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HomeMy WebLinkAboutMinutes - Parks and Recreation Advisory Board - 7/11/2006 MINUTES ORO VALLEY PARKS&RECREATION ADVISORY BOARD REGULAR SESSION TOWN OF ORO VALLEY PARKS& RECREATION DIVISION 680 WEST CALLE CONCORDIA ORO VALLEY ARIZONA 85704 TUESDAY,JULY 11, 2006 REGULAR SESSION CALL TO ORDER: 6:36 p.m. ROLL CALL Present: Dennis Ottley, Chair Ray Caryl, Vice Chair Bob Delaney,Board Member Lyra Done,Board Member Robert Evans, Board Member Margot Hurst,Board Member Susannah Myerson, Board Member Town Staff: Ainsley Reeder, Parks &Recreation CALL TO AUDIENCE Chair Dennis Ottley opened the Call to the Audience. Chair Ottley closed the Call to the Audience. 1. PARKS&RECREATION ADVISORY BOARD LIAISON COUNCIL MEMBER REPORT Parks &Recreation Administrator Ainsley Reeder reported that Vice Mayor Parish was unable to attend tonight's meeting. Ms. Reeder reported in behalf of Vice Mayor Parish. At the July 19, 2006 Town Council meeting,Mr. James Kriegh and Northern Pima County Chamber of Commerce will present each a $1,000 check for the Naranja Town Site Fund. Other items of discussion at the July 19, 2006,Town Council meeting: • The 2006 Transportation Art by Youth Summer Program members will present their design to Town Council. • Adoption of the final budget of the Town for FY 2006-2007 • The selection, appointment and employment of a new Town Manager will be discussed. At the August 16, 2006,Town Council meeting the Naranja Town Site Education Campaign and Logistics Timetable will be presented. 7/11/06 Regular Session, Oro Valley Parks&Recreation Advisory Board 2. 2006 ARIZONA PARKS&RECREATION ASSOCIATION (APRA) CONFERENCE BOARD MEMBERS DAY—DISCUSSION AND POSSIBLE ACTION The 2006 Arizona Parks&Recreation Association(APRA) Conference,Boards and Commissions Members Day will be held Thursday, August 31, 2006 from 7:00 a.m. to 9:00 p.m. at the Mesa Convention Center in Mesa, Arizona. Parks&Recreation Administrator Ainsley Reeder explained that transportation will be provided. Ms. Reeder asked Parks&Recreation Advisory Board Members to meet at Town Hall at 5:30 a.m. to leave promptly thereafter. 3. AN ANNUAL ORO VALLEY PARKS&RECREATION AWARD STATUS REPORT—DISCUSSION AND POSSIBLE ACTION Parks &Recreation Administrator Ainsley Reeder reviewed the Arizona Parks & Recreation Association's Volunteer of the Year Award criteria. APRA Volunteer of the Year Award Criteria: 1. Contributed a needed service to the community or field of parks,recreation, and/or cultural service. 2. Involvement was active. 3. Initiated a new program(s)or activities and used innovative methods to solve problems. 4. Amount of time devoted to the activity or service was significant. 5. Activity or service produced positive changes and provided examples for other groups. Vice Chair Ray Caryl suggested"Trail of Tributes". It would offer public recognition as a permanent feature at the Naranja Town Site for the community to see. Chair Dennis Ottley commented that down the road a"walk of fame"could be added to the Naranja Town Site. Chair Ottley recommended Mr. Mike Wilson to be the first recipient of the Oro Valley Parks &Recreation Award. Mr. Wilson has served as a dedicated member of the Parks &Recreation Advisory Board and is the founding father of the Oro Valley Junior Golf Program. Mr. Wilson recently organized the first Oro Valley Junior Championship Tournament. MOTION: Vice Chair Ray Caryl made a MOTION to duplicate the same Volunteer of the Year Award Criteria as established by the Arizona Parks & Recreation Association (APRA) related to the Oro Valley Parks & Recreation Award. Board Member Bob Delaney SECONDED the motion. Motion UNANIMOUSLY carried 7-0. MOTION: Board Member Lyra Done made a MOTION to recommend Mr. Mike Wilson as the first recognized recipient of the Oro Valley Parks & Recreation Award. Board Member Margo Hurst SECONDED the motion. Motion UNANIMOUSLY carried 7-0. 2 7/11/06 Regular Session,Oro Valley Parks&Recreation Advisory Board Parks & Recreation Administrator Ainsley Reeder commented that the award date could be discussed with Vice Mayor / Council Liaison to the Parks & Recreation Advisory Board Terry Parish. 4. PROPOSED 2006-2007 PARKS &RECREATION DIVISION BUDGET STATUS REPORT—DISCUSSION Parks &Recreation Administrator Ainsley Reeder explained that the Parks&Recreation Division requested for the part time recreation leader to become a full time position, hire an additional Parks Maintenance Operator and Office Specialist. Town Council adopted the tentative FY 2006 -2007 budget which included 18.5 new positions however it is contingent upon the adoption of a 4%utility sales tax by September 30, 2006. Ms. Reeder reported that the Parks&Recreation Division will become the Parks& Recreation Department. Ms. Reeder thanked the Parks&Recreation Advisory Board for their support during the budget process. 