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HomeMy WebLinkAboutMinutes - Parks and Recreation Advisory Board - 2/12/2008 MINUTES ORO VALLEY PARKS & RECREATION ADVISORY BOARD (PRAB) STUDY SESSION DEVELOPMENT SERVICES BUILDING HOPI CONFERENCE ROOM 11000 N. LA CANADA DRIVE ORO VALLEY,ARIZONA 85737 TUESDAY, FEBRUARY 12, 2008 STUDY SESSION CALL TO ORDER: 5:35 p.m. ROLL CALL PRESENT: Dennis Ottley, Chair Lyra Done, Vice-Chair(Arrived at 5:41 p.m.) Bob Delaney, Board Member Margot Hurst, Board Member Susannah Myerson, Board Member(Arrived at 6:07 p.m.) Greg Roberts, Board Member EXCUSED: Robert Evans, Board Member STAFF PRESENT: Ainsley Reeder, Parks and Recreation Director 1. CONSIDER SELLING OR SERVING ALCOHOLIC BEVERAGES ON TOWN PARK PROPERTIES—DISCUSSION Chair Ottley reviewed previous meting minutes which included the topic of serving alcoholic beverages on Town park properties. The minutes include the following discussions: • Tom Ellis, Marana Parks and Recreation Director, visited and explained their policy. Marana allows alcohol at certain events but they do not issue permits for events that are family oriented. When reserving a ramada, a patron can purchase a permit for beer or wine for$25 as long as occupancy of the ramada will be fewer than 50 people. If the occupancy is over 50, the liquor license must be purchased from the state. • Fred Gray, Tucson Parks and Recreation Director, visited and explained that at the City, beer permits are issued to park patrons for special events (ramada, picnics, family reunions). Fees for the beer permits are $18 for residents and $23 for non-residents. For regular events, fees are $90 for residents and $150 for non-residents per day. City golf courses are exempt from the fees due to contracting with licensed insured vendors. Wine or liquor may be served upon direct approval at a special event. • The Board had previously discussed alcohol related litter found in the parks. GOVAC would like Oro Valley to consider the option of wine or been gardens. The Town should review the issue of alcohol in public places in preparation for the future. Chair Ottley reported that the Ried Park Zoo contracts with a vendor and that vendor pours all liquor at the zoo. They operate under the City of Tucson's liquor license. 2/12/08 Minutes,Parks&Recreation Advisory Board Chair Ottley and Ms. Reeder tried several times to contact distributors Golden Eagle and Finley and received no response. The 4th Avenue merchants association contracts with the beer vendors. Legal could determine the process to follow in order to put that policy in place. The legality issue of the distribution of alcohol in the parks was discussed. Ms. Reeder explained that if the Town Council wishes to pursue this type of change in the ordinance to allow alcohol permits for family picnics with an occupancy of fewer than 50 or if they choose to authorize beer or wine gardens, it is feasible within the confines of the Arizona state law. Chair Ottley offered to take all of the collected information, research 4th Avenue merchants association for their policy and submit it to the Mayor and Town Council for direction. Vice-Chair Done offered to get the alcohol policy from the Tucson Association of Realtors. 2. STEAM PUMP RANCH MASTER PLANNING PROCESS STATUS REPORT Member Hurst reviewed Steam Pump Ranch background information and a section from the IGA with Pima County in relation to the bonds. There is money in the bonds for the development of Steam Pump Ranch. The following issues are in the IGA: • Active and passive recreational and educational activities • Rehabilitation • Stabilization and preservation • Allowing for possible adaptive reuse of the structures Member Hurst explained the guiding principals operating under the Task Force: • Maintaining authenticity as much as possible to appeal to a broad range of people • Including historical stories • Ecology and conservation issues as they relate to the site • Programming to make the site interesting and promote return visitors • Economic sustainability Evaluation criteria to be listed on the National Register of Historic Places are publicized by the Secretary of State. Some of the criteria include historical significance, site integrity, and structural condition. These standards allow for the different treatments including the preservation, rehabilitation, restoration, and reconstruction. Member Hurst explained the alternative reuse models for Steam Pump Ranch: • Preservation Model • Non-Profit Heritage Model • Public Heritage Model • Heritage with Supportive Commercial Uses Model The models are an evolving process and may adjust. The cost to operate the site in the different models is comparable. Member Hurst would like to share the Boards feedback at the Task Meeting on February 20th. 2 2/12/08 Minutes,Parks&Recreation Advisory Board Member Hurst reviewed the different elements of the Master Plan: • The entrance is not original in order to keep the paved roadways out of the historic core. • Parking is toward the back of the property. • The historic core consists of the early structures which date back to the late 1800s. Most structures in the remainder of the property date back to around 1930's— 1940's. • The historic steam pump is from the 1880's and has deteriorated. The plan for the pump house is