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Home My WebLink AboutMinutes - Parks and Recreation Advisory Board - 8/8/2006 AGENDA ORO VALLEY PARKS&RECREATION ADVISORY BOARD REGULAR SESSION DEVELOPMENT SERVICES BUILDING HOPI CONFERENCE ROOM 11,000 NORTH LA CANADA DRIVE ORO VALLEY ARIZONA 85704 TUESDAY,AUGUST 8,2006 REGULAR SESSION CALL TO ORDER: At or after 6:00 p.m. ROLL CALL Present: Dennis Ottley, Chair Ray Caryl, Vice Chair Bob Delaney,Board Member Lyra Done, Board Member Robert Evans,Board Member Margot Hurst, Board Member Susannah Myerson, Board Member Town Staff: Ainsley Reeder,Parks&Recreation Director Melinda Garrahan,Town Attorney Lexa Mack, Civil Attorney The Parks & Recreation Advisory Board congratulated Ms. Ainsley Reeder for her new title as the Parks &Recreation Director. CALL TO AUDIENCE Chair Dennis Ottley opened the Call to the Audience. Chair Ottley closed the Call to the Audience. 1. STATUS REPORT ON THE DEVELOPMENT OF A DRAFT TOWN POLICY REGARDING DONATIONS TO THE TOWN AND AUTHORIZATION OF CORPORATE NAMING OPPORTUNITIES — DISCUSSION AND POSSIBLE ACTION Chair Dennis Ottley welcomed Melinda Garrahan, Town Attorney and Lexa Mack, Civil Attorney for joining the Parks&Recreation Advisory Board(PRAB). PRAB reviewed the Draft Town Policy Regarding Donations to the Town and Authorization of Corporate Naming Opportunities document with Legal. Board Member Margot Hurst requested that the Parks & Recreation Advisory Board be added to page 5, IV PROCESS, B. 3a. IV PROCESS B,Unconditional Donations 3. Acceptant of Monetary Donations a. ... The Town Council and the Parks &Recreation Advisory Board must approve the donation before it may be accepted. 1 8/8/06 Regular Session,Oro Valley Parks&Recreation Chair Ottley requested Sponsorship Agreements and Corporate Branding, III. Procedure E. 2. be removed then Add an F. with explanation,Make E. 1 F.1. Make E. 3 F. 2. SPONSORSHIP AGREEMENTS AND CORPORATE BRANDING III. PROCEDURE: F. 1. Town Staff may solicit the assistance of a qualified third party firm that can determine the value of any proposed naming rights. 2. The Town may elect to issue an RFP for Sponsorship Agreements which may result in annual revenue less than $20,000, if it is deemed appropriate considering the circumstances, or is otherwise deemed to be in the best interest of the Town. Following discussion,PRAB made the following motion: MOTION: Board Member Bob Evan made a MOTION to adopt as presented the Draft Town Policy Regarding Donations to the Town and Authorization of Corporate Naming Opportunities with changes to SPONSORSHIP AGREEMENTS AND CORPORATE BRANDING III.PROCEDURE: 1. Town Staff may solicit the assistance of a qualified third party firm that can determine the value of any proposed naming rights. 2. The Town may elect to issue an RFP for Sponsorship Agreements which may result in annual revenue less than $20,000, if it is deemed appropriate considering the circumstances, or is otherwise deemed to be in the best interest of the Town. Board Member Bob Delaney SECONDED the Motion. Motion carried UNANIMOUSLY carried 7-0. Chair Ottley thanked Board Member Margot Hurst, Vice Mayor Ray Caryl and Parks & Recreation Director Ainsley Reeder and the Legal Department for developing a great policy. 2. UPCOMING MEETING ANNOUNCEMENTS Parks&Recreation Director Ainsley Reeder announced upcoming meetings: • Wednesday, August 9, 2006 at 5:30 p.m. Town Hall, Council Chambers Town Council Study Session—Naranja Town Site Programming& Concept Design Update • Wednesday, August 16, 2006 at 7:00 p.m. Town Hall, Council Chambers Town Council Regular Session—Naranja Town Site Logistical Timetable and Public Education • Wednesday, September 6, 2006 at 7:00 p.m. Town Hall, Council Chambers Town Council Study Session— 1.)Approval of the Intergovernmental Agreement with Amphitheater School District for use of school facilities for recreation. 2.) Approval of the Naming and Branding Policy 8/8/06 Regular Session,Oro Valley Parks&Recreation 3. CLARIFICATION OF MEETING PROTOCOL—DISCUSSION Chair Dennis Ottley reviewed meeting procedures. 4. CITIZEN PLANNING INSTITUTE (CPI)INFORMATION—DISCUSSION Citizen Planning Institute(CPI) offers citizens an overview of planning and zoning practices, zoning rules and enforcement, general plans, legal constraints and opportunities, and the roles of citizens in the planning process. The next CPI class will begin in the Fall 2006. If interested you may enroll online via the Town's website. www.townoforovalley.com 5. STATUS REPORT ON THE NARANJA TOWN SITE PROJECTS— DISCUSSION Parks&Recreation Director Ainsley Reeder reported on the Naranja Town Site: ■ Wednesday, August 9, 2006 at 7:00 p.m. Town Hall, Council Chambers Town Council meeting to discuss the progress of the Naranja Town Site Programming and Concept Design. Ms. Reeder provided the Parks&Recreation Advisory Board a copy of the Naranja Town Site Programming and Concept Design Preliminary Program Report. ■ Reviewed facilities toured in Denver, Colorado with NTS Design Team. ■ $18,671 presently donated to the Naranja Town Site Donation Fund. ■ Eagle Scout project; working closely with P&R Staff. ■ Wednesday, August 16, 2006 at 7:00 p.m. Town Hall, Council Chambers Town Council Regular Session—Naranja Town Site Logistical Timetable and Public Education 6. PUBLIC HEARING—ITEMS TO BE INCLUDED IN THE 2008 PIMA COUNTY BOND ELECTION FOR OPEN SPACE—DISCUSSION AND POSSIBLE ACTION Chair Dennis Ottley opened the public hearing. Chair Dennis Ottley closed the public hearing. Discussion followed,the Parks&Recreation Advisory Board has recommended the preliminary prioritize items to be included in the 2008 Pima County Bond Election for Open Space. 