melanie Barrett, seconded by Councilmember Harry Greene to return neighborhood meetings to being in person and ask staff to look into and bring back options to provide simultaneous digital participation if possible.  Vote: 7 - 0 Carried   2.DISCUSSION AND POSSIBLE ACTION REGARDING A PROPOSED CONCEPTUAL SITE PLAN AND LANDSCAPE PLAN FOR A 7-LOT SINGLE-FAMILY RESIDENTIAL SUBDIVISION LOCATED SOUTH AND WEST OF TORTOLITA MOUNTAIN CIRCLE (CASE NO. 2100964)       Planner I, Kyle Packer, presented item #2 and included the following: Purpose Zoning Violation Proposed Landscape Plan Conceptual Design Summary and Recommendation    The following individual spoke regarding item #2. Oro Valley resident Mark Ellson    Representative for the applicant Paul Oland spoke briefly regarding item #2. Discussion continued amongst Council, staff and Mr. Oland regarding item #2.   3/2/22 Minutes, Town Council Regular Session 3   Motion by Councilmember Steve Solomon, seconded by Councilmember Josh Nicolson to approve the conceptual site plan and conceptual landscape plan for the proposed seven-lot single-family residential subdivision located south and west of Tortolita Mountain Circle, based on the finding that the proposal complies with the Zoning Code. Discussion continued amongst Council and staff regarding item #2. Vice Mayor Barrett left the meeting 6:44 p.m. Councilmember Nicolson joined the meeting in-person at 6:49 p.m.    Motion by Councilmember Steve Solomon, seconded by Councilmember Josh Nicolson to approve the conceptual site plan and conceptual landscape plan for the proposed seven-lot single-family residential subdivision located south and west of Tortolita Mountain Circle, based on the finding that the proposal complies with the Zoning Code.    Vote : 5 - 1 Carried OPPOSED: Councilmember Tim Bohen   FUTURE AGENDA ITEMS    No Future Agenda items were requested.   ADJOURNMENT    Motion by Mayor Joseph C. Winfield, seconded by Councilmember Harry Greene to adjourn the meeting at 7:00 p.m.  Vote: 6 - 0 Carried     ____________________________________ Michelle Stine, MMC Deputy Town Clerk I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular session of the Town of Oro Valley Council of Oro Valley, Arizona held on the 2nd day of March 2022. I further certify that the meeting was duly called and held and that a quorum was present. __________________________________ Michael Standish, CMC Town Clerk 3/2/22 Minutes, Town Council Regular Session 4     Town Council Regular Session B. Meeting Date:03/16/2022   Requested by: Aimee Ramsey Submitted By:Aimee Ramsey, Public Works Department:Public Works SUBJECT: Resolution No. (R)22-10, authorizing and approving amendment number 6 to the Intergovernmental Agreement between the Regional Transportation Authority of Pima County and the Town of Oro Valley for regional transit service improvements: Project 48B-Circulator Transit Services Improvement Project 47B-Special Needs Transit for the Elderly and Disabled RECOMMENDATION: Staff recommends approval EXECUTIVE SUMMARY: The Town of Oro Valley currently acts as a Regional Transportation Authority (RTA) contractor providing Sun Shuttle Dial-a-ride service within the Oro Valley area. Under the current agreement, the RTA funds all trips within the Sun Shuttle Dial-a-Ride “Blue Zone” and all regional ADA dial-a-ride trips originating in the Sun Shuttle Dial-a-Ride service area. At the Town’s discretion, we fund senior trips outside the general public Sun Shuttle Dial-a-Ride Oro Valley zone. The Town operates these services under the regional dial-a-ride service policies and regional system brand. The changes outlined in amendment number 6 are as follows:  Includes new rates to accommodate increased costs in service and base pay for transit operators to compete with market wages and inflation. 1. Extends the term length of the agreement to the end of FY June 2026, which completes the RTA program cycle. 2. Allows for administrative changes in rates annually if needed via authority of the Town Manager and the RTA Executive Director.  3. Amendment number 6 will be scheduled for approval by the RTA Regional Council in late April 2022. BACKGROUND OR DETAILED INFORMATION: The initial agreement - Resolution No. (R) 11-02 was approved by Mayor and Council on January 5, 2011, authorizing an Intergovernmental Agreement (IGA) between the RTA and the Town to provide a circulator bus service to serve the Oro Valley/Catalina area. Agreement expansion to include special needs transit - Resolution No. (R) 12-07 was approved by Mayor and Council on February 1, 2012, authorizing and approving amendment number 1 to Intergovernmental Agreement between the Regional Transportation Authority of Pima County and the Town of Oro Valley for provision of circulator bus service. Five-year funding extension - Resolution No. (R) 13-42 was approved by Mayor and Council on June 5, 2013, authorizing and approving amendment number 2 to Intergovernmental Agreement between the Regional Transportation Authority of Pima County and the Town of Oro Valley for provision of circulator bus service. RTA vehicle purchase and fleet maintenance plan requirements - Resolution No. (R)16-08 was approved by Mayor and Council on February 2, 2016, authorizing and approving amendment number 3 to Intergovernmental Agreement between the Regional Transportation Authority of Pima County and the Town of Oro Valley for provision of circulator bus service. Two-year extension - Resolution No. (R)17-45 was approved by Mayor and Council on November 1, 2017, authorizing and approving amendment number 4 to the Intergovernmental Agreement (IGA) between the authorizing and approving amendment number 4 to the Intergovernmental Agreement (IGA) between the regional transportation authority of Pima County and the Town of Oro Valley for regional transit service improvements. Three-year extension - Resolution No. (R)19-51 was approved by Mayor and Council on October 19, 2019, authorizing and approving amendment number 5 to the Intergovernmental Agreement (IGA) between the regional transportation authority of Pima County and the Town of Oro Valley for regional transit service improvements. FISCAL IMPACT: Adopting this resolution provides a sustainable funding source to meet the transit services needs of our community and will be used to budget revenues during the upcoming fiscal years through 2026. SUGGESTED MOTION: I MOVE to Approve Resolution No. (R)22-10, authorizing and approving amendment number 6 to Intergovernmental Agreement between the Regional Transportation Authority of Pima County and the Town of Oro Valley for Regional Transit Service Improvements: Project 48B-Circulator Transit Services Improvements Project 47B-Special Needs Transit for Elderly and Disabled provision of circulator bus service.   Attachments R22-10 Amendment 6 to Transit IGA  Amendment Number 6  RTA Original Agreement  Amendment 1 R12-07  Amendment 2 R13-42  Amendment 3 R13-08  Amendment 4 R17-45  Amendment 5 R19-51  RESOLUTION NO. (R)22-10 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING THE AMENDMENT NUMBER 6 TO THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE REGIONAL TRANSPORTATION AUTHORITY OF PIMA COUNTY AND THE TOWN OF ORO VALLY FOR REGIONAL TRANSIT SERVICE IMPROVEMENTS: PROJECT 48B –CIRCULATOR TRANSIT SERVICE IMPROVEMENTS – PROJECT 47B – SPECIAL NEEDS TRANSIT FOR ELDERLY AND DISABLED; AND DIRECTING THE TOWN MANAGER, TOWN CLERK, TOWN LEGAL SERVICES DIRECTOR, OR THEIR DULY AUTHORIZED OFFICERS AND AGENTS TO TAKE ALL STEPS NECESSARY TO CARRY OUT THE PURPOSES AND INTENT OF THIS RESOLUTION WHEREAS, The Town is authorized by A.R.S. § 9-240(B)(3) to design, maintain, control and manage public roads within the boundaries of the Town; and WHEREAS,the Town of Oro Valley and the Regional Transportation Authority of Pima County (RTA) may contract for services and enter into agreements with one another for joint or cooperative action pursuant to A.R.S. § 11-952; and WHEREAS,Resolution No. (R)19-51 was approved by Mayor and Council on October 16, 2019, authorizing and approving amendment number five to the IGA between the RTA and the Town of Oro Valley for the provision of circulator bus service; and WHEREAS,the Town and the RTA desire to amend the IGA, attached hereto as Exhibit “A” and incorporated herein by this reference, to extend the current service duration and continue to provide transit services for the greater Oro Valley area while cooperatively working on the design, promotion and regionalization of the Sun Shuttle Dial-a-Ride system. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Town Council of the Town of Oro Valley, Arizona that: SECTION 1. Amendment Number Six to the Intergovernmental Agreement by and between the RTA and the Town of Oro Valley to extend the current service duration and continue to provide transit services for the greater Oro Valley area while cooperatively working on the design, promotion and regionalization of the Sun Shuttle Dial-a-Ride system, attached hereto as Exhibit “A” and incorporated herein by this reference, is hereby approved. SECTION 2. The Mayor and other administrative officials of the Town of Oro Valley are hereby authorized to take such steps as necessary to execute and implement the terms of the Agreement. SECTION 3. the Town Manager, Town Clerk, Town Legal Services Director, or their duly authorized officers and agents are hereby authorized and directed to take all steps necessary to carry out the purposes and intent of this resolution. SECTION 4.All Oro Valley resolutions or motions and parts of resolutions or motions of the Council in conflict with the provision of this Resolution are hereby repealed. SECTION 5.If any section, subsection, sentence, clause, phrase or portion of this Resolution or Amendment Number Six to the IGA, attached hereto as Exhibit “A” is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions thereof. PASSED AND ADOPTED by Mayor and Town Council, the Town of Oro Valley, Arizona, this 16 th day of March, 2022. TOWN OF ORO VALLEY Joseph C. Winfield, Mayor ATTEST:APPROVED AS TO FORM: Michael Standish, Town Clerk Tobin Sidles, Legal Services Director Date:Date: EXHIBIT “A” Oro Valley Amendment 6 1 AMENDMENT NUMBER 6 TO INTERGOVERNMENTAL TRANSPORTATION FUNDING AGREEMENT BETWEEN THE REGIONAL TRANSPORTATION AUTHORITY OF PIMA COUNTY AND THE TOWN OF ORO VALLEY FOR REGIONAL TRANSIT SERVICE IMPROVEMENTS: PROJECT 48B- CIRCULATOR TRANSIT SERVICES IMPROVEMENTS PROJECT 47B– SPECIAL NEEDS TRANSIT FOR ELDERLY AND DISABLED WHEREAS, the Regional Transportation Authority of Pima County (“RTA”) entered into an Intergovernmental Transportation FundingAgreement (hereinafter “the Agreement”) in January 2013 with Town of Oro Valley (“Town”) to provide funding for the implementation of the Circulator Transit Service Improvements and Special Need Transit Service for seniors and disabled persons in a greater Oro Valley service area; and WHEREAS, the RTA intends to fund both services otherwise known as, Sun Shuttle Dial-a- Ride under the terms and conditions contained in the original Agreement, Amendment 1, Amendment 2, Amendment 3, Amendment 4, Amendment 5 and this Amendment; and WHEREAS, the RTA and Town enter this agreement for the purpose of extending the current service duration and continue to provide transit services for the greater Oro Valley area while cooperatively working on the design, promotion and regionalization of the Sun Shuttle Dial-a- Ride system; and NOW, THEREFORE, the Agreement is amended as follows: CHANGES: 1. Replace Exhibit A (Project 48-b Oro Valley Circulator Transit Service) as attached hereto and incorporated herein by reference changes the estimated service start date, duration of service, and new Attachment B, attached herein. Changes are as follows: Service Date and Duration of Service From: “July 1, 2020 – June 30, 2023” To:“January 1, 2022 – June 30, 2026” 2. Replace Exhibit B (Project 47a Special Needs Transit For Elderly and Disabled) as attached hereto and incorporated herein by reference changes the estimated service start date, duration of service, and new Attachment B, attached herein. Changes are as follows: Oro Valley Amendment 6 2 Service Date and Duration of Service From: “July 1, 2020 – June 30, 2023” To:“January 1, 2022 – June 30, 2026” The effective date of this Amendment shall be January 1, 2022. All other provisions not specifically changed by this Amendment shall remain in full force and effect. Oro Valley Amendment 6 3 Exhibit A Project 48b – Oro Valley Circulator Transit Service RTA Ballot/Project Number: Project 48b – Oro Valley Circulator Transit Service 1. RTA Plan Project Element or Program Category: Transit 2. TIP Project Number: 42.10 3. Project Name: Oro Valley Circulator Service – Sun Shuttle Dial-A-Ride 4. Type of Work: Transit Operations 5. Project Manager for Status Reports (Include Contact Information): Michael Alexander, Senior Transit Crew Leader, Town of Oro Valley, 229-4980 malexander@orovalleyaz.gov and/or Jon Hawbaker, Transit Crew Leader, Town of Oro Valley, 229-5041 jhawbaker@orovalleyaz.gov 6. Authorized representative for signing and submitting payment requests: Aimee Ramsey, Assistant Director of Public Works, Town of Oro Valley, 229-4874aramsey@orovalleyaz.gov and/or Roseanne Flores, Administrative Coordinator, Town of Oro Valley, 229-4832 rflores@orovalleyaz.gov 7. Map of transit routes effected by the IGA – Attachment A 8. Narrative description of scope of project, what improvements are included and intent of Project (Discuss any problems and how Project addresses same): It is the intent of the Regional Transit Plan to enhance transit service throughout thegreater Oro Valley area. The service contemplated under this Exhibit is scheduled to operate in a dial-a-ride service mode with connections to the other regional transit – services. Characteristics Sun Shuttle – General Public ∑Service Hours: 6:00 a.m. – 8:00 p.m. ∑Monday through Friday operations ∑No Operations on the following holidays: (New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving and Christmas) ∑Vehicles ∑Origin to Destination in predefined area (see map) ∑Fare equal to the regional fare Oro Valley Amendment 6 4 9. Estimated service start date and duration of service: January 1, 2022 – June 30, 2026 10. Projected cost reimbursement rate assuming a 3.0% annual increase. 11. Administrative modifications may be made to both the service and rate reimbursement rate during the annual service review process. It is the lead agencies responsibility to provide both effective and efficient transit service to the maximin extend possible. To this end both service modifications and rates are subject to performance and variable outside material costs. Administrative modifications may be requested by the lead agency and require Town Manager and RTA Executive Director approval before implementation. 12. Estimated RTA cost is defined as the sum of the total monthly expenditures minus fare box revenues minus “other revenues”. 13. Performance Measure will be submitted as requested from the RTA with reimbursement requests. Oro Valley Amendment 6 5 Exhibit A (Attachment A: General Public Service Area) Oro Valley Amendment 6 6 Exhibit B Project 47a – Special Needs Transit for Elderly and Disabled RTA Ballot/Project Number: Project 47a – Special Needs Transit Service 1. RTA Plan Project Element or Program Category: Transit 2. TIP Project Number: 97.06 3. Project Name: Special Needs – Sun Shuttle Dial-A-Ride 4. Type of Work: Transit Operations 5. Project Manager for Status Reports (Include Contact Information): - Michael Alexander, Senior Transit Crew Leader, Town of Oro Valley, 229-4980 malexander@orovalleyaz.gov and/or Jon Hawbaker, Transit Crew Leader, Town of Oro Valley, 229-5041 jhawbaker@orovalleyaz.gov 6. Authorized representative for signing and submitting payment requests: Aimee Ramsey, Assistant Director of Public Works, Town of Oro Valley, 229-4874 aramsey@orovalleyaz.gov and/or Roseanne Flores, Administrative Coordinator, Town of Oro Valley, 229-4832 rflores@orovalleyaz.gov 7. Map of transit routes effected by the IGA – Attachment B 8. Narrative description of scope of project, what improvements are included and intent of Project (Discuss any problems and how Project addresses same): It is the intent of the Regional Transit Plan to expand special needs transit service for elderly and disabled persons throughout the greater Oro Valley and Tucson area. The service contemplated under this Exhibit is scheduled to operate in a dial-a-ride servicemode for eligible persons who are certified with Americans Disability Act (ADA) by the City of Tucson ADA office. At the Town’s discretion and funding, eligible senior trips may be also provided in accordance with regional dial-a-ride service policies. Characteristics Sun Shuttle – ADA trips ∑Service Hours: 6:00 a.m. – 8:00 p.m. Weekdays, 9:00 a.m. – 6:00 p.m. Weekends and Holidays ∑7 days a week Oro Valley Amendment 6 7 ∑Vehicles ∑Origin to Destination in predefined area (see map) ∑Fare equal to the regional fare 9. Estimated service start date and duration of service: January 1, 2022 – June 30, 2026 10. Projected cost reimbursement rate assuming a 3.0% annual increase. 