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HomeMy WebLinkAboutMinutes - Parks and Recreation Advisory Board - 9/14/2006 MINUTES ORO VALLEY PARKS & RECREATION ADVISORY BOARD REGULAR SESSION DEVELOPMENT SERVICES BUILDING HOPI CONFERENCE ROOM 11,000 NORTH LA CANADA DRIVE ORO VALLEY, ARIZONA 85737 THURSDAY, SEPTEMBER 14, 2006 REGULAR SESSION CALL TO ORDER: 6:38 p.m. ROLL CALL Present: Dennis Ottley, Chair Bob Delaney, Board Member Lyra Done, Board Member Robert Evans, Board Member Margot Hurst, Board Member Susannah Myerson, Board Member Excused: Ray Caryl, Vice Chair Town Staff: Ainsley Reeder, Parks &Recreation Director 1. APPROVAL OF JUNE 6, 2006, JULY 11, 2006, AND AUGUST 8, 2006 REGULAR SESSION MINUTES CALL TO AUDIENCE Chair Dennis Ottley opened the Call to the Audience. Chair Ottley closed the Call to the Audience. 2. PARKS & RECREATION ADVISORY BOARD LIAISON COUNCIL MEMBER REPORT Parks & Recreation Director Ainsley Reeder reported that Vice Mayor Terry Parish was unable to attend tonight's Parks & Recreation Advisory Board due to a conflicting meeting. 3. UPCOMING MEETING ANNOUNCEMENTS Chair Dennis Ottley announced upcoming meetings: ■ Wednesday, September 20, 2006 at 7:00 p.m. Town Hall, Council Chambers 9/14/06 Minutes,Parks&Recreation Advisory Board Town Council Regular Session—Public Hearing #2: Amending the Tax Code of the Town of Oro Valley Utility Services Tax Rate • Saturday, September 23, 2006 at 7:00 a.m. Parks &Recreation Office, Parks &Recreation Advisory Board—Adopt A Trail Clean Up • Wednesday, September 27, 2006 at 7:00 p.m. Parks &Recreation Office— Friends of the Parks • Saturday, October 28„ 2006 & Sunday, October 29, 2006, 10:00 a.m. —5:00 p.m. at the Canada del Oro Riverfront Park - Comcast Arts in the Park Celebration 4. USE OF RECREATION IN-LIEU FEES FROM SUBDIVISION DEVELOPMENTS—DISCUSSION AND POSSIBLE ACTION Parks & Recreation Director Ainsley Reeder requested the Parks & Recreation Advisory Board to prioritize suggested items or add or remove from the listp rovided. Riverfront Park 1. Dog Park 2. Bocce Ball Court Naranja Town Site 1. Picnic Tables (4) 2. Decomposed Granite West Lambert Lane Park 1. Trail Expansion (add 1/2 mile of trails) James D. Kriegh Park 1. Tree Replacement & Pruning Program Board Member Margot Hurst recommended that in-lieu fees be applied to site in the same area. In response to a question by Board Member Hurst, Ms. Reeder commented that P&R Staff could map out locations with the suggested list at the next Parks &Recreation Advisory Board. In response to a question by Board Member Bob Evans, Ms. Reeder commented that staff would also include costs of each suggested item. Board Member Bob Delaney suggested developing amenities that fill a need and will be used by everyone in the community with consideration of amenities already or possibly in the area. 2 9/14/06 Minutes,Parks&Recreation Advisory Board Board Member Lyra Done recommended use monies toward what the community wants. Chair Dennis Ottley explained that Ms. Reeder will provide a map approximate a roximate costs of the suggested list of amenities. Chair Ottley tabled agenda item: USE OF RECREATION IN-LIEU FEES FROM SUBDIVISION DEVELOPMENTS —DISCUSSION AND POSSIBLE ACTION until next month. 5. STATUS REPORT ON THE DRAFT TOWN POLICY REGARDING DONATIONS TO THE TOWN AND AUTHORIZATION OF CORPORATE NAMING OPPORTUNITIES—DISCUSSION Chair Dennis Ottley reported that Mayor Paul Loomis pulled agenda item: Town Policy Regarding Donations to the Town and Authorization of Corporate Naming Opportunities at a Town Council Regular Session Meeting. g Chair Ottley explained that Mayor Loomis requested a Study Session with the Parks & Recreation Advisory Board be scheduled for November 8, 2006 at 5:00p.m. in the Town Council Chambers. 