5. FEEDBACK ON THE PARKS &RECREATION ADVISORY BOARD TENT AT THE FOURTH OF JULY EVENT TO PROMOTE AND EDUCATE THE PUBLIC REGARDING THE NARANJA TOWN SITE STATUS REPORT—DISCUSSION Board Member Bob Delaney reported that the Oro Valley Friends of the Parks had a booth at the 4th of July Celebration providing and talking about the Naranja Town Site with the community. Board Member Delaney commented that most of the people he talked to were in favor of the Naranja Town Site. Board Member Robert Evans suggested next year placing the Oro Valley Friends of the Parks booth near the food donation collection. 6. STATUS REPORT ON THE DEVELOPMENT OF A DRAFT TOWN POLICY REGARDING DONATIONS TO THE TOWN AND AUTHORIZATION OF CORPORATE NAMING OPPORTUNITIES — DISCUSSION AND POSSIBLE ACTION Parks &Recreation Administrator Ainsley Reeder reported that the Legal Department was amending on the draft Town policy regarding donations to the Town and authorization of corporate naming opportunities. Ms. Reeder commented that she would contact the Legal Department to find out the status then schedule a meeting with the subcommittee to review and discuss changes. 7. STATUS REPORT ON THE NARANJA TOWN SITE TRAILS DEVELOPMENT —DISCUSSION Parks&Recreation Administrator Ainsley Reeder reported that the Naranja Town Site trail was washed out due to heavy rains. The Parks Maintenance Staff are doing trail maintenance. Ms. Reeder reported that Trails Coordinator Nancy Ellis is working with sign companies to create a sign stating park rules. 3 7/1 1/06 Regular Session,Oro Valley Parks&Recreation Advisory Board 8. BOARD MEMBER REPORTS -ATTENDANCE AT OTHER TOWN MEETINGS INCLUDING BOARD OF ADJUSTMENT, FINANCE AND BOND COMMITTEE, DEVELOPMENT REVIEW BOARD, HISTORICAL PRESERVATION COMMISSION, PLANNING COMMISSION AND TOWN COUNCIL Board Member Margot Hurst reported that at the Historical Preservation Commission will be meeting on July 20, 2006 at the Oro Valley Public Library,to discuss the Honey Bee Village. Board Member Hurst encouraged the Parks &Recreation Advisory Board Members to go to the site tour. Honey Bee Village site tours are available Wednesdays and Fridays beginning promptly at 7:30 a.m. at the site until September 8, 2006. Board Member Bob Evans had no report on Development Review Board Chair Dennis Ottley had no report on Town Council Board Member Lyra Done had no report on the Finance and Bond Committee Board Member Bob Delaney had no report on the Town Council. Board Member Susannah Myerson had no report on Planning Commission 9. PARKS&RECREATION ADMINISTRATOR'S REPORT Parks &Recreation Administrator Ainsley Reeder reported that the Naranja Town Site Programming and Concept Design are moving along. Parks &Recreation Staff met with stakeholders to discuss recreation and facilities details. Ms. Reeder and Recreation Coordinator Lynanne Dellerman, Mayor Paul Loomis and Vice Mayor Terry Parish met with Burns Wald-Hopkins's and Naranja Town Site(NTS) Design Team to tour recreational facilities in Denver,Colorado. Ms. Reeder reported that a tentative study session with Town Council and NTS Design Team has been scheduled to review the development of the programming and concept design of the Naranj a Town Site. Ms. Reeder met with Board Member Ray Caryl to discuss Trail of Tributes.Trail of Tributes is a laser engraved tile. Board Member Caryl and Ms. Reeder discussed the possibilities of a fundraising option. Ms. Reeder requested that the Parks &Recreation Advisory Board(PRAB) consider for a future agenda item to discuss purchasing PRAB shirts. 10. PARKS &RECREATION ADVISORY BOARD CHAIR REPORT Chair Dennis Ottley informed that the arks &Recreation Advisory Board Chair and Vice Chair appointment will be placed on the October Parks &Recreation Advisory Board (PRAB), Regular Session Meeting. Chair Ottley recommend PRAB Members to attend the Arizona Parks &Recreation Association(APRA) Conference, Board Members Day so the eight hours of mandatory training is completed for the year in one day. 4 7/11/06 Regular Session, Oro Valley Parks&Recreation Advisory Board 11. SCHEDULE A PARKS & RECREATION ADOPT A TRAIL CLEAN UP DATE— DISCUSSION The Parks &Recreation Advisory Board Adopt A Trail clean up date has been scheduled for Saturday, September 23, 2006 at 7:00 a.m. Meet at the Parks &Recreation Office located at 680 West Calle Concordia. 12. FUTURE AGENDA ITEMS ■ Citizen Planning Institute ■ Historical Preservation Commission (HPC)—Discuss the Parks &Recreation Advisory Board's role with the HPC. ■ User Group Presentation ■ Finance and Bond Committee—Discuss funding options for Naranja Town Site ■ Friends of the Park Meetings ■ Shirts 13. SCHEDULING NEXT PARKS & RECREATION ADVISORY BOARD MEETING The next Parks &Recreation Advisory Board Regular Session is scheduled for Tuesday, August 8, 2006 at or after 6:30 p.m. Location to be determined. 14. ADJOURNMENT Chair Dennis Ottley adjourned the Tuesday, July 11,2006 Parks &Recreation Advisory Board Regular Session Meeting at 7:55 p.m. with no objections. Prepared by, Celine Martinez, Recording Secretary Parks&Recreation Advisory Board 5