11. Administrative modifications may be made to both the service and rate reimbursement rate during the annual service review process. It is the lead agencies responsibility to provide both effective and efficient transit service to the maximin extend possible. To this end both service modifications and rates are subject to performance and variable outside material costs. Administrative modifications may be requested by the lead agency and require Town Manager and RTA Executive Director approval before implementation. 12. Estimated RTA cost is defined as the sum of the total monthly expenditures minus fare box revenues minus “other revenues”. 13. Performance Measure will be submitted as requested from the RTA with reimbursement requests. Oro Valley Amendment 6 8 Exhibit B (Attachment B: ADA Service Area for Persons with Disabilities) Oro Valley Amendment 6 9 Mayor and Council upon resolution of the Mayor and Council attested to by the Town Clerk and the Authority has caused this Agreement to be executed by its Chair of the Board. REGIONAL TRANSPORTATION AUTHORITY OF PIMA COUNTY: Bob Teso, RTA Vice Chair Date TOWN OF ORO VALLEY: Joseph Winfield, Mayor Date ATTEST: Michael Standish, Town Clerk Date The foregoing Agreement between the Town of Oro Valley and the Authority has been approved as to content and is hereby recommended by the undersigned. Farhad Moghimi, Executive Director Date Oro Valley Amendment 6 10 ATTORNEY CERTIFICATION The foregoing Agreement by and between the Regional Transportation Authority of Pima County and the Town of Oro Valley has been reviewed pursuant to A.R.S. Section 11-952 by the undersigned who have determined that it is in proper form and is within the powers and authority granted under the laws of the State of Arizona to those parties to the Agreement. Regional Transportation Authority of Pima County: Thomas Benavidez, Attorney for the Authority Date Town of Oro Valley: Tobin Sidles, Legal Services Director Date RESOLUTION NO. (R) 11-02 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE REGIONAL TRANSPORTATION AUTHORITY OF PIMA COUNTY AND THE TOWN OF ORO VALLEY FOR REGIONAL CIRCULATOR TRANSIT SERVICE IMPROVEMENTS WHEREAS, the Town of Oro Valley is a political subdivision of the State of Arizona vested with all associated rights, privileges and benefits and is entitled to the immunities and exemptions granted municipalities and political subdivisions under the Constitution and laws of the State of Arizona and the United States; and WHEREAS, the Town is authorized by A.R.S. § 9-240(8)(3) to design, maintain, control and manage public roads within the boundaries of the Town; and WHEREAS,A.R.S. § 48-5301, et seq. authorizes the Regional Transportation Authority(RTA)to act as a regional taxing authority for the purpose of funding multi-model transportation operations and improvements identified in the Regional Transportation Plan ("the Plan") approved by the voters at the special election held in Pima County, Arizona on May 16, 2006; and WHEREAS, a Regional Transportation Fund was established by the Arizona Legislature pursuant to A.R.S. § 48-5307 to be the repository for those funds collected for the purpose of funding the transportation projects identified in the Plan; and WHEREAS, the RTA is authorized by A.R.S. §§ 48-5304(16) and 48-5308 to administer and distribute the regional transportation funds to the members of the RTA in furtherance of that purpose to fund those projects or programs identified in the Plan; and WHEREAS, the Town of Oro Valley and the RTA may contract for services and enter into agreements with one another for joint or cooperative action pursuant to A.R.S. 11-952; and WHEREAS, the Town desires to enter into an Intergovernmental Agreement ("IGA") with the Regional Transportation Authority ("RTA") of Pima County to operate in partnership with the RTA a dial-a-ride Sun Shuttle service to provide additional transit services to the Town; and WHEREAS, the IGA will allow the Town the ability to provide a new level of transit service while reducing some of the demand for the Coyote Run service; and WHEREAS, it is in the best interest of the Town of Oro Valley to enter into the Intergovernmental Agreement, attached hereto as Exhibit "A" and incorporated herein by this reference, with the Regional Transportation Authority of Pima County in order to set forth the responsibilities of the parties for regional circulator transit service improvements. I.eaicon\agendayuiek\PncketPrinter\AGENDA\IC\Item00_E_Attl_Resolution RI 1-02 Sun Shuttle.docTown of Oro Valley Attorney's Office/ea/1 11010 NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona that the Intergovernmental Agreement by and between the Regional Transportation Authority of Pima County and the Town of Oro Valley for regional circulator transit service improvements, attached hereto as Exhibit "A" and incorporated herein by this reference, is hereby authorized and approved. NOW, BE IT FURTHER RESOLVED that the Mayor and any other administrative officials of the Town of Oro Valley are hereby authorized to take such steps as are necessary to execute and implement the terms of the Agreement. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 5th day of January, 2011. TOWN OF ORO VALLEY Dr. Satish . Hifemath,Mayor ATTEST: APPROVED AS TO FORM: eCtiAJ-c-ti: Kathr n E. Cuvelier,Town Clerk Tobin Rosen,Town Attorney Date: Date: l 2 I F. ANN RODRIGUEZ, RECORDER 011111111111111 1111 111111 11111111111RecordedBy: LD DEPUTY RECORDER pi' i q SEQUENCE: 201103303464try7-; 41 K:. 1, d NO. PAGES:2 4 W r''.1lzRTAUTa=;o' '' y 02/02/2011y,;,REGIONAL TRANSPORTATION AUTHORITY RES 13:49 PICK UP ilrLOtI PICK UP AMOUNT PAID: 16.50 RESOLUTION No. 2011-9 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE REGIONAL TRANSPORTATION AUTHORITY OF PIMA COUNTY ADOPTING AN INTERGOVERNMENTAL AGREEMENT WITH THE TOWN OF ORO VALLEY FOR REGIONAL CIRCULATOR TRANSIT SERVICE (RTA#48), A TRANSIT PROJECT WHEREAS,the Regional Transportation Authority of Pima County(the"RTA")is an Arizona special taxing district, duly formed and existing, pursuant to A.R.S. 48-5302, et seq., for the purposes of coordinating multi-jurisdictional cooperation in transportation planning, improvements and fund-raising as a municipal corporation through taxation and bonding, with the public's input and voter approval; and WHEREAS,the Town of Oro Valley("Lead Agency") is a body politic and corporate of the State of Arizona; and WHEREAS, pursuant to A.R.S. 48-5309 (A), the RTA adopted, and the voters approved, a twenty-year, comprehensive, multi-modal regional transportation plan (the Plan"); and WHEREAS, the Lead Agency and the RTA wish to cooperate in the Regional Circulator Transit Service (RTA#48) ("the Project"); and WHEREAS, the Project is one of the transportation improvement projects included in the Plan or is eligible for funding as part of a categorical program included in the Plan; and WHEREAS, the RTA and the Lead Agency wish to clarify their respective responsibilities in the Project, and wish to jointly exercise their powers pursuant to A.R.S. 11-952; and WHEREAS, pursuant to A.R.S.48-5304(18),the RTA has the authority to enter into agreements to exercise its powers and carry out its responsibilities; and WHEREAS, staff from the RTA and the Lead Agency have drafted an intergovernmental agreement, attached hereto as Exhibit A and incorporated herein by this reference (the "IGA"); and RTA Resolution No.2011 -9 Page 1 of 3 WHEREAS, the Board of Directors of the RTA has reviewed the provisions of the IGA and finds that adopting it is in the best interests of the RTA and is in furtherance of the Plan. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the RTA that the IGA, attached hereto as Exhibit A, is hereby approved and adopted. BE IT FURTHER RESOLVED that the Executive Director of the RTA is hereby authorized and directed to take all steps necessary and proper to cooperate with the Lead Agency on the Project and comply with the IGA. PASSED AND ADOPTED by the Board of Directors of the Regional Transportation Authority this 27th of January, 2011. 411 4tlM ALAI_ Bo.1 , hair Certification: Gary Hayes, the Executive Director of the RTA, hereby certifies and attests that he has access to the official records of the Board of the RTA, that the foregoing Resolution was duly adopted by the Board of the RTA, at a duly noticed and public meeting, and that this Resolution ha of been altered or amended and remains in full force and effect on the date stated • ow. te G. H: -s, ecu ' - D' ctor Date: Approved as form: T is Benavidez, Esq. RTA Resolution No.2011 -9 Page 2 of 3 r EXHIBIT A Intergovernmental Agreement] RTA Resolution No.2011 -9 Page 3 of 3 1 RESOLUTION NO.(R) 11-02 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE REGIONAL TRANSPORTATION AUTHORITY OF PIMA COUNTY AND THE TOWN OF ORO VALLEY FOR REGIONAL CIRCULATOR TRANSIT SERVICE IMPROVEMENTS WHEREAS,the Town of Oro Valley is a political subdivision of the State of Arizona vested with all associated rights, privileges and benefits and is entitled to the immunities and exemptions granted municipalities and political subdivisions under the Constitution and laws of the State of Arizona and the United States; and WHEREAS, the Town is authorized by A.R.S. § 9-240(B)(3) to design, maintain, control and manage public roads within the boundaries of the Town;and WHEREAS,A.R.S. § 48-5301, et seq. authorizes the Regional Transportation Authority(RTA)to act as a regional taxing authority for the purpose of funding multi-model transportation operations and improvements identified in the Regional Transportation Plan ("the Plan") approved by the voters at the special election held in Pima County, Arizona on May 16, 2006; and WHEREAS, a Regional Transportation Fund was established by the Arizona Legislature pursuant to A.R.S. § 48-5307 to be the repository for those funds collected for the purpose of funding the transportation projects identified in the Plan;and WHEREAS, the RTA is authorized by A.R.S. §§ 48-5304(16) and 48-5308 to administer and distribute the regional transportation funds to the members of the RTA in furtherance of that purpose to fund those projects or programs identified in the Plan; and WHEREAS, the Town of Oro Valley and the RTA may contract for services and enter into agreements with one another for joint or cooperative action pursuant to A.R.S. 11-952;and WHEREAS, the Town desires to enter into an Intergovernmental Agreement ("IGA") with the Regional Transportation Authority("RTA")of Pima County to operate in partnership with the RTA a dial-a-ride Sun Shuttle service to provide additional transit services to the Town; and WHEREAS, the IGA will allow the Town the ability to provide a new level of transit service while reducing some of the demand for the Coyote Run service;and WHEREAS, it is in the best interest of the Town of Oro Valley to enter into the Intergovernmental Agreement, attached hereto as Exhibit "A" and incorporated herein by this reference, with the Regional Transportation Authority of Pima County in order to set forth the responsibilities of the parties for regional circulator transit service improvements. Lcxiconlugnndoquick\P ketPrintcr\AGRNDA\TC ltum00_G Atil Resolution R 1 1-02 Sun Shuttle.docTown of Om Valley Attorney's Oftice/ea/111010 NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona that the Intergovernmental Agreement by and between the Regional Transportation Authority of Pima County and the Town of Oro Valley for regional circulator transit service improvements, attached hereto as Exhibit "A" and incorporated herein by this reference, is hereby authorized and approved. NOW, BE IT FURTHER RESOLVED that the Mayor and any other administrative officials of the Town of Oro Valley are hereby authorized to take such steps as are necessaryto execute and implement the terms of the Agreement. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 5th day of January, 2011. TOWN OF ORO VALLEY 44. Dr. Satish .Hifemath Mayor ATTEST: APPROVED AS TO FORM: C. dte,,,,,,C4_,.; Kath n E. Cuvelier,Town Clerk Tobin Rosen,Town Attorney h. Date: 1 f Date:f 2 EXHIBIT "A" 3 INTERGOVERNMENTAL TRANSPORTATION FUNDING AGREEMENT BETWEEN THE REGIONAL TRANSPORTATION AUTHORITY OF PIMA COUNTY AND THE TOWN OF ORO VALLEY FOR REGIONAL TRANSIT SERVICE IMPROVEMENTS: PROJECT 48B—CIRCULATOR TRANSIT SERVICES IMPROVEMENTS This Agreement(hereinafter"the Agreement") is entered into by and between the Regional Transportation Authority of Pima County ("RTA" or"the Authority"), a special taxing district formed pursuant to Title 48 Chapter 30 of the Arizona Revised Statutes(A.R.S.), and the Town of Oro Valley, a political subdivision of the State of Arizona("the Lead Agency") pursuant to A.R.S. § 11-952. RECITALS A. A.R.S.§ 48-5301, et seq., authorizes the Authority to act as a regional taxing authority for the purpose of funding multi-model transportation operations and improvements identified in the Regional Transportation Plan ("the Plan") approved by the voters at the special election held in Pima County, Arizona, on May 16, 2006. B. The governing board of the Authority is composed of representatives of each member of the regional council of governments in accordance with A.R.S. §48-5303. C. Pursuant to A.R.S. §48-5304 (12),the governing board of the Authority has sole authority to implement the elements of the Plan. D. Pursuant to A.R.S. § 48-5304(13),the governing board of the Authority shall coordinate the implementation of the Plan among the local jurisdictions. E. A Regional Transportation Fund was established by the Arizona Legislature per A.R.S. 48-5307 to be the repository for those funds collected for the purpose of funding the transportation projects identified in the Plan. F. The Authority is authorized by A.R.S. §48-5304(16) and § 48-5308 to administer and distribute the regional transportation funds to the members of the Authority and to sell bonds in furtherance of that purpose to fund those projects or programs identified in the Plan. G. It is the policy of the Authority to require that a lead agency be identified and an intergovernmental agreement(IGA)be approved and entered into by the Authority and the lead agency before requests for funding reimbursement or payment can be processed by the Authority. H. The Town of Oro Valley has been identified as the Lead Agency for the Project and will be responsible for all aspects of project implementation including, but not limited to: planning, project management, risk management, design, right of way acquisition, service delivery and operation, administration, advertisement, award, execution and administration of the Project. 1 I. The Lead Agency is authorized by A.R.S. Title 9, and its Mayor and Council, to oversee design, operation,and management of RTA-funded transit services within the Lead Agency's jurisdictional boundaries. J. The Lead Agency may have a legal contract with one or more jurisdictions within Pima County empowering the Lead Agency to perform transit service and improvements outside the Lead Agency's jurisdictional boundaries. K. The Lead Agency and the Authority wish to cooperate in the design, construction, operation and management of transit service and improvements as identified in the Coyote Run Service Expansion. L. The Project is one of the transportation projects included in the Plan or is eligible for funding as part of a categorical program included in the Plan. M. The Authority intends to fund the Project under the terms and conditions contained in this Agreement and has entered into this Agreement for that purpose. N. The Authority and the Lead Agency may contract for services and enter into agreements with one another for joint and cooperative action pursuant to A.R.S. § 11- 951, et seq. NOW, THEREFORE,the Town of Oro Valley and the Authority, pursuant to the above and in consideration of the matters and things set forth herein,do mutually agree as follows: AGREEMENT 1. Purpose. The purpose of this Agreement is to set forth the responsibilities of the parties for the design, construction, maintenance, operation, and management of the Project, as defined in Exhibit A, and to address the legal and administrative matters among the parties. 2. Circulator Transit Service. The proposed circulator transit service is to operate in a call and ride service mode with connections to the regional transit services This service is more fully depicted in the attached Exhibit(s), including the following: a) Detailed Service scope and schedule. b) Service budget and cost breakdown of items eligible for reimbursement by the Authority including any proposed billing of staff time directly attributable.to Project. c) Total amount of RTA funding allowed for the Service plus a breakdown of any other regional, local, federal or state funding available. d) Designation of Service implementation phases, if applicable, and any additional related agreements. e) Estimated service start date and duration of Service. f) Projected cost reimbursement timeline. g) Identification of the Lead Agency's duly authorized representative for signing and submitting payment requests. 