6. STATUS REPORT ON THE NARANJA TOWN SITE DEVELOPMENT— DISCUSSION Parks & Recreation Director Ainsley Reeder reported that Burns Wald Hopkins Design Team thanked the Parks &Recreation Advisory Board for their comments received at the Naranja Town Site Programming and Concept Design update meeting g scheduled on September 13, 2006. Ms. Reeder commented that the Burns Wald Hopkins Design Team scheduled tentatively another update meeting planned for October 25, 2006. Parks & Recreation Director Ainsley Reeder reported on the Naranja Town Site: • Almost $20,000 in donations has been received for the Naranja Town Site Donation Fund. • Sign quotes were too high, P&R Staff to review signage design. • Parks Maintenance Staff to begin repairing damage on site due to rainstorms. • Vice Mayor Terry Parish to meet and discuss developing a draft policy pertaining to the types of events to be held at the Naranja Town Site. 3 9/14/06 Minutes,Parks&Recreation Advisory Board 7. ITEMS TO BE INCLUDED IN THE 2008 PIMA COUNTY BOARD ELECTION FOR OPEN SPACE—DISCUSSION AND POSSIBLE ACTION Following discussion the Parks &Recreation Advisory Board made the following motion. MOTION: Board Member Bob Evans made a MOTION to recommend to Town Council the Parks &Recreation Advisory Board preliminary list of Open Space proprieties to be approved for the 2008 Pima County Bond Election Open Space: 1. Kelly Ranch 2. State Land (North—expand Tortolita Mountain Park) 3. Estes Property(South on La Canada Drive near water tank) Board Member Bob Delaney SECONDED the motion. Motion UNANIMOUSLY carried 6-0. 8. ARIZONA PARKS & RECREATION ASSOCIATION (APRA) CONFERENCE WRAP UP—DISCUSSION Chair Dennis Ottley gave a summary of the Arizona Parks &Recreation Association Conference (APRA), Boards & Commissions Day held on Thursday, August 31, 2006 in Mesa, Arizona. Parks &Recreation Advisory Board Members that attended the APRA Conference highlighted some of the educational sessions that they attended. Board Member Bob Evans commented he likes becoming acquainted with other jurisdictions and viewing exhibitor's booths. Board Member Margot Hurst attended the Director's Roundtable: "Board's Hot Topic". Board Member Lyra Done attended the "How to Work with City Officials"with Vice Mayor Terry Parish as one of the presenters and "Splash in Cool Programming" g by Kristie Riester, Town of Oro Valley Aquatics Manager. Chair Ottley attended the "Raptor Conservation in Arizona's Park Lands" and"the Role of Parks Advisory Boards in Marketing". Parks &Recreation Director Ainsley Reeder reported that the 2007 Arizona Parks & Recreation Association Educational Conference and Trade Show will be held in Tucson at the JW Marriot Starr Pass. 4 9/14/06 Minutes,Parks&Recreation Advisory Board 9. PARKS & RECREATION ADVISORY BOARD SHIRT SELECTION— DISCUSSION Parks &Recreation Office Specialist Celine Martinez explained that the Parks & Recreation Advisory Board first shirt selection color(turquoise) was not available in men sizes. Following discussion, the Parks &Recreation Advisory Board (PRAB) decided on a navy blue colored shirt. 10. BOARD MEMBER REPORTS Board Member Bob Delaney had no report on Town Council. Board Member Margot Hurst reported that the next Historical Preservation Committee will be held Monday, September 25, 2006 at 6:00 p.m. Board Member Bob Evans had no report on Development Review Board Board Member Lyra Done had no report on the Finance and Bond Committee Board Member Susannah Myerson had no report on Planning Commission Chair Dennis Ottley reported on Town Council. Town Council discussed the following items: • Space Needs Analyses Update • Approval of an Intergovernmental Agreement between the Amphitheater School District and the Town of Oro Valley for the Joint use of public school facilities in Oro