restoration and reconstruction. It could hold interpreted exhibits. There could be a blacksmith in the area. There is the possibility of a working steam pump. • Original Ranch House is slated for restoration. It has a lot of add-ons and the committee would like restore it to the 1880's. There are six small rooms in it which could be used for exhibits, library space, meeting space, and the Oro Valley Historical Society. • West Bunk House may be reused as a restroom. • East Bunk House may be preserved and possibly used for movies or a cowboy museum. • Garage and Workers' Housing may be used as exhibit space and classroom space. • Procter/Leiber House is to be restored to the 1930's. The space may be used for museum space, exhibit space, art gallery, Oro Valley Historical Society, a café or a gift shop. • Carlos' House was originally a BBQ area and it may be restored as such and used for people to rent for events. • There is a barn or extra building that may be restored or a new building could be put there to be used as an orientation/entry area to the site. • Chicken Coops would need to be restored or preserved to stabilize it. 4-H could possibly use it to raise animals, or it could be used for an artist display area, or storage. • New Restroom close to the parking lot would be new construction. • Tack Building for the stables could be rehabilitated for a caretaker's residence. • The Town could put a well on the site away from the main area. • Stable area could be moved away from the Steam Pump Village and the commercial development. It could be moved to the other side of the site in Phase II. • There is an interpretive ramada, picnic ramadas and open space. There is the possibility of having a farmer's market close to the parking lot. There are currently some animals on site. Some people question if the animals should be there because of flies and smell but it is a ranch site and some people feel that it is appropriate to have animals on the site. There was talk about having a mounted patrol, and if they did,they would have a horse corral area. There is the possibility of build out and new structures which could include relocating the stables, the tack room, caretakers' residence, an event building, and restroom in the back. The Board discussed the master plan: • There will be numerous community organizations involved once it gets up and running so a caretaker would be a good mediator. • You could pay to have a guided tour, audio tour; or to visit the grounds would be free. • Some of the ramadas are not close to the parking areas and restrooms. It needs to be wheelchair accessible and ADA compliant. 3 2/12/08 Minutes, Parks&Recreation Advisory Board ADJOURNMENT Being that there was no further business before the Board; Chair Ottley adjourned the meeting at 6:30 p.m. with no objections. REGULAR SESSION CALL TO ORDER: 6:35 p.m. ROLL CALL PRESENT: Dennis Ottley, Chair Lyra Done, Vice-Chair Bob DeLaney, Board Member Margot Hurst, Board Member Susannah Myerson, Board Member Greg Roberts, Board Member EXCUSED: Robert Evans, Board Member STAFF PRESENT: Ainsley Reeder, Parks and Recreation Director 1. APPROVAL OF JANUARY 8,2008 REGULAR SESSION MINUTES MOTION: Member Myerson MOVED to approve the minutes from the January 8, 2008 regular meeting as written. Member DeLaney SECONDED the motion. Motion passed, 6-0. CALL TO AUDIENCE Opened and closed without comment. 2. PARKS & RECREATION ADVISORY BOARD LIAISON COUNCIL MEMBER REPORT Council Member Parish was unable to attend this meeting. 3. UPCOMING MEETING ANNOUNCEMENTS • Town of Oro Valley will be closed on Monday, February 18, 2008 for President's Day. • There will be a Town Council Meeting on February 20th at 7:00 p.m. in the Council Chambers. GOVAC funding and Master Operating Agreement will be discussed. • The next PRAB meeting is scheduled for Tuesday, March 11, 2008 at 6:30 p.m. • Ainsley Reeder will be out of the office attending NRPA training on Monday, February 25, 2008 through Friday, February 29, 2008. • There will be a Council Study Session on February 13, 2008 at 5:30 p.m. regarding Steam Pump Ranch and the Development Review policy. 4. CONSIDER SELLING OR SERVING ALCOHOLIC BEVERAGES ON TOWN PARK PROPERTIES—DISCUSSION AND POSSIBLE ACTION 4 2/12/08 Minutes,Parks&Recreation Advisory Board During the study session, the Board Members discussed the policies of other municipalities and Reid Park Zoo and the need for legal to get involved. Chair Ottley plans to contact the merchant association of 4th Avenue for their policy. There was no response from Finley or Golden Eagle. MOTION: Member DeLaney MOVED that Chair Ottley prepare the information for the Mayor and Council with the request for direction. PRAB will be willing and available to attend a study session with the Town Council if they so desire to discuss this item further. Member Roberts SECONDED the motion. Motion passed, 6-0. Vice-Chair Done recommended asking residents their opinions on the issue. 