2 3. Effective Date; Term. This Agreement shall become effective upon filing a fully executed original with the office of the Pima County Recorder, and shall continue in effect for the duration of service proposed in Exhibit A. Expenditures for approved RTA projects made prior to the filing of this Agreement may be eligible for reimbursement. 4. Responsibilities of the Lead Agency. a. The Lead Agency shall be responsible for the design, construction and/or operation of the Project in accordance with this Agreement and all applicable public transit facility design and construction standards,RTA minimum equipment specifications, Americans with Disability Act(ADA) policies and standards, and Federal Transit Administration (FTA) policies and standards. Design Standards are federal, state, county or municipal standards for engineering,traffic, safety, accessibility, service operations, or public works facilities design. Examples of standards include: ADA design guidelines for accessible transit vehicles; facilities, and bus stops;ADA rider eligibility policies; FTA vehicle procurement requirements;and FTA guidelines for the design of vehicle maintenance facilities, park-and-ride facilities,and bus stops. b. The Lead Agency shall adhere to all policies adopted by the RTA for seamless transit service delivery. c. The Lead Agency shall perform public outreach prior to the initiation of this service or changes to the service once the service has been established. The Lead Agency shall coordinate its public outreach efforts with the Authority and other transit providers to ensure consistent public information is provided and adhere to all federal requirements. d. If consultants or contractors are employed to perform any portion of the Service,the Lead Agency shall be responsible for the contracts for design, construction, operation, and administration of the Service,and shall select the consultants and contractors to be used on the Service. The Lead Agency shall immediately provide to the Authority copies of any and all contract documents and related materials upon request by the Authority. The Lead Agency shall retain the usual rights of the owner of a public contract including the authority to approve changes and make payments. e. Any changes to the Service which would result in the final project cost deviating, by ten or more percent, from the Authority's budget amount for the Service, must be approved by the Authority in advance of any changes being made,regardless of the fact that the Authority will not be paying for them. f. The Lead Agency will be responsible for assuming all risks associated with the Service except those that are assigned to another agency or jurisdiction that has agreed to that assumption. g. The Lead Agency shall require its contractors performing any portion of the Service to name the Authority as additional insured and additional indemnitee in all of the Lead Agency's contracts for the Service.The Lead Agency shall also require its contractors to name the Authority as an additional beneficiary in any performance 3 h. The Lead Agency shall be responsible for preparing and submitting to the Authority, within the first week of each month or as otherwise specified herein, invoices for payment signed by a duly authorized representative of the Lead Agency and which include sufficient background information documenting payments made to contractors, vendors or any other eligible costs identified in this Agreement or the RTA's Administrative Code. The Lead Agency must retain and certify all vendor receipts, invoices and any related Service records as needed and ensure that they are available for review for a minimum of five(5)years after final payment is made unless otherwise specified herein. i. The Lead Agency shall be responsible for submitting a status report describing its progress and adherence to the Service scope, schedule and budget with each request for payment. 5. Responsibilities of Authority. a. Upon receipt of authorized payment requests,the Authority shall convey to the Lead Agency RTA funds in the amount specified in Exhibit A on a reimbursement basis unless otherwise specified herein. It is acknowledged that the amount identified in Exhibit A is an estimated cost. Actual reimbursements may be less than or greater than the amount reflected in Exhibit A. All payments and reimbursements shall follow the policies outlined in the RTA's Administrative Code. b. The reimbursement rate will be at a net cost per hour,negotiated bi-annually.The net cost per hour is derived from competitively bid RTA services on similar routes, less farebox revenue credit per hour and less any federal assistance credit per hour as calculated based on budgeted service specific expenditures and revenues. Other RTA direct costs may be included in Lead Agency billings. Other RTA direct costs are generally of a non-recurring nature and typically do not impact the daily operations of the system. The Authority and Lead Agency will mutually agree upon the eligible other RTA direct costs and said expenditures will be noted on the exhibits attached hereto. Lead Agency will be reimbursed for all other direct RTA costs, subject to receipt of appropriate and sufficient documentation. c. Reimbursements will generally be based on the Service schedules established by the Lead Agency and contained in the Exhibit A. d. The RTA staff will review all payment requests to confirm that the request is for reimbursement of costs incurred by the Lead Agency for the Service. If the Authority determines that additional information is needed, the Lead agency will be notified of the request for additional information within five days of the receipt of the invoice by RTA. e. Upon approval of the request by RTA,the invoice will be processed for payment within ten working days of the invoice submittal. 4 f. RTA shall provide all necessary cooperation and assistance to its fiscal agent to process all payment requests from the Lead Agency. 6. Termination. Either party may terminate this Agreement for material breach of the Agreement by the other party. Prior to any termination under this paragraph,the party allegedly in default shall be given written notice by the other party of the nature of the alleged default. The party said to be in default shall have forty-five days to cure the default. If the default is not cured within that time, the other party may terminate this Agreement. Any such termination shall not relieve either party from liabilities or costs already incurred under this Agreement. Termination. This Agreement may be terminated at any time, without cause, by providing written notice of such termination to the other party at least ninety(90) days prior to the termination date. A.R.S. § 38-511. This Agreement is subject to the provisions of A.R.S. § 38-511. Non-appropriation. It is acknowledged that all obligations of the Authority and Town of Oro Valley hereunder to make payments to or to incur costs for the project items specified in Exhibit A shall be subject to annual appropriation by the respective governing bodies. 7. Indemnification a. Mutual Indemnity To the fullest extent permitted by law,each party to this Agreement shall indemnify, defend and hold the other party, its governing board or body, officers, departments, employees and agents, harmless from and against any and all suits, actions, legal or administrative proceedings,claims, demands, liens, losses, fines or penalties, damages, liability, interest, attorney's, consultant's and accountant's fees or costs and expenses of whatsoever kind and nature, resulting from or arising out of any act or omission of the indemnifying party, its agents, employees or anyone acting under its direction or control, whether intentional, negligent, grossly negligent, or amounting to a breach of contract, in connection with or incident to the performance of this Agreement. b. Notice. Each party shall notify the other in writing within thirty (30)days of the receipt of any claim, demand, suit or judgment against the receiving party for which the receiving party intends to invoke the provisions of this Article. Each party shall keep the other party informed on a current basis of its defense of any claims, demands, suits, or judgments under this Article. c. Negligence of indemnified party. The obligations under this Article shall not extend to the negligence of the indemnified party, its agents or employees. 8. Insurance When requested by the other party, each party shall provide proof to the other of their worker's compensation, automobile, accident, property damage, and liability coverage or program of self-insurance. 5 Lead Agency shall include the RTA as an additional insured on Lead Agency's liability insurance policy as part of this agreement. 9. Books and records. Each party shall keep and maintain proper and complete books, records and accounts,which shall be open for inspection and audit by duly authorized representatives of any other party at all reasonable times. 10. Non-assignment. Neither party to this Agreement shall assign its rights under this Agreement to any other party without written permission from the other party to this Agreement. 11. Construction of Agreement. a. Entire agreement. This instrument constitutes the entire agreement between the parties pertaining to the subject matter hereof, and all prior or contemporaneous agreements and understandings, oral or written, are hereby superseded and merged herein. Any exhibits to this Agreement are incorporated herein by this reference. b. Amendment. This Agreement may be modified, amended, altered or changed only by written agreement signed by both parties. c. Interpretation. All provisions of this Agreement shall be construed to be consistent with the intention of the parties as expressed in the Recitals hereof. d. Captions and Headings. The headings used in this Agreement are for convenience only and are not intended to affect the meaning of any provision of this Agreement. e. Severability. In the event that any provision of this Agreement or the application thereof is declared invalid or void by statute or judicial decision, such action shall have no effect on other provisions and their application,which can be given effect without the invalid or void provision or application, and to this extent the provisions of the Agreement are severable. In the event that any provision of this Agreement is declared invalid or void,the parties agree to meet promptly upon request of the other party in an attempt to reach an agreement on a substitute provision. 12. Ownership of Improvements. Ownership and title to all materials, equipment and appurtenances installed pursuant to this Agreement shall automatically vest in the Lead Agency. Should the Service be terminated prior the end of this agreement, the Lead Agency shall dispose of the assets reimbursed by,the RTA,with all proceeds returned to the RTA. 13. Legal Jurisdiction. Nothing in this Agreement shall be construed as either limiting or extending the legal jurisdiction of the Lead Agency or the Authority. 14. No Joint Venture. It is not intended by this Agreement to, and nothing contained in this Agreement shall be construed to, create any partnership,joint venture or employment relationship between the parties or create any employer-employee relationship between the Lead Agency and any Authority employees, or between Authority and any Lead Agency employees.Neither party shall be liable for any debts,accounts, obligations, nor other 6 liabilities whatsoever of the other, including(without limitation)the other party's obligation to withhold Social Security and income taxes for itself or any of its employees. 15. No Third Party Beneficiaries.Nothing in the provisions of this Agreement is intended to create duties or obligations to or rights in third parties not parties to this Agreement or affects the legal liability of either party to the Agreement by imposing any standard of care different from the standard of care imposed by law. 16. Compliance with Laws.The parties shall comply with all applicable federal, state and local laws, rules, regulations, standards and executive orders, without limitation to those designated within this Agreement. a. Anti-Discrimination.The provisions of A.R.S. § 41-1463 and Executive Order Number 99-4 issued by the Governor of the State of Arizona are incorporated by this reference as a part of this Agreement. b. Americans with Disabilities Act. This Agreement is subject to all applicable provisions of the Americans with Disabilities Act(Public Law 101-336, 42 U.S.C. 12101-12213) and all applicable federal regulations under the Act, including 28 CFR Parts 35 and 36. c. Workers' Compensation.An employee of either party shall be deemed to be an employee"of both public agencies, while performing pursuant to this Agreement, for purposes of A.R.S. § 23-1022 and the Arizona Workers' Compensation laws. The primary employer shall be solely liable for any workers' compensation benefits, which may accrue. Each party shall post a notice pursuant to the provisions of A.R.S. § 23- 906 in substantially the following form: All employees are hereby further notified that they may be required to work under the jurisdiction or control or within the jurisdictional boundaries of another public agency pursuant to an intergovernmental agreement or contract, and under such circumstances they are deemed by the laws of Arizona to be employees of both public agencies for the purposes of workers' compensation. 17. Waiver. Waiver by either party of any breach of any term,covenant or condition herein contained shall not be deemed a waiver of any other term, covenant or condition, or any subsequent breach of the same or any other term, covenant, or condition herein contained. 18. Force Majeure. A party shall not be in default under this Agreement if it does not fulfill any of its obligations under this Agreement because it is prevented or delayed in doing so by reason of uncontrollable forces.The term "uncontrollable forces" shall mean, for the purpose of this Agreement, any cause beyond the control of the party affected, including but not limited to failure of facilities, breakage or accident to machinery or transmission facilities, weather conditions, flood, earthquake, lightning, fire, epidemic,war, riot, civil disturbance, sabotage, strike, lockout, labor dispute, boycott, material or energy shortage, casualty loss, acts of God, or action or non-action by governmental bodies in approving or failing to act upon applications for approvals or permits which are not due to the negligence or willful action of the parties, order of any government officer or court(excluding orders promulgated by the parties 7 themselves), and declared local, state or national emergency,which, by exercise of due diligence and foresight, such party could not reasonably have been expected to avoid. Either party rendered unable to fulfill any obligations by reason of uncontrollable forces shall exercise due diligence to remove such inability with all reasonable dispatch. 19. Notification. All notices or demands upon any party to this Agreement shall be in writing, unless other forms are designated elsewhere, and shall be delivered in person or sent by mail addressed as follows: The Authority: Town of Oro Valley: Gary G. Hayes, Executive Director Craig Civalier, P.E. Regional Transportation Authority Town Engineer 177 N. Church, Suite 405 11000 N. La Canada Tucson, AZ 85701 Oro Valley, AZ 85737 Tobin Rosin Town Attorney 11000 N. La Canada Oro Valley, AZ 85737 20. Remedies. Either party may pursue any remedies provided by law for the breach of this Agreement.No right or remedy is intended to be exclusive of any other right or remedy and each shall be cumulative and in addition to any other right or remedy existing at law or in equity or by virtue of this Agreement. 21. Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. The signature pages from one or more counterpart may be removed from such counterpart and attached to a single instrument. 8 In Witness Whereof,the Town of Oro Valley has caused this Agreement to be executed by the Mayor and Council, upon resolution of the Mayor and Council attested to by the Town Clerk, and the Authority has caused this Agreement to be executed by its Chair of the Board. REGIONAL TRANSPORTATION AUTHORITY OF PIMA COUNTY: a - i-- n z___ Board Chair Date TOWN OF ORO VALLEY: At," Xei/-die j - (0 -1 I Dr. Sati"I. 'rem. , Mayor Date ATTEST: S . ( 1, 44„.,,,4:, 1 — -1/1 thryn E. Cuvelier,Town Clerk Date The foregoing Agreement between the Town of Oro Valley and the Authority has been approved as to content .nd is her by recommended by the undersigned. 