Valley • Implementation of a Local Sales Tax on Utility Services—Public Hearing scheduled for September 20, 2006 11. PARKS & RECREATION DIRECTOR'S REPORT Parks & Recreation Director Ainsley Reeder reported on the September 20, 2006, Town Council, Regular Session regarding the possible negotiation of an intergovernmental agreement between the Town of Oro Valley and the Pima County Library District for the operation and maintenance of the Oro Valley Public Library or the transfer of the Oro Valley Public Library to the Pima County Library District. Ms. Reeder also reported on the Public Hearing#2 regarding possible amendment of the tax code of the Town's utility services. The Town was considering an increase from 0 % to 4% on all utilities including electric, natural gas, and water. Ms. Reeder reported that Town Council moved not adopt the Ordinance No. (0)06-15. The motion was carried 4-3. 5 9/14/06 Minutes,Parks&Recreation Advisory Board 12. PARKS & RECREATION ADVISORY BOARD CHAIR REPORT Chair Dennis Ottley reminded the Parks &Recreation Advisory Board to mark their calendars for the following special Town events. • Friday, December 1, 2006, Oro Valley Tree LightingCeremony y • Friday, December 14, 2006, Volunteer Appreciation Party 13. FUTURE AGENDA ITEMS • Oro Valley Parks &Recreation Advisory Board Work Plan Update p • Leadership in Energy Environmental Design (LEED) • Use Of Recreation In-Lieu Fees From Subdivision Developments 14. SCHEDULING NEXT PARKS & RECREATION ADVISORY BOARD MEETING A Parks&Recreation Advisory Board Study Session is scheduled for Tuesday, October 17, 2006 at or after 5:30 p.m. Location to be determined. The next Parks &Recreation Advisory Board Regular Session is scheduled for Tuesday, October 17, 2006 at or after 6:30 p.m. Location to be determined. 15. ADJOURNMENT Chair Dennis Ottley adjourned the September 14, 2006 Parks & Recreation Advisory Board Regular Session Meeting at 8:06 p.m. with no objections. Prepared by, Celine Martinez, Recording Secretary Parks &Recreation Advisory Board 6 MINUTES ORO VALLEY PARKS & RECREATION ADVISORY BOARD REGULAR SESSION DEVELOPMENT SERVICES BUILDING HOPI CONFERENCE ROOM 11,000 NORTH LA CANADA DRIVE ORO VALLEY, ARIZONA 85737 THURSDAY, SEPTEMBER 14, 2006 REGULAR SESSION CALL TO ORDER: 6:38 p.m. ROLL CALL Present: Dennis Ottley, Chair Bob Delaney, Board Member Lyra Done, Board Member Robert Evans, Board Member Margot Hurst, Board Member Susannah Myerson, Board Member Excused: Ray Caryl, Vice Chair Town Staff: Ainsley Reeder, Parks & Recreation Director 1. APPROVAL OF JUNE 6, 2006,JULY 11, 2006, AND AUGUST 8, 2006 REGULAR SESSION MINUTES CALL TO AUDIENCE Chair Dennis Ottley opened the Call to the Audience. Chair Ottley closed the Call to the Audience. 2. PARKS & RECREATION ADVISORY BOARD LIAISON COUNCIL MEMBER REPORT Parks & Recreation Director Ainsley Reeder reported that Vice Mayor Terry Parish was unable to attend tonight's Parks & Recreation Advisory Board due to a conflicting meeting. 3. UPCOMING MEETING ANNOUNCEMENTS Chair Dennis Ottley announced upcoming meetings: ■ Wednesday, September 20, 2006 at 7:00 p.m. Town Hall, Council Chambers 9/14/06 Minutes,Parks&Recreation Advisory Board Town Council Regular Session—Public Hearing #2: Amending the Tax Code of the Town of Oro Valley Utility Services Tax Rate ■ Saturday, September 23, 2006 at 7:00 a.m. Parks &Recreation Office, Parks & Recreation Advisory Board—Adopt A Trail Clean Up ■ Wednesday, September 27, 2006 at 7:00 p.m. Parks &Recreation Office— Friends of the Parks ■ Saturday, October 28„ 2006 & Sunday, October 29, 2006, 10:00 a.m. — 5:00 p.m. at the Canada del Oro Riverfront Park - Comcast Arts in the Park Celebration 4. USE OF RECREATION IN-LIEU FEES FROM SUBDIVISION DEVELOPMENTS—DISCUSSION AND POSSIBLE ACTION Parks & Recreation