5. CAPITAL IMPROVEMENT PROJECTS FOR FISCAL YEAR 2006-2007 AND FISCAL YEAR 2007-2008—DISCUSSION AND POSSIBLE ACTION Ms. Reeder stated that the amounts went up to $50K for capital improvement projects (CIP). PRAB recommended adding the following items to the CIP and operational budget: • Bocce ball court • Dog Park at CDO Riverfront Park which would be half funded by grant money. • Recycling bins at all parks which would cost $5,000-$6,000 initially and $13,000 per year in operational costs. • One staff person at Steam Pump Ranch for grounds maintenance and associated equipment costs. • Pool to stay open 48 weeks per year with a 4 week closure for maintenance. The Finance Director has implemented a Capital Asset Replacement Fund (CARF). Last year, a half million dollars was set aside for this fund. Annually, money will be set aside proportionally from each department's budget to go into the CARF for capital equipment. MOTION: Member DeLaney MOVED that the following items be recommended for placement in the CIP or in the operational budget: a bocce ball court, Dog Park at CDO Riverfront Park, recycling bins at the parks, a staff person for Steam Pump Ranch, and the pool to stay open 48 weeks per year. Vice-Chair Done SECONDED the motion. Motion passed, 6-0. 6. OPERATIONAL OUTCOMES AND PROGRAM RESULTS—DISCUSSION Items 5 and 6 were discussed together. 7. STEAM PUMP RANCH MASTER PLANNING PROCESS—DISCUSSION AND POSSIBLE ACTION The Board was encouraged to attend the Town Council meeting on February 13th at 5:30 p.m. The Board indicated that programming, events, and a restaurant would make them want to return to Steam Pump Ranch. The Board discussed the following food service possibilities at the site: • Catering opportunities 5 2/12/08 Minutes,Parks&Recreation Advisory Board • Daytime restaurant/grill • Refrigerated case • Coffee shop in historical motif The Board discussed their opinions on animals at the site: • Issues of odor near food service • Odor could affect Steam Pump Village shopping center or nearby hotel • Maintenance of animals could be costly • Possible small animals such as petting zoo could be outsourced • Guided horseback rides possible with stables far from restaurant by the well. Could offer rides to the Catalina State Park which is a potential draw to the site. The board discussed recreation options in the park: • Horseshoe pit, regular and child-size • Dancing such as square dancing • Catered and special events Further discussion followed regarding: • Vehicular cross access with Steam Pump Village • Additional parking • Office space availabilities • Ms. Reeder will collect Board comments by February 18th and Member Hurst will share comments with the Task Force. • Historical museum collections at the site 8. STATUS REPORT ON THE NARANJA TOWN SITE DEVELOPMENT— DISCUSSION The Board discussed the results from the Town Council Meeting on February 6th. The Council voted for a phase I development currently costing $48.6M. Ms. Reeder reported that staff is following these steps: 1. Staff will return to the Town Council on March 5th with the $48.6M wording for the bond question. If staff receives different instructions, they will formulate different language to bring to the Town Council meeting in April. 2. The public education is postponed until the Council votes on the bond language. 3. Once Council determines the items that will be on the bond question, Burns Wald- Hopkins will do a revised rendering, fading out any portions that are not included. 9. FRIENDS OF THE PARKS—DISCUSSION AND POSSIBLE ACTION No report. 10. BOARD MEMBER REPORTS 6 2/12/08 Minutes,Parks&Recreation Advisory Board Vice-Chair Done stated that she will be attending the CIP meeting on Thursday, February 14th. She will attend the Finance and Bond Committee's budgetary meeting on February 25th. 11. PARKS & RECREATION DIRECTOR'S REPORT Ms. Reeder reported on the following: • There are two new employees Catherine Vorrasi, Aquatics Manager and Robert Carmona, Assistant Recreation Manager. Part-time Park Monitor, Gene Baker, has been promoted to Parks Maintenance Worker which leaves a Park Monitor position vacancy. • The $270K James D. Kriegh Park irrigation replacement project is well underway. There have been patron complaints and an issue with the public entering closed construction areas of the park. Staff is working to get more information out to the public on this issue. • The pool deck work took two weeks longer than anticipated due to wet weather. The inclement weather may have interfered with the curing of the paint. It is a warranty issue with the surfacing and we are working with the vendor to arrange for the repairs. 12. PARKS & RECREATION ADVISORY BOARD CHAIR REPORT Chair Ottley discussed the following: • There is a Pima County Parks and Recreation Commission meeting scheduled for Friday, March 21st at 3:00 p.m. • Article on boomers approaching retirement age • Council Study Session on February 13th at 5:30 p.m. to discuss Steam Pump Ranch 13. FUTURE AGENDA ITEMS (The Parks & Recreation Advisory Board may bring forth general topics for future meeting agendas. The Parks & Recreation Advisory Board may not discuss, deliberate or take any action on the topics presented pursuant to ARS 38-431.02H). • Cost study on user fees 14. SCHEDULING NEXT PARKS & RECREATION ADVISORY BOARD MEETING The next PRAB meeting is scheduled for Tuesday, March 11, 2008 at 6:30 p.m. in the Hopi Conference Room located in the Development Services Building. 15. ADJOURNMENT Being that there was no further business before the Board; Chair Ottley adjourned the meeting at 8:56 p.m. with no objections. Prepared by: Danielle Tanner Senior Office Specialist 7