1'1 ( /A if Agi Craig Civalier7 P. . Town Engineer Date Development and Infrastructure Services Town of Oro Valley 9 ATTORNEY CERTIFICATION The foregoing Agreement by and between the Regional Transportation Authority of Pima County and the Town of Oro Valley has been reviewed pursuant to A.R.S. Section 11-952 by the undersigned who have determined that it is in proper form and is within the powers and authority granted under the laws of the State of Arizona to those parties to the Agreement. Regional Transportation Authority of Pima County: AIP Thomas Be avidez, Attorney for the Authority Date Town of Oro Valley: t Olt Tobin Rosen,Town Attorney Date 10 Exhibit A Project 48b—Oro Valley Circulator Transit Service RTA Ballot Project/Program Number: Project 48b—Oro Valley Circulator Transit Service 1. RTA Plan Project Element or Program Category: Transit 2. TIP Project Number: 100.06 3. Project Name: Oro Valley Circulator Service--Sun Shuttle Dial-N-Ride 4. Type of Work(Pre-design, Design, Right-of-way, Construction, Transit Operations, other) Pre-Design Design Right-of-Way Construction Transit Operations X Other 5. Project Manager for Status Reports(Include Contact Information) Aimee Ramsey,Transit Services Administrator,Town of Oro Valley, 229-4980 aramsey@orovalleyaz.gov 6. Authorized representative for signing and submitting payment requests Aimee Ramsey, Transit Services Administrator,Town of Oro Valley, 229-4980 aramsey@orovalleyaz.gov and/or Lynn Garcia, Administrative Coordinator,Town of Oro Valley,229-4875 lgarcia@orovalleyaz.gov 7. Map of transit routes effected by the IGA—Attachment A 8. Narrative description of scope of Project, what improvements are included and intent of Project(Discuss any problems and how Project addresses same). It is the intent of the Regional Transit Plan to enhance transit service throughout the greater Oro Valley area. The service contemplated under this Exhibit is scheduled to operate in a dial-n-ride service mode with connections to other regional transit services In addition,this service maybe utilized to help easy capacity levels from Coyote Run as residents of Oro Valley will now have an alternative transit options. Characteristics Sun Shuttle—General Public 5:30 a.m. until 7:00 p.m. 8:00 a.m. until 5:00 p.m. 2 vehicles Monday through Friday operations Curb to Curb service in predefined area(see map) Fare equal to the regional fare 11 9. Total Project cost and breakdown of any other regional, local, federal and/or state funding, if applicable,to meet that cost. FY 2010/2011 OV Circulator Service—Operating& Capital Costs 104,046 RTA funds- 74,762 OV funds- 27,202 User Fees- 2,081 RTA Transit Element Oro Valley Cash Flow for RTA Projects FY 2010-2011 Cost Per Hour 45.00 02(Farebox) Projected Costs mon. Days Hours Monthly Farebox OV MOE RTA Net Cost Hours/Day Jul-10 22.5 Aug-10 Sep-10 Oct-10 Nov-10 Days Dec-10 97 Jan-11*2,784 Feb-11* 10 225.0 $ 10,125 $319 $ 3,038 $ 9,742 Mar-11 23 517.5 $ 23,288 $466 $ 6,034 $ 16,788 Apr-11 21 472.5 $ 21,263 $425 $ 6,045 $ 14,792 May-11 21 472.5 $ 21,263 $425 $ 6,045 $ 14,792 Jun-11 22 495.0 $ 22,275 $446 $ 6,040 $ 15,790 FY 201012011 2,182.5 $ 104,046 $ 2,081 $ 27,202 $ 74,762 Annual Net Costs RTA CPH $ 36.85 $ 104,046 Direct cost of driver training included. 10. Estimated service start date and duration of service per this Agreement. February 2011-June 30, 2011 July 1, 2011 -June 30, 2012 11. Projected cost reimbursement timeline(to be used by Authority for cash flow planning). Attachment B—FY 2012 Cash Flow Attachment C—Sample Billing Statement 12. Net cost is defined as the sum of the total monthly expenditures minus fare box revenues minus"other revenues". 12 IGA Attachment B RTA Transit Element Oro Valley Cash Flow for RTA FY 2011-2012 Cost Per Hour 103% 46.35 03(Farebox) Monthly Projected Gross Costs mon. Days Hours Monthly Farebox OV MOE RTA Net Cost Hours per Day Jul-11 21 472.5 $ 21,900 $ 657 $6,253 $14,990 22.5 Aug-11 23 517.5 $ 23,986 $ 720 $6,352 $16,915 Sep-11 21 472.5 $ 21,900 $ 657 $6,352 $14,892 Oct-11 21 472.5 $ 21,900 $ 657 $6,352 $14,892 Nov-11 20 450.0 $ 20,858 $ 626 $6,352 $13,880 Days Dec-11 20 450.0 $ 20,858 $ : 626 $6,352 $13,880 251 Jan-12 20 450.0 $ 20,858 $ 626 $6,352 $13,880 Feb-12 19 427.5 $ 19,815 $ 594 $6,352 $12,869 Mar-12 22 495.0 $ 22,943 $ 688 $6,352 $15,903 Apr-12 21 472.5 $ 21,900 $ 657 $6,352 $14,892 May-12 22 495.0 $ 22,943 $ 688 $6,352 $15,903 Jun-12 21 472.5 $ 21,900 $ 657 $6,352 $14,892 FY 2011/2012 5,647.5 $ 261,762 $ :7,853 $ 76,121 $ 177,787 Annual Net Costs RTA CPH $ 31.48 $ 261,762 F:\2 DIV TRANSIT\COYOTE RUN\Coyote Run_2011\RTA Transit Project CaIINRide_Budgetl2010 TOWN OF ORO VALLEY DEPARTMENT OF PUBLIC WORKS-TRANSIT DIVISION w r.,. .,.. .... ...:... .. s>..w.,... w`',rc.<.'.^.rs'^.+`:.x.Cs. Y.. ..:r+r t.. h v?•. .,,}v,[........ ..,,.: .. r., ... .k..z.tr.._.a .., ......:... d.:,,... r.`;, :9• .K:T' ••>,<,.:s.... ...L:..,,.a...... ,. .. a...... .. ,.....•.R ...'!a.{? J.3° r..a o..[.,t. :... r ri•. \.X-,- r.a:.U.... ..a.........[ y A ....,... ?y...s...... ....,. :.,L.. r.•, z.r)wy,.:-r . ....Z':[.:,... :>:•,.. .s.t,.::,r..fi.,..v .. w.....Y.-:. :.[ ......•, .x.... ).. G[<.....w.:,,...... ..< c,..r:::.::lr:•-.:.s......,......:r 2:r.....s...s. :x .: x.... .. ...................... [..' .o..... .w .,...x.. .,.ra. .... s.,. .va. .a. w:.. ...i........w:.x:...,.,:...:[._::....,..:.x.... ,.9 v...... -tt,...r w. .. .., .s ..... .. r ..+-:. ., .. ... .. .. INVOICE FOR TRANSIT SERVICES RTA Transit Project#48-B DATE: 2/28/2011 TIP# 100.06 DUE DATE: 3/29/2011 Oro ValleyValle Circulator Service j L. m k awo sw emxzwi m1sfe r 4 -uuwm Bill to:Remit to: Regional Transportation Authority of Pima County Town of Oro Valley-Transit ATTN:Jim Degrood 11000 N La Canada 177 N. Church Ave.,Suite 405 Oro Valley,AZ 85737 Tucson,AZ 85701 Make checks payable to:Town of Oro Valley TERMS: NET 30 DAYS DATE DESCRIPTION 1 AMOUNT DUE RTA Project 48 Specialized Transit Services Sun Shuttle Call-N-Ride Oro Valley Transit Services BILLING FOR THE PERIOD January 15,2011 through February 28,2011 10/01/10 I. Fully Allocated(Total)Cost per Hour Days in Service Month-Weekdays 10s ,Y Y Daily Hours 22.5 34<a RTA Service Hours 225 Training Hours Fully Allocated Cost per Hour 45.00 01)Total Cost per Hour 10,125 II. Direct Cost Recurring Costs: f"..rj RTA Service O&M Sub-total Direct Recurring Costs411 Other Direct Costs(non-recurring): Driver's Hiring/Training 5,758 5,758 Total Cost: 15,883 III. Revenue Passengers(User Fees) 319 Less Total Revenue: 319 319) IV. Oro Valley MOE Oro Valley Maintenance of Effort 3,038 Less Total Revenue: 3,038 3,038) Total Amount Due from RTA: 12,526 F:\2 DIV TRANSIT\COYOTE RUN\Coyote Run_2011\RTA Transit Project_CallNRide Budget12010 Attachment 2 Attention Passengers e Service Update State budget cuts have impacted Coyote Run service levels and staffing . Please be aware that: Reservations dispatch hours will be 8 a.m. to 3 p.m. Please call during this time We cannot accommodate same or next day service or changes All reservations MUST be made 48 hours in advance—No exceptions Trips in all zones will be limited to 65 pas- sengers per day Zone service hours will be as follows: Zone A-8 a.m. to 5 p.m.* Zone B-8:30 a.m. to 4:30 p.m.* Zone C-9 a.m.to 3 p.m.* Times depicted are first and last pick-up times Coyote Run cannot guarantee reservations. Your trip may be cancelled due to driver availability. You will be contacted should we need to cancel your reservation. ALTERNATIVE: ADA Certified passengers residing south of Tangerine are eligible to ride with Handi-Car. Please call (520) 881- 3391 for reservations. 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General Highlights Sun Shuttle Dial-a-Ride Increases service span 5:30 a.m. until 7 p.m. Increases service capacity by providing service options to passengers traveling in Zone A Releases Coyote Run capacity to handle more specialized services Creates regional mobility through transfers Fares $2.50 per trip If approved tonight implementation timeline and next steps Adoption of the IGA by Regional Council January 22 ,2011 Development of Public Information Now until Dec. 16, 2010 Vehicle Rebranding - RTA Beginning of January 2011 Farebox Installation — RTA Middle of January 2011 Driver Hiring and Training — Transit Division January 2011 — February 14, 2011 f 1 RESOLUTION NO. (R) 12-07 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING AMENDMENT NUMBER 1 TO THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE REGIONAL TRANSPORTATION AUTHORITY OF PIMA COUNTY AND THE TOWN OF ORO VALLEY FOR PROVISION OF CIRCULATOR BUS SERVICE WHEREAS, the Town of Oro Valley is a political subdivision of the State of Arizona vested with all associated rights,privileges and benefits and is entitled to the immunities and exemptions granted municipalities and political subdivisions under the Constitution and laws of the State of Arizona and the United States; and WHEREAS, the Town is authorized by A.R.S. § 9-240(B)(3) to design, maintain, control and manage public roads within the boundaries of the Town; and WHEREAS, the Town of Oro Valley and the Regional Transportation Authority of Pima County RTA) may contract for services and enter into agreements with one another for joint or cooperative action pursuant to A.R.S. 11-952; and WHEREAS, Resolution No. (R) 11-02 was approved by Mayor and Council on January 5, 2011, authorizing an Intergovernmental Agreement (IGA) between the RTA and the Town to provide a circulator bus service to serve the Oro Valley/Catalina area; and WHEREAS, the Town and the RTA desire to amend the IGA, attached hereto as Exhibit "A" and incorporated herein by this reference, to provide an integrated regional solution addressing the financial constraints experienced by Coyote Run transit service and to ensure the continuation of the Sun Shuttle dial-a-ride services; and WHEREAS, the Town has agreed to operate these services under the regional dial-a-ride service policies and regional system brand, eliminating the Coyote Run brand and naming the services Sun Shuttle Dial-A-Ride. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona that Amendment Number 1 to the Intergovernmental Agreement by and between the Regional Transportation Authority of Pima County and the Town of Oro Valley for provision of circulator bus service, attached hereto as Exhibit "A" and incorporated herein by this reference, is hereby approved. NOW, BE IT FURTHER RESOLVED that the Mayor and any other administrative officials of the Town of Oro Valley are hereby authorized to take such steps as are necessary to execute and implement the terms of the Agreement. Lexicon\agendaquick\PacketPrinter\AGENDA\TC\Item06_1_Attl_Resolution No.R 12-07.doc Town of Oro Valley Attorney's Office/ca/04271 I PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 1st day of February, 2012. TOWN OF ORO VALLEY A, zi, , J„----------j- Dr. Satish I. Hire ath,Mayor ATTEST: APPROVED AS TO FORM: 1 7 St,,,K: Julie . Bower, Town Clerk Tobin Rosen,Town A - • Date:3 Date: 2.,(t f"1-- Lexicon\agendaquick\PacketPrinter\AGENDA\TC\Item06_1_Attl_Resolution No.R12-07.doc2 Town of Oro Valley Attorney's Office/ca/121411 EXHIBIT "A" Lexicon\agendaquick\PacketPrinter\AGENDA\TC\Item06_1_Attl_Resolution No.R12-07.doc3 Town of Oro Valley Attorney's Office/ca/121411 AMENDMENT NUMBER 1 TO INTERGOVERNMENTAL TRANSPORTATION FUNDING AGREEMENT BETWEEN THE REGIONAL TRANSPORTATION AUTHORITY OF PIMA COUNTY AND THE TOWN OF ORO VALLEY FOR REGIONAL TRANSIT SERIVCE IMPROVEMENTS: PROJECT 48B- CIRCULATOR TRANSIT SERVICES IMPROVEMENTS WHEREAS, the Regional Transportation Authority of Pima County ("RTA") entered into an Intergovernmental Transportation Funding Agreement (hereinafter "the Agreement") in January 2011 with Town of Oro Valley ("Town") to provide funding for the implementation of the Circulator Transit Service Improvements in a greater Oro Valley service area; and WHEREAS, the RTA and the Town wish to cooperate on the expansion of regional transit improvements to include special need transit service for seniors and disabled persons outside the Town of Oro Valley; and WHEREAS, the RTA intends to fund special need transit service for disabled persons under the terms and conditions contained in the original Agreement and this Amendment; and WHEREAS, the Town intends to contribute an annual Maintenance of Effort (MOE) funding, pursuant to A.R.S. § 48-5308 (F), for special need transit service by operating as the service contractor under the terms and conditions contained in the original Agreement and this Amendment. NOW, THEREFORE, the Agreement is amended as follows: CHANGES: 1. Add language in the title to include: PROJECT 47B— SPECIAL NEEDS TRANSIT FOR ELDERLY AND DISABLED 2. Replace paragraph 2. Circulator Transit Service as follows: FROM: 2. Circulator Transit Service. The proposed circulator transit service is to operate in a call and ride service mode with connections to the regional transit services. This service is more fully depicted in the attached Exhibit(s), including the following: a) Detailed service scope and schedule. b) Service budget and cost breakdown of items eligible for reimbursement by the Authority including any proposed billing of staff time directly attributable to Project. Oro Valley Amendment 1 1 c) Total amount of RTA funding allowed for the Service plus a breakdown of any other regional, local, federal or state funding available. d) Designation of Service implementation phases, if applicable, and any additional related agreements. e) Estimated service start date and duration of Service. f) Projected cost reimbursement timeline. g) Identification of the Lead Agency's duly authorized representative for signing and submitting payment requests." TO: 2. Project. The Project consists of: a. The annual provision of the neighborhood circulator operated as a dial-a-ride service for the RTA within the service area as more fully depicted in the attached Exhibit A. b. The annual provision of special needs transit for seniors and disabled persons operated as a dial-a-ride service within the service area as more fully depicted in the attached Exhibit B. c. Exhibits A and B include the following: 1. Detailed service scope and schedule. 2. Service budget and cost breakdown of items eligible for reimbursement by the Authority including any proposed billing of staff time directly attributable to Project. 3. Total amount of RTA funding allowed for the Service plus a breakdown of any other regional, local, federal or state funding available. 4. Designation of Service implementation phases, if applicable, and any additional related agreements. 5. Estimated service start date and duration of Service. 6. Projected cost reimbursement timeline. 7. Identification of the Lead Agency's duly authorized representative for signing and submitting payment requests." 3. Add language to paragraph 4. Responsibilities of the Lead Agency, as follows: The Town will contribute annual Maintenance of Effort(MOE) funding to the Project as contained in Exhibit C. The MOE amount will be adjusted by the annual percentage change from the previous calendar year in the GDP price deflator, as defined in A.R.S. § 41-563 and contained in a revised annual Exhibit C and made part of this agreement by formal amendment. Such Exhibit C annual amendment may be executed in writing by the Executive Director of RTA and the Town Manager." Oro Valley Amendment 1 2 4. Replace the following language in paragraph 5. Responsibilities of Authorityj From: "...Exhibit A" To: "...Exhibit A and B" 5. Re.lace the followin• Ian.ua•e in .ara•ra.h 19. Notification: From: "...Craig Civalier, P.E. Town Engineer" To: "Greg Caton Town Manager" 6. Replace Exhibit A (Project 48-b Oro Valley Circulator Transit Service) as attached hereto and incorporated herein by reference changes the estimated service start date, duration of service, service hours and new Attachment B, attached herein. Changes are as follows: Service Date and Duration of Service From: "February 2011 —June 30, 2011 July 1, 2011 —June 30, 2012" To: "February 2011 —June 30, 2011 July 1, 2011 —June 30, 2012 July 1, 2012—June 30, 2013" Service Hours: From: "5:30 a.m. until 7 p.m., 8:00 a.m. until 5 p.m. 2 vehicles" To: "6 a.m. to 8 p.m." 7. Add Exhibit B (Project 47a Special Needs Transit For Elderly and Disabled) as attached hereto and incorporated herein by reference 8. Add Exhibit C (Maintenance of Effort Funding) as attached hereto and incorporated herein by reference The effective date of this Amendment shall be February 12, 2012. All other provisions not specifically changed by this Amendment shall remain in full force and effect. Oro Valley Amendment 1 3 In Witness Whereof, the Town of Oro Valley has caused this Amendment to Agreement to be executed by the Mayor and Council upon resolution of the Mayor and Council attested to by the Town Clerk; and the Authority has caused this Amendment to the Agreement to be executed by its Chair of the Board. REGIONAL TRANSPORTATION AUTHORITY OF PIMA COUNTY: rd C air Date TOWN OF ORO VALLEY: Dr. Satish I. Hiremath, Mayor Date ATTEST: Julie K. Bower, MMC, Town Clerk Date The foregoing Amendment to the Agreement between the Town of Oro Valley and the Authority has been approvas to co tent and is hereby recommended by the undersigned. At 41 Gary . Ha'es, if ecufli I irector Date Oro Valley Amendment 1 4 In Witness Whereof, the Town of Oro Valley has caused this Amendment to Agreement to be executed by the Mayor and Council upon resolution of the Mayor and Council attested to by the Town Clerk; and the Authority has caused this Amendment to the