8/8/06 Regular Session, Oro Valley Parks&Recreation Priority 2008 Pima County Bond Election—Open Space 1 Kelly Ranch-Additional Funding for Acquisition 2 Naranja Town Site Dog Park, Playgrounds,Trails,BMX Track, Skate Park and Supported Facilities, Lighted Ballfields and Support Facilities 3 Steam Pump Ranch 4 Big Wash Linear Park(North of Tangerine Road to Pinal County) & CDO Wash Linear Park(Southwest of La Canada to Town Boundary) Overton Arts Center Area—Construct Soccer/Softball/Baseball Ballf eld 5 Complex and Support Facilities &Equestrian Staging Area(La Canada& CDO Wash at Ranch Feliz- SW Corner) 6 James D. Kriegh Park Upgrades-Field Lights, Racquetball Courts,Picnic &Play areas 7 Tortolita Mountain 8 West Lambert Lane Park-Construct 9 Equestrian Staging Area(South of Vestar Development @ CDO Wash) Chair Ottley asked this item be added next PRAB Agenda. 7. ARIZONA RECREATION AND PARKS ASSOCIATION CONFERENCE SCHEDULE AND ACTIVITIES—DISCUSSION Parks &Recreation Director Ainsley Reeder reminded the Parks&Recreation Advisory Board about the 2006 Arizona Parks&Recreation Association(APRA) Conference, Board and Commission Members Day. APRA Board and Commission Members Day will be held Thursday, August 31, 2006 from 7:00 a.m. to 9:00 p.m. at the Mesa Convention Center in Mesa,Arizona. Parks&Recreation Administrator Ainsley Reeder explained that Recreation Coordinator Lynanne Dellerman will be driving PRAB to the conference. Ms. Reeder asked Parks &Recreation Advisory Board Members to meet at Town Hall at 5:30 a.m. to leave promptly thereafter. 8. BOARD MEMBER REPORTS Vice Chair Ray Caryl had no report on Town Council Board Member Lyra Done had no report on the Finance and Bond Committee Board Member Bob Delaney had reported on Town Council. Town Council interested in working with Up with People. Board Member Bob Evans had no report on Development Review Board Board Member Susannah Myerson had no report on Planning Commission Board Member Margot Hurst encouraged the Parks &Recreation Advisory Board Members to go to the Honey Bee Village site tour. Honey Bee Village site tours are available Wednesdays and Fridays beginning promptly at 7:30 a.m. at the site until September 8. 2006. 8/8/06 Regular Session, Oro Valley Parks&Recreation Board Member Bob Delaney reported that the Friends of the Park has achieved tax exempt status and is currently developing a website. 9. PARKS & RECREATION DIRECTOR'S REPORT Parks &Recreation Director Ainsley Reeder reported that the Parks &Recreation Division is now a Department. The Department will report to the Assistant Town Manager. Ms. Reeder thanked the Parks &Recreation Advisory Board for their support. Ms. Reeder reported that Logan's Crossing trail was washed out due to storms. Ms. Reeder commented that Parks&Recreation Staff will be working with Pima County, Natural Resources to repair trail and clean road. Ms. Reeder also reported that at the dame located south from Honey Bee Park dirt has washed to the top of the wall creating an eight foot drop. P&R Staff notified Pima County and the County will place notices warning of danger. Ms. Reeder encouraged PRAB Members to try to attend the Honey Bee Village site tour. Site Tours are available Wednesdays and Fridays beginning promptly at 7:30 a.m. at the site until September 8. 2006. 10. PARKS & RECREATION ADVISORY BOARD CHAIR REPORT Chair Dennis Ottley reported on the method Mayor Paul Loomis with Town Council to determine the preliminary list for the 2008 Pima County Bond Election. 11. PARKS AND RECREATION ADVISORY BOARD SHIRT SELECTION — DISCUSSION Following discussion, the Parks & Recreation Advisory Board (PRAB) decided on a turquoise colored shirt. PRAB provided shirt sizes and type. 12. FUTURE AGENDA ITEMS ■ 2008 Pima County Bond Election 13. SCHEDULING NEXT PARKS & RECREATION ADVISORY BOARD MEETING The next Parks &Recreation Advisory Board Regular Session is scheduled for Thursday, September 14, 2006 at or after 6:30 p.m. Location to be determined. 14. ADJOURNMENT Chair Dennis Ottley adjourned the August 8, 2006 Parks &Recreation Advisory Board Regular Session Meeting at 7:30 p.m. with no objections. Prepared by, Celine Martinez, Recording Secretary Parks &Recreation Advisory Board