Director Ainsley Reeder requested the Parks & Recreation Advisory Board to prioritize suggested items or add or remove from the list provided. Riverfront Park 1. Dog Park 2. Bocce Ball Court Naranja Town Site 1. Picnic Tables (4) 2. Decomposed Granite West Lambert Lane Park 1. Trail Expansion (add %2 mile of trails) James D. Kriegh Park 1. Tree Replacement & Pruning Program Board Member Margot Hurst recommended that in-lieu fees be applied to site in the same area. In response to a question by Board Member Hurst, Ms. Reeder commented that P&R Staff could map out locations with the suggested list at the next Parks & Recreation Advisory Board. In response to a question by Board Member Bob Evans, Ms. Reeder commented that staff would also include costs of each suggested item. Board Member Bob Delaney suggested developing amenities that fill a need and will be used by everyone in the community with consideration of amenities already or possibly in the area. 2 9/14/06 Minutes,Parks&Recreation Advisory Board Board Member Lyra Done recommended use monies toward what the community wants. Chair Dennis Ottley explained that Ms. Reeder will provide a map and approximate costs of the suggested list of amenities. Chair Ottley tabled agenda item: USE OF RECREATION IN-LIEU FEES FROM SUBDIVISION DEVELOPMENTS —DISCUSSION AND POSSIBLE ACTION until next month. 5. STATUS REPORT ON THE DRAFT TOWN POLICY REGARDING DONATIONS TO THE TOWN AND AUTHORIZATION OF CORPORATE NAMING OPPORTUNITIES —DISCUSSION Chair Dennis Ottley reported that Mayor Paul Loomis pulled agenda item: Town Policy Regarding Donations to the Town and Authorization of Corporate Naming Opportunities at a Town Council Regular Session Meeting. Chair Ottley explained that Mayor Loomis requested a Study Session with the Parks & Recreation Advisory Board be scheduled for November 8, 2006 at 5:00 p.m. in the Town Council Chambers. 6. STATUS REPORT ON THE NARANJA TOWN SITE DEVELOPMENT— DISCUSSION Parks &Recreation Director Ainsley Reeder reported that Burns Wald Hopkins Design Team thanked the Parks &Recreation Advisory Board for their comments received at the Naranja Town Site Programming and Concept Design update meeting scheduled on September 13, 2006. Ms. Reeder commented that the Burns Wald Hopkins Design Team scheduled tentatively another update meeting planned for October 25, 2006. Parks & Recreation Director Ainsley Reeder reported on the Naranj a Town Site: ■ Almost $20,000 in donations has been received for the Naranj a Town Site Donation Fund. ■ Sign quotes were too high, P&R Staff to review signage design. ■ Parks Maintenance Staff to begin repairing damage on site due to rainstorms. ■ Vice Mayor Terry Parish to meet and discuss developing a draft policy pertaining to the types of events to be held at the Naranja Town Site. 3 9/14/06 Minutes,Parks&Recreation Advisory Board 7. ITEMS TO BE INCLUDED IN THE 2008 PIMA COUNTY BOARD ELECTION FOR OPEN SPACE—DISCUSSION AND POSSIBLE ACTION Following discussion the Parks &Recreation Advisory Board made the following motion. MOTION: Board Member Bob Evans made a MOTION to recommend to Town Council the Parks &Recreation Advisory Board preliminary list of Open Space proprieties to be approved for the 2008 Pima County Bond Election Open Space: 1. Kelly Ranch 2. State Land (North—expand Tortolita Mountain Park) 3. Estes Property(South on La Canada Drive near water tank) Board Member Bob Delaney SECONDED the motion. Motion UNANIMOUSLY carried 6-0. 