Agreement to be executed by its Chair of the Board. REGIONAL TRANSPORTATION AUTHORITY OF PIMA COUNTY: Board Chair Date TOWN OF ORO VALLEY: JA(At 1i Dr. Satish I. Hiremath, Mayor ate ATTEST: 1-) c Ju 'e K. Bower, MMC, Town Clerk Date The foregoing Amendment to the Agreement between the Town of Oro Valley and the Authority has been approved as to content and is hereby recommended by the undersigned. Gary G. Hayes, Executive Director Date Oro Valley Amendment 1 4 ATTORNEY CERTIFICATION The foregoing Amendment to the Agreement by and between the Regional Transportation Authority of Pima County and the Town of Oro Valley has been reviewed pursuant to A.R.S. Section 11-952 by the undersigned who have determined that it is in proper form and is within the powers and authority granted under the laws of the State of Arizona to those parties to the Agreement. Regional Transpptation Authority of Pima County: J Thomas Benavidez, Attorney for the Authority Date Town of Oro Valley: Tobin Rosen, Town Attorney Date Oro Valley Amendment 1 5 ATTORNEY CERTIFICATION The foregoing Amendment to the Agreement by and between the Regional Transportation Authority of Pima County and the Town of Oro Valley has been reviewed pursuant to A.R.S. Section 11-952 by the undersigned who have determined that it is in proper form and is within the powers and authority granted under the laws of the State of Arizona to those parties to the Agreement. Regional Transportation Authority of Pima County: Thomas Benavidez, Attorney for the Authority Date Town of Oro Valley: 0- TobinTobin Rosen, Town Atto - Date Oro Valley Amendment 1 5 Exhibit A Project 48b—Oro Valley Circulator Transit Service RTA Ballot/Project Number: Project 48b—Oro Valley Circulator Transit Service 1. RTA Plan Project Element or Program Category: Transit 2. TIP Project Number: 100.06 3. Project Name: Oro Valley Circulator Service—Sun Shuttle Dial-A-Ride 4. Type of Work: Transit Operations 5. Project Manager for Status Reports (Include Contact Information): Aimee Ramsey, Transit Service Administrator, Town of Oro Valley, 229-4980 aramsey gorovalleyaz.gov 6. Authorized representative for signing and submitting payment requests: Aimee Ramsey, Transit Service Administrator, Town of Oro Valley, 229-4980 aramseygorovalleyaz.gov and/or Lynn Garcia, Administrative Coordinator, Town of Oro Valley, 229-4875 lgarciagorovalleyaz.gov 7. Map of transit routes effected by the IGA—Attachment A 8. Narrative description of scope of project, what improvements are included and intent of Project (Discuss any problems and how Project addresses same): It is the intent of the Regional Transit Plan to enhance transit service throughout the greater Oro Valley area. The service contemplated under this Exhibit is scheduled to operate in a dial-a-ride service mode with connections to the other regional transit- services. Characteristics Sun Shuttle—General Public Service Hours: 6:00 a.m. — 8 p.m. Monday through Friday operations No Operations on the following holidays: (New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving and Christmas) Vehicles Origin to Destination in predefined area(see map) Fare equal to the regional fare Oro Valley Amendment 1 6 9. Total Project cost and breakdown of any other regional, local, federal and/or state funding, if applicable, to meet that cost. Total Estimated Cost: $362,475 Estimated RTA Cost: $338,389 Estimated Passenger Fares: $24,086 10. Estimated service start date and duration of service: February 2011 —June 30, 2011 July 1, 2011 —June 30, 2012 July 1, 2012—June 30, 2013 11. Projected cost reimbursement timeline (to be used by Authority for cash flow planning). Attachment B —Remaining FY 2012 and FY 2013 Cash Flow Attachment C— Sample Billing Statement 12. Estimated RTA cost is defined as the sum of the total monthly expenditures minus fare box revenues minus "other revenues". Oro Valley Amendment 1 7 Exhibit A (Attachment A: Service Area Map) Sun City 6164/4 441, MreT Or Lestetert Lan 111 4111.° 1491.r' 41H: 1 Pr 111. a 1204:nr oro I11111111 3 ca*Clenercli Pukic Service Arco Oro Valley Amendment 1 8 Exhibit A (Attachment B: Remaining FY 2012 and FY 2013 Cash Flow) GENERAL SERVICES SUN SHUTTLE DIAL-A-RIDE Cost Per Hour 45.00 Monthly Projected Gross Costs Month Days Hours Monthly Farebox RTA Cost Feb-12 13 292.5 $ 13,163 $ 875 $ 12,288 Mar-12 22 495.0 $ 22,275 $ 1,480 $ 20,795 Apr-12 21 472.5 $ 21,263 $ 1,413 $ 19,850 May-12 23 517.5 $ 23,288 $ 1,547 $ 21,740 Jun-12 21 472.5 $ 21,263 $ 1,413 $ 19,850 FY 2011/2012 100 2,250.0 $ 101,250 $ 6,728 $ 94,522 Hours per Day Jul-12 21 472.5 $ 21,263 $ 1,413 $ 19,850 22.5 Aug-12 23 517.5 $ 23,288 $ 1,547 $ 21,740 Sat/Sun Hours Sep-12 19 427.5 $ 19,238 $ 1,278 $ 17,959 n/a Oct-12 23 517.5 $ 23,288 $ 1,547 $ 21,740 Nov-12 21 472.5 $ 21,263 $ 1,413 $ 19,850 Days 2011/2012 Dec-12 23 517.5 $ 23,288 $ 1,547 $ 21,740 100 Jan-13 21 472.5 $ 21,263 $ 1,413 $ 19,850 Days 2012/2013 Feb-13 20 450.0 $ 20,250 $ 1,346 $ 18,904 258 Mar-13 23 517.5 $ 23,288 $ 1,547 $ 21,740 Apr-13 21 472.5 $ 21,263 $ 1,413 $ 19,850 May-13 21 472.5 $ 21,263 $ 1,413 $ 19,850 Jun-13 22 495.0 $ 22,275 $ 1,480 $ 20,795 FY 2012/2013 258 5,805.0 $ 261,225 $ 17,358 $ 243,867 Total Project Costs $ 362,475 $ 24,086 $ 338,389 I RTA CPH $ 42.01 $ 338,389 Oro Valley Amendment 1 9 Exhibit A (Attachment C: FY 2012 Sample Billing Statement) TOWN OF ORO VALLEY DEVELOPMENT AND INFRASTRUCTURE SERVICES DEPARTMENT TRANSIT SERVICES DIVISION C10M97 INVOICE FOR TRANSIT SERVICES RTA Transit Project#48-A&B DATE: 8/1/2012 TIP#100.06 DUE DATE: 8/30/2012 Oro Valley Circulator Service&Special Needs Bill to: Remit to: Regional Transportation Authority of Pima County Town of Oro Valley-Transit ATTN:Carlos De Leon 11000 N La Canada 177 N.Church Ave.,Suite 405 Oro Valley,AZ 85737 Tucson,AZ 85701 Make checks payable to:Town of Oro Valley TERMS: NET 30 DAYS DESCRIPTION AMOUNT DUE RTA Project 48 A&B Neighborhood Circulator&Specialized Transit Services Sun Shuttle Dial-a-Ride Transit Services Weekdays Saturdays Sundays July 2012 Days in Service Month 21 5 5 31 I. Fully Allocated(Total)Cost per Hour-Non ADA Service Daily Hours 22.5 RTA Service Hours 473 Fully Allocated Cost per Hour 45.00 $ 45.00 $ 45.00 Sub-total Cost per Hour Non ADA $21,263 $ 21,263 Cost per Hour-ADA Service Daily Hours 11.2 5.6 4.5 RTA Service Hours 235 28 23 Fully Allocated Cost per Hour 37.37 $ 37.37 $ 37.37 Sub-total Cost per Hour ADA $ 8,789 $ 1,046 $ 841 $10,677 II. O Total Cost: $31,939 III. Revenue Passengers(User Fees Non ADA) 1,436 less coupons Less Total Revenue: 1,436 1,436) Total Amount Due from RTA: $30,503 Oro Valley Amendment 1 10 Exhibit B Proiect 47a —Special Need Transit for Elderly and Disabled RTA Ballot/Project Number: Project 47a—Special Needs Transit Service 1. RTA Plan Project Element or Program Category: Transit 2. TIP Project Number: 100.06 3. Project Name: Special Needs—Sun Shuttle Dial-A-Ride 4. Type of Work: Transit Operations 5. Project Manager for Status Reports (Include Contact Information): - Aimee Ramsey, Transit Service Administrator, Town of Oro Valley, 229-4980 aramseygorovalleyaz.gov 6. Authorized representative for signing and submitting payment requests: Aimee Ramsey, Transit Service Administrator, Town of Oro Valley, 229-4980 aramsey goroval leyaz.gov and/or Lynn Garcia, Administrative Coordinator, Town of Oro Valley, 229-4875 lgarciagorovalleyaz.gov 7. Map of transit routes effected by the IGA—Attachment D 8. Narrative description of scope of project, what improvements are included and intent of Project (Discuss any problems and how Project addresses same): It is the intent of the Regional Transit Plan to expand special needs transit service for elderly and disabled persons throughout the greater Oro Valley and Tucson area. The service contemplated under this Exhibit is scheduled to operate in a dial-a-ride service mode for eligible persons who are certified with Americans Disability Act (ADA) by the City of Tucson ADA office. At the Town's discretion and funding, eligible senior trips may be also provided in accordance with regional dial-a-ride service policies. Characteristics Sun Shuttle—ADA trips Service Hours: 6:00 a.m. — 8:00 p.m. Weekdays, 9:00 a.m. —6:00 p.m. Weekends and Holidays 7 days a week Vehicles Origin to Destination in predefined area(see map) Fare equal to the regional fare Regional Branding of Sun Shuttle Dial-a-Ride (Oro Valley)—Attachment E Oro Valley Amendment 1 11 9. Total Project cost and breakdown of any other regional, local, federal and/or state funding, if applicable, to meet that cost. Total Estimated Cost: $392,573 Estimated RTA Cost: $388,255 Estimated Passenger Fares: $4,318 10. Estimated service start date and duration of service: February 2012—June 30, 2012 July 1, 2012—June 30, 2013 11. Projected cost reimbursement timeline (to be used by Authority for cash flow planning). Attachment F—Remaining FY 2012 and FY 2013 Cash Flow Attachment G—Sample Billing Statement 12. Estimated RTA cost is defined as the sum of the total monthly expenditures minus fare box revenues minus "other revenues". Oro Valley Amendment 1 12 Exhibit B (Attachment E: Sun Shuttle Dial-a-Ride Regional Branding) surishu S sU-..,,5,:;,..'4.-['-''''',C+ ''. .'3 + wi w fi F L111,h,..ittle rill 4,7:-'. 1r y A 4 F r ate` s • +f ,.t.q,;r F.>iiiiiii, i-ii lotict.,„(...) iiiiiiiihillimiiiiiiL.,_,: 1-:: e L„;lea #r $;, :f# a"` E Yr 44_ E a y'C``ai,.r:::1,,,,,:i,*3sd" .... ,,,-,,,,„,,,,,,,,,,,„\,..,,,,,4 ti i' i-. i,. i i :::,, 2.,,,..,.,, ' f=,..,. ..,.., ,. r:: , ''I: ''', ',.- ' f,''':',' 1.-.r•..i,„.,_,I,L,...,i,,..-,.. i i ,, 1. 1 E 7? 1 P. 14OroValleyAmendment1 Exhibit B (Attachment F: Remaining FY 2012 and FY 2013 Cash Flow) ADA SERVICE SUN SHUTTLE DIAL-A-RIDE Cost Per Hour 39.31 Monthly Projected Gross Costs Month Days Hours Monthly Farebox RTA Cost Feb-12 18 359.6 $ 14,136 $ 155 $ 13,980 Mar-12 31 613.4 $ 24,113 $ 265 $ 23,848 Apr-12 30 589.2 $ 23,161 $ 255 $ 22,907 May-12 31 628.6 $ 24,710 $ 272 $ 24,438 Jun-12 30 589.2 $ 23,161 $ 255 $ 22,907 FY 2011/2012 140 2,780.0 $ 109,282 $ 1,202 $ 108,080 Hours per Day Jul-12 31 598.2 $ 23,515 $ 259 $ 23,257 24.2 Aug-12 31 628.6 $ 24,710 $ 272 $ 24,438 Sat/Sun Hours Sep-12 30 558.8 $ 21,966 $ 242 $ 21,725 9 Oct-12 31 628.6 $ 24,710 $ 272 $ 24,438 Nov-12 30 589.2 $ 23,161 $ 255 $ 22,907 Days 2011/2012 Dec-12 31 628.6 $ 24,710 $ 272 $ 24,438 140 Jan-13 31 598.2 $ 23,515 $ 259 $ 23,257 Day 2012/2013 Feb-13 28 556.0 $ 21,856 $ 240 $ 21,616 365 Mar-13 31 628.6 $ 24,710 $ 272 $ 24,438 Apr-13 30 589.2 $ 23,161 $ 255 $ 22,907 May-13 31 598.2 $ 23,515 $ 259 $ 23,257 Jun-13 30 604.4 $ 23,759 $ 261 $ 23,498 FY 2012/2013 365 7,206.6 $ 283,291 $ 3,116 $ 280,175 Total Project Costs $ 392,573 $ 4,318 $ 388,255 I RTA CPH $ 38.88 $ 388,255 Oro Valley Amendment 1 15 Exhibit B (Attachment G: FY 2012 Sample Billing Statement) TOWN OF ORO VALLEY DEVELOPMENT AND INFRASTRUCTURE SERVICES DEPARTMENT TRANSIT SERVICES DIVISION INVOICE FOR TRANSIT SERVICES RTA Transit Project#48-A&B DATE: 8/1/2012 TIP#100.06 DUE DATE: 8/30/2012 Oro Valley Circulator Service&Special Needs Bill to: Remit to: Regional Transportation Authority of Pima County Town of Oro Valley-Transit ATTN:Carlos De Leon 11000 N La Canada 177 N.Church Ave.,Suite 405 Oro Valley,AZ 85737 Tucson,AZ 85701 Make checks payable to:Town of Oro Valley TERMS: NET 30 DAYS DESCRIPTION AMOUNT DUE RTA Project 48 A&B Neighborhood Circulator&Specialized Transit Services Sun Shuttle Dial-a-Ride Transit Services Weekdays Saturdays Sundays July 2012 Days in Service Month 21 5 5 31 I. Fully Allocated(Total)Cost per Hour-Non ADA Service Daily Hours 22.5 RTA Service Hours 473 Fully Allocated Cost per Hour 45.00 $ 45.00 $ 45.00 Sub-total Cost per Hour Non ADA $21,263 $ 21,263 Cost per Hour-ADA Service Daily Hours 11.2 5.6 4.5 RTA Service Hours 235 28 23 Fully Allocated Cost per Hour 37.37 $ 37.37 $ 37.37 Sub-total Cost per Hour ADA $ 8,789 $ 1,046 $ 841 $10,677 II. P D Total Cost: $31,939 III. Revenue Passengers(User Fees Non ADA) 1,436 less coupons Less Total Revenue: 1,436 1,436) Total Amount Due from RTA: $30,503 Oro Valley Amendment 1 16 Exhibit C Maintenance of Effort Funding Maintenance of Effort (MOE) Baseline per A.R.S. § 48-5308 (F) Oro Valley Total Oro Valley Transit Operating Expenditures FY 2003-04 337,960 Less Revenue Adjustments 278,659 Fares, Fare Credits, Federal Aid, State Grants) Net Oro Valley Net Cost for Transit Services 59,301 Oro Valley MOE Baseline Oro Valley Transit Services 59,301 GOP Adjustment to FY 2011-12 per A.R.S. § 41-563 Growth Factor 15.793 % 9,365 ADJUSTED MOE FOR ORO VALLEY 68,666 Less Oro Valley Retained Expenditures For Senior Trips 68,666) Oro Valley Direct Payment 0 Oro Valley Amendment 1 17 RESOLUTION NO.(R)13-42 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING AMENDMENT NUMBER 2 TO THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE REGIONAL TRANSPORTATION AUTHORITY OF PIMA COUNTY AND THE TOWN OF ORO VALLEY FOR PROVISION OF CIRCULATOR BUS SERVICE WHEREAS, the Town is authorized by A.R.S. § 9-240(B)(3) to design, maintain, control and manage public roads within the boundaries of the Town; and WHEREAS, the Town of Oro Valley and the Regional Transportation Authority of Pima County RTA)may contract for services and enter into agreements with one another for joint or cooperative action pursuant to A.R.S. 11-952; and WHEREAS, Resolution No. (R)12-07 was approved by Mayor and Council on February 1, 2012, authorizing and approving amendment number one to IGA between the Regional Transportation Authority of Pima County and the Town of Oro Valley for provision of circulator bus service; and WHEREAS, the Town and the RTA desire to amend the IGA, attached hereto as Exhibit "A" and incorporated herein by this reference, to extend the term of the current agreement until June 2018; and NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley,Arizona that Amendment Number 2 to the Intergovernmental Agreement by and between the Regional Transportation Authority of Pima County and the Town of Oro Valley for provision of circulator bus service, attached hereto as Exhibit "A"and incorporated herein by this reference, is hereby approved. NOW, BE IT FURTHER RESOLVED that the Mayor and any other administrative officials of the Town of Oro Valley are hereby authorized to take such steps as are necessary to execute and implement the terms of the Agreement. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley,Arizona this 5th day of June,2013. TOWN OF ORO VALLEY Dr. atish I: "irema ", ayor C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@94072328\@BCL@94072328.doc ATTEST: APPROVED AS TO FO' A: 40 Juli . Bower, Town Clerk Tobin Sidles,Legal Services Director Date: 7 ? Date: bi C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@94072328\@BCL@94072328.do Town of Oro Valley Attorney's Office/ca/121411 EXHIBIT "A" C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@94072328\@BCL@94072328.da Town of Oro Valley Attorney's Office/ca/121411 r a AMENDMENT NUMBER 2 TO INTERGOVERNMENTAL TRANSPORTATION FUNDING AGREEMENT BETWEEN THE REGIONAL TRANSPORTATION AUTHORITY OF PIMA COUNTY AND THE TOWN OF ORO VALLEY FOR REGIONAL TRANSIT SERIVCE IMPROVEMENTS: PROJECT 48B-CIRCULATOR TRANSIT SERVICES IMPROVEMENTS PROJECT 47B—SPECIAL NEEDS TRANSIT FOR ELDERLY AND DISABLED WHEREAS, the Regional Transportation Authority of Pima County ("RTA") entered into an Intergovernmental Transportation Funding Agreement (hereinafter "the Agreement") in January 2013 with Town of Oro Valley ("Town") to provide funding for the implementation of the Circulator Transit Service Improvements and Special Need Transit Service for seniors and disabled persons in a greater Oro Valley service area; and WHEREAS, the RTA intends to fund both services otherwise known as, Sun Shuttle Dial-a-Ride under the terms and conditions contained in the original Agreement, Amendment 1 and this Amendment; and WHEREAS, the RTA and Town enter this agreement for the purpose of extending the current service duration and continue to provide transit services for the greater Oro Valley area while cooperatively working on the design, promotion and regionalization of the Sun Shuttle Dial-a- Ride system; and NOW, THEREFORE,the Agreement is amended as follows: CHANGES: 1. Replace Exhibit A (Project 48-b Oro Valley Circulator Transit Service)as attached hereto and incorporated herein by reference changes the estimated service start date, duration of service, and new Attachment B, attached herein. Changes are as follows: TIP Project Number From: 100.06 To: 42.10 Service Date and Duration of Service From: "February 2011 —June 30, 2011 July 1,2011 —June 30, 2012 July 1,2012—June 30, 2013" To: "July 1, 2013 —June 30, 2018" Oro Valley Amendment 2 1 2. Replace Exhibit B (Project 47a Special Needs Transit For Elderly and Disabled)as attached hereto and incorporated herein by reference changes the estimated service start date, duration of service, and new Attachment B, attached herein. Changes are as follows: TIP Project Number From: 100.06 To: 97.06 Service Date and Duration of Service From: "February 2011 —June 30, 2011 July 1, 2011 —June 30, 2012 July 1, 2012—June 30, 2013" To: "July 1, 2013 —June 30, 2018" 3. Replace Exhibit B (Project 47a Special Needs Transit For Elderly and Disabled) as attached hereto and incorporated herein by reference changes the estimated service start date, duration of service, and new Attachment B, attached herein. Changes are as follows: The effective date of this Amendment shall be July 1, 2013. All other provisions not specifically changed by this Amendment shall remain in full force and effect. Oro Valley Amendment 2 2 Exhibit A Project 48b — Oro Valley Circulator Transit Service RTA Ballot/Project Number: Project 48b—Oro Valley Circulator Transit Service 1. RTA Plan Project Element or Program Category: Transit 2. TIP Project Number: 42.10 3. Project Name: Oro Valley Circulator Service—Sun Shuttle Dial-A-Ride 4. Type of Work: Transit Operations 5. Project Manager for Status Reports (Include Contact Information): Aimee Ramsey, Transit Service Administrator, Town of Oro Valley, 229-4980 aramsey@orovalleyaz.gov 6. Authorized representative for signing and submitting payment requests: Aimee Ramsey, Transit Service Administrator, Town of Oro Valley, 229-4980 aramsey@orovalleyaz.gov and/or Lynn Garcia, Administrative Coordinator, Town of Oro Valley, 229-4875 lgarcia@orovalleyaz.gov 7. Map of transit routes effected by the IGA—Attachment A 8. Narrative description of scope of project, what improvements are included and intent of Project(Discuss any problems and how Project addresses same): It is the intent of the Regional Transit Plan to enhance transit service throughout the greater Oro Valley area. The service contemplated under this Exhibit is scheduled to operate in a dial-a-ride service mode with connections to the other regional transit— services. Characteristics Sun Shuttle—General Public Service Hours: 6:00 a.m.—8 p.m. Monday through Friday operations No Operations on the following holidays: (New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving and Christmas) Oro Valley Amendment 2 3 Vehicles Origin to Destination in predefined area(see map) Fare equal to the regional fare 9. Estimated service start date and duration of service: July 1, 2013—June 30, 2018 10. Projected cost reimbursement timeline (to be used by Authority for cash flow planning). Attachment B—FY 2014 Cash Flow 11. Estimated RTA cost is defined as the sum of the total monthly expenditures minus fare box revenues minus"other revenues". Oro Valley Amendment 2 4 ExhibitA (AttachmentA: ServiceAreaMap) I 4,, s4 et SA 1,1 li A1" 4,4 41* ti cs)\1; ' i• 1, 4 N-- 4A- II MtveleV..,c,i , plif 1 A ie\,.. IIIIIIItt' ti, , Itill NeinffloDr am. tif. LiOnflolterf 4, 1 41 6 rl CN i,....,,, ant1 7: 0 itsOroV11ey 05- 11 1., ilidec41Erei2i twizsdleer.I.1 I.neralPulc eiri.„ rit.q.e. 40ServiceArec4 i.f„ owKA Cil OroValleyAmendment25 Exhibit A (Attachment B: FY 2014 Cash Flow) GENERAL SERVICES SUN SHUTTLE Dial-A-Ride Cost Per Hour 45.00 Monthly Projected Gross Costs mon. Days Hours Monthly Farebox RTA Cost Hours per Day Jul-12 21 819.0 $ 36,855 $-2:5130 $ 34,275 39 Aug-12 23 897.0 $ 40,365 $ 2,826 $ 37,539 Sat/Sun Hours Sep-12 19 741.0 $ 33,345 $ 2,334 $ 31,011 na Oct-12 23 897.0 $ 40,365 $ 2,826 $ 37,539 Nov-12 21 819.0 $ 36,855 $ 2,580 $ 34,275 Dec-12 23 8970 $ 40,365 $ 2,826 $ 37,539 Jan-13 21 8190 $ 36,855 $ 2,580 $ 34,275 Day 2012/2013 Feb-13 20 780.0 $ 35,100 $ 2,457 $ 32,643 258 Mar-13 23 897.0 $ 40,365 $ 2,826. $ 37,539 Apr-13 21 8190 $ 36,855 $ 2,580 $ 34,275 May-13 21 8190 $ 36,855 $ 2,580 $ 34,275 Jun-13 22 8580 $ 38,610 $ 2,703 $ 35,907 FY 2012/2013 258 10,0620 $ 452,790 $ 31,695 $421,095 RTA CPH 41.85 Reimbursement rate per the terms and conditions contained in the original Agreement(RTA Resolution 2011-9) Section 5b. Oro Valley Amendment 2 Exhibit B Project 47a — Special Needs Transit for Elderly and Disabled RTA Ballot/Project Number: Project 47a—Special Needs Transit Service 1. RTA Plan Project Element or Program Category: Transit 2. TIP Project Number: 97.06 3. Project Name: Special Needs—Sun Shuttle Dial-A-Ride 4. Type of Work: Transit Operations 5. Project Manager for Status Reports(Include Contact Information): - Aimee Ramsey,Transit Service Administrator,Town of Oro Valley, 229-4980 aramsey@orovalleyaz.gov 6. Authorized representative for signing and submitting payment requests: Aimee Ramsey, Transit Service Administrator,Town of Oro Valley, 229-4980 aramsey@orovalleyaz.gov and/or Lynn Garcia,Administrative Coordinator, Town of Oro Valley,229-4875 lgarcia@oroval leyaz.gov 7. Map of transit routes effected by the IGA—Attachment C 8. Narrative description of scope of project, what improvements are included and intent of Project(Discuss any problems and how Project addresses same): It is the intent of the Regional Transit Plan to expand special needs transit service for elderly and disabled persons throughout the greater Oro Valley and Tucson area. The service contemplated under this Exhibit is scheduled to operate in a dial-a-ride service mode for eligible persons who are certified with Americans Disability Act(ADA)by the City of Tucson ADA office. At the Town's discretion and funding, eligible senior trips may be also provided in accordance with regional dial-a-ride service policies. Characteristics Sun Shuttle—ADA trips Service Hours: 6:00 a.m. —8:00 p.m. Weekdays, 9:00 a.m.—6:00 p.m. Weekends and Holidays 7 days a week Vehicles Origin to Destination in predefined area(see map) Fare equal to the regional fare Oro Valley Amendment 2 7 9. Estimated service start date and duration of service: July 1, 2013—June 30, 2018 10. Projected cost reimbursement timeline (to be used by Authority for cash flow planning). Attachment D—FY 2014 Cash Flow 11. Estimated RTA cost is defined as the sum of the total monthly expenditures minus fare box revenues minus"other revenues". Oro Valley Amendment 2 8 Exhibit B (Attachment C: Service Area Map) 140 A A 3Y yi T gein! 4 F fi LC Gam P 1,lk Service Aran See a 23 fear mop drtils 11 EqbADAServicekao Ham Oro Valley Amendment 2 9 Exhibit B (Attachment D: FY 2014 Cash Flow) ADA SERVICE SUN SHUTTLE Dial-A-Ride Cost Per Hour 40.08 Monthly Projected Gross Costs mon. Days Hours Monthly Farebox RTA Cost Hours per Day Jul-12 31 1134.0 $ 45,451 $ 1,818 $ 43,633 44 Aug-12 31 11800 $ 47,294 $ 1,892 $ 45,403 Sat/Sun Hours Sep-12 30 1067.0 $ 42,765 $ 1,711 $ 41,055 21 Oct-12 31 11800 $ 47,294 $ 1,892 $ 45,403 Nov-12 30 1113.0 $ 44,609 >$ 1,784 $ 42,825 Dec-12 31 11800 $ 47,294 $ 1,892 $ 45,403 Jan-13 31 11340 $ 45,451 $ 1,818 $ 43,633 Day 2012/2013 Feb-13 28 1048.0 $ 42,004 $ 1,680 $ 40,324 365 Mar-13 31 11800 $ 47,294 $ 1,892 $ 45,403 Apr-13 30 1113.0 $ 44,609 $ 1,784 $ 42,825 May-13 31 1134.0 $ 45,451. $ 1,818 $ 43,633 Jun-13 30 11360 $ 45,531 $ 1,821 $ 43,710 FY 2012/2013 365 13,599.0 $ 545,048 $ 21,802 $ 523,246 RTA CPH 38.48 Reimbursement rate per the terms and conditions contained in the original Agreement(RTA Resolution 2011-9) Section 5b. Oro Valley Amendment 2 10 In Witness Whereof,the Town of Oro Valley has caused this Agreement to be executed by the Mayor and Council upon resolution of the Mayor and Council attested to by the Town Clerk and the Authority has caused this Agreement to be executed by its Chair of the Board. REGIONAL TRANSPORTATION AUTHORITY OF PIMA COUNTY: Steve - risty, RTA Boa • air Date TOWN OF ORO VALLEY: h lu Dr. Sfish I. Hire ath, Mayor Dateate ATTEST: 2//7 /3 Julie K. Bower, MMC, Town Clerk D to The foregoing Agreement between the Town of Oro Valley and the Authority has been approved as to content and is hereby recommended by the undersigned. Cherie Campbell, Interim i cutive Director Date Oro Valley Amendment 2 11 ATTORNEY CERTIFICATION The foregoing Agreement by and between the Regional Transportation Authority of Pima County and the Town of Oro Valley has been reviewed pursuant to A.R.S. Section 11-952 by the undersigned who have determined that it is in proper form and is within the powers and authority granted under the laws of the State of Arizona to those parties to the Agreement. Regional Transportation Authority of Pima County: Thomas$enavidez,Attorney for the Authority Date Town of Oro Valley: 4; /,f." 67/7h, Tobin idles, Interim Town • ttorney Date Oro Valley Amendment 2 12 RESOLUTION No. 2013-036 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE REGIONAL TRANSPORTATION AUTHORITY OF PIMA COUNTY ADOPTING AN INTERGOVERNMENTAL AGREEMENT WITH TOWN OF ORO VALLEY FOR PROVISION OF SUN SHUTTLE DIAL-A-RIDE GENERAL PUBLIC AND ADA PUBLIC TRANSPORTATION SERVICES (RTA#47, 48), A TRANSIT PROJECT WHEREAS, the Regional Transportation Authority of Pima County (the "RTA") is an Arizona special taxing district, duly formed and existing, pursuant to A.R.S. 48-5302, et seq., for the purposes of coordinating multi-jurisdictional cooperation in transportation planning, improvements and fund-raising as a municipal corporation through taxation and bonding, with the public's input and voter approval; and WHEREAS, the Town of Oro Valley ("Lead Agency") is a body politic and corporate of the State of Arizona; and WHEREAS, pursuant to A.R.S. 48-5309 (A), the RTA adopted, and the voters approved, a twenty-year, comprehensive, multi-modal regional transportation plan (the Plan"); and WHEREAS, the Lead Agency and the RTA wish to cooperate in the Provision of Sun Shuttle Dial-a-Ride General Public and ADA Public Transportation Services (RTA 47, 48) ("the Project"); and WHEREAS, the Project is one of the transportation improvement projects included in the Plan or is eligible for funding as part of a categorical program included in the Plan; and WHEREAS, the RTA and the Lead Agency wish to clarify their respective responsibilities in the Project, and wish to jointly exercise their powers pursuant to A.R.S. 11-952; and WHEREAS, pursuant to A.R.S. 48-5304 (18), the RTA has the authority to enter into agreements to exercise its powers and carry out its responsibilities; and WHEREAS, staff from the RTA and the Lead Agency have drafted an intergovernmental agreement, attached hereto as Exhibit A and incorporated herein by this reference (the "IGA"); and RTA Resolution No.2013-036 Page 1 of 3 J WHEREAS, the Board of Directors of the RTA has reviewed the provisions of the IGA and finds that adopting it is in the best interests of the RTA and is in furtherance of the Plan. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the RTA that the IGA, attached hereto as Exhibit A, is hereby approved and adopted. BE IT FURTHER RESOLVED that the Executive Director of the RTA is hereby authorized and directed to take all steps necessary and proper to cooperate with the Lead Agency on the Project and comply with the IGA. PASSED AND ADOPTED by the Board of Directors of the Regional Transportation Authority this 23rd of May, 2013. Steph- W. Christy, rd Chair Certification: Cherie Campbell, the Interim Executive Director of the RTA, hereby certifies and attests that she has access to the official records of the Board of the RTA, that the foregoing Resolution was duly adopted by the Board of the RTA, at a duly noticed and public meeting, and that this Resolution has not been altered or amended and remains in full force and effect on the date stated below. Cherie Campbel , Intr.'" Executive Director Date: Approved as to form: P.' / Thomas Benavidez, Esq. RTA Resolution No.2013-036 Page 2 of 3 RESOLUTION NO.(R)16-08 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING AMENDMENT NUMBER 3 TO THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE REGIONAL TRANSPORTATION AUTHORITY OF PIMA COUNTY AND THE TOWN OF ORO VALLEY FOR PROVISION OF CIRCULATOR BUS SERVICE WHEREAS, the Town is authorized by A.R.S. § 9-240(B)(3) to design, maintain, control and manage public roads within the boundaries of the Town; and WHEREAS, the Town of Oro Valley and the Regional Transportation Authority of Pima County RTA)may contract for services and enter into agreements with one another for joint or cooperative action pursuant to A.R.S. 11-952; and WHEREAS, Resolution No. (R) 13-42 was approved by Mayor and Council on June 5, 2013, authorizing and approving amendment number two to IGA,between the Regional Transportation Authority of Pima County and the Town of Oro Valley to extend the circulator bus service contract through June 30, 2018; and WHEREAS, the Town and the RTA desire to amend the IGA, attached hereto as Exhibit "A" and incorporated herein by this reference, to extend the current service duration and continue to provide transit services for the greater Oro Valley area while cooperatively working on the design,promotion and regionalization of the Sun Shuttle Dial-a-Ride system; and NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley,Arizona that Amendment Number 3 to the Intergovernmental Agreement by and between the Regional Transportation Authority of Pima County and the Town of Oro Valley to extend the current service duration and continue to provide transit services for the greater Oro Valley area while cooperatively working on the design, promotion and regionalization of the Sun Shuttle Dial-a-Ride system, attached hereto as Exhibit "A" and incorporated herein by this reference, is hereby approved. NOW, BE IT FURTHER RESOLVED that the Mayor and any other administrative officials of the Town of Oro Valley are hereby authorized to take such steps as are necessary to execute and implement the terms of the Agreement. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley,Arizona this 3rd day of February,2016. C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\QBCLQ140F2525\@BCLQ140F2525.doc TOWN OF ORO VALL 4 , Dr. Sa ish I. Hiremat, A„,, 7 ,,,,,,,,,„,--:-- Mayor ATTEST: APPROVED AS TO FORM: W. 7------7( '7 Pre K.Bower, Town Clerk Tobin Sidles,Legal Services Director Date: Date: 24102-0/6 C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL a 140F2525\@BCL@140F2525.d2 Town of Oro Valley Attorney's Office/ca/121411 EXHIBIT "A" C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\@BCL@140F2525\@BCL@140F2525.d3 Town of Oro Valley Attorney's Office/ca/121411 REGIONAL TRANSPORTATION AUTHORITY OF PIMA COUNTY(RTA) AMENDMENT TO INTERGOVERMENTAL AGREEMENT NUMBER RECORDED IN DKT.13214, Pg. 1978 PROJECT: Regional Transit Service Improvements— Project 47 Special Needs Transit for Elderly and Disabled PARTIES: RTA and Town of Oro Valley AMENDMENT NO. 3 ORIGINAL TERM: June 30, 2013 ORIGINAL AMOUNT: N/A CURRENT TERMINATION DATE:June 30, 2018 PRIOR AMENDED AMOUNT: N/A AMENDED TERMINATION DATE:N/A AMOUNT THIS AMENDMENT: N/A NEW AMENDED TOTAL: N/A AMENDMENT NUMBER 3 WHEREAS, the Regional Transportation Authority of Pima County ("RTA") entered into an Intergovernmental Transportation Funding Agreement (hereinafter "the Agreement") in January 2013 with Town of Oro Valley ("Town") to provide funding for the implementation of the Circulator Transit Service Improvements and Special Need Transit Service for seniors and disabled persons in a greater Oro Valley service area; and WHEREAS, the RTA intends to fund both services otherwise known as, Sun Shuttle Dial-a-Ride under the terms and conditions contained in the original Agreement, Amendment 1, Amendment 2 and this Amendment; and WHEREAS, the RTA and Town enter this agreement for the purpose of extending the current service duration and continue to provide transit services for the greater Oro Valley area while cooperatively working on the design,promotion and regionalization of the Sun Shuttle Dial-a- Ride system; and WHEREAS, the RTA is providing vehicles at no cost to the Town for the provision of the services in this agreement and amendments. NOW, THEREFORE, the Agreement is amended as follows: 4. Responsibilities of the Town. ADDED: j. The Town shall be responsible to develop a Fleet Maintenance Plan for all FTA funded and RTA provided vehicles and complete all preventative maintenance intervals (PMIs) within 30 days or within 10% of the PMI interval prescribed by the vehicle manufacturer, whichever comes first. k. Include RTA and the City of Tucson as "additional insured" on the Town insurance policy for the vehicles provided by the RTA. 1. The Town agrees to submit reports, statements and/or plans as required by the RTA/City of Tucson or FTA. m. In performing the services for which federal funding is provided under this Agreement, the Town agrees to comply with all laws, rules,regulations, standards, orders or directives hereinafter"Laws") applicable to this Agreement, to the services provided pursuant to this Agreement, and to the RTA. The Laws referred to above include federal, state and local laws. n. The Town, in connection with any service or other activity under this Agreement, shall not in any way, discriminate against any person on the grounds of race, color, religion, sex, national origin, age disability, political affiliation or belief. o. The Town agrees to follow FTA Circular 5010.1D pursuant to vehicle service life, vehicle disposal, etc. p. The Town agrees not to provide charter bus service with the vehicles purchased with FTA funds. 