8. ARIZONA PARKS & RECREATION ASSOCIATION (APRA) CONFERENCE WRAP UP—DISCUSSION Chair Dennis Ottley gave a summary of the Arizona Parks & Recreation Association Conference (APRA), Boards & Commissions Day held on Thursday, August 31, 2006 in Mesa, Arizona. Board Member Bob Evans commented he likes becoming acquainted with other jurisdictions and viewing exhibitor's booths. Board Member Margot Hurst attended the Director's Roundtable: "Board's Hot Topic". Board Member Lyra Done attended the "How to Work with City Officials"with Vice Mayor Terry Parish as one of the presenters and"Splash in Cool Programming"by Kristie Riester, Town of Oro Valley Aquatics Manager. Chair Ottley attended the "Raptor Conservation in Arizona's Park Lands" and "the Role of Parks Advisory Boards in Marketing". Parks & Recreation Director Ainsley Reeder reported that the 2007 Arizona Parks & Recreation Association Educational Conference and Trade Show will be held in Tucson at the JW Marriot Starr Pass. 4 9/14/06 Minutes,Parks&Recreation Advisory Board 9. PARKS & RECREATION ADVISORY BOARD SHIRT SELECTION— DISCUSSION Parks &Recreation Office Specialist Celine Martinez explained that the Parks & Recreation Advisory Board first shirt selection color(turquoise)was not available in men sizes. Following discussion, the Parks &Recreation Advisory Board (PRAB) decided on a navy blue colored shirt. 10. BOARD MEMBER REPORTS Board Member Bob Delaney had no report on Town Council. Board Member Margot Hurst reported that the next Historical Preservation Committee will be held Monday, September 25, 2006 at 6:00 p.m. Board Member Bob Evans had no report on Development Review Board Board Member Lyra Done had no report on the Finance and Bond Committee Board Member Susannah Myerson had no report on Planning Commission Chair Dennis Ottley reported on Town Council. Town Council discussed the following items: • Space Needs Analyses Update • Approval of an Intergovernmental Agreement between the Amphitheater School District and the Town of Oro Valley for the Joint use of public school facilities in Oro Valley • Implementation of a Local Sales Tax on Utility Services—Public Hearing scheduled for September 20, 2006 11. PARKS & RECREATION DIRECTOR'S REPORT Parks &Recreation Director Ainsley Reeder reported on the September 20, 2006, Town Council, Regular Session regarding the possible negotiation of an intergovernmental agreement between the Town of Oro Valley and the Pima County Library District for the operation and maintenance of the Oro Valley Public Library or the transfer of the Oro Valley Public Library to the Pima County Library District. Ms. Reeder also reported on the Public Hearing#2 regarding possible amendment of the tax code of the Town's utility services. The Town was considering an increase from 0 % to 4% on all utilities including electric, natural gas, and water. Ms. Reeder reported that Town Council moved not adopt the Ordinance No. (0)06-15. The motion was carried 4-3. 5 9/14/06 Minutes,Parks&Recreation Advisory Board 12. PARKS & RECREATION ADVISORY BOARD CHAIR REPORT Chair Dennis Ottley reminded the Parks &Recreation Advisory Board to mark their calendars for the following special Town events. ■ Friday, December 1, 2006, Oro Valley Tree Lighting Ceremony ■ Friday, December 14, 2006, Volunteer Appreciation Party 13. FUTURE AGENDA ITEMS ■ Oro Valley Parks &Recreation Advisory Board Work Plan Update ■ Leadership in Energy Environmental Design (LEED) ■ Use Of Recreation In-Lieu Fees From Subdivision Developments 14. SCHEDULING NEXT PARKS & RECREATION ADVISORY BOARD MEETING A Parks &Recreation Advisory Board Study Session is scheduled for Tuesday, October 17, 2006 at or after 5:30 p.m. Location to be determined. The next Parks &Recreation Advisory Board Regular Session is scheduled for Tuesday, October 17, 2006 at or after 6:30 p.m. Location to be determined. 15. ADJOURNMENT Chair Dennis Ottley adjourned the September 14, 2006 Parks &Recreation Advisory Board Regular Session Meeting at 8:06 p.m. with no objections. Prepared by, Celine Martinez, Recording Secretary Parks &Recreation Advisory Board 6