5. Responsibilities of the RTA. ADDED: g. The RTA will monitor the Town compliance with, and performance under, the terms and conditions of this agreement. The RTA and/or the City of Tucson may make on-site visits for the Agreement compliance monitoring any time during the Town normal business hours, announced or unannounced. For auditing purposes the Town shall make available for inspection and/or copying by the RTA/City of Tucson representatives, all records and accounts relating to the work performed or services provided under this agreement. All other provisions not specifically changed by this Amendment shall remain in full force and effect. In Witness Whereof, the Regional Transportation Authority of Pima County has caused this Amendment to the Agreement to be executed by its Chair of the Board and attested to by the Executive Director, and the Town of Oro Valley has caused this Amendment to the Agreement to be executed by the Mayor and Council upon resolution of the Mayor and Council attested to by the Town Clerk. REGIONAL TRANSP14TATION AUTHORITY OF PIMA COUNTY: t 4,p.e 4i Ci' 4/-10ChairoftrdDate ATTEST: / / Farhad. oghimi, xecutive Director Date TOWN OF ORO A Y: 4 0?/9//60 Dr. Satish I. H remath, Mayor Date A ST: b ag 1///e°' fe K. Bo ,Town Clerk Date ATTORNEY CERTIFICATION The foregoing Amendment to the Agreement by and between the Regional Transportation Authority of Pima County and Oro Valley has been reviewed pursuant to A.R.S. § 11-952 by the undersigned who have determined that it is in proper form and is within the powers and authority granted under the laws of the State of Arizona to those parties to the Agreement. Regional Tr- . portation Authority of Pima County: 4. 2---2-- K'---V/ T I om:s':enavi•-z; A ttorney for the Authority Date Town of Oro Valley: i iv 2 /W2-014 Tobin Sidles, Legal Services Director Date F. ANN RODRIGUEZ, RECORDER 111111111111111111111111111111111111111113111111111111111RecordedBy: LW DEPUTY RECORDER rill SEQUENCE: 20160750354 41 1NO. PAGES: 9 RTAUT Z 4° ° RES 03/15/2016 REGIONAL TRANSPORTATION AUTHORITY 14:27:28 PICKUP 4/iIZO PICK UP AMOUNT PAID:9.00 RESOLUTION No. 2016-005 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE REGIONAL TRANSPORTATION AUTHORITY OF PIMA COUNTY ADOPTING AN AMENDMENT TO INTERGOVERNMENTAL AGREEMENT WITH THE TOWN OF ORO VALLEY FOR ACQUISITION OF PARATRANSIT VEHICLES, A TRANSIT PROJECT WHEREAS, the Regional Transportation Authority of Pima County(the"RTA") is an Arizona special taxing district, duly formed and existing, pursuant to A.R.S. 48-5302, et seq., for the purposes of coordinating multi jurisdictional cooperation in transportation planning, improvements and fund-raising as a municipal corporation through taxation and bonding, with the public's input and voter approval; and WHEREAS, the Town of Oro Valley (the "Lead Agency") is a body politic and corporate of the State of Arizona; and WHEREAS, pursuant to A.R.S. 48-5309 (A), the RTA adopted, and the voters approved, a twenty-year, comprehensive, multi-modal regional transportation plan (the Plan"); and WHEREAS, The RTA and Lead Agency have entered into an intergovernmental agreement for the Acquisition of Paratransit Vehicles, recorded docket number 13214, pursuant to A.R.S 11-952; and WHEREAS, the Lead Agency and the RTA wish to cooperate in the Acquisition of Paratransit Vehicles ("the Project"); and WHEREAS, the Project is one of the transportation improvement projects included in the Plan or is eligible for funding as part of a categorical program included in the Plan; and WHEREAS, pursuant to A.R.S. 48-5304(18),the RTA has the authority to enter into agreements to exercise its powers and carry out its responsibilities; and WHEREAS, staff from the RTA and the Lead Agency have drafted an amendment to intergovernmental agreement, attached hereto as Exhibit A and incorporated herein by this reference (the "amendment"); and RTA Resolution No.2016-005 Page 1 of 3 WHEREAS, the Board of Directors of the RTA has reviewed the provisions of the amendment and finds that adopting it is in the best interests of the RTA and is in furtherance of the Plan. NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the RTA that the amendment, attached hereto as Exhibit A, is hereby approved and adopted. BE IT FURTHER RESOLVED that the Executive Director of the RTA is hereby authorized and directed to take all steps necessary and proper to cooperate with the Lead Agency on the Project and comply with the amendment. PASSED AND ADOPTED by the Board of Directors of the Regional Transportation Authority this 28 of January, 2016. i'/- , .'''' /1111 Board Chair Certification: Farhad Moghimi, Executive Director of the RTA, hereby certifies and attests that he has access to the official records of the Board of the RTA, that the foregoing Resolution was duly adopted by the Board of the RTA, at a duly noticed and public meeting, and that this Resolution has not2. en altered or amended and remains in full force and effect on the date stated bel• e,,., P" Ade... 411111111111CP Farhad oghimi Executive Director Date: Approved as t orm: Th mas enavid° z, Esq. RTA Resolution No.2016-005 Page 2 of 3 s EXHIBIT A Amendment to Intergovernmental Agreement] RTA Resolution No.2016-005 Page 3 of 3 y I REGIONAL TRANSPORTATION AUTHORITY OF PIMA COUNTY(RTA) AMENDMENT TO INTERGOVERMENTAL AGREEMENT NUMBER RECORDED IN DKT.13214, Pg. 1978 PROJECT: Regional Transit Service Improvements— Project 47 Special Needs Transit for Elderly and Disabled PARTIES: RTA and Town of Oro Valley AMENDMENT NO. 3 ORIGINAL TERM: June 30, 2013 ORIGINAL AMOUNT: N/A CURRENT TERMINATION DATE:June 30, 2018 PRIOR AMENDED AMOUNT: N/A AMENDED TERMINATION DATE:N/A AMOUNT THIS AMENDMENT: N/A NEW AMENDED TOTAL: N/A AMENDMENT NUMBER 3 WHEREAS, the Regional Transportation Authority of Pima County ("RTA") entered into an Intergovernmental Transportation Funding Agreement (hereinafter "the Agreement") in January 2013 with Town of Oro Valley ("Town") to provide funding for the implementation of the Circulator Transit Service Improvements and Special Need Transit Service for seniors and disabled persons in a greater Oro Valley service area; and WHEREAS, the RTA intends to fund both services otherwise known as, Sun Shuttle Dial-a-Ride under the terms and conditions contained in the original Agreement, Amendment 1, Amendment 2 and this Amendment; and WHEREAS, the RTA and Town enter this agreement for the purpose of extending the current service duration and continue to provide transit services for the greater Oro Valley area while cooperatively working on the design,promotion and regionalization of the Sun Shuttle Dial-a- Ride system; and WHEREAS, the RTA is providing vehicles at no cost to the Town for the provision of the services in this agreement and amendments. NOW, THEREFORE, the Agreement is amended as follows: 4. Responsibilities of the Town. ADDED: j. The Town shall be responsible to develop a Fleet Maintenance Plan for all FTA funded and RTA provided vehicles and complete all preventative maintenance intervals (PMIs) within 30 days or within 10% of the PMI interval prescribed by the vehicle manufacturer,whichever comes first. k. Include RTA and the City of Tucson as "additional insured"on the Town insurance policy for the vehicles provided by the RTA. 1. The Town agrees to submit reports, statements and/or plans as required by the RTA/City of Tucson or FTA. m. In performing the services for which federal funding is provided under this Agreement,the Town agrees to comply with all laws,rules,regulations, standards, orders or directives hereinafter"Laws") applicable to this Agreement, to the services provided pursuant to this Agreement, and to the RTA. The Laws referred to above include federal, state and local laws. n. The Town, in connection with any service or other activity under this Agreement, shall not in any way, discriminate against any person on the grounds of race, color,religion, sex, national origin, age disability,political affiliation or belief o. The Town agrees to follow FTA Circular 5010.1D pursuant to vehicle service life,vehicle disposal, etc. p. The Town agrees not to provide charter bus service with the vehicles purchased with FTA funds. 5. Responsibilities of the RTA. ADDED: g. The RTA will monitor the Town compliance with, and performance under,the terms and conditions of this agreement. The RTA and/or the City of Tucson may make on-site visits for the Agreement compliance monitoring any time during the Town normal business hours, announced or unannounced. For auditing purposes the Town shall make available for inspection and/or copying by the RTA/City of Tucson representatives, all records and accounts relating to the work performed or services provided under this agreement. All other provisions not specifically changed by this Amendment shall remain in full force and effect. In Witness Whereof, the Regional Transportation Authority of Pima County has caused this Amendment to the Agreement to be executed by its Chair of the Board and attested to by the Executive Director, and the Town of Oro Valley has caused this Amendment to the Agreement to be executed by the Mayor and Council upon resolution of the Mayor and Council attested to by the Town Clerk. REGIONAL TRANSPORTATION AUTHORITY OF PIMA COUNTY: 7,7 ir.er' fo-e-l' I-0 Co, Chair of the Board Date F ATTEST: r Farhad 1 ogh m, - cutive Director Date TOWN OF.ORO VAL EY: a.ita!de,,r-_,,teadwo----A at- /0 Dr. Sa ish I. Hi emath, Mayor ate ATTEST: drigo atil/&, uI'- K. Bower,Town Clerk Date ATTORNEY CERTIFICATION The foregoing Amendment to the Agreement by and between the Regional Transportation Authority of Pima County and Oro Valley has been reviewed pursuant to A.R.S. § 11-952 by the undersigned who have determined that it is in proper form and is within the powers and authority granted under the laws of the State of Arizona to those parties to the Agreement. RegionaTransportation Authority of Pima County: z... _____:2 6i..../ 6/ 6dFnas Benay. ez, Attorney for the Authority Date Town of Oro Valley: 4111 :// 777, 4,; 4912tv Tobin Sidles, Legal Services Director Date x RESOLUTION NO. (R)16-08 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF ORO VALLEY, ARIZONA, AUTHORIZING AND APPROVING AMENDMENT NUMBER 3 TO TIlE INTERGOVERNMENTAL AGREEMENT BETWEEN THE REGIONAL TRANSPORTATION AUTHORITY OF PEVIA COUNTY AND THE TOWN OF ORO VALLEY FOR PROVISION OF CIRCULATOR BUS SERVICE WHEREAS, the Town is authorized by A.R.S. § 9-240(B)(3) to design, maintain, control and manage public roads within the boundaries of the Town; and WHEREAS, the Town of Oro Valley and the Regional Transportation Authority of Pima County intomaycontractforservicesandenter agreements with one another for joint or cooperative action pursuant to A.R.S. 11-952; and WHEREAS, Resolution No. (R) 13-42 was approved by Mayor and Council on June 5, 2013, authorizing and approving amendment number two to IGA,between the Regional Transportation Authority of Pima County and the Town of Oro Valley to extend the circulator bus service contract through June 30,2018; and WHEREAS, the Town and the RTA desire to amend the IGA, attached hereto as Exhibit "A" and incorporated herein by this reference, to extend the current service duration and continue to provide transit services for the greater Oro Valley area while cooperatively working on the design,promotion and regionalization of the Sun Shuttle Dial-a-Ride system; and NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley,Arizona that Amendment Number 3 to the Intergovernmental Agreement by and between the Regional Transportation Authority of Pima County and the Town of Oro Valley to extend the current service duration and continue to provide transit services for the greater Oro Valley area while cooperatively working on the design, promotion and regionalization of the Sun Shuttle Dial-a-Ride system, attached hereto as Exhibit "A" and incorporated herein by this reference, is hereby approved. NOW, BE IT FURTHER RESOLVED that the Mayor and any other administrative officials of the Town of Oro Valley are hereby authorized to take such steps as are necessary to execute and implement the terms of the Agreement. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona this 3rd day of February,2016. C:\IVINDOWS\TEMP\BCL Technologies‘easyPDF c@BCL@140F2525\JBCL@a 14OF2525.doc A 4 ` TOWN OF ORO VALL 0 Dr. Sa ish I. Hirematl,Mayor ATTEST: APPROVED AS TO FORM: eff. M Are K.Bower,Town Clerk Tobin Sidles,LegalServicesg Director Date: Date: C:\WINDOWS\TEMP\BCL Technologies\easyPDF 6\QBCLQ140F25251QBCLQ140F2525.d2 Town of Oro Valley Attorney's Office/ca/121411 EXHIBIT "A" C:\WINDOWS\TEMP\BCL.Technologies\easyPDF 6\@;BCL@140F25251 c@aBCL@140F2525.do3 Town of Oro Valley Attorney's Office/ca/12141 1 F . ANN R O D R I G UE Z , RE C O RD E R R e c o r d e d B y : L W D E P U T Y RE C O RD E R 41 RTAUT REGIONAL TRANSPORTATION AUTHORITY PICKUP 111111111111 111111111111111 IIIII IIIII IIIII 111111111111111 1111111111111 SEQUENCE: NO. PAGES: 20193440390 15 12/10/2019 13:15:37 RESOLUTION No. 2019-024 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE REGIONAL TRANSPORTATION AUTHORITY OF PIMA COUNTY ADOPTING AN AMENDMENT TO INTERGOVERNMENTAL AGREEMENT WITH TOWN OF ORO VALLEY FOR TOWN OF ORO VALLEY SUN SHUTTLE EXPANDED TRANSIT SERVICES AND SPECIAL NEEDS TRA NSIT SERVICES FOR ELDERLY AND DISABLED EXTENSION THROUGH FISCAL YEAR 2023 (RTA #47-48), A TRANSIT PROJECT WHEREAS, the Regional Transportation Authority of Pima County (the "RTA") is an Arizona special taxing district, duly formed and existing, pursuant to A.RS. 48-5302, et seq., for the purposes of coordinating multi-jurisdictional cooperation in transportation planning, improvements and fund-raising as a municipal corporation through taxation and bonding, with the public's input and voter approval; and WHEREAS, Town of Oro Valley (the "Lead Agency") is a body politic and corporate of the State of Arizona; and WHEREAS, pursuant to A.RS. 48-5309 (A), the RTA adopted, and the voters approved, a twenty-year, comprehensive, multi-modal regional transportation plan (the "Plan"); and WHEREAS, the RTA and Lead Agency have entered into an intergovernmental agreement for the Town of Oro Valley Sun Shuttle Expanded Transit Services and Special Needs Transit Services For Elderly and Disabled extension through Fiscal Year 2023, pursuant to A.RS. 11-952; and WHEREAS, the Lead Agency and the RTA wish to cooperate in the Town of Oro Valley Sun Shuttle Expanded Transit Services and Special Needs Transit Services For Elderly and Disabled extension through Fiscal Year 2023 ("the Project"); and WHEREAS, the Project is one of the transportation improvement projects included in the Plan or is eligible for funding as part of a categorical program included in the Plan; and WHEREAS, pursuant to A.RS. 48-5304 (18), the RTA has the authority to enter into agreements to exercise its power and carry out its responsibilities; and Page 1 of 3 RT A Resolution No. 2019-024 / (J W H E R E A S , he B o a rd of D ire cto rs of the R T A ha s rev ie w e d the pro v is io n s of the a m e n d m e n t a n d f in d s t h a t a d o p t in g it is in t h e b e s t in te re s ts of the R T A an d is in the f u rt h e r a n c e o f t h e P la n . N O W , T H E R E F O R E , B E IT R E S O L V E D b y t h e B o a r d o f D ir e c to rs of the R T A tha t t h e a m e n d m e n t , a tt a c h e d h e r e t o a s E x h ib it A , is h e r e b y a p p ro v e d a n d a d o p t e d . B E IT F U R T H E R R E S O L V E D t h a t t h e E x e c u t iv e D ire cto r of the R T A is he re by a u t h o r iz e d a n d d ir e c t e d t o t a k e a ll s t e p s n e c e s s a ry a n d p ro p e r t o c o o p e r a t e w it h t h e L e a d A g e n c y o n t h e P ro je c t a n d c o m p ly w it h t h e a m e n d m e n t. P A S S E D A u t h o r it y t h is D c C e rt ifi c a t io n : F a r h a d M o g h im i, E x e c u t iv e D ir e c t o r o f t h e R T A , h e r e b y c e rt if ie s a n d a tt e s t s t h a t h e h a s a c c e s s t o t h e o ff ic ia l r e c o r d s o f t h e B o a r d o f t h e R T A , t h a t t h e fo r e g o in g R e s o lu t io n w a s d u ly a d o p t e d b y t h e a r d o f t h e R T A , a t a d u ly n o t ic e d a n d p u b li c m e e t in g , a n d t h a t t h is R e s o lu t io n h a s b e e n a lt e r e d o r a m e n d e d a n d r e m a in s in f u ll fo r c e a n d e ff e c t o n t h e d a t e s t a t e D a t e : ---------- Page 2 of 3 RTA Resolution No. 2019-024 E X H IB IT A [A m e nd m e n t to In te rgo ve rn m e n ta l A g re e m e n t] Page 3 of 3 RTA Resolution No. 2019-024 RE S O L U T I O N N O . (R )1 9 -5 1 A R E S O L U T I O N O F T H E M A Y O R AN D C O U N C I L O F T H E T O WN O F O R O V A L L E Y , A RI Z O N A , A U T H O RI Z I N G A N D A P P R O V IN G A M E N D M E N T N U M B E R 5 T O T H E IN T E R G O V E RN M E N T A L A G RE E M E N T B E T W E E N T H E RE G I O N A L T RAN S P O R T A T I O N A U T H O RI T Y O F P I M A C O U N T Y AN D T H E T O W N O F O R O V A L L E Y F O R RE G I O N A L T RAN S I T S E R V I C E I M P R O V E M E N T S : P R O J E C T 4 8 B - C I R C U L A T O R T RAN S I T S E R V I C E S I M P R O V E M E N T S - P R O J E C T 4 7 b - S P E C IA L N E E D S T RAN S I T F O R E L D E RL Y AN D D I S A B L E D ; A N D D IRE C T I N G T H E T O W N M A N A G E R , T O W N C L E R K , T O WN L E G A L S E R V I C E S D I R E C T O R , O R T H E I R D U L Y A U T H O RI Z E D O F F IC E R S AN D A G E N T S T O T A KE A L L S T E P S N E C E S S A R Y T O C ARR Y O U T T H E P U RP O S E S AN D I N T E N T O F T H I S RE S O L U T I O N W H E RE A S , the T ow n is authorized by A .R .S . § 9-240(B )(3) to design, m aintain, contro l and m anage public ro ads w ithin the boundaries of the T ow n; and WHEREAS, the T ow n of O ro V alley and the R egional Tran sportation A uthority of Pim a County (R T A ) m ay contra ct fo r services and enter into agreem ents w ith one another fo r joint or coopera tive action pursuant to A.R.S . 11-952; and WHEREAS, R esolution N o. (R ) 17-45 w as appro ved by M ayor and Council on N ovem ber 1, 20 17 , authorizing and appro ving am endm ent num ber fo ur to IG A betw een the Regional T ra nsp ort ation A uthority of Pim a C ounty and the T ow n of O ro V alley fo r the pro vision of circu lator bus service; and WHEREAS, the T ow n and the R T A desire to am end the IG A , attached hereto as Exhibit "A " and in corpora ted herein by this refe rence, to extend the current serv ice dura tion and continue to p ro v id e transit services fo r the greater O ro V alley area w hile coopera tively w orking on the desig n , pro m otion and regionalization of the Sun Shuttle D ial-a-R ide system ; and NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Oro Valley, Arizona that: SECTION 1. A m endm ent N um ber 5 to the Intergovermnental A gr eem ent by and betw een the R egional Transport ation A uthority of Pim a C ounty and the T ow n of Oro V alley to extend the curr ent service dura tion and continue to pro vide tra nsit services fo r the greater O ro V alley area w hile coopera tively w orking on the design, pro m otion and regionalization of the Sun Shuttle D ial-a-R ide system , attached hereto as Exhibit "A " and incorp ora ted herein by this reference, is hereby appro ved. SECTION 2. that the M ayor and any other adm inistra tive officials of the T ow n of Oro Valley are hereby authorized to take such steps as are necessary to execute and im plem ent the term s of the A gr eem ent. S E C T I O N 3 . The Town Manager, Town Clerk, Town Legal Services Director, or their duly authorized officers and agents are hereby authorized and directed to take all steps necessary to carry out the purposes and intent of this resolution. PASSED AND ADOPTED by the Mayor and Town Council of the Town of Oro Valley, Arizona, this 16th day of October, 2019. ATTEST: Date: -~lo ....... /4~;;=· ~' _,_/~'---1------ Tobin Sidles, Legal Date: r {2/ :2--/ u CZ 2 A M E N D M E N T N U MB E R S T O IN T E R G O V E RN M E N T A L T RAN S P O R T A T IO N F U N D IN G A G RE E M E N T B E T W E E N T H E R E G IO N A L T RA N S P O R T A T IO N A U T H O R IT Y O F P IMA C O U N T Y A N D T H E T O WN O F O R O V A L L E Y F O R RE G IO N A L T RAN S IT S E R VI C E IM P R O V E ME N T S: P R O J E C T 48B - C IR C U L A T O R T RAN S IT S E R V IC E S IMP R O V E M E N T S P R O J E C T 47 B - S P E C IA L N E E D S T RA N S IT F O R E L D E RL Y AN D D ISAB L E D WHEREAS, the Regional Transportation Authority of Pima County ("RTA") entered into an Intergovernmental Transportation Funding Agreement (hereinafter "the Agreement") in January 2013 with Town of Oro Valley ("Town") to provide funding for the implementation of the Circulator Transit Service Improvements and Special Need Transit Service for seniors and disabled persons in a greater Oro Valley service area; and WHEREAS, the RTA intends to fund both services otherwise known as, Sun Shuttle Dial-a- Ride under the terms and conditions contained in the original Agreement, Amendment 1, Amendment 2, Amendment 3, Amendment 4 and this Amendment; and WHEREAS, the RTA and Town enter this agreement for the purpose of extending the current service duration and continue to provide transit services for the greater Oro Valley area while cooperatively working on the design, promotion and regionalization of the Sun Shuttle Dial-a- Ride system; and NOW, THEREFORE, the Agreement is amended as follows: CHANGES: I. Replace Exhibit A (Project 48-b Oro Valley Circulator Transit Service) as attached hereto and incorporated herein by reference changes the estimated service start date, duration of service, and new Attachment B, attached herein. Changes are as follows: Service Date and Duration of Service From: "July 1, 2018 - June 30, 2020" To: "July 1, 2020 - June 30, 2023" 2. Replace Exhibit B (Project 47a Special Needs Transit For Elderly and Disabled) as attached hereto and incorporated herein by reference changes the estimated service start date, duration of service, and new Attachment B, attached herein. Changes are as follows: Oro Valley Amendment 5 1 S e rv ic e D a te an d D u r a tio n o f S erv ic e From: "Ju ly 1, 2018 - June 30, 2020" To: "July 1, 2020- June 30, 2023" The effective date of this Am endment shall be July 1, 2020. All other provisions not specifically changed by this Am endment shall remain in full force and effect. Oro Valley Amendment 5 2 Exhibit A Project 48b - Oro Valley Circulator Transit Service RTA Ballot/Project Number: Project 48b - Oro Valley Circulator Transit Service 1. RTA Plan Project Element or Program Category: Transit 2. TIP Project Number: 42.10 3. Project Name: Oro Valley Circulator Service - Sun Shuttle Dial-A-Ride 4. Type of Work: Transit Operations 5. Project Manager for Status Reports (Include Contact Information): Michael Alexander, Seniors Transit Crew Leader, Town of Oro Valley, 229-4980 malexander@orovalleyaz.gov and/or Jon Hawbaker, Transit Crew Leader, Town of Oro Valley, 229-5041 jhawbaker@orovalleyaz.gov 6. Authorized representative for signing and submitting payment requests: Aimee Ramsey, Assistant Director, Town of Oro Valley, 229-4874 aramsey@orovalleyaz.gov and/or Roseanne Flores, Administrative Coordinator, Town of Oro Valley, 229-4832 rflores@orovall eyaz. gov 7. Map of transit routes effected by the IGA -Attachment A 8. Narrative description of scope of project, what improvements are included and intent of Project (Discuss any problems and how Project addresses same): It is the intent of the Regional Transit Plan to enhance transit service throughout the greater Oro Valley area. The service contemplated under this Exhibit is scheduled to operate in a dial-a-ride service mode with connections to the other regional transit - services. Characteristics Sun Shuttle - General Public • Service Hours: 6:00 a.m. - 8 p.m. • Monday through Friday operations • No Operations on the following holidays: (New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving and Christmas) • Vehicles • Origin to Destination in predefined area ( see map) • Fare equal to the regional fare Oro Valley Amendment 5 3 9. Estim ated service start date and dura tion of service: July 1, 2020 - Ju ne 30, 2023 10. Projected cost reim bur sem ent ra te assum es an ann ual increase of 1.50% for the first year and 2 % thereafter. FY 2021 FY 2022 FY 2023 Reimbursement Rate CPH $ 44.94 $ 45.61 $ 46.52 11. Estimated RT A cost is defined as the sum of the total monthly expenditures minus fare box revenues minus "other revenues". Oro Valley Amendment 5 4 Exhibit A (Attachment A: General Public Service Area) GENERAL PUBLIC SERVICE AREA lGoldw t.,:r~:e, ~d. I! {<:IQI/JI•[•l-1 _ , Wld: / T0noe,ln& ! [Dll!taELI Ela NC110nJo 0 OIC'l'ii.l!I toll111Wl tl.f'tfl Undo \ITsta •~ur. [/jl!):!N OIIOI) CoU& C01tc01dla t ' ~, 6, 0 ~, Hardy I B ., J MlJ Maoe,e I _j I '" I •1 ina \'l HYitUNI( i f::H.f('- f6 f.:, :'h~~rj:1-Je '-ouJc HJ?.)'. to Crni> De la Cna Aa ... re 10-U lo Dcl•r.h:i.,1 I cannc-el Jo .SL,n Tra1'!: P..o!.I~ e I t(} Tchon" K•onu CrnJe., Oro Valley Amendment 5 OOl'Sllro l! WtOOt. t t K._ISfll IIU. ID~ Of. f'iil'1 (il I D Genert1l Public Servke Area Transfer to Sun Tron, Sun Express, Sun Shuttle [ii Pork and Ride 9 Library t School ii] Hospital 'll!.11\'r - LOCIIIIJOO Conncc! k• .fof'l Tran. f.oLfl:' a to 1ohono r,orud Cc:rt<:s< ~OLfC- ;OJX to t:1.t..'Co'fil'l\"01'1 'l., P.~vJc ICi'.(l.oC\i•nlc•,'I 5 Exhibit B Project 47a - Special Needs Transit for Elderly and Disabled RTA Ballot/Project Number: Project 47a - Special Needs Transit Service 1. RTA Plan Project Element or Program Category: Transit 2. TIP Project Number: 97.06 3. Project Name: Special Needs - Sun Shuttle Dial-A-Ride 4. Type of Work: Transit Operations 5. Project Manager for Status Reports (Include Contact Information): - Michael Alexander, Senior Transit Crew Leader, Town of Oro Valley, 229-4980 malexander@orovalleyaz.gov and/or Jon Hawbaker, Transit Crew Leader, Town of Oro Valley, 229-5041 jhawbaker@orovalleyaz.goy 6. Authorized representative for signing and submitting payment requests: Aimee Ramsey, Assistant Director, Town of Oro Valley, 229-4874 aramsey@orovalleyaz.gov and/or Roseanne Flores, Administrative Coordinator, Town of Oro Valley, 229-4832 rflores@orovalleyaz.gov 7. Map of transit routes effected by the IGA -Attachment B 8. Narrative description of scope of project, what improvements are included and intent of Project (Discuss any problems and how Project addresses same): It is the intent of the Regional Transit Plan to expand special needs transit service for elderly and disabled persons throughout the greater Oro Valley and Tucson area. The service contemplated under this Exhibit is scheduled to operate in a dial-a-ride service mode for eligible persons who are certified with Americans Disability Act (ADA) by the City of Tucson ADA office. At the Town's discretion and funding, eligible senior trips may be also provided in accordance with regional dial-a-ride service policies. Characteristics Sun Shuttle - ADA trips • Service Hours: 6:00 a.m. - 8:00 p.m. Weekdays, 9:00 a.m. - 6:00 p.m. Weekends and Holidays • 7 days a week Oro Valley Amendment 5 6 • Vehicles • Origin to Destination in predefined area (see m ap) • Fare equal to the regional fare 9. Estim ated serv ice start date and dura tion of service: Ju ly 1, 2020 - June 30, 2023 10. Projected cost reimbursem ent rate assum es an ann ual increase of 1.50% for the fir st year and 2% thereafter. FY 2021 FY 2022 FY 2023 Reimbursement Rate CPH $ 44.94 $ 45.61 $ 46.52 11. Estimated RT A cost is defined as the sum of the total monthly expenditures minus fare box revenues minus "other revenues". Oro Valley Amendment 5 7 Exhibit B (Attachment B: ADA Service Area for Persons with Disabilities) D General Public Service Area ~ General Public Service Area D DAR Optional Service D DAR Complementary ADA Service •., "'9, ?19;, ..> i.:..P~r www.sumran.com RTA. ~i,u 'O-~,,Ai\\.'l'IIJ Oro Valley Amendment 5 8 M a y o r a n d C o u n c il u p o n r e s o lu tio n o f th e M a y o r a n d C o u n c il a tt e ste d to b y th e T o w n C le rk a n d th e A u th o r ity h a s c a u s e d th is A g r e e m e n b e e x e c u te d b y its C h a ir o f th e B o a r d . REGIONAL T AUTHORITY OF PIMA COUNTY: <IJ~1r Date ATTEST: ~~-· Michael Sta::;:wn Clerk t • Date The foregoing Agre ent between the Town of Oro Valley and the Authority has been approved hereb commended by the undersigned. Date Oro Valley Amendment 5 9 A T T O R N E Y C E R T I F I C A T I O N The foregoing Agreement by and between the Regional Transportation Authority of Pima County and the Town of Oro Valley has been reviewed pursuant to A.R.S. Section 11-952 by the undersigned who have determined that it is in proper form and is within the powers and authority granted under the laws of the State of Arizona to those parties to the Agreement. Regional Transportation Authority of Pima County: To in Sidles, Legal Services Director Date Oro Valley Amendment 5 10    Town Council Regular Session 2. Meeting Date:03/16/2022   Requested by: Michelle Stine Submitted By:Michelle Stine, Town Clerk's Office Department:Town Clerk's Office SUBJECT: PUBLIC HEARING: DISCUSSION AND POSSIBLE ACTION REGARDING AN APPLICATION FOR A SERIES 5 (GOVERNMENT) LIQUOR LICENSE FOR PUSCH RIDGE PRO SHOP AND GOLF COURSE, LOCATED AT 10000 N. ORACLE ROAD RECOMMENDATION: Staff recommends approval of this liquor license to the Arizona Department of Liquor Licenses and Control for the following reasons: 1. No protests to this license have been received.  2. The necessary background investigation was conducted by the Police Department.  3. The Police Department has no objection to the approval of the Series 5 Liquor License. EXECUTIVE SUMMARY: The Arizona Department of Liquor Licenses and Control (DLLC) previously allowed one license to service two noncontiguous properties. Therefore, the Town had one license that covered the Oro Valley Community and Recreation Center and the Pusch Ridge Pro Shop and Golf Course. Recently the DLLC adopted a policy change which states that noncontiguous properties, under one license, can be no more than 30 feet apart. As a result of the recent policy change, the Town's current Series 5 liquor license will continue to serve the Oro Valley Community and Recreation Center. The Town has applied for a separate Series 5 (Government) liquor license for the Pusch Ridge Pro Shop and Golf Course to meet compliance of the DLLC policy change. An application for a new Series 5 (Government) Liquor License has been submitted by Agent Bernard David Eaton for the Oro Valley Pusch Ridge Pro Shop and Golf Course, located at 10000 N. Oracle Road. Mr. Eaton has submitted all necessary paperwork for the Town of Oro Valley and the Arizona Department of Liquor Licenses and Control. The $500 application processing fee has been waived since the liquor license was requested and processed by the Town.  BACKGROUND OR DETAILED INFORMATION: This non-transferable, on-sale retail privileges license allows the holder of a government license to sell and serve all types of spirituous liquor solely for consumption on the premises for which the license is issued. The license is issued in the name of a county, city, town, state university or the Arizona Coliseum and exposition centerboard whose governing body has authorized its use. In accordance with Section 4-201 of the Arizona Revised Statutes, the application was posted for 20 days on the premises of the applicant's property, ending March 8, 2022. No protests were received during this time period. Police Chief Kara Riley completed a standard background check on the Oro Valley Pusch Ridge Pro Shop and Golf Course and Agent Bernard David Eaton. Chief Riley has no objection to the approval of the Series 5 (Government) License. License. FISCAL IMPACT: Per Ordinance No. (O)11-16, the Town of Oro Valley charges a $500 liquor license application processing fee to cover the costs incurred by the Town to process the application. This processing fee has been waived since the liquor license was requested and processed by the Town. SUGGESTED MOTION: I MOVE to RECOMMEND APPROVAL of the issuance of a Series 5 Liquor License to the Arizona Department of Liquor Licenses and Control for Bernard David Eaton for the Oro Valley Pusch Ridge Pro Shop and Golf Course, located at 10000 N. Oracle Road. or I MOVE to RECOMMEND DENIAL of the issuance of a Series 5 Liquor License to the Arizona Department of Liquor Licenses and Control Bernard David Eaton for the Oro Valley Pusch Ridge Pro Shop and Golf Course, located at 10000 N. Oracle Road. or I MOVE that NO RECOMMENDATION be made regarding the issuance of a Series 5 Liquor License to the Arizona Department of Liquor Licenses and Control for Bernard David Eaton for the Oro Valley Pusch Ridge Pro Shop and Golf Course, located at 10000 N. Oracle Road. Attachments PD Approval  Application  Series 5 Description  •• State of Arizona Department of Liquor Licenses and Control Created 02/12/2022 @ 10:54:57 AM Local Governing Body Report LICENSE Number: Name: State: Issue Date: Original Issue Date: Location: Mailing Address: Phone: Alt. Phone: Email: Type: PUSCH RIDGE PRO SHOP AND GOLF COURSE Pending Expiration Date: 10000 N ORACLE ROAD ORO VALLEY, AZ 85704-7644 USA 11000 N LA CANADA DRIVE ORO VALLEY, AZ 85737 USA (520)229-5366 BEATON@ELCONGOLF.COM 005 GOVERNMENT AGENT Name:BERNARD DAVID EATON Gender:Male Correspondence Address:11000 N LA CANADA DRIVE ORO VALLEY, AZ 85737 USA (520)229-5366Phone: Alt. Phone: Email:B.EATON@YAHOO.COM OWNER Name: Contact Name: Type: AZ CC File Number: Incorporation Date: Correspondence Address:11000 N LA CANADA DRIVE ORO VALLEY. AZ 85737 USA Phone:(520)229-5366 Alt. Phone: Email:BEATON@ELCONGOLF.COM Officers / Stockholders TOWN OF ORO VALLEY BERNARD DAVID EATON GOVERNMENT State of Incorporation: Page 1 01'2 Series 5 (Government Application) Liquor License The Series 5 License is a non-transferable, on-sale retail privileges license that allows the holder of a government license to sell and serve spirituous liquor solely for consumption on the premises for which the license is issued. The license is issued in the name of a county, city, town, state university or the Arizona Coliseum and exposition centerboard whose governing body has authorized its use. A separate license is required for each premise upon which spirituous liquor is served. The application must designate, for each location, a manager